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HomeMy WebLinkAbout2018_0424_CSC_Minutes_Open_ApprovedCOUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Commission: CIVIL SERVICE COMMISSION Meeting Date: I April 24, 2018 Location Mo'ikeha Building, Liquor Control Conference Room 3 Start of Meeting: 3:01 p.m. End of Meeting: 3:21 p.m. Present Chair Jeffrey Iida; Vice Chair Richard Jose; Members: Fely Faulkner, Elizabeth Hahn, and Vonnell Ramos. Also: Deputy County Attorney Peter Morimoto (arrived at 3:12 p.m.); Director of Human Resources Janine Rapozo; Boards and Commissions Office Staff. Administrator Nicholas R. Courson and Commission Support Clerk Sandra Muragin. Excused Commissioner Karen Matsumoto Absent SUBJECT DISCUSSION ACTION Call To Chair Iida called the meeting to Order/Roll Call order at 3:01 p.m. with five members present constituting a quorum. Approval of Open Session Minutes of March 27, 2018 Ms. Hahn moved to approve the Minutes minutes of March 27, 2018, as circulated. Mr. Jose seconded the motion. Motion carried 5:0. Director's CSC 2018-05 2018 April Report Director of Human Resources Janine Rapozo said the Human Resources Department and other departments were challenged with assisting the Emergency Operations Center (EOC) with personnel after the recent floods. She then reviewed the Director's Report for April 2018 with the Commission (on file). Ms. Rapozo said the final contract to settle was the Hawaii Government Employees Association (HGEA) Unit 14 Ocean Safety Officers and this contract goes through June 2019. The award was issued and is now with the County Council for approval. Unit 14 was awarded a 2% increase in the first year and 2.5% in the second year and a continuation of the step movement plan. They will receive a $500.00 lump sum bonus in each of the two years, as well as the start of a $1.00 per hour differential pay for any Ocean Safety Officer in Unit Civil Service Commission Open Session April 24, 2018 Page 2 SUBJECT DISCUSSION ACTION 14 with a valid EMT B Certificate. Ms. Rapozo explained they have identified three Ocean Safety Officers with valid certificates who qualify to receive the additional $1.00 per hour. If any of the remaining Unit 14 Ocean Safety Officers wanted to get certified, they would need to spend their own resources and time to complete the training. Ms. Rapozo shared that they disputed the pay differential due to the unknown future impact it may have on other HGEA bargaining units. Ms. Rapozo said she also attached the Department of Human Resources 2019 Budget Presentation dated April 9, 2018, that was presented to the County Council at the budget meeting. The presentation included highlights, successes, achievements, goals, challenges, and statistics. She said the biggest change for the budget is the possible take-over of the payroll specialist position from the Fire Department. Ms. Rapozo stated their payroll is the most complicated in the County and they are still in discussion on how to make a smooth transition. Chair Iida inquired if the EMT B Certificate had an expiration date, because he knew they do not last forever. He wanted to know if they would need to get recertified once it expired and what their plans were to track the various expiration dates. Ms. Rapozo said it does expire and they would create a spreadsheet to notify them of expired certificates. Once it expired, they would need to submit a valid certificate in order to continue with the pay differential. She said there are about 40 Ocean Safety Officers in this unit, which she felt was manageable. Chair Iida said once others get their certificate, tracking could become challen ing with the different expiration dates. Executive With no County Attorney present, Administrator Nicholas Courson briefed the Commission on Session their options to proceed. He explained that the items on the agenda did not warrant the presence of an attorney; however, if they felt they needed one, he would make the effort to get one. Ms. Hahn asked if a motion was needed to go into Executive Session. Mr. Courson said they would need a motion to go into Executive Session; however, he was debating on the necessity to continue to read the Executive Session paragraph. He said about 75% of other Boards and Civil Service Commission Open Session April 24, 2018 Page 3 SUBJECT DISCUSSION ACTION Commissions read the paragraph and 25% do not. He explained he couldn't find a written rule, and it would be okay if they decided to skip reading it this time. Mr. Courson stated he would inquire with the Office of Information Practices (OIP) to confirm. Ms. Hahn moved to go into The Commission unanimously decided to go into Executive Session without an attorney and not Executive Session. Ms. read the Executive Session paragraph. Faulkner seconded the motion. Motion carried 5:0. The meeting moved into Executive Session at 3:10 p.m. Return to Open Ratify Commission actions taken in Executive Session for items: ES-003, ES-004 and ES-005. The meeting resumed in Open Session Session at 3:17 p.m. Mr. Ramos directed the Commission to the April 2018 Directors Report, Administrative Reviews, page four. He said it lists the positions that have requested an Administrative Review and their status, and was curious if this was a potential list of possible appeals that might come before the Commission. Chair Iida said he has seen this on past Directors Reports and it does not necessarily lead to an appeal. Ms. Faulkner pointed out that after each position they noted sustained or accepted, and asked for a definition. Deputy County Attorney Peter Morimoto suggested that sustained was meant for the decision of the Director and accepted meant they accepted the appeal of the applicant or employee. Mr. Courson agreed with Mr. Morimoto's definition but neither was positive and said it would need to be clarified with Ms. Rapozo. Commission Support Clerk Sandra Muragin asked the Chair to Ratify the Commissions actions taken in Executive Session. Chair Iida said after the last meeting it was discussed and it was no longer re ired. Mr. Courson said he couldn't find any support for it, so it was eliminated. Announcements Next Meeting: Tuesday, May 22, 2018 — 2:00 p.m., Mo'ikeha Building, Liquor Conference Room 3 Adjournment With no objections, Chair Iida Civil Service Commission Open Session April 24, 2018 Page 4 SUBJECT DISCUSSION ACTION adjourned the meeting at 3:21 p.m. Submitted by: Sandra Muragin, Commission Support Clerk ( X ) Approved as circulated. 5/22/18 ( ) Approved with amendments. See minutes of Reviewed and Approved by: meeting. Jeffrey Iida, Chair