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Home My WebLink AboutFY 2020 Budget Presentation (Transportation Agency)Department: TRANSPORTATION AGENCY FY 2020 BUDGET AND OPERATIONS SYNOPSIS 1. FY 2019 to FY 2020 BUDGET COMPARSION Fun d(s): Ge ne ral Fund Deoartment: Tra nsoortation Ag ency FY 2 019 FY 2 0 2 0 s + l -% + l - Sala ry and Wages 133,15 0 149,201 15,051 12.1 % Benefits 71 ,971 95,509 24,538 34 .1 % Utilities 0 0 0 0.0 % Vehicle /Equ ip, Lease 0 0 0 0.0 % Operat ions 91.500 111 ,502 20,002 21.9% 295,521 357,212 50 ,591 20.4 % FY 2019 Operatiing Budget FY 2020 Operat ing Budget 140,000 120,000 100 ,0 00 8 0,000 60,000 40,000 20,0 0 0 0 •Sa lary a n d Wa ge s •Be n efits •Ut il it ie s • Ve h id e /Eciui p , Lea se • 0 perat i o n s FY 20 1 9 and FY 2020 Compari son Salary and W ages Be n efits Ut ilitie s \le h id e /Eq uip, Lease •Sa far\• a n d Wages •Be n efit s •Utilitie s • lfe hide /Eqlip, l ea£e • O per at io ns Ope r at ions FY 201 9 FY 2 0 2 0 Salary and Wages Benefits Utilit ies Vehicle /Equ ip, Le ase Operations Fund(s): Highway Fund Department: Transoortation Agency FY 2019 FY 2020 $+I - 1,645,3 10 1,915,576 270 ,256 768,387 1,185,595 417,208 0 0 0 685,001 685,001 0 1,174,388 1,303,831 129.443 4,273,086 5,090,003 816,917 '% + /- 16.4% 54 .3% 0 .0% 0.0 % 11.0% 19.1% FY 2019 Operating Budget FY 2020 Operating Budget 0% •Salary a ndl Wages •Benefits •Ut ili t ies •Veh ide/Equip, Lease •Operations FY 2019 and FY 2020 Comparison Salary .and W ages Benefits Utilit ies Vehi d e/Eq uip, Lease •Sa lary a nd Wa ges •Be nefits • "lehide/Equp, Lease •Operations Ope ratio ns Sala ry and W ages Benefits Uti lities Vehicle /Equip , Lease Operations Fund(s): G.E. Tax Fund Deoartment: Transoortation Agency FY 2019' FY2020 $+I - 2,801 ,296 3 ,366,100 564 ,804 1,513 ,045; 1,804 ,807 291 ,7 62 87,580 91,500 3,920 40 ,004 645,225 605,221 139.064 210,475 71,411 4 ,580 ,989 6,118,107 1,53 7,118 % + /- 20 .2 % 19.3 % 4 .5% 1512.9% 51.4 % 33 .6 % FY 2019 Operating Budget FY 2020 Oper ating Bu dget 3 ,000,000 2 ,500,000 2 ,000,000 1 ,500,000 1 ,000,000 500,000 0 •Sa la ry a nd Wages • Be neiit:s •Utilit ies • Ve h ide/Equi p, Lease •Operat ions • Sa !ar\' a nd W ages •Be n efit s •Utili tie-::. • Ve h id e (Equ p , l ease •Opera t io n s FY 2 0 1 9 and FY 2020 Co m pa ris o n .S3l3ryand W ages Benefits Uti li ties Ve h id e /Eq uip , Ope ration.s Lease 2. MAJOR CHANGES AND/OR VARIANCES IN OPERATIONS BUDGET General Fund -County-wide Small Equipment: Repairs and parts expenses for main t aining the County 's small equipment inventory has increased significantly since January 2019 , prompting the need to request an additional $20 ,000 (22%) for parts and service. Highway Fund -Transit Administration: Position upgrades were completed in FY 2019 to reflect the increase in administrative responsibilities required to carry out recommendations included in the Short-Range Transit Plan (Ex: Fixed route, paratransit, capital, infrastructure, fare restructuring and alternative bus pass distribution programs). 1) Salaries -Program Specialist Ill (SR-24) position upgraded to an Assistant Executive (EM-1) position. 2) Salaries -Account Clerk (SR-11) position upgraded to an Accountant I (SR-18) position. 3) Controlled Assets increased by $23,500 primarily to provide furniture, panels, and other accessories needed to reconfigure staffing workstations to provide sufficient workspace for team. Highway Fund -Operations: Position conversions of (8) Bus Driver (BC-7) positions from on-call to full-time to support additional weekend service recommendations included in the Short-Range Transit Plan. The Wages and Hourly Pay line item have .been reduced to offset a portion of the cost of this conversion. General Excise Fund -Administration: 1) Bus Lease: Funds requested to support the replacement of vehicles beyond their useful life ($332,223) to sustain safe, reliable bus service. 2) Computers and Accessories: Wi-Fi Router ($200,000) to provide riders with wi-fi on board, additionally significantly increasing the reliability of data transmission with the current CAD/AVL system to improve reliability of transit operator data collection. 3) Automobiles: Light Duty Support Vehicle request to support bus driver transports aligned with run-cutting exercise prompted by the Short-Range Transit Plan identification of efficiencies in transit operations. General Excise Fund -Operations: 1) Salaries: Repair Shop Supervisor (F211 ), Heavy Vehicle Mechanic I (BC-11 ), Field Operations Clerk (SR-10). Three positions required to extend hours of mechanic coverage at the Kauai Bus maintenance facility. Bus operations are from 4:00am until midnight on weekdays, yet the repair shop currently operates from 4:00am-3:30pm. The establishment of a second shift of repair capabilities will significantly reduce the number of costly towing and mechanic call-back incidents by extending the repair shop hours into the evening, and add to the reliability of service due to sufficient numbers of vehicles being available at all times. 2) Overtime ($410,000): The Kauai Bus operates on a schedule that customers rely on to access work, school, medical and other time-sensitive activities, and it is therefore critical that all scheduled runs are completed consistently, and reasonably on time . A Bus Driver calling out sick, or not showing up for a shift prompts the immediate need to identify an available backup driver, which very often results in overtime expenses. The need to maintain compliance with additional provisions within the UPW Unit 01 Collective Bargaining Agreement also prompts additional overtime expenses. The Transportation Agency is requesting that a realistic estimate of its anticipated annual overtime expenses be provided for FY 2020 to support its commitment to providing reliable bus service for the community, and for maintaining compliance with its Collective Bargaining Agreements. \. 3. OPERATIONAL CHALLENGES The Short-Range Transit Plan provides the Transportation Agency I Kauai Bus with an extensive list of recommendations to improve transit service on the island of Kauai, and the Kauai Bus Team is committed to accomplishing as many as possible as soon as possible for the greater good of the people we serve. The greatest challenge faced by the Kauai Bus is that its current repair shop, base yard, and administrative facility was constructed 18 years ago, at which time transit service was extremely limited, and ridership was just 25% of what it is today. Since then, the fleet size, repair shop demands, and operations staffing have more than doubled, and ridership of the Kauai Bus by the public has quadrupled. The existing facilities have reached their maximum capacity, and therefore once any additional operational efficiencies can be identified, prompting additional small-scale service expansion, significant investments will need to be made in Kauai Bus facilities and its organization to be able to further expand bus service for the community. The request for Capital Improvement funds will provide the Kauai Bus with a Facility Utilization Study to determine the best manner in which to proceed with addressing facility expansion needs to support the growth of bus service on Kauai. The Kauai Bus fleet replacement schedule requires that 12-15 buses be replaced each fiscal year to maintain reliable transit service, however funding shortfalls have consistently resulted in fewer purchases, prompting a significant increase in the parts and manpower needed to keep the buses operating at double the useful life defined by federal guidance. The request for additional repairs & maintenance funding, and positions within the Kauai Bus maintenance facility will provide the management, mechanical, and clerical support to sustain safe and reliable vehicle operations, and the additional funding requested for lease purchases would provide a sufficient number of vehicles to be replaced next fiscal year. The Short-Range Transit Plan includes the long-term vision of more service and new routes that need to be supported by consistent, reliable bus service for current and potential bus riders. 4. TOP 3 OPERATIONAL HIGHLIGHTS FROM FY 2019 1) The Kauai Bus Team took the initiative to conduct an efficiency audit of its driver schedules and was able to restructure transit runs to address overcrowding that was occurring during weekend commuter times. Several additional runs were added during the early morning and late afternoon hours, and transit service was extended for an additional 90 minutes on weekends and holidays, with no additional funding requirements. Increases in bus service hours have provided working commuters access with additional employment options. 2) The Kauai Bus stop improvement project initiated in 2011 is complete. Through funding provided by Kauai County, the State Legislature, and the Federal Transit Administration, the Kauai Bus and its County partners completed this project that has provided customers with safe, informative, comfortable protection from the elements at 54 Kauai Bus stops island-wide. 3) The Kauai Bus Team, with the assistance of the County's l/T division, completed the activation of placing The Kauai Bus on Google Transit in March 2019. The application provides transit users with detailed bus schedule information and options related to locations keyed in by the user. This application greatly simplifies the ability of users to obtain customized bus schedule information. I ... \.