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HomeMy WebLinkAbout2018_0418_CSW_Minutes_Open_ApprovedCOUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: Committee on the Status of Women Meeting Date I April 18, 2018 Location Mo'ikeha Building, Liquor Conference Room 3 Start of Meeting: 5:01 p.m. End of Meeting: 6:16 p.m. Present Chair Patricia Wistinghausen; Vice Chair Edith Ignacio-Neumiller; Secretary Wendy Martinez; and Treasurer Erika Valente. Members: Jamie Bucao, Kathy Crowell, Sharon Lasker, and Hawaii State Commission on the Status of Women Kauai Representative Lisa Ellen Smith; Boards and Commissions Staff: Administrator Nicholas R. Courson and Commission Support Clerk Sandra Muragin. Excused Member Regina Carvalho and Deputy County Attorney Mahealani Krafft. Absent SUBJECT DISCUSSION ACTION Call To Order Chair Wistinghausen welcomed Mayoral appointee Jamie Bucao serving a first term ending Chair Wistinghausen called the 12/31/21. meeting to order at 5:01 p.m. with seven members present constituting a quorum. Chair Wistinghausen requested to amend the agenda and correct the sequence of numbers. She asked that under Recap next to Career Day should be CSW 2017-10 and Women's History Month should be CSW 2017-11. She also asked for a correction to CSW 2017-07 Ms. Ignacio-Neumiller moved which should be CSW 2018-07, and move up CSW 2018-06 to discuss after approval of to amend the agenda. Ms. minutes. Valente seconded the motion. Motion carried 7:0. Approval of Open Session Minutes of March 21, 2018 Minutes Ms. Ignacio-Neumiller requested that a correction be made on page seven, CSW 2018-03. For clarification, she asked that the following sentence that referenced Zonta Club, "handed Ms. Ignacio-Neumiller moved out flyers made by the Zonta Club " changed to Zonta Club of Hanalei. to approve the Open Session Minutes of March 21, 2018, as amended. Ms. Crowell seconded the motion. Motion carried 7:0. Business CSW 2018-06 Discussion and possible action on a partnership with the YWCA on events Committee on Status of Women Open Session April 18, 2018 Page 2 SUBJECT DISCUSSION ACTION planned for Never Forget Sandy G. remembrance. YWCA Executive Director Renae Hamilton directed the Committee to the draft letter that was passed out earlier and asked the Committee to co-sign this last letter that would be published in the Garden Island newspaper on Wednesday, May 9th, with a full page advertisement. Ms. Lasker requested a correction to the letter's first sentence, "The Kaua `i Commission on the Status of Women" to "The Kaua `i Committee on the Status of Women. " Ms. Lasker moved to approve that the Committee members sign the YWCA letter to the editor. Ms. Martinez seconded the motion. Motion carried 7:0. Recap CSW 2017-10 Career Day held on Friday, April 6, 2018 Ms. Bucao shared that it was a successful event, and noticed that the students seemed more engaged and focused. Ms. Ignacio-Neumiller concurred and complimented this year's panel of speakers. Chair Wistinghausen commented on communication restrictions between the PIG and Committee members and suggested Google docs. Administrator Nicholas Courson stated that the Committee could communicate routine administrative matters through Google docs. He cautioned that they need to be careful to not make a decision, which would be board business on Google docs. That would be a violation of Sunshine Law. He directed the Committee to opinion letter no. F15-02 that the Office of Information Practice (OIP) published on its website. Mr. Courson provided examples of the difference between routine administrative matters and board business. He described routine business matters as implementing a decision and board business as deciding on a decision. He said an example would be if the Committee conversed on a topic that was pending before the board - that would be considered board business and should not be included in Google docs. Routine administrative matters are decisions that were already made and they need to implement those decisions. Committee on Status of Women Open Session April 18, 2018 Page 3 SUBJECT DISCUSSION ACTION Chair Wistinghausen clarified that Google does could be used to place information that the Committee already decided and approved; and could not be used to gather opinions for a final decision. She gave an example if the Committee decided to wear their logo lavender polo shirts. She said that information would now be considered a routine administrative matter because they did not decide what they planned to wear or do in Google does, they listed what was already decided. Ms. Ignacio-Neumiller inquired if a checklist could be included in Google does that would list itemized assigned task. Mr. Courson replied that the checklist must contain information the Committee already decided on and it could be an informational list of items or task that needs to be done. Ms. Valente inquired if any other boards or commissions planned events like the Status of Women. Mr. Courson replied that to the best of his knowledge none of the other boards or commissions had that kind of responsibility. He said they are unique to the County. Ms. Valente recommended to agenda discussion on planning events at the next meeting. She suggested they look at ways to be more productive and work together better, while enhancing effective use of resources. Ms. Bucao asked if changing assigned task is acceptable on Google does to which Mr. Courson responded that would be implementing a decision and would not be considered board business. He said email could be used, but group texting would be highly discouraged due to the ease in which conversations could lead to board business. He emphasized routine administrative and implementing decisions versus board business, which is discreet matters over which a board has supervision, control, jurisdiction or advisory power that are actually pending before the board or likely to come before the board. Decisions that have been made here are no longer considered board business, because the Committee already made a decision. Mr. Courson said Google does is one tool that the Committee could use; however, understanding Sunshine Law was the answer. Chair Wistinghausen thanked everyone for their time and energy spent to make Career day a success. She said it all came together in the end and the students that she spoke with were engaged and left inspired. Committee on Status of Women Open Session April 18, 2018 Page 4 SUBJECT DISCUSSION ACTION Ms. Martinez said this was the first PIG that any of the Committee members worked on and they were unsure of how to communicate information. Her experience led her to believe that it was not a good option because information was isolated between the PIG Committee members. She agreed that if they had Google docs it would have allowed continuous updates to all Committee members. Ms. Martinez said that the Kapa`a High School counselor and students shared with her that they really enjoyed their time at Career Day and left with a few inspiring goals. Highlighted items that Committee members suggested; • No evaluations were handed out at the end of the event; however, the Committee felt evaluations were important and should be completed by the students and Committee members. Ms. Crowell volunteered to send out the evaluation forms. • Future PIG's should have an assigned chair and co-chair. • A point person in charge of the event should be assigned to all events that the Committee planned or partnered with. • Use Google docs as a place for Committee members to get information or updates in a form of a checklist and assignments. Mr. Courson volunteered to follow-up with the County's IT department. • Agenda a recap/evaluation of Career Day for 2017 and 2018. During the discussion a disagreement arose about a comment made regarding last year's Career Day. To move the meeting along Chair Wistinghausen requested that they agenda a recap for both 2017 and 2018 for the next meeting. CSW 2017-11 Women's History Month held Wednesday, March 2, 2018. Ms. Crowell thought it was a huge success with standing room only and she was happy that a handful of young women attended the event. Ms. Bucao said having the event at the Regency at Puakea contributed to its success because it was the perfect size and the setting made it welcoming, as well as the excellent choice of speakers. Chair Wistinghausen said this was Committee on Status of Women Open Session April 18, 2018 Page 5 SUBJECT DISCUSSION ACTION her first event and she felt that everyone left inspired and was positively impacted by the speakers and the overall atmosphere. Business CSW 2018-07 Discussion and possible action on establishing a Photo Gallery and Video Archive collection of events and activities on the County of Kauai Committee on the Status of Women website. Chair Wistinghausen said the Committee had a choice on the layout of the photo gallery. She said the options included a thumb print photo gallery or carousel. The carousel featured a rotating set of photos when a viewer entered the main page. Ms. Valente asked if the CSW could create their own website page and provide a link on the County website. Mr. Courson said to minimize liability the Public Information Officer (PIO) reviews publications and volunteered to follow-up with the County's IT department on the request. CSW 2018-08 Discussion and possible action on Kauai Drug Court Thirty First Graduation Ceremonyy, Friday, May 10, 2018, Fifth Judicial Circuit -Courtroom 4, 3970 Ka'ana Street, Lihu`e, Hawaii 96766. Ms. Bucao moved to approve Chair Wistinghausen said the published date of the graduation ceremony is incorrect, it should the donation of the leftover be Friday, May 18th, not Friday, May loth. Ms. Bucao, Ms. Valente and Ms. Lisa Ellen Smith granola bars to the Drug Court volunteered to attend the graduation ceremony. Graduation Ceremony. Ms. Ignacio-Neumiller seconded the motion. Mr. Courson explained that the Committee had a motion on the floor and it could be amended. The amended motion would need a second and then they could vote. The Ms. Lasker moved to amend Committee would then vote again for the main motion. Ms. Bucao's motion and add $100.00 to purchase lei's for each of the drug court graduates and pizza. Ms. Crowell seconded the motion. Motion carried 7:0. Chair Wistinghausen called for the question on the main motion. Motion carried 7:0. Committee on Status of Women Open Session April 18, 2018 Page 6 SUBJECT DISCUSSION ACTION CSW 2018-09 Discussion and possible action to reallocate the remaining State Grant monies from the Rise of the Wahine event to support other Committee events that support positive changegh education, collaboration, and program development. Ms. Ignacio-Neumiller shared her findings on updates of the film Rise of the Wahine. She contacted Producer Dean Kaneshiro who said that the film should be completed by August or September of this year. The Committee decided to leave the monies allocated for Rise of the Wahine. CSW 2018-10 Discussion and possible action to expend remaining balance ($1,272.95)i the Committee on the Status of Women's FY2017/2018 budget. Chair Wistinghausen suggested the Committee purchase a small plastic sign that could be used in picture taking, was easily mobile and would fit nicely on a table. Other suggestions for purchase included stickers and pens. Ms. Muragin would research and include purchase Ms. Lasker moved to approve information at the next meeting for the Committee to decide. purchase of logo polo shirts from Island Image. Ms. Martinez seconded the motion. Mr. Courson stated that at the previous meeting the Committee voted to expend $200.00 to Motion carried 7:0. Tropic Entertainment for purchase of a newspaper advertisement. Due to non-compliance with the American with Disabilities Act (ADA) the County would not be able to support or partner with them and pulled out of paying for the advertisement. Announcements Next Meeting: Wednesday, May 16, 2018 — 5:00 p.m., Mo'ikeha Building, Meeting 2A/2B. Ms. Martinez shared a letter from Kapa`a High School inviting anyone from the Committee to be a judge for their senior project that would be held Wednesday, May 16th. Interested members could contact Joan Kealalio by email or phone. Ms. Ignacio-Neumiller shared the many Garden Island newspaper advertisement clippings of events the CSW planned or partnered with. Committee on Status of Women Open Session April 18, 2018 Page 7 SUBJECT DISCUSSION ACTION Hawaii State Commission on the Status of Women Kauai Representative Lisa Ellen Smith reported that $5,565.00 was allocated to the YWCA of Kauai at the Commissions April 12th meeting. She said at their next meeting in May, they would consider funding the National Association of Commissions for Women (NACW) Conference registration fees and requested who would want to attend. Five Committee members expressed interest. Ms. Ignacio- Neumiller asked for an update on the status of their funding request that was submitted back in September 2017. Ms. Smith said she did not see it on the May agenda and will follow-up. Adjournment Ms. Ignacio-Neumiller moved to adjourn the meeting at 6:16 p.m. Ms. Bucao seconded the motion. Motion carried 7:0. Submitted by: Sandra M. Muragin, Commission Support Clerk ( X ) Approved as circulated. 05/16/18 ( ) Approved with amendments. See minutes of meeting. Reviewed and Approved by: Patricia Wistinghausen, Chair