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HomeMy WebLinkAbout2018_0620_CSW_Minutes_Open_ApprovedCOUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: Committee on the Status of Women Meeting Date June 20, 2018 Location Mo'ikeha Building, Liquor Conference Room 3 Start of Meeting: 5:00 p.m. End of Meeting: 6:09 p.m. Present Chair Patricia Wistinghausen. Vice Chair Edith Ignacio-Neumiller. Secretary Wendy Martinez. Treasurer Erika Valente. Members: Jamie Bucao, Regina Carvalho, Kathy Crowell. Hawaii State Commission on the Status of Women Kauai Representative Lisa Ellen Smith. Deputy County Attorney Mahealani Krafft. Boards and Commissions Staff. Administrator Nicholas R. Courson and Commission Support Clerk Sandra Muragin. Excused Member Sharon Lasker Absent SUBJECT DISCUSSION ACTION Call To Order Chair Wistinghausen called the meeting to order at 5:00 p.m. with seven members present constituting a quorum. Approval of Open Session Minutes of May 16, 2018 Ms. Carvalho moved to approve Minutes the Open Session Minutes of May 16, 2018, as circulated. Ms. Ignacio-Neumiller seconded the motion. Motion carried 7:0. Communications CSW 2018-14 Thank you card from Kapa`a High School students who attended the Career Day event. The Committee thanked Ms. Martinez for following up on the Kapa`a High School survey and sharing the thank -you card. With no further discussion or comments, Chair Wistin hausen moved to the next agenda item. Business CSW 2018-07 Continued discussion and possible action on establishing a Photo Gallery and Video Archive collection of events and activities on the County of Kauai Committee on the Status of Women website. [Deferred from 3121119, Discussed 41181187 Committee on Status of Women Open Session June 20, 2018 Page 2 SUBJECT DISCUSSION ACTION Administrator Nicholas Courson informed the Committee that Commission Support Clerk Sandra Muragin and himself met with IT Manager Del Sherman and Mayor's Chief of Staff Sarah Blane to discuss the photo gallery. He said he received approval to move forward and allow Ms. Muragin the ability to upload pictures onto the CSW website. Mr. Sherman wanted to maintain County website access to County employees and would work with Ms. Muragin to accomplish this task. The Committee was provided examples of how the websites of the Planning and Police Department posted pictures. Mr. Courson also shared that Ms. Blane cautioned the posting of videos due to the Americans with Disability Act (ADA) requirements. She said any video with audio would require captioning. CSW 2018-12 Discussion and possible action on the use of Google docs to communicate routine administrative matters. [Deferred 5116118] Mr. Courson informed the Committee that the County was working on an online word processor with similar features to Google docs that they anticipate coming online in two to three months and recommended the Committee hold off until the IT Department completed the implementation. The County's online word processor would allow non -County employees use with individual log -on access. Hawaii State Commission on the Status of Women Kauai Representative Lisa Ellen Smith suggested the Committee could use Google docs for the Health Fair and then switch to the County's platform once it's implemented. Mr. Courson agreed that could be done and reminded the Committee that it be used only for administrative matters. Ms. Ignacio-Neumiller requested this be placed on the August agenda as a reminder. CSW 2018-10 Update on the approved items purchased using the remaining balance in the Committee on the Status of Women's FY2017/2018 budget. [Discussed 4118118 and 51161181 Mr. Courson stated that the YWCA sponsorship of 10 women could not be processed due to County policies that prohibit use of funds outside of the fiscal year. He also said the funds were not properly set-up to sponsor individuals who are not CSW members because it is considered a Grant -in -Aid and there are certain steps required to set that up. Mr. Courson recommended the Committee agenda this in November or December for discussion. He said Committee on Status of Women Open Session June 20, 2018 Page 3 SUBJECT DISCUSSION ACTION they would need to present their budget to the Office of Boards and Commissions Administrator, who would present it to the new Mayor and then it would be brought before Council for approval. Ms. Ignacio-Neumiller shared that she was approached by an organization who wanted to donate monies to sponsor some of the girls' lunches for next year's Career Day event. Mr. Courson said a donation to the Committee on the Status of Women would require Council approval before the CSW could accept those funds; however, if they designate the organization as a co-sponsor with the CSW for Career Day, then that would be considered the individual co-sponsors personal decision to make a payment directly to the venue. The Committee viewed samples of the new sign, logo pen and sticky note pad that were recently purchased. Ms. Carvalho proposed that the Committee use the remaining funds to purchase CSW logo polo shirts and Ms. Bucao asked if they would consider purchasing women t-shirts instead. The Committee agreed to discuss purchasing t-shirts at the next meeting. Ms. Carvalho moved to use the remaining funds to purchase CSW logo polo shirts. Ms. Ignacio-Neumiller seconded the motion. Motion carried 7:0. CSW 2018-11 Discussion and possible action on the County of Kauai Health and Wellness Fair (Women's Health Month) scheduled Wednesday, September 19, 2018. (Discussed 5/16/181 a. Possible receipt of the Permitted Interaction Group (PIG)findings; Presentation of date selection. Presentation of venue selection. Presentation of theme selection. Presentation of planning updates. Committee on Status of Women Open Session June 20, 2018 Page 4 SUBJECT DISCUSSION ACTION Chair Wistinghausen stated at the last meeting the Committee didn't vote or decide Ms. Valente moved to partner unanimously to continue to proceed with the planning of the Health Fair and proposed this be with Life's Choices on the done before moving forward. Health Fair scheduled for Wednesday, September 19, 2018. Ms. Carvalho seconded the motion. Motion carried 7:0. The Permitted Interaction Group Chair Regina Carvalho, Co -Chair Kathy Crowell and Member Wendy Martinez shared that they conducted a meeting on June 5th and referred everyone to their findings that was included in the packets. • The Kauai War Memorial Convention Hall was secured for the Health Fair scheduled on Wednesday, September 19th and set-up on Tuesday, September 18th. • Ms. Carvalho contacted Fire Chief Westerman and would follow up with an email to request help from Fire Department personnel with the set-up of tables and chairs. • Chair Wistinghausen agreed to contact the Boys & Girls Club and ask for help with the breakdown and carrying of tables and chairs back into storage. • Chair Wistinghausen agreed to find a good sound system. • Ms. Carvalho would purchase the banners if there were no available funds. • Ms. Carvalho asked for a volunteer to make the Health Fair flyer. • Chair Wistinghausen suggested using last year's banners but change the date. • Ms. Carvalho asked for suggestions on how to make an interactive CSW table at the Health Fair. • Ms. Ignacio-Neumiller agreed to make an event/memory board with the help from Ms. Muragin. • Ms. Bucao volunteered to make a nomination box for attendees at the fair to nominate potential speakers for Women's History Month and Career Day. • Ms. Carvalho would contact Ms. Koki on securing the prize drawings. Last year there were two sets of prizes; one for county employees and the other for the general public. Ms. Carvalho said the CSW would partner with Life's Choices and would take on more Committee on Status of Women Open Session June 20, 2018 Page 5 SUBJECT DISCUSSION ACTION responsibility than just the set-up and clean-up. Ms. Crowell shared that she spoke extensively with Ms. Koki who suggested they consider downsizing the number of vendors. She continued and said Ms. Koki explained that Life's Choices would be in charge of registration; they would take care of registering each vendor and check them in at the event. The CSW would be in charge of obtaining the vendors and Ms. Koki provided three options to get a copy of Life's Choices' vendor list. First option is the CSW form their own vendor list, second option is to obtain permission from Mr. Courson for Life's Choices to transfer their vendor list to the CSW, and the third option is the CSW would contact each vendor and get permission to transfer their confidential information from Life's Choices to the CSW. Ms. Bucao stated that most of the information is public and they have made the process complicated. Mr. Courson read Hawaii Revised Statutes §92F-19 Limitations on disclosure of government records to other agencies "(a) No agency may disclose or authorize disclosure of government records to any other agency unless the disclosure is: (1) Necessary for the performance of the requesting agency's duties and functions and is also: (A) Compatible with the purpose for which the information was collected or obtained; or (B) Consistent with the conditions or reasonable expectations of use and disclosure under which the information was provided" He said Life's Choices could forward their list of vendors without obtaining permission from each agency. Ms. Crowell asked if it was allowable for the other Committee members to submit their vendor suggestions to the PIG. Mr. Courson explained that would be permissible as long as there is no verbiage or conversation advocating their suggestion to which Deputy County Attorney Mahealani Krafft agreed. Committee members were asked to forward their Ms. Carvalho moved to suggested vendor list to the PIG before the next meeting. schedule a Special Meeting on Wednesday, August 29th at 5:00 p.m. Ms. Valente seconded the motion. Motion carried 7:0. CSW 2018-13 Discussion and possible selection of CSW members to attend the National Association of Commissions for Women (NACW) 48th Annual Conference scheduled for August 1-4, 2018, in Los Angeles, CA. [Discussed 51161181 Committee on Status of Women Open Session June 20, 2018 Page 6 SUBJECT DISCUSSION ACTION Chair Wistinghausen confirmed that Ms. Ignacio-Neumiller, Ms. Valente and Ms. Lasker would attend this year's convention and they have used the three registration fees paid for by the HSCSW. Both Chair Wistinghausen and Ms. Bucao pulled out due to financial and scheduling conflicts. Mr. Courson shared that a formal request was sent to the Mayor's Office asking for funding to pay for travel expenses and would update everyone once he gets an answer. Chair Wistinghausen stated that she would still be interested in attending the conference should travel funds become available. CSW 2018-15 Discussion and possible action for arrival of HSCSW Executive Director Khara Jabola-Carolus to meet the Kauai County Committee on the Status of Women members and communitypartners. Chair Wistinghausen said the Committee would plan a gathering to meet Ms. Jabola-Carolus after the August meeting, along with other community partners, and provide light refreshments. Ms. Smith said that Ms. Jabola-Carolus is considering an overnight stay and would prepare a presentation to be shared with the Committee and on her visits with other agencies. Ms. Bucao suggested the YWCA host the reception in their conference room and she would initiate the request. Announcements 1. Next Meeting: Wednesday, July 18, 2018 — 5:00 p.m., Mo'ikeha Building, Meeting Room 2A/2B. 2. Announcements and other pertinent updates from Hawaii State on the Status of Women Commission/Kaua`i Representative Lisa Ellen Smith Ms. Smith updated the Committee that Governor Ige did not sign any of the women bills that passed through both Legislative houses. She said he has until July 10th to veto and if not, all bills would go into effect. Ms. Bucao shared that Ms. Valente and herself attended the Drug Court Ceremony and it was deeply moving. She was glad that the CSW supported this and volunteered to attend future graduation ceremonies. Committee on Status of Women Open Session June 20, 2018 Page 7 SUBJECT DISCUSSION ACTION Adjournment With no objections, Chair Wistinghausen adjourned the meeting at 6:04 p.m. Submitted by: Sandra M. Muragin, Commission Support Clerk ( X ) Approved as circulated. 07/18/18 ( ) Approved with amendments. See minutes of meeting. Reviewed and Approved by: Patricia Wistinghausen, Chair