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Home My WebLink About06/15/2016 06/15/2016 Council Meeting Follow-up Letter COUNTY COUNCIL OFFICE OF THE COUNTY CLERK OP Mel Rapozo,Chair . Ross Kagawa,Vice Chair � '„'�%� Jade K.Fountain-Tanigawa,County Clerk Mason K.Chock u � - •, Scott K.Sato,Deputy County Clerk Gary L.Hooser ; AC � ArrylKaneshiro ,ss t a`. KipuKai Kuali`i � i Telephone(808)241-4188 JoAnn A.Yukimura of Fax (808)241-6349 Email cokcouncil@kauai.gov Council Services Division 4396 Rice Street,Suite 209 Lihu'e,Kauai,Hawaii 96766 MEMORANDUM June 15, 2016 TO: Bernard P. Carvalho, Jr., Mayor FROM: Mel Rapozo, Council Chair U RE: JUNE 15, 2016 COUNCIL MEETING RECAP This is to inform you of the action taken by the Council at its June 15, 2016 Council Meeting: CONSENT CALENDAR: C 2016-138 Communication (05/16/2016) from the Director of Finance, transmitting for Council information, the following reports: 1. County of Kaua`i Bond Summary of General Long-Term Debt Amount Outstanding as of July 1, 2015; 2. County of Kaua`i Bond Supplemental Summary of General Long-Term Debt Amount Outstanding as of June 30, 2016; and Excluded County of Kaua`i Bond Supplemental Summary of Long-Term Debt Amount Outstanding as of June 30, 2016: CFD No. 2008-1 (Kukui`ula Development Project) Special Tax Bonds, Series 2012; sold April 25, 2012. (Received for the Record.) C 2016-139 Communication (06/03/2016) from Councilmember Kuali`i, transmitting for Council consideration, a proposed Charter Amendment Resolution establishing a County Roads Resurfacing / Reconstruction Backlog Fund which would be funded with One Million Dollars ($1,000,000) of real property tax revenues • and One Million Dollars ($1,000,000) of transient accommodations tax revenues each year. (Received for the Record.) G_lo�3 AN EQUAL OPPORTUNITY EMPLOYER Council Meeting Follow-up Memorandum to the Mayor June 15, 2016 Page 2 COMMUNICATIONS: C 2016-140 Communication (05/18/2016) from the Director of Human Resources, requesting Council approval to dispose of the following government records, pursuant to Hawaii Revised Statutes (HRS) Section 46-43 and Resolution No. 2008-39 (2008) as amended, which have been kept for over seven (7) years and are no longer of use or value: • General Correspondence (Prior to 2008) • Payroll Records (Prior to 2008) • Recruitment and Exams (Prior to 2008) • OSHA Forms (Prior to 2008) • Workers' Compensation (WC) Records (Prior to 2007 (last payment longer than 8 years)) • Official Personnel Folders (Prior to 1985 (30-year retention)) (Approved.). C 2016-141 Communication (05/24/2016) from the Acting County Engineer, requesting Council approval to apply for remaining available Federal grant funds, in the amount of $714,007.00, on a 45% local match basis to be earmarked for the design and construction of the Waimea Wastewater Treatment Plant (WWTP) R-1 Reclaimed Water Distribution System improvements. (Approved.) C 2016-142 Communication (05/20/2016) from the Director of Economic Development, requesting Council approval to receive unspent grant funds from Garden Island Resource Conservation and Development Inc. (GIRC&D) in the amount of $40,183.00 due to the resignation of the Sunshine Market monitor in July 2015; the funds will be returned to the County's General Fund. (Approved.) C 2016-143 Communication (05/25/2016) from the Director of Economic Development, requesting Council approval to apply for, receive, and expend funds from the Global Philanthropy Partnership, in the amount of $5,000.00, for a peer exchange to take place during September 2016 allowing city staff from other municipalities in the United States to travel to Kaua`i and assist in preparing a scope of work for a future Climate Action Plan. (Received for the Record.) C 2016-144 Communication (06/01/2016) from the Director of Economic Development, requesting Council approval to apply for, receive, and expend funds, in a total amount of$300,000.00, from the Hawaii Tourism Authority (HTA) for the following: 1. Cultural support for the work of the Maka'ainana o Makana in Ha`ena ($140,000); and 2. To run a three-month summer North Shore Shuttle program ($160,000). (Approved.) Council Meeting Follow-up Memorandum to the Mayor June 15, 2016 Page 3 C 2016-145 Communication (06/02/2016) from the Prosecuting Attorney, requesting Council approval to apply for, receive, and expend Federal funds, in the amount of $34,116.00, from the Edward J. Byrne Memorial Justice Assistance Grant (JAG) Fiscal Year 2016 Local Solicitation Grant to be used towards funding one (1) full-time equivalent (FTE) Process Server for the Office of the Prosecuting Attorney (5.5 months), purchase office supplies, and allow Officers of the Kauai Police Department the ability to attend training sessions. The grant period commenced on October 1, 2015 and runs through September 30, 2019. (Approved.) CLAIMS: C 2016-146 Communication (05/23/2016) from the County Clerk, transmitting a claim filed against the County of Kauai by Randall Miyashiro of Kalani Construction, Inc., for negligent processing of a building permit, pursuant to Section 23.06, Charter of the County of Kauai. (Referred to the County Attorney's Office for disposition and/or report back to the Council.) C 2016-147 Communication (05/31/2016) from the County Clerk, transmitting a claim filed against the County of Kauai by Shellie Redd, for damages to her vehicle, pursuant to Section 23.06, Charter of the County of Kauai. (Referred to the County Attorney's Office for disposition and/or report back to the Council.) COMMITTEE REPORTS: APPROVED. RESOLUTIONS: Resolution No. 2016-42 — RESOLUTION PROPOSING A CHARTER AMENDMENT RELATING TO THE INSTITUTION OF A COUNCIL-MANAGER FORM OF GOVERNMENT (Received for the Record.) Resolution No. 2016-48 — RESOLUTION PROPOSING A CHARTER AMENDMENT TO ESTABLISH A COUNTY ROADS RESURFACING / RECONSTRUCTION BACKLOG FUND (Amended to Resolution No. 2016-48, Draft 1; Public hearing scheduled for July 6, 2016 and referred to the July 20, 2016 Council Meeting.) BILLS FOR SECOND READING: Bill No. 2601, Draft 1 — A BILL FOR AN ORDINANCE AMENDING SUBSECTION 8-15.1(d), KAUAI COUNTY CODE 1987, AS AMENDED, RELATING TO ADDITIONAL DWELLING UNIT ON OTHER THAN RESIDENTIALLY ZONED LOTS (Approved.) Council Meeting Follow-up Memorandum to the Mayor June 15, 2016 Page 4 Bill No. 2632 — A BILL FOR AN ORDINANCE TO AMEND ORDINANCE NO. B-2015-796, AS AMENDED, RELATING TO THE OPERATING BUDGET OF THE COUNTY OF KAUAI, STATE OF HAWAII, FOR THE FISCAL YEAR JULY 1, 2015 THROUGH JUNE 30, 2016, BY REVISING THE AMOUNTS ESTIMATED IN THE GENERAL FUND AND GOLF FUND (Employees'Retirement System Excess Pension Cost - $330,096) (Approved.) Thank you for following up as appropriate, including confidential routing to any appropriate parties, and please do not hesitate to contact me or Council Services Staff if you need further information. Please note that this memorandum presents a summary of the action taken, and reference should be made to the official minutes for a complete record. cc: KCT Department Heads (Via E-mail) KCT CCs (Via E-mail) Council Services Staff(Via E-mail)