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HomeMy WebLinkAbout2018_0719_KHPRC_Minutes_DraftDRAFTjTj )Rq)AIDt ousel COUNTY OF KAUA'I KAUA'I HISTORIC PRESERVATION REVIEW COMMISSION Mo'ikeha Building, Meeting Room 2A/2B MINUTES A regular meeting of the Kauai Historic Preservation Review Commission (KHPRC) was held on July 19, 2018, in the Mo'ikeha Building, Meeting Room 2A/2B. The following Commissioners were present: Chair Pro Tem Anne Schneider, Althea Arinaga, Lawrence Chaffin Jr., Gerald Ida and Deatri Nakea. The following Commissioners were excused: Chair James Guerber and Commissioner Victoria Wichman. The following staff members were present: Planning Department: Shanlee Jimenez, Marie Williams and Alex Wong. Deputy County Attorney Mahealani Krafft. Office of Boards and Commissions Support Clerk Sandra Muragin. The following staff members were excused: Planning Department Myles Hironaka, Deputy Planning Director Ka`aina Hull, Deputy County Attorney Jodi Higuchi-Sayegusa and Office of Boards and Commissions Administrator Nicholas R. Courson. CALL TO ORDER The meeting was called to order at 3:00 p.m. ROLL CALL Ms. Marie Williams: We will begin with roll call. Commissioners Guerber and Wichman are excused. Chair Schneider. Chair Pro Tem Schneider: Here. Ms. Williams: Chair Arinaga, sorry, Commissioner Arinaga. Mr. Arinaga: Here. Ms. Williams: Commissioner Chaffin. Mr. Chaffin: Here. Ms. Williams: Commissioner Ida. Mr. Ida: Here. Ms. Williams: Commissioner Nakea. Ms. Nakea: Here. Ms. Williams: We have quorum. APPROVAL OF THE AGENDA Ms. Williams: The next agenda item is approval of the agenda. We would like to recommend an amendment to Agenda Item H.1., which is the Kilohana Plantation (Wilcox Homestead) TMK: 3-4-005-001, L-ihu`e, Kauai, the proposed construction of a living room lanai. The applicant has requested that we defer this. Chair Pro Tern Schneider: Do we need a motion? Ms. Williams: Yes. Mr. Arinaga: Is that the only amendment? Ms. Williams: We do have another proposed amendment; perhaps we can take them at the same time then. Okay, the other amendment would be a similar deferral per the request of the applicant and this is Item I.1., under New Business. This is the Memorandum of Agreement Among the Federal Highway Administration and the Hawaii State Historic Preservation Officer and the Hawaii Department of Transportation (HDOT) Regarding the Oma`o Stream Bridge Replacement Project, Koloa Ahupuaa, Koloa District, Kauai Island, Hawaii. The Department of Transportation, specifically our Kauai District Engineer Larry Dill, did request that we defer this item as well. Chair Pro Tem Schneider: So we need a motion on both of them. Mr. Arinaga: I move to accept the agenda with the given amendments. Mr. Chaffin: Second. Ms. Williams: All in favor say aye. (Unanimous voice vote) Okay, so moved. Motion carried 5:0. Mr. Chaffin: Was there a reason for the deferment of Item I.1.? Ms. Williams: I am not aware of what the reason is, perhaps Planner Alex Wong could provide more information on that. July 19, 2018 KHPRC Meeting Minutes Page 2 of 9 Historic Planner Alex Wong: Aloha, Alex Wong for the record. Planning Department received a premature email from an employee in HDOT's office. Somebody who works with Larry Dill sent a draft of the changes to the MOA and it was emailed to Planning Department prematurely. So, Deputy Director Ka`aina Hull received the email and said go ahead, put it on the agenda, and then HDOT, a week later, responded to us and said, "Oh we don't want to be on the agenda yet, that was sent prematurely," so that is why they are deferring for now. Ms. Williams: Thank you, Alex. APPROVAL OF THE JUNE 21, 2018 MINUTES Ms. Williams: Moving on to Agenda Item D., the approval of the June 21, 2018, minutes. Ms. Arinaga: Did we vote to accept the motion? Ms. Williams: We did. May I have a motion to approve the minutes? Mr. Chaffin: I make a motion to approve the minutes as modified (sic). Ms. Arinaga: Second. Ms. Williams: All in favor? (Unanimous voice vote) Motion carried 5:0. HEARINGS AND PUBLIC COMMENT Ms. Williams: Moving on to Agenda Item E. This is our public comment period for individuals (who) may testify on items on the agenda and there is also an option available, at the discretion of the Chair, to testify after the agenda item is heard as well. But are there any members of the audience who would wish to testify at this time? Okay, seeing none, we will move on to Agenda Item F., which is Announcements. ANNOUNCEMENTS AND GENERAL BUSINESS MATTERS Ms. Williams: There are no announcements at this time. COMMUNICATIONS Ms. Williams: Moving on to Agenda Item G. We also have no communications to share at this time. Mr. Chaffin: Excuse me, shouldn't the minutes reflect the members that are not here? Is that assumed? Someone reading this, will they question why the Chair was not here and so forth? July 19, 2018 KHPRC Meeting Minutes Page 3 of 9 Chair Pro Tern Schneider: There'll be a list of who's here at the beginning of the minutes. Ms. Arinaga: At the next minutes. Ms. Williams: Yes, the minutes always indicate who's present and who is excused. UNFINISHED BUSINESS 2. Discussion on the status of the Certified Local Government. Ms. Williams: Okay, so under our amended Agenda Item H.1., under our Unfinished Business, we have deferred that so we will move directly onto Item 11.2., which is Discussion on the status of the Certified Local Government. I believe this is a standing agenda item and my understanding is that there's no update unless any of the Commissioners have an update. Okay, then we will move on to our New Business. NEW BUSINESS 2. Child and Family Services 4-1112 Kuhio Highway, TMK: (4) 4-5-003:017, Kapa`a, Kauai Installation of a concrete parking lot, addition of pavement for an ADA accessible area, and enclosure of the existing porch/lanai for more storage or office space. a. Director's Report pertaining to this matter. Ms. Williams: Again, the amended agenda reflects that Item I.1. is deferred and we will move on to Item I.2. Historic Planner Alex Wong: Aloha mai kakou. Alex Wong, again, for the record. Mr. Wong read portions of the Director's Report dated July 19, 2018, for the record. (Document on file) Mr. Wong: For your consideration, there's also images, the proposed plan and photos right in front of the Director's Report in the agenda packet. Mahalo. Chair Pro Tern Schneider: Would the applicant like to come up? Ms. Leilani Cla on: Aloha, my name is Leilani Clayton. I come from Oahu (and) I'm the Properties & Planning Manager for Child & Family Service. Ms. Novelyn Hinazumi: Good afternoon, I am Novelyn Hinazumi with Child & Family Service and Kauai Director. July 19, 2018 KHPRC Meeting Minutes Page 4 of 9 Ms. Cla on: Thank you for having us today. Brief history of Child & Family Service and how we acquired this property — (it was) acquired in 2011. So (the) Child & Family Service mission is to strengthen families and promote the well-being of children, as well as the elderly and families. This location services about 80 families and singles a week. What we have there is a food pantry, parent skills, classes, family counseling and ... is there anything else I'm missing? Ms. Hinazumi: Case management. We also open up our facilities to partner with agencies who might want to use it for classes, such as Department of Human Services, PACT (Parents and Children Together) and other agencies. Ms. Cla on: So right now the challenges we're having with this property is that it's rocky, as far as the parking. We're requesting to put concrete parking stalls (and it would) just (make an) easier access for participants and visitors. Then we have storage problems because, you know, with a lot of families coming in for pantry every week, we need a lot of storage for the food and sometimes it's a challenge with our staff packing it from one storage area (and then having to move it) into the kitchen to where the participants come into the house, so enclosing that one porch would really help with that. And then, of course, the ADA pavement which we're requesting because some of the participants come in with wheelchairs and sometimes their families are rolling them on the grass, (which makes) it very difficult. Chair Pro Tem Schneider: Commissioners, (do you) have any questions? Mr. Chaffin: I have a question. Is the space that's now under contract ... in the plans, is that now being used and is this an addition to new uses? Ms. Clayton: The space is being used but... so what we're asking for is just more space. I don't know if I'm answering your question correctly. Mr. Chaffin: You're asking for more space. Are you not using that space now? Ms. Hinazumi: So the front area is our parking area and we are using that space. With the continued traffic, there continues to be erosion and it's hard... Chair Pro Tem Schneider: So it's the surfacing of the space that's changing. Mr. Chaffin: Surfacing of the existing space, okay. Thank you. Chair Pro Tem Schneider: Yes, Gerald. Mr. Ida: Any utilities involved in this or is this just slabs? Ms. Clayton: It's slabs only. Mr. Ida: I don't know if you can answer ... how deep are they going to excavate to install these slabs and pavement? July 19, 2018 KHPRC Meeting Minutes Page 5 of 9 Ms. Cla on: Well we haven't gotten that far. We do have contractors in line but of course we wanted to get approval first. So we'll be able to answer those detailed questions when we have contractors come and look. Chair Pro Tem. Schneider: Gerald, are you concerned for the archaeology? Mr. Ida: Yes. It doesn't concern me that much because there's not going to be any trenching, but there are burials in the area. In fact, I know specifically of one that's actually still under the highway. Chair Pro Tem. Schneider: Yes, we had lots of them when we did the sewer project in Kapa`a. Mr. Ida: Yes, that's where I saw it. Chair Pro Tem. Schneider: Yes. So, if you're going to do any digging and you find anything, you need to notify immediately. Ms. Clayton: Okay, thank you. Mr. Chaffin: I think that needs to be in our comments; on the records, so to speak. Ms. Williams: Were there any other concerns that the Commission had? Chair Pro Tem Schneider: Do we have a motion? Ms. Williams: It would be to amend the Director's Report to include the additional recommendation pertaining to the discovery of any... Chair Pro Tem. Schneider: Burials. Ms. Williams: Yes, burials. Mr. Chaffin: Variables or burials? Chair Pro Tem. Schneider: Burials. Ms. Williams: Burials. Mr. Ida: I would just say human remains or cultural materials. Ms. Williams: Okay. Mr. Ida: Artifacts. That they would do the standard notification. Chair Pro Tem. Schneider: To the council - Burial Council. July 19, 2018 KHPRC Meeting Minutes Page 6 of 9 Mr. Ida: Well, you can actually call the Police. Ms. Williams: Alex, could you add that to the recommendation section? Mr. Wong: Yes. Ms. Williams: Or state... Mr. Wong: If the motion can include the exact wording and then when I write the formal letter from KHPRC to the applicant, I will use the exact wording of the motion of how the Commission wants to word (it). Ms. Williams: Okay, so I believe the motion would be to accept the recommendation in the Director's Report with the additional... Ms. Arinaga: With concerns... Ms. Williams: As well... Mr. Wong: If I may add, the motion would be to support or not support the Director's Report. Chair Pro Tem Schneider: The application. Ms. Williams: Oh, I see. Mr. Wong: The application as reviewed by the Director's Report. Chair Pro Tem Schneider: So do we... Mr. Chaffin: As modified, or as... Ms. Williams: Alex, will you write down exactly what we're going to add to your Director's Report. Mr. Wong: Yes, and then the minutes will also reflect the amendment. Ms. Williams: Okay, sorry let me just ... so perhaps regarding the Director's Report we can add to Section 8... Ms. Arinaga: I have a question to Alex. Mr. Wong: Yes. Ms. Arinaga: When construction, such as this, occurs and remains or artifacts are found, what is the process? Is the job stopped or... July 19, 2018 KHPRC Meeting Minutes Page 7 of 9 Chair Pro Tern Schneider: Generally stopped. Mr. Wong: Oh yes. When remains are found, State Historical Preservation Division (SHPD) needs to be notified immediately. Just so the Commission... Mr. Chaffin: Does construction stop? Mr. Wong: Yes, the construction will stop. The Planning Department — when they give approval letters for permits, there is standard language that has all of this in there. Ms. Williams: Okay, then perhaps we could add to Section 8 of your Director's Report that we recommend supporting this (and) that we would also remind the applicant that any discovery of human remains or cultural materials be reported to the appropriate authority immediately. Chair Pro Tern Schneider: So do we have a motion in support of the applicant? Ms. Arinaga: Okay, I'll give it a shot. I move that we support this project and would like the applicants to bear in mind the process in the event that human remains and cultural remnants are found, to contact whoever is necessary. Alex, is that good enough? Mr. Wong: That works for me. Ms. Arinaga: Okay, don't ask me to repeat it. Chair Pro Tern Schneider: All in favor? (Unanimous voice vote) Motion carried 5:0. Ms. Williams: Motion carried. COMMISSION EDUCATION COMMITTEE Ms. Williams: Okay, moving on to Agenda Item J., it's our Commission Education Committee. I see no information under that item. KAUA'I HISTORIC RESOURCE INVENTORY UPDATE COMMITTEE Ms. Williams: So we will progress to Item K., Kaua`i Historical Resource Inventory Update Committee. No updates as well. HISTORIC PRESERVATION PUBLICITY COMMITTEE Ms. Williams: Agenda Item L., Historic Preservation Publicity Committee. No updates. July 19, 2018 KHPRC Meeting Minutes Page 8 of 9 HANAPEPE BRIDGE REPLACEMENT PROJECT COMMITTEE Ms. Williams: Moving on to Item M., Hanapepe Bridge Replacement Project Committee. No updates. SELECTION OF NEXT MEETING DATE AND AGENDA TOPICS (August 16, 2018) Ms. Williams: Moving on to Item N., Selection of Next Meeting Date and Agenda Topics. Our next meeting will be August 16th and Deputy Director Hull will return at that time. Were there any additional agenda topics that you would like for that meeting? ADJOURNMENT Ms. Williams: With that, the meeting is adjourned. Ms. Williams adjourned the meeting at 3:19 p.m. Respectfully Submitted, Sandra M. Muragin Commission Support Clerk O Approved as circulated. O Approved with amendments. See minutes of meeting. July 19, 2018 KHPRC Meeting Minutes Page 9 of 9