HomeMy WebLinkAbout2018_1211_CSC_PacketJeffrey Iida Members:
Chair Fely Faulkner
Elizabeth Hahn
Karen Matsumoto
Richard Jose Vonnell Ramos
Vice -Chair
COUNTY OF KAUA'I CIVIL SERVICE COMMISSION
NOTICE OF MEETING AND AGENDA
Tuesday, December 11, 2018
3:00 p.m. or shortly thereafter
Mo`ikeha Building, Liquor Conference Room 3
4444 Rice Street, Lihu'e, HI 96766
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
Open Session Minutes of November 27, 2018
ACTING DIRECTOR'S REPORT
CSC 2018-16 2018 December
BUSINESS
CSC 2018-17 Nominate and approve 2019 Officers for Chair and Vice Chair.
EXECUTIVE SESSION
Pursuant to Hawaii Revised Statutes §§92-4, 92-5 (a) (4), 92-9 (a) (1-4) and (b), 76-47 (e) the
purpose of this executive session is to receive and approve Executive Session minutes, to
consider the hire, evaluation, dismissal or discipline of an employee or officer of the County
where consideration of matters affecting privacy will be involved, provided that if the individual
concerned requests an open meeting, an open meeting shall be held; and to consult with the
Commission's legal counsel on issues pertaining to the Commission's and the County's powers,
duties, privileges, immunities, and/or liabilities as they may relate to this item, deliberate and
take such action as appropriate.
An Equal Opportunity Employer
ES-020 Discussion and implementation of the hiring process to begin
selection of a Director of Human Resources.
ES-021 Executive Session Minutes of November 27, 2018
RETURN TO OPEN SESSION
ANNOUNCEMENTS
Next Meeting: Tuesday, January 22, 2019 — 3:00 p.m., Mo'ikeha Building, Liquor Conference
Room 3.
ADJOURNMENT
NOTICE OF EXECUTIVE SESSION
Pursuant to Hawaii Revised Statutes §92-7 (a), the Commission may, when deemed necessary,
hold an executive session on any agenda item without written public notice if the executive
session was not anticipated in advance. Any such executive session shall be held pursuant to
HRS §92-4 and shall be limited to those items described in HRS §92-5(a).
cc: Deputy County Attorney Peter Morimoto
PUBLIC COMMENTS and TESTIMONY
Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours
prior to the meeting indicating:
1. Your name and if applicable, your position/title and organization you are representing;
2. The agenda item that you are providing comments on; and
3. Whether you will be testifying in person or submitting written comments only.
4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please
provide 10 copies of your written testimony at the meeting clearly indicating the name of
the testifier; and
While every effort will be made to copy, organize and collate all testimony received, materials
received on the day of the meeting or improperly identified may be distributed to the members
after the meeting is concluded.
The length of time allocated to persons wishing to present verbal testimony may be limited at the
discretion of the chairperson or presiding member.
Civil Service Commission — December 11, 2018 Page 12
Send written testimony
Civil Service Commission
Attn: Sandra Muragin
Office of Boards & Commissions
4444 Rice Street, Suite 150
Uhu`e, HI 96766
Email: smuragin@kauai.gov
Fax: 241-5127 Phone: 241-4919
SPECIAL ASSISTANCE
If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support,
or an interpreter for a language other than English, please contact Lani Agoot at (808) 241-4917
or lagoot;u kauai.gov at least seven calendar days prior to the meeting.
Civil Service Commission — December 11, 2018 Page 13
DEPARTMENT OF HUMAN RESOURCES
ACTING DIRECTOR'S REPORT
TO THE
CIVIL SERVICE COMMISSION
DECEMBER 2018
Aside from Unit 13, three (3) other bargaining units (Unit 2, 3, and 4) of the Hawaii Government
Employees Association's (HGEA) have now filed for impasse. As such, the Employer group has
convened Employer caucuses for December to discuss the various union proposals as we work
towards a final position to forward to arbitration. HGEA's Unit 14 is the only bargaining unit left
that has yet to file for impasse.
Staff have been busy with processing re -descriptions and hiring for the new Administration. All
necessary paperwork and offers of employment were completed before the new cabinet and
support staff took office on December 3d at 12:00 noon. Moving forward, our office will be
working with the new Administration to decide on whether the processing of transactions will be
changed or remain the same.
We continue to work with both the Fire Commission and Police Commission in finalizing their
respective selections for Chief. The Fire Commission is still hopeful to have their new Fire Chief
start in December while the Police Commission hopes to have someone on board in March 2019.
Posting and recruitment for all of our department's vacancies have started with interviews to
commence in the next month.
Administrative Services and Benefits
• New Hires: Bus Driver (substitute) (exempt)
Customer Service Representative I
Deputy Prosecuting Attorney (exempt)
Landfill Laborer I
Maintenance Worker I
Solid Waste Worker I
Solid Waste Worker II
Treasury Support Clerk
Van Driver (substitute) (exempt) (3)
• Exit Interviews Conducted: 12 of 17
• TDI Applications 1 (denied)
• Leave Sharing: I(approved)
• Reference Checks: 22
• Employment Verifications: 19
• Transactions:
New Hires
11
Separations
14
Reallocations
3
Promotions
3
Demotions
1
Transfers
7
Pay Increase
400
Suspension
3
Leave Without Pa
0
Other
54
Seasonal
0
Classification and Pay and Labor Relations
• Reallocations Processed: Administrative Services Officer II to Administrative Officer
Bus Driver (substitute) to Mechanical Repair Worker
(temporary) (exempt)
Departmental Contracts Officer to Laborer I
Driver License Clerk I to Driver License Clerk II
Emergency Management Staff Officer to Emergency
Management Senior Staff Officer
Engineering Support Technician III to Special Assistant to the
Chief of Field Operations & Maintenance (exempt)
Human Resources Specialist II to Personnel Management
Specialist II
Ocean Safety Officer I to Ocean Safety Officer II
Procurement Technician I to Procurement & Specifications
2
Specialist I
Senior Clerk to Building Permit Clerk
Staff Services Assistant to Motor Vehicle Program Technician
Van Driver (substitute) to Laborer I
Vehicle Titles & Registration Technician to Senior Clerk
• Desk Audits: None
• New Classes Adopted: Emergency Management Senior Staff Officer
Recruitment and Exam
• Recruitments: Accountant IV
Account Clerk
Appointed Positions (exempt)
Background Investigator (exempt)
Bus Driver (substitute) (exempt)
Central Payroll Accountant
Customer Service Representative I
CZM Shoreline/Subdivision Management Specialist
(exempt)
Electrician (temporary) (exempt)
Emergency Management Staff Officer
Evidence Custodian Assistant (exempt)
Executive Assistant to the Mayor (exempt)
Housing Assistance Specialist III (exempt)
Land Use Permit Technician
Personnel Management Specialist I
Personnel Management Specialist II
Planner I
Planner II
Planner III
Police Fleet Services Coordinator (exempt)
Program Compliance Specialist (exempt)
Project Assistant
Repair Shop Utility Worker
Sexual Assault Forensic Nurse Examiner (SANE)
(exempt)
Site Manager (exempt)
Special Assistant to the Chief of Field Operations and
Maintenance (exempt)
Supervising Building Plans Examiner
TVR Permit Enforcement Research Specialist
(exempt)
Van Driver (substitute) (exempt)
3
• Lists Referred to Departments: Accountant IV
Appointed Positions (exempt)
Background Investigator (exempt)
Building Permit Clerk
Bus Driver (substitute) (exempt)
County CIP Manager
CZM Shoreline/Subdivision Management Specialist
(exempt)
Electrician (temporary) (exempt)
Engineering Support Technician III
Evidence Custodian Assistant (exempt)
Executive Assistant to the Mayor (exempt)
Golf Course Groundskeeper
Heavy Vehicle and Construction Equipment Mechanic
I
Housing Assistance Specialist III (exempt)
Janitor II
KWMCH & Volunteer Program Manager
Laborer I
Legal Clerk III
Ocean Safety Officer I
Park Caretaker I
Park Maintenance Administrator
Parks Permit and Security Coordinator
Police Fleet Services Coordinator (exempt)
Police Services Officer
Principal Project Manager
Procurement and Specifications Specialist I
Project Assistant
Senior Clerk
Sexual Assault Forensic Nurse Examiner (SANE)
(exempt)
Site Manager (exempt)
Special Assistant to the Chief of Field Operations and
Maintenance (exempt)
TVR Permit Enforcement Research Specialist
(exempt)
Van Driver (substitute) (exempt)
Wastewater Plant Operator Assistant
Water Service Investigator II
Winter Fun Program (exempt)
• Written Exams Administered: Bridge Maintenance Worker I
Customer Service Representative I
Emergency Services Dispatcher I
Parks Permit and Security Coordinator
4
Police Services Officer
Wastewater Plant Operator Assistant
• Performance Exams Administered: Equipment Operator II
• Administrative Reviews: KWMCH & Volunteer Program Manager (sustained)
Park Maintenance Administrator (1 approved, I
sustained)
Payroll
• Due to unforeseen circumstances, the site visit by Superion has been pushed back to early
next year. In the meantime, payroll staff continue to work with Finance -Information
Technology (IT) to correct entries that are not being received by the Employee Retirement
System (ERS) as required.
• Gross Payroll:
11/15/2018
$3,810,567
11/30/2018
$4,353,907
EUTF Health Fund
$2,065,919
ERS Retirement
$1,625,529
Sociaecurity
$315,329
Medicare
$112,896
PTS SS Savings
$4,276
Employee Development and Health Services
Six (6) new workers' compensation claims were filed this month; three (3) medical -only
claims, and three (3) indemnity claims
Two (2) annual driver improvement trainings were held for twenty-nine (29) employees;
additional and makeup sessions are forthcoming
Equipment/Driver Training: Truck Tractor (1 Public Works' employee)
Hook Lift Truck (1 Public Works' employee)
Backhoe (1 Public Works' employee)
ATV/UTV (6 KPD employees)
Small Refuse Truck (4 Public Works' employees)
Compactor Backhoe (1 Public Works' employee)
5