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Home My WebLink About2018_0620_CSW_PacketPatricia Wistinghausen Chair Edith Ignacio-Neumiller Vice -Chair Wendy Martinez Secretary Erika Valente Treasurer RECEIVED '18 JUN 12 A 8 :40 OFFICE OF THE COUNTY CLERK COUNTY OI: 1KAUM Members: Jamie Bucao Regina Carvalho Kathy Crowell Sharon Lasker Lisa Ellen Smith HSCSW Representative/ Ex-officio Member COUNTY OF KAUA`I COMMITTEE ON THE STATUS OF WOMEN NOTICE OF MEETING AND AGENDA Wednesday, June 20, 2018 5:00 p.m. or shortly thereafter Mo`ikeha Building, Meeting Room 2A/2B 4444 Rice Street, Lihu`e, HI 96766 CALL TO ORDER APPROVAL OF MINUTES Open Session Minutes of May 16, 2018 COMMUNICATIONS CSW 2018-14 Thank you card from Kapa`a High School students who attended the Career Day event. BUSINESS CSW 2018-07 Continued discussion and possible action on establishing a Photo Gallery and Video Archive collection of events and activities on the County of Kauai Committee on the Status of Women website. [Deferred 3121118, Discussed 4118118, Deferred 5116118] CSW 2018-12 Discussion and possible action on the use of Google docs to communicate routine administrative matters. [Deferred 5116118] CSW 2018-10 Update on the approved items purchased using the remaining balance in the Committee on the Status of Women FY2017/2018 budget. [Discussed 4118118 and 5116118] An Equal Opportunity Employer CSW 2018-11 Discussion and possible action on the County of Kauai Health and Wellness Fair (Women's Health Month) scheduled Wednesday, September 19, 2018. [Discussed 5116118] a. Possible receipt of the Permitted Interaction Group Findings; ■ Presentation of date selection. ■ Presentation of venue selection. ■ Presentation of theme selection. ■ Presentation of planning updates. CSW 2018-13 Continued discussion and possible update on travel to the National Association of Commissions for Women (NACW) 48`h Annual Conference scheduled for August 1-4, 2018, in Los Angeles, CA. [Discussed 5116118] a. HSCSW Executive Director Khara Jabola-Carolus email dated May 24, 2018. CSW 2018-15 Discussion and possible action for arrival of HSCSW Executive Director Khara Jabola-Carolus to meet the Kauai County Committee on the Status of Women members and community partners. ANNOUNCEMENTS 1. Next Meeting: Wednesday, July 18, 2018, 5:00 p.m., Mo`ikeha Building, Meeting Room 2A/2B. 2. Announcements and other pertinent updates from Hawaii State on the Status of Women Commissioner/Kaua`i Representative Lisa Ellen Smith. ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes §92-7 (a), the Committee may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to HRS §92-4 and shall be limited to those items described in HRS §92-5(a). Discussions held in Executive Session are closed to the public. cc: Mahealani Krafft, Deputy County Attorney/Ex-Officio 21Pagc Committee on the Status of Women — June 20, 2018 PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting clearly indicating the name of the testifier; and While every effort will be made to copy, organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony to: Committee on the Status of Women Attn: Sandra Muragin C/o Office of Boards & Commissions 4444 Rice Street, Suite 150 Lihu`e, HI 96766 Email: smuragin@kauai.gov Phone: 241-4919 Fax: 241-5127 SPECIAL ASSISTANCE If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, or an interpreter for a language other than English, please contact Lani Agoot at (808) 241-4917 or lagootRkauai.gov at least seven calendar days prior to the meeting. 31Page Committee on the Status of Women — June 20, 2018 COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: I Committee on the Status of Women Meeting Date May 16, 2018 Location Mo'ikeha Building, Liquor Conference Room 3 Start of Meeting: 5:00 p.m. I End of Meeting: 6:09 p.m. Present Vice Chair Edith Ignacio-Neumiller. Secretary Wendy Martinez. Treasurer Erika Valente. Members: Jamie Bucao, Regina Carvalho (arrived at 5:03 p.m), Kathy Crowell, Sharon Lasker (left at 6:06 p.m). Hawaii State Commission on the Status of Women Kauai Representative Lisa Ellen Smith. Deputy County Attorney Mahealani Krafft. Boards and Commissions Staff: Commission Support Clerk Sandra Muragin. Excused Chair Patricia Wistinghausen and Administrator Nicholas R. Courson. Absent SUBJECT DISCUSSION ACTION Call To Order Vice Chair Ignacio-Neumiller called the meeting to order at 5:00 p.m. with six members present constituting a quorum. Approval of Open Session Minutes of April 18, 2018 Minutes Ms. Bucao directed the Committee to page two, CSW 2018-06, and said she should have recused herself from voting since she is an employee of the YWCA. She explained that she remained silent when the vote was taken, and asked if the motion carried could be changed to 6:1 instead of 7:0. Deputy County Attorney Mahealani Krafft said the motion stands as is. Ms. Bucao promised to recuse herself from all future YWCA discussions. Ms. Lasker moved to approve the Open Session Minutes of April 18, 2018, as circulated. Ms. Martinez seconded the motion. Motion carried 6:0. Business CSW 2018-11 Discussion and possible action on the County of Kauai Health and Wellness Fair (Women's Health Month) scheduled Wednesday, September 19, 2018. a. Discussion and possible action to establish a Permitted Interaction Group (PIG) the scope of which to be defined by the Committee. Committee on Status of Women Open Session May 16, 2018 Page 2 SUBJECT DISCUSSION ACTION The Committee debated the feasibility of continuing their participation in the Health and Wellness Fair and considered changing the date to a Saturday to increase public participation. Ms. Smith explained historically, the health fair was held on a weekday to accommodate the County of Kauai employees, and the event was staged in the Civic Center's meeting rooms and breezeway area. Ms. Carvalho said the Mayor normally granted county employees administrative leave, which allowed them time to attend the fair and take care of their health and wellness needs. Ms. Bucao shared that she reviewed last year's discussions and stressed that a lot of work was involved. She advocated Ms. Valente's idea on reinventing Women's Health Month to a social media event as a way to reach a wider audience. Like Ms. Valente, she could not envision public participation during a work week. Life's Choices Prevention Coordinator Maile Murray commented that the Committee was faced with a decision to takeover this event or plan their own separate health fair. Due to other commitments, their office would assume a mentorship role and hand over majority of the responsibility to this Committee. She said the only support they would take care of would be the vendor registration. Ms. Bucao was apprehensive about moving forward with the health fair and indicated there were many health -type events that occurred throughout the year that the Committee could partner with. Ms. Carvalho hoped that the Committee would support and organize the health fair for the Mayor's final year in office and suggested they Ms. Valente motioned to create consider changes next year. a PIG for the Health and Wellness Fair. Ms. Carvalho Ms. Carvalho, Ms. Crowell and Ms. Martinez volunteered to be part of the Permitted seconded the motion. Interaction Group (PIG) and the Committee decided the scope of the PIG would be to determine the date, theme, venue and overall planning of the event. With no further discussion, Vice Chair Ignacio-Neumiller called for the question. Motion carried 7:0. CSW 2018-10 Continued discussion and possible action to expend remaining balance in the Committee on the Status of Women's FY2017/2018 budget. (Discussed 41181181 The Committee reviewed the various logo items and the new yard signs that Chair Committee on Status of Women Open Session May 16, 2018 Page 3 SUBJECT DISCUSSION ACTION Wistinghausen suggested they purchase. Ms. Valente proposed the Committee use part of the remaining balance to sponsor an upcoming community event that would impact young women to which Ms. Bucao suggested sponsorship of 10 young women for next year's Ms. Lasker moved to expend YWCA financial empowerment conference. An inquiry about ADA requirements came up the remaining balance in the and Ms. Krafft said she would look into it. 2017/2018 fiscal year budget and purchase 10 sponsorships to the YWCA 2019 4 h Annual Financial Empowerment for Women Conference, yard signs, logo pens and post -it notes. Ms. Carvalho seconded the motion. Motion carried 6:1. Ms. Bucao recused herself from the vote and remained in the room. (recusal: Bucao) CSW 2017-10 Continued discussion and evaluation on Career Day held on Friday, April 6, 2018. [Discussed 41181187 a. Discussion and evaluation on the 2017 Career Day event. b. Continued recap from Committee members. Vice Chair Ignacio-Neumiller drew attention to the student evaluation forms and inquired if the Committee still intended to send them out to the schools that participated for completion. Ms. Martinez said she received the updated evaluation form and emailed it to her contact at Kapa`a High School. She pulled out 10 completed student evaluations that she got in the mail and handed it over to the Committee. Ms. Lasker commented that their window of time expired due to school ending in a couple of weeks. Ms. Bucao was curious to find out the Counselor's assessment on the process of recruiting students, and the Committee agreed that a simple email to gather their feedback on the value of Career Day would be helpful. Ms. Crowell agreed to contact the counselors at Waimea High School and Kanuikapono Charter School. CSW 2018-03 Denim Day Proclamation scheduled with Life Choices Kauai Rotunda Rally on Monday, April 2, 2018, at the County of Kauai Mo`ikeha Building Rotunda, 12:30 m. to 1:30 P.M. Committee on Status of Women Open Session May 16, 2018 Page 4 SUBJECT DISCUSSION ACTION a. Recap from Committee members. Ms. Bucao observed a larger crowd this year; however, she did comment that the Committee purchased too much food. CSW 2018-04 Equal Pay Day scheduled Tuesday, April 10, 2018 at the County of Kauai Mo`ikeha Building Rotunda, 12:30 p.m. a. Recap from Committee members. Vice Chair Ignacio-Neumiller thanked everyone who were able to attend the events. CSW 2018-07 Continued discussion and possible action on establishing a Photo Gallery and Video Archive collection of events and activities on the County of Kauai Committee on the Status of Women website. [Deferred from 3121119, Discussed 41181181 Ms. Lasker moved to defer CSW 2018-07 to the June 20, Vice Chair Ignacio-Neumiller asked to defer this item to the next meeting. 2018, meeting. Ms. Bucao seconded the motion. Motion carried 7:0. CSW 2018-12 Discussion and possible action on the use of Google docs to communicate routine administrative matters. Ms. Lasker moved to defer CSW 2018-12 to the June 20, Vice Chair Ignacio-Neumiller asked to defer this item to the next meeting. 2018, meeting. Ms. Carvalho seconded the motion. Motion carried 7:0. CSW 2018-13 Discussion and possible selection of CSW members to attend the National Association of Commissions for Women (NACW) 48`b Annual Conference scheduled for August 1-4, 2018, in Los Angeles, CA. Hawaii State Commission on the Status of Women Kauai Representative Lisa Ellen Smith informed the Committee that the state meeting to vote for travel funds for this conference is on tomorrow's agenda and due to work commitments, she will not be in attendance. At the last meeting, the five members who stated they wanted to attend were Chair Wistinghausen, Vice Chair Ignacio-Neumiller, Ms. Valente, Ms. Bucao and Ms. Lasker. Ms. Carvalho Committee on Status of Women Open Session May 16, 2018 Page 5 SUBJECT DISCUSSION ACTION suggested that travel funds received for the conference should be split amongst the three other members since Vice Chair Ignacio-Neumiller and Ms. Lasker attended last year. Vice Chair Ignacio-Neumiller and Ms. Lasker agreed to pay for their own airfare and hotel accommodations. Ms. Smith confirmed that the five registration fees would come out of the Ms. Carvalho moved to allocate travel fund. the HSCSW travel fund to pay the NACW registration fees for Chair Wistinghausen, Vice Chair Ignacio-Neumiller, Ms. Bucao, Ms. Lasker and Ms. Valente, and the remaining funds split equally amongst Chair Wistinghausen, Ms. Bucao and Ms. Valente to fund their airfare and hotel accommodations, and if additional travel funds are needed that they seek assistance from the County. Ms. Bucao seconded the motion. Motion carried 7:0. Announcements 1. Next Meeting: Wednesday, June 20, 2018 — 5:00 p.m., Mo'ikeha Building, Meeting Room 2A/2B. 2. Announcements and other pertinent updates from Hawaii State on the Status of Women Commission/Kaua`i Representative Lisa Ellen Smith Ms. Smith announced that Executive Director Khara Jabola-Carolus had planned to attend the June or July meeting. She asked if this could be placed on the next agenda to discuss a press release and to gather some community partners for her to meet. Ms. Smith referenced the flyer that was provided earlier seeking nominees for the Young Feminist Leaders Committee and asked Committee members to please share with their contacts. Committee on Status of Women Open Session May 16, 2018 Page 6 SUBJECT DISCUSSION ACTION 3. Kaua`i Drug Court Thirty First Graduation Ceremony, Friday, May 10, 2018, Fifth Judicial Circuit -Courtroom 4, 3970 Ka'ana Street, Uhu`e, Hawaii 96766. Ms. Valente and Ms. Bucao volunteered to attend and Ms. Bucao offered to pick up the pizza and lei from the Office of Boards and Commissions at 11:30 a.m. Ms. Carvalho announced Wilcox Medical Center's Girls Night Out event will be taking lace tomorrow from 5:30 p.m. to 7:30 p.m. Adjournment Ms. Crowell moved to adjourn the meeting at 6:09 p.m. Ms. Bucao seconded the motion. Motion carried 7:0. Submitted by: Sandra M. Muragin, Commission Support Clerk () Approved as circulated. () Approved with amendments. See minutes of meeting. Reviewed and Approved by: Edie Ignacio-Neumiller, Vice Chair } ; MAY 16 2018 & comimisslor. L)v ao vvith cmr �i� :,fin P91 � 'j�►Q �;,�v-t'r cC��rr7 �=L f'� a� N� o �,,r Fvrtu ,r �. do Tl,-)c\nr- Foy'jwf ,3n6 6dc lo�j - on -Ashity ItfakOlO for work', "BUY ?LO � 1 o V 41,( c �� e ►�� u6L c(,Iluu�i ks F° a vA e Aid D QY V1 si-y D IM Q�l your - V-Q30,K i rs( So hof kc,4 �,ariz OR do For (Ny,�f y0a and C w;,� W OhI m and CAn i ►� Y"- 5 c� h h au� � � � �Q�Pr�c� ��-tih kaw a ; z, jr 1 ' & /tiv,(aA �(/l Pt 0 T'nGnK c ou V" much Porr tour +inns aicA your wisdom. Glri� \p) k or j Ira s�c� S �rd� L. Moriguchi, Inc., dba SIGN art Invoice 3-3586 Kuhio Hwy., Suite 2 Lihue, HI 96766 Ph.246-6812 F245-8797 Lic. # C-23257 Bill To County of Kauai Office of Boards and Commissions 4444 Rice Street, Suite 150 L?hu'e, HI 96766 241-4919 smuragin@kauai.gov Date Invoice # 5/24/2018 32316 JUN - 8 2018 �,� Q2ti` :s & COMMISSIONS P.O. No. Terms Project due on completion Quantity Description Rate Amount 1 3'x2' .090 Styrene 110.00 110.00 2 24"x 18" .090 Styrene 62.00 124.00 Subtotal 234.00 Sales Tax 4.00% 9.36 Mahalo for calling on us for all your sign needs! Total $243.36 Gbl—Q!0r-94;t—(,o7-o O GARDEN i5�.0,'�`� 9rE OF Committee on the Status of Women www.kauai.gov/kccsw Committee on the Status of Women www.kauai.gov/kccsw 5/30/2018 Confirmation 4 imprint• USA Order Details Order Number:15946847 Order Date: 5/31 /2018 Product Description 2375-25 Bic Sticky Note - 3" x 4" - 25 Sheet Artwork Instructions Imprint Location: Sheet -Adhesive at Top Color(s) : Full Color 39152 Bic Clic Stic Pen Artwork Instructions Imprint Location : Barrel Colors): White Tip Size/Ink Color M-Black: 700 Additional Notes: 101 Commerce Street Oshkosh, WI 54901 Toll Free 877-4imprint Fax 800-355-5043 https://www.4imprint.com/ Delivery Address Sandra Muragin 4444 Rice Street, Suite 150 Lihue, HI 96766 Qty Color Cost/Unit 500 White / White 39C 700 Pink / Purple 37C Total $195.00 $259.00 Freight $112.98 Tax 0C Total $566.98 Important notice: In most cases the prices shown are actual and final. However due to the complexities of your artwork or the customization involved with the product, additional charges may apply or some of the additional charges shown may not be chargeable. If any changes are required, we will contact you by e-mail prior to production and you will have the option to cancel your order without penalty. In any case where additional charges apply your signed approval will be required to proceed. We will be sending information about your order to you via e-mail. To avoid any delays, we do ask that you check your e- mail during the time your order is in process for any updates. https://www.4imprint.com/sop/confirmationprint 1/1 From: Lisa Ellen Smith To: Sandra Muraain Cc: Patricia Wistin hg ausen Subject: Fwd: Status of HSCSW Meeting 5.24.18 Date: Thursday, May 24, 2018 1:45:12 PM Aloha Sandra, Please see Khara's email below. LE ---------- Forwarded message - From: Jabola-Carolus, Khara J <4jabola-carolus( dhs.hawaii.gov> Date: Thu, May 24, 2018, 12:34 PM Subject: Re: Status of HSCSW Meeting 5.24.18 To: Lisa Ellen Smith <debran_nAn_@.emaiL=> Cc: Calaine Laney Trinh <janey.hscsw gmail.com> Aloha Lisa Ellen, Hope all is well! We got a comprehensive presentation from OHA on their Native Hawaiian women's health report. The meeting was budget intensive due to the 5/28 deadline for us to make the personnel transfer request. Main point of interest for you is that the Commission; !decided to grant coverage of three registrations for Kauai for NACW in lieu of the grant. All other county commissions were only granted one registration. We will need an invoice from/ (Kauai for the conference registration costs so Laney and I will follow-up. Mahalo nui, Khara Khara Jabola-Carolus Executive Director Hawaii State Commission on the Status of Women Office: (808) 586-5758 E-mail: kJabola-carolus(@dhs.hawaii.gov From: Lisa Ellen Smith <debrannan(@gmail.com> Sent: Thursday, May 24, 2018 8:12:00 AM To: Jabola-Carolus, Khara J Cc: Calaine Laney Trinh; Leslie Wilkins Subject: Fwd: Status of HSCSW Meeting 5.24.18 Aloha Khara, Kq�wd &17/i2 Cities Leading Women: 2018 NACW Annual Conference - N O Edie Ignacio- Wednesday, August 1, 2018 at Millennium Biltmore Los Angeles Neumiller ? 12:00 PM - Saturday, August 4, 506 South Grand Avenue N 2018 at 3:00 PM (PDT) Los Angeles, CA 90071 PayPal Completed 4 T 1 Order #782106811. Ordered by Khara Jabola-Carolus on June 7, 2018 12:21 PM a a Member Registration - Early Bird $415.00 G' Event Information: �Illl�lll��llll�lll�l�ll�ul�ll�ll��ll�l� II IIII�I�I We know things happen. So, if you have to change your plans, 782106811974082792001 refunds, less a $50 processing fee per registrant, will be granted for cancellations received in writing by July 8, 2018. Refunds will not be granted for cancellations received after that date. Cancellation requests can be made via email or by post but must be received no later than July 8, 2018. "No- shows" are responsible for the full conference payment. If you have any questions, please contact NACW at: nacw@nacw.org. Registration Information: Name as you would like it printed on your name badge: Edie Ignacio-Neumiller Eventbrite Do you organize events? Start selling in minutes with Eventbrite! www.eventbrite.com V co N Im O m Cn v, co (o w co rn 4 0 O 1 Cities Leading Women: 2018 NACW Annual Conference - Erika Valente Wednesday, August 1, 2018 at Millennium Biltmore Los Angeles 12:00 PM - Saturday, August 506 South Grand Avenue 2018 at 3:00 PM (PDT)Los Angeles, CA 90071 y p Order #782608555. Ordered by Khara Jabola-Carolus on June 8, 2018 12:21 PMRN 19 Member Registration - Early Bird $415.00 Event Information: We know things happen. So, if you have to change your plans, refunds, less a $50 processing fee per registrant, will be granted for cancellations received in writing by July 8, 2018. Refunds will not be granted for cancellations received after that date. Cancellation requests can be made via email or by post but must be received no later than July 8, 2018. "No- shows" are responsible for the full conference payment. If you have any questions, please contact NACW at: nacw@nacw.org. Registration Information: Name as you would like it printed on your name badge: Erika Valente 782608555974693967001 Eventbrite Do you organize events? Start selling in minutes with Eventbrite! www.eventbrite.com Rai (alFltp -4 00 N O O v OD 00 ao �o v rn CD 0 O 1 � Cities Leading Women: 2018 NACW Annual Conference - Sharon Lasker Wednesday, August 1, 2018 at Millennium Biltmore Los Angeles 12:00 PM - Saturday, August 4, 506 South Grand Avenue 2018 at 3:00 PM (PD-0 Los Angeles, CA 90071 PayPal Completed Order #782601708. Ordered by Khara Jabola-Carolus on June 8, 2018 12:07 PM Member Registration - Early Bird $415.00 Event Information: We know things happen. So, if you have to change your plans, refunds, less a $50 processing fee per registrant, will be granted for cancellations received in writing by July 8, 2018. Refunds will not be granted for cancellations received after that date. Cancellation requests can be made via email or by post but must be received no later than July 8, 2018. "No- shows" are responsible for the full conference payment. If you have any questions, please contact NACW at: nacw@nacw.org. Registration Information: Name as you would like it printed on your name badge: Sharon Lasker 0 0 ■ ft'n 782601708974685689001 Eventbrite Do you organize events? Start selling in minutes with Eventbrite! www.eventbrite.com Bernard P. Carvalho Jr. Mayor Wallace G. Rezentes Jr. Managing Director OFFICE OF THE MAYOR BOARDS AND COMMISSIONS County of Kauai, State of Hawaii 4444 Rice Street, Suite 150, Lihu`e, Hawaii 96766 TEL (808) 2414917 FAX (808) 241-5127 MEMORANDUM Date: August 15, 2017 TO: Committee on the Status of Women Members CC: Ken Shimonishi, Director of Finance Wallace Rezentes, Managing Director Mahealani Kraft, Deputy County Attorney FROM: Paula M. Morikami, Administratow RE: Reimbursements for Expenditures Paula M. Morikami Boards and Commissions Administrator Just as a reminder, receiving reimbursements for receipts turned in by members is not permitted. It is a violation of the County policy to reimburse members for expenses after the fact. Please keep this in mind because you will not be reimbursed for any of your purchases even if it is for Committee -related business. All requests for purchases need to first be voted on by your Committee and then submitted to the Office of Boards and Commissions. The Office will then procure the items for you using our Boards and Commissions PCard. Therefore, advance planning on your part is important so that there is ample time for your items to arrive prior to your event. Your cooperation in complying with the County purchasing policy is important. Thank you for your attention to this matter. An Equal Opportunity Employer