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HomeMy WebLinkAbout04/02/2015 All Departments-CIP 4/2/2415 DEPARTMENTAL BUDGET REVIEWS 2415-16 ALL DEPARTMENTS-CIP CIP Budget (All Departments) Honorable Mason K. Chock Honorable Gary L. Hooser Honorable KipuKai Kuali`i Honorable Mel Rapozo Honorable JoAnn A. Yukimura Honorable Arryl Kaneshiro Excused: Honorable Ross Kagawa The Committee reconvened on April 2, 2015 at 9:00 a.m., and proceeded as follows: Committee Chair Kaneshiro: Good morning, I would like to call back to order the Budget and Finance Committee and the Fiscal Year 2015-2016 Departmental Budget Reviews. Please note that Council Vice Chair Kagawa is excused and Councilmember Hooser will be leaving at Noon. On the schedule today we have all other CIP projects. We did Public Works earlier this week, and we will do IT when Finance is here. So we will be doing all other CIP projects. As we do each morning we will take public testimony first in the morning. Seeing no one in the audience, we have no public testimony. For today's CIP discussion we will have Keith Suga up and we will go through each department and do it the same way we did it last time. Keith will pick the departments and go through the ones that have changes and we will go through each line item, ask the questions, and after that, if there are any remaining questions for that department, we will go back and answer those. When we are done we will move on to the next department. Good morning, Keith. KEITH SUGA, CIP Program Manager: Good morning Chair Rapozo, Committee Chair Kaneshiro, and Councilmembers. Keith Suga for the record, County CIP Manager. As Committee Chair Kaneshiro went over, I would like to start with the section...the projects within the Planning Department section, which would be on the worksheet that has the first projects...it would be on the two-page worksheet, the one that has the Habitat Conservation Plan. Planning's projects start on the bottom of page 2. The first project that I would like to go over for the Planning Department would be on the bottom of page 2. This would be the General Plan Technical Studies, which is currently being wrapped up. The moneys that were remaining...the $45,000 that were remaining are being reallocated to support the General Plan Update which is on the top of page 3. Just moving the funds from one project to the next. The next project I would like to highlight is the Kapa'a Urban Design, also on page 3. This project here is a new project that is being proposed with a total funding of about $300,000 with a split between Bond and General funds as you see on the worksheet. Committee Chair Kaneshiro: Any questions on this line item? Councilmember Yukimura: Yes. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Can we have the Planning Director up? April 2, 2015 CIP Budget (All Departments) (ss) Page 2 MICHAEL A. DAHILIG, Director of Planning: Good morning. Councilmember Yukimura: Good morning. You know, I have been very concerned about the traffic in the Wailua-Kapa'a area and I think part of the problem is that we have had land use plans without a supporting or coordinated transportation component. There is some mention here about multi-modal circulation. Will one of the outcomes of this project be a multi-modal circulation plan for the region? Mr. Dahilig: Circulation is something that will be addressed as part of this work. If I could take one quick step back, this particular project is meant to fill in the consistency gap that you see with the South Kauai and Lihu`e plans. Both Lihu`e and the South Kaua`i plans have some type of form-based code component. Because the Kapa'a or the East Kaua`i Community Plan was initiated well before form-based code started becoming a point of discussion for the policymakers, this particular proposal was meant to fill that in. Given that, as you know form-based code and complete streets ideals inherently have circulation as part of the analysis to interface with the proposed land use changes that will be there. So interwoven with the proposal will be an analysis of the type of circulation issues that can be addressed, either by increasing or decreasing the usage in particular areas. But that has to be done on a parcel-by parcel basis. Councilmember Yukimura: I am talking though about a regional plan, not just a parcel-by-parcel analysis. Mr. Dahilig: I understand. Councilmember Yukimura: That has been the problem that I felt we saw with Coco Palms. We were trying to ask the developer to mitigate the traffic individually, whereas a circulation plan, such as we have in Koloa-Po`ipu, developers can pay into their portion of it, but are not responsible for creating the whole system. Mr. Dahilig: I understand that and I do not mean to suggest this is purely micro in nature. A macro analysis will also be conducted to pair the micro recommendations with the macro. So the area will be looked as a region as well. (Councilmember Kuali i was noted as present.) Councilmember Yukimura: Will the result be a regional traffic circulation plan? Mr. Dahilig: I believe...what I would say is that there will be a regional plan to address circulation issues. Whether it is a traffic plan is another...I mean, that involves engineering. I think what we are looking at in our realm is, there will be a plan to address the circulation issues based on streetscapes and based off of the design of roads, et cetera, in the region, and that will be researched as part of the plan. Councilmember Yukimura: I am not talking about engineering, but transportation planning. April 2, 2015 CIP Budget (All Departments) (ss) Page 3 Mr. Dahilig: Right. Councilmember Yukimura: Are you saying that the effective result will be a traffic circulation plan? Mr. Dahilig: I guess I would say it will address circulation within the region. So that is again inherent as part of the plan. Because as you mentioned earlier, the land use components that are going to be proposed either intensify or diminish the amount of traffic that is created on top of what goes through that area as well. So that is part of what we are envisioning, there will be sub consultants that come on-board, that understand and will evaluate what the present traffic conditions are. And will take a look at how to fold those into land use recommendation as part of the form-based code analysis. Councilmember Yukimura: Has a consultant been chosen already? Mr. Dahilig: No, because we need the money for appropriation first before solicitation. Councilmember Yukimura: You can still scope it to make sure that we have, for example, all of the transportation data that we need to do a circulation plan? Mr. Dahilig: I think if we end up in a situation where the consultant tells us we have or do not have the appropriate data...as you know, there has been a number of both State and County plans / studies, et cetera that have been done in this area. Whether there are gaps in those things, I think it is incumbent on us as a department to reserve moneys within the actual scope of the project to anticipate that maybe there needs to be filling in analysis on that. Again, I do not know the universe of what exactly technically would be needed based on what you are suggesting, but if it really becomes incumbent on our department to manage the contract appropriately to provide some adjustment in case more information is needed. Councilmember Yukimura: The traffic studies that have been gone to-date that I am aware of have not been a multi-modal analysis. That is my concern, because our overall multi-modal plan thankfully we do not even have to address that issue in a big way in our General Plan update. Because it has already been done. And I am so relieved by that and I am so thankful for your department's insight and support for incorporating that multi-modal plan as a key part of the General Plan. (Council Chair Rapozo was noted as not present.) Mr. Dahilig: Yes. Councilmember Yukimura: But I worry about our regional analyses, because I do not think there has been a multi-modal type of approach in the past. Mr. Dahilig: Okay. April 2, 2015 CIP Budget (All Departments) (ss) Page 4 Councilmember Yukimura: I am just wondering whether we can really pay attention to that aspect in defining who the consultants are. Whether they are sub consultants...hopefully even the main consultant will be aware of that. (Council Chair Rapozo was noted as present.) Mr. Dahilig: If this project is approved by the Council, we will definitely keep those elements in mind as we move forward with some type of evaluation and scope. Councilmember Yukimura: Okay. Your thought is that the end result will effectively be a traffic circulation plan for the area? Mr. Dahilig: I think that...not singularly, but will be incorporated as part of an overall. Councilmember Yukimura: Oh, I know, there will be more than that. Mr. Dahilig: Yes. Yes. Councilmember Yukimura: I recognize that, and I am grateful that you folks are moving with the form-based code approach to Kapa'a-Wailua. I know that even the urban design ideas before form-based code were kind of missing from the whole analysis. We are jumping from the 19th century into the 21st by going straight to form-based. Mr. Dahilig: Historically, actually, the area...some areas within Kapa'a have the threads of form-based coding. These were the first overlays in the County that implied some type of mixed use, some type of streetscape. Councilmember Yukimura: Right. Mr. Dahilig: Those have been in the books for decades and this builds on that tradition, where the planning theory and the regulation has evolved to be more comprehensive. As comparison to what was back in the '70s and '80s what was cutting-edge and adopted by the Council for the special planning areas in Kapa`a. So this should not be necessarily foreign from a regulation standpoint, but essentially builds on that tradition. Councilmember Yukimura: I mean, that Kapa'a evolved back in the time of the traditional town development. And then did not get destroyed and replaced by the 1970s type of development is a real asset, I think. Mr. Dahilig: I would agree. Councilmember Yukimura: I am glad that we are doing this. I just do not want to do it to the exclusion of the transportation component and if we can incorporate it in such a way that we can get both done, I would really be happy for that. If that is not April 2, 2015 CIP Budget (All Departments) (ss) Page 5 enough money, then I ask you to look at that, and tell us before... get back to us, so we can have both objectives and good planning addressed. Mr. Dahilig: Understood. Councilmember Yukimura: Okay. Thank you. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: I did have a follow-up and Councilmember Yukimura just pretty much asked my follow-up question about the money. Because I think what she brought up is very important as far as the circulation plan. I do not know if I am hearing from you that is what we are doing. I think part of it, but I would concur that we need to get that circulation, the multi-modal component and we need to have it done for Kapa`a. As we heard from the State Department of Transportation, not long ago, the Bypass is not going to happen in our lifetime, the new road. It is just not going to happen. (Councilmember Hooser was noted as present.) Council Chair Rapozo: So I guess we have an opportunity here to do it right, include all the necessary components of a true urban design regional plan. I just do not believe $300,000 is enough. I just do not believe $300,000 is enough. I do not want to do it piecemeal. We have an opportunity now and a crisis with transportation and this may be an opportunity to do it all...and rather than...what I am hearing it is pretty much land use in certain pockets of Kapa`a, we will do circulation plans for that specific project or part of the town. But I think more so, we need a general...and if it is a separate study, it is a separate study, but something that I am willing to support this budget, because I think it is that important. I do not know what is going to happen in the next ten years, 15 years, 20 years, and this may be the time to do it. Mr. Dahilig: I think maybe to respond to that fully, I think I would need a little bit more time. Council Chair Rapozo: Oh, yes. And I am assuming...I think that one is a no-brainer for us, because we have heard the complaints and it is...and there is no light at the end of the tunnel. Even though the State Department of Transportation has these little temporary fixes, it will never catch up with the temporary fixes. I think now would be a good time to explore some other options and that would be the way to do it. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Thank you, Chair. I appreciate your thoughts on it. Following up on the Chair's comments, you know, if we have more money to have two separate studies. I think your Planning Department will have more control if you have two consultants that you coordinate. That is just a suggestion, but I remember looking at how the Big Island did their plans...I forget who was in charge...about four or five years ago. instead of doing everything under a sub consultant, they kind of had two consultants that April 2, 2015 CIP Budget (All Departments) (ss) Page 6 had to work together and Planning was the one that coordinated them. And then you do not have to pay the added costs to the sub consultant. And you can use that money for other things. Mr. Dahilig: We certainly want to be as robust and efficient as possible. So hearing the feedback from the Council, if the desire is to want to really emphasize the circulation component more so than just an integrated approach I would need a little more time to discuss with my staff on that. Councilmember Yukimura: Yes. The other thing I realized and actually the Managing Director is a good one to talk to because she was a sub consultant in the Kapa'a Plan and in the General Plan that was done before. I think there were times that she had different thoughts, but she was not able to express them through the general consultant. If you have a direct line to those two consultants, you would have more honest feedback probably. Mr. Dahilig: I agree. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Thank you. Just along the lines of the conversation, do we have a timeline or projected timeline for the project? Mr. Dahilig: This particular project? Councilmember Chock: Yes. Mr. Dahilig: Usually because of procurement, we are looking at 6-9 months first and foremost, and a notice to proceed would follow shortly thereafter. Assuming that we got the qualified consultants based on the amount of availability of funds and the scope we are proposing as part of the invitation. Councilmember Chock: This planning process would take...in your estimation a year, two years? Mr. Dahilig: Well, given the similarity with what we did with South Kauai, because if you look...as you see the plans in front of you right now, the most robust form-based code elements are integrated into South Kauai. If I used that as a basis for the timeline, I would say between 12-16 months to at least complete that work. Because it is a very community-intensive process as part of the designing. It is not, you do not take something and you take it back to your offices and come back with voila, it is a very hands- on process. So it is a little lengthier, but we believe that the time investment and the community investment makes a better product. I would say yes, it would be at least over a year. Councilmember Chock: I think...one of the reasons I asked is because I mean in the scope of conversation and the immediate need when we are talking about April 2, 2015 CIP Budget (All Departments) (ss) Page 7 traffic, I mean the traffic issue is now. We have got to get started on this now and we have got to be able to fund it because what I am hearing is that the scope has to be much bigger and to gain an understanding of what that cost is upfront and be able to support that is something that has to be discussed, I think more immediately. I think what I heard from the members is thank you for looking into it for us, and that we have to...in the scope of the fact that we are going to take some time to even get to addressing it...we have to identify those financial costs very soon. Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i? Councilmember Kuali`i: Good morning. Thank you for being here. Mr. Dahilig: Good morning. Councilmember Kuali`i: I might have missed it, but basically this Kapa'a Urban Design Plan, how is it fitting in with the East Kauai Development Plan? I see on the prior page it shows $20,000 left and says, "Draft plan currently being reviewed." Mr. Dahilig: Yes. (Council Chair Rapozo was noted as not present.) Councilmember Kuali`i: So the work for the plan is already done? Just finalizing it before it comes out? Mr. Dahilig: Well, the East Kaua`i Plan is still at the tail-end of the community process. And so this proposal for the urban design plan came as a consequence of feedback we got from the CAC process. The CAC members are very active in the community and they are aware of the elements going on with South Kauai and with Lihu`e. And the fact that the plan that we are presenting to them, because it was an older scope did not have the complete streets or form-based code elements. So this particular project, based on their feedback is meant to back fill what they believe is a crucial component of what they view as the future of their community and we are just trying to meet that demand. Councilmember Kuali`i: As far as traffic and getting more cars, who do not have to be in the immediate area downtown Kapa`a, if you will, for business, off of the road, is there not already plans that tell us to do the feeder road from Foodland to the Bypass? Do we still need plans to tell us to do that and how are we moving forward to actually do that? Mr. Dahilig: What I would say there is a myriad of different documents and plans that touch upon this issue. And what the missing component has always been is how does the usages of each of the lands in the area actually also contribute to what is the pass-through traffic? Let us say you live in the Houselots, and you are trying to go to Safeway. You add to that traffic just through that grocery shopping trip. That, I think, is partly why we want the urban design plan to feed into what we know our current April 2, 2015 CIP Budget (All Departments) (ss) Page 8 data issues...sorry...current issues shown by the data that we currently have. I think what I am hearing as feedback from the Council is that that data may either be stale or incomplete or not robust enough to achieve the need of getting a full comprehensive picture. That in and of itself I am not knowledgeable to be able to give a figure here on the floor of how we would approach something like, if the emphasis is essentially put on steroids from the traffic standpoint. That is in a nutshell where this came from and where it would go. NADINE K. NAKAMURA, Managing Director: Nadine Nakamura, Managing Director. Good morning, and I wanted to just add on to what Mike said, to answer your question, Councilmember Kuali`i, because it is a very important point. That the State Department of Transportation recently briefed the Council and briefed the Administration on their plans not to proceed with the Kapa`a-Wailua relief route, the permanent relief route and in doing so they initiated a study of short-range transportation solutions to address congestion in the Kapa`a-Wailua corridor. They are in the process now of identifying all of the multi-modal solutions to address the concerns here. And they have come up with a pretty comprehensive list of possible projects. They have involved County staff from various departments in that process, and I believe they are in the process of prioritizing those projects, and we are looking forward to seeing the final work product from that study. I believe the Pouli Road extension is one of the improvements and I think it would be high on the list of projects that might actually relieve congestion, rather than just fix roads. An additional project might be the two...making the bypass...the northern portion of the bypass two lanes. Councilmember Kuali`i: Right. Ms. Nakamura: So there are a number of improvements like that, that would actually help to relieve traffic congestion, and we will be...I am sure they will be coming to the Council to brief you and I am looking forward to seeing that report. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I just wanted to add to that, actually the short- term solutions list that I saw was not multi-modal, but I am hoping that they will consider some transit and other solutions as well. But the good news is that and I know Councilmember Chock asked a question in the same arena. Is that there is this ongoing short-term solutions group, and so during the year-to-year and a half it is going to take to do this circulation study, if we can get there, there will be these other things that will be in process. Although I think Sue Kanoho who was on the Committee asked what the timeline was for those projects and they are about at the shortest 12-18 months. Ms. Nakamura: This is the thing, once we have that list and a set of priorities, then we can say that these are the State's projects and these are in the County's jurisdiction and we can work to get those projects into the planning stage so that we can actually take action. April 2, 2015 CIP Budget (All Departments) (ss) Page 9 Councilmember Yukimura: That is the real value of the wonderful thing that is happening where State and County transportation groups are working together. Ms. Nakamura: Yes. I really want to recognize Ray McCormick and the new leadership at the State that is really fostering that communication. Councilmember Yukimura: It is a wonderful improvement. Committee Chair Kaneshiro: Any further questions from the members on the Kapa'a Urban Design Plan line item? No? Mr. Suga: That concludes the funding changes within the Planning Department's CIP. Councilmember Yukimura: We have some questions on the non-highlighted ones. Committee Chair Kaneshiro" You cannot run away yet, Mike. Councilmember Kuali`i? Councilmember Kuali`i: Just a quick one. Mr. Dahilig: Yes. Councilmember Kuali`i: The one that says, "North Shore and Po`ipu Corridor Study?" Is it North Shore to South Shore? Mr. Dahilig: It is north to south. Councilmember Yukimura: It is both. Councilmember Kuali`i: So it is two separate studies? Mr. Dahilig: Yes. Well, no. Councilmember Kuali`i: What is a corridor study? Mr. Dahilig: It is two separate areas as part of one study and what I think a lot of discussion has been is the circulation within each of those areas as to traffic and so Lee Steinmetz, our Transportation Planner has been moving forward with procurement. And we are currently in the process of going through that 103D process. Councilmember Kuali`i: This $200,000 is to do the full study for both corridors? Mr. Dahilig: Yes. April 2, 2015 CIP Budget (All Departments) (ss) Page 10 Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Any further questions, a follow-up on that? Councilmember Yukimura: Yes. Committee Chair Kaneshiro: Follow-up question. Councilmember Yukimura: It is not accurately named because this is really about a shuttle system for both sides of the island. And even though it is under one contract, which I really worry about. Because we need to be at the end of these studies, be able to implement a shuttle system. I am hoping we are okay on that, but that is the intention. I was part of putting the moneys in the budget, and it was originally just for Po`ipu. We had all of these parking problems and the Po`ipu Road study, but we knew that transit and the Po`ipu Circulation Plan says that we need a shuttle in the area. It was my intention and understanding that at the end of this study, we will know how to proceed on creating a sustained shuttle system for the Po`ipu-Koloa area, as well as for the North Shore area and I understand it will be about what the routing will be, like will it be just in Po`ipu? Or go up to KOloa and also Kalaheo? How frequent? It will be the format. Will it be a private contractor? Will it be a County bus system? Will it be a hybrid of systems and how will we fund it? And I am assuming that is the results we are going to get, but I do not think North Shore-Po`ipu Corridor Study really says what this is about and I would hope there is a way to amend it to "shuttle" or "circulator." Ask Celia, you know? We are looking at a Lihu'e circulator. Mr. Dahilig: I guess based on the appropriation language, this is a carryover line item, from previous appropriations. We can certainly change it at this juncture, but I think going off of what...as you mentioned, this was a Council initiative that was added to the budget. And so given what the language was, I think for us we were just going off of what the intent of the budget ordinance says. Councilmember Yukimura: Yes and so I mean, I am not even sure exactly what the words should be, but when you say "Wailua-Kapa`a Corridor" it is a circulation study and that is the concept to convey. Ms. Nakamura: We are happy to work with you on the language change since that was Council-initiated. Councilmember Yukimura: Yes, I have not been privy to the RFQ and the RFP, but I am hoping that it covers those things, so that at the end, I mean, you know it is wonderful that we have this shuttle on the North Shore. But there is a question why is it not going to Kilauea? There is a question about how we are going to sustain it? Those questions have to be answered in the study, so we can have a long-term part of our transportation system in the shuttles. April 2, 2015 CIP Budget (All Departments) (ss) Page 11 Ms. Nakamura: I would also like to add that in looking at those two studies, we also took a step back and said that the two shuttle systems need to tie into the main system. Councilmember Yukimura: Absolutely. Ms. Nakamura: So, what we would like to do and we are in the process of having the discussions are about expanding the scope so that the study can also...because the shuttles will not be operating in a vacuum. They must be tied into the mainline operations, and the stops along the mainline. So we will be expanding the scope of that study, using some funding that is available to really make sure we are looking at the bigger-picture and the tie-ins to the mainline operations. Councilmember Yukimura: I want to acknowledge it was not just a Council- initiative, but I believe the State Parks Division and their concerns with Ke`e Beach parking, that also factored into some economic development moneys. I mean, and this is really tied to parking. Because if those trips can be done by shuttle, the parking problems will diminish. And I want to quote Peter Sit, because this is also what could happen with the Kapa`a-Wailua area out of a circulation study may come a need for a local shuttle in the Kapa`a-Wailua area and in Lihu`e, also. The Po`ipii-Lihu`e-Puhi may also be...well, we already have something of a shuttle. But we are going need to really improve that, too. So all of these start to dovetail. And why I mentioned Peter, he said yes, please look into this, because I have to have extra security guards at Pono Kai on Saturdays, for First Saturdays and otherwise because people start parking in his Pono Kai lot. And the generous soul he is, he said I would not mind it except that my clientele does not have parking. There are just those issues. Committee Chair Kaneshiro: Councilmember Hooser. Councilmember Hooser: Good morning. Mr. Dahilig: Good morning. Councilmember Hooser: I apologize...I just want to step back to the prior discussion, if we could? Committee Chair Kaneshiro: The Kapa`a Urban Design Plan? Councilmember Hooser: Yes and it ties in with what is being asked. And it is one of those questions that almost went unasked because I do not know if it is worth it to ask it or not, but I think a lot of people...why are we here today? Why did we not do this five years ago? In terms of it is just frustrating that the urgency of that corridor and the traffic and we are talking about Pouli Road and putting the plans together and we were talking about Pouli Road five, six, maybe seven years ago. We all knew it is bad and here we are, talking about working with the State, putting a plan together, and maybe doing something in a year or two. So how...why is that? And whether it is a useful question or not, I do not know. But I think it is useful to air the question. I think a lot of people think April 2, 2015 CIP Budget (All Departments) (ss) Page 12 about that question. So that is the question. And how do we make this a priority? How do we do a special committee? How do we move it...I mean, we have got reams of projects here. Parks, roads, plans all over the County, but I think there are some that should rise to the level of"urgency" and we should have an action team on it and move it ahead. I do not feel that urgency. If you could speak to that, please? Mr. Dahilig: It is definitely a priority for us. Given the acuteness of the issue as we are having the discussion today, and part of what is incumbent on my department is to look at the resources that we have from the human resources standpoint and commit the staff to follow it through. As we are wading down on the bubble of plans that we have departmentally, we had nine different studies running at the same time, we now only have the General Plan and we are going to add this one. Certainly from the departmental capacity standpoint, we can commit to say should something like this be integrated or run in tandem with the Kapa'a Urban Design Plan to have that robust analysis, we can make that a priority. I can say that here. As to why decisions in the past were not made to have studies like this come to fruition, because we are dealing with a dual-jurisdictional and to have cooperation from the State. As you are all aware, we have had some periods of love and some periods of disgust and I think we are at a point at least with the new administration that is in place, we do have some willingness by guys, like Ray McCormick and Ed Sniffen to be more open to a lot more of the creative solutions behind the engineering box. I think this is timely in that we can take advantage of it and make that a priority. Committee Chair Kaneshiro: Follow-up question, Councilmember Kuali`i? Councilmember Kuali`i: Let us see if it is a question...it is more of in response to the big traffic incident, as the Chair of Economic Development, putting requests forward and asking the Mayor and his office to consider forming a task force with citizens involvement to work directly on traffic. The reason is that I think I see it primarily as an economic development issue. And that every hour all of our people are spending sitting in traffic and not at their jobs working, or at their small businesses, operating, and you know, tourists who are customers, so much is lost by traffic. And we do have to make it a more critical issue and respond more quickly. Maybe we will involve Planning and others that are appropriate, as the Mayor sees fit. Ms. Nakamura: Thank you, Councilmember Kuali`i. We have received your request in writing and wanted to brief you about some of the discussions and how we immediately address this issue. I think once we do that, then we can probably schedule a Council briefing as well so the public understands what happened in this situation and how it can be averted in the future and the protocols that we put in place. We would like to have that conversation with you. And I think a meeting request is coming over. Councilmember Kuali`i: Okay, thank you. Committee Chair Kaneshiro: Councilmember Hooser. April 2, 2015 CIP Budget (All Departments) (ss) Page 13 Councilmember Hooser: Just a follow-up and I appreciate the response, I truly do. Anything that as a Council, as a Councilmember, that we can do to help support the urgency, whether it is reallocation of funds or working with the State, I just want to emphasize the urgency. And we had a discussion of affordable housing yesterday, fast- tracking and the concept of dual things moving at the same time. So it is my understanding there are improvements that could be made tomorrow and one already agreed on, making two lanes of extension of that one lane, that do not take a year or two of planning. It takes some engineering and some money to move forward and maybe it is the State, maybe it is the County, but we just really need to be on this. And I think of residents, of all of the lists of all of these things would much rather have relief in traffic and forego a dugout or a backstop or some other things that are happening. It is all important, but this is again...it is economic development, it is health, it is safety, it is money, and just please do your best. Thank you. Committee Chair Kaneshiro: Any further questions on the North Shore-Po`ipu Corridor Circulation System? Any other questions on Planning? Councilmember Yukimura? Councilmember Yukimura: On the East Kaua`i Development Plan, which is an update of the plan that has been in the works for over ten years, and I know it was not handled...I mean it was conceived and it was done before you came on-board, Mike. I want to acknowledge that. What is the timeline now that the Department of Urban Planning and Regional Studies has been contracted to bring it current? Mr. Dahilig: We have about 85-90% of the plan its bones were already completed when we restarted the plan. Thanks to the Council and the Mayor, we were able to receive additional funds to then take that work product and hand it over to the University of Hawai`i to serve as somebody to update the information, and work with the CAC, to try to bring the ball across the line. Where we are is that we are at the tail-end of the community process. (Council Chair Rapozo was noted as present.) Mr. Dahilig: As you know, part of the...because we had pauses in this particular plan, there was an effort by the Urban and Regional Planning Department to go through the process of reeducating many of the members of the CAC. Having that information, I think was part of their charge was to bring them up to speed. Then to reevaluate a lot of findings that were already there as part of the bones of the plan. And to confirm them or suggestion changes to what language was there. We are at the tail- end of the CAC meetings at this point and so that should lead to a public draft in the upcoming months. Councilmember Yukimura: When would that be? Mr. Dahilig: I would say between two to four months from now, assuming again that the CAC is comfortable with what has been drafted up. April 2, 2015 CIP Budget (All Departments) (ss) Page 14 Councilmember Yukimura: Okay. Keith, on the encumbrances it shows $5,800 and unencumbered balance $20,000. Mr. Suga: Yes. Councilmember Yukimura: What was the total appropriation for this when it was made? Mr. Suga: I do not have it with me right now, but I believe this particular project was funded by different sources also; that is not showing up on this list. Councilmember Yukimura: Okay, because I am thinking it was like $50,000. Mr. Suga: Correct. Councilmember Yukimura: What did we use that $50,000 for? I mean, was that for UH? Mr. Dahilig: So the initial contract went out... Councilmember Yukimura: Okay. Mr. Dahilig: Keith can probably get the history of the additional appropriation. This reflects an additional appropriation, I believe. Mr. Suga: Yes. Councilmember Yukimura: All right, so you will ask that question and get your answer then. If I can move...unless there is a follow-up? Committee Chair Kaneshiro: Any further questions on the East Kaua`i Development Plan line item? Councilmember Hooser? Councilmember Hooser: I have some other questions on some other items. Committee Chair Kaneshiro: I am going to go to Councilmember Hooser. Councilmember Hooser. Councilmember Hooser: My questions are on page 1 and 2. This is the same piece of paper. Committee Chair Kaneshiro: We are only on the Planning ones. The others will come up later. Councilmember Hooser: Okay. April 2, 2015 CIP Budget (All Departments) (ss) Page 15 Committee Chair Kaneshiro: On the bottom of page 2. Councilmember Hooser: Got it. I do not have any questions. Mr. Suga: Councilmember Yukimura. Excuse me, Councilmember Yukimura I could answer your previous question. It looks like the total contract initially was about $33,000 or so. Councilmember Yukimura: Okay, and $5,000 is left? (Councilmember Chock was noted as not present.) Mr. Suga: Within the encumbrance, correct. Councilmember Yukimura: Unencumbered balance is what is left? Mr. Suga: Right. What is currently left under contract is the $5,000 and what is left, the unencumbered balance is the... Councilmember Yukimura: I see. Mr. Suga: I believe in discussions with Mike's staff, they are working on the contract amendment, I believe. Councilmember Yukimura: To extend UH's contract? Mr. Suga: Yes, correct. Councilmember Yukimura: Okay. Thank you. I would like to just have an explanation on the Historic Rice Street Redevelopment project, which is showing a $70,000 figure. I mean, I know that during...was it during the Lihu`e planning process you had a Rice Street walk? Which I thought was very innovative approach and I participated and I think Arryl was there. I saw really exciting input and just a lot of stimulated discussion in the community, which was very, very good. If you could let us know what you plan to do as the next step?And what kind of timetable you have on that? Mr. Dahilig: So what we have is we have this actually paired with another appropriation that was in the budget last year concerning...I believe it was about $200,000 for Rice Street in general. So what this is meant to do, as we went through the Lihu`e process, we began to realize that a focal point for the community was to see through the redevelopment of Rice Street because of its historical nature, as well as wanting it to be a place where people can live, work, and play. What the $70,000 was meant to do was to provide enhancements to the street state in tandem with the actual hard road improvements to comprehensively create this historic Rice Street area. So what Lee Steinmetz has done is essentially go out for solicitation of services that involves some really minor things relating to signage, relating to park lets, some design work, and some minor construction work. It is a small contract meant to enhance from a street standpoint April 2, 2015 CIP Budget (All Departments) (ss) Page 16 what is going to be put in there and to allow that urban form interaction with the changes to the street. Councilmember Yukimura: Would there be things like analysis of the trees that are there? Mr. Dahilig: In fact, we are anticipating some minor landscaping evaluation to be part of this. Like anything, this amount is not meant to fully implement everything that is there, but there is a little bit of money to at least try to bring in some elements that are very easily installable and very easily implementable. Councilmember Yukimura: That all sounds good. I hope and this is as you said in tandem with the physical improvements that are in another place that is in our roads budget. Mr. Suga: We discuss it within Public Works. Councilmember Yukimura: Right. The restriping? Mr. Suga: Correct. Councilmember Yukimura: That is nice. And yesterday we approved amendments to the Lihu`e Community Plan regarding underground utilities and the possibility of looking at that long-term for Rice Street. I do not know if between the two contracts there could be a little preliminary study of what it will take? So that maybe in our next budget we can look at what it will take? Because I think KIUC indicated a willingness to work on priority places. I think there is a tax increment financing or an assessment district that needs to be looked at in terms of financing. And there is FEMA moneys for natural disaster mitigation, that Jim Mayfield was just talking to me about last night at the brewery...microbrewery. I think something that begins to really dig-down on those possibilities. Mr. Suga: I believe Lee Steinmetz has started discussions with KIUC with undergrounding of utilities along Rice Street and even the possibility of including it as part of the TIGER grant. Lee has started those discussions preliminarily. Councilmember Yukimura: TIGER grant would be good. And I hope that we can keep our eyes open, because I think some kind of assessment district is going to be necessary, as I think might be necessary for our shuttle systems on the north and south. Thank you. Committee Chair Kaneshiro: Any further questions on Historic Rice Street Redevelopment project? Any questions in general regarding the Planning Department? Is there any other item that may not be in Planning that Mike needs to answer? Mr. Suga: I do not believe so. I think that would be it. You are good to go, Mike. April 2, 2015 CIP Budget (All Departments) (ss) Page 17 Mr. Dahilig: Thank you. Councilmember Yukimura: Thank you, Mike. Committee Chair Kaneshiro: Keith, next we are going to Parks? Mr. Suga: Yes. If we could switch gears and go to the Parks worksheet that has Anini Bridge...excuse me, Anini Beach Park Improvements as the first project on the top of page 1. (Councilmember Chock was noted as present.) Mr. Suga: Everybody with me? Okay. So the first project on the top of page 1 for the Parks section is `Anini Beach Park Improvements. This is a new project being proposed at $200,000 to provide renovations and upgrades to the existing facilities there with the comfort stations and pavilions, and so forth, similar to what was done at Lydgate Beach Park. Committee Chair Kaneshiro: Any questions regarding this line item? Councilmember Yukimura: Yes. Committee Chair Kaneshiro: Councilmember Yukimura? Councilmember Yukimura: The shading is really dark. It is hard to see the print. Mr. Suga: I apologize. It is actually...I want to say dark- blue on the computer and I printed it out black-and-white and it is dark. I apologize. Councilmember Yukimura: Just for next time. Mr. Suga: Will do. Councilmember Yukimura: Thank you. What is the Special Trust Fund that is being referred to here? Mr. Suga: That is the Parks District, correct. Councilmember Yukimura: Okay, and you said it is similar to Lydgate? Mr. Suga: Similar to Lydgate in terms of the scope of work at Lydgate was to look at all the existing pavilions, comfort stations, and do renovation work and upgrades to them. April 2, 2015 CIP Budget (All Departments) (ss) Page 18 Councilmember Yukimura: I see. Do we already have a...we had a list... I mean we have done an assessment, and we pretty much know what we are going to be doing? Mr. Suga: Correct. Yes. We did a tour of the facility and made a whole listing of the items that need to be addressed. Councilmember Yukimura: I see William in the back. Is it possible to get him upfront? Mr. Suga: Absolutely. Councilmember Yukimura: In terms of timetable, this is something that we are looking at doing in this next fiscal year? Mr. Suga: We are trying to put the moneys in there to do so. I believe William does have some of the projects that they are trying to get to, such as Po`ipu Beach Park work and other items, but the goal is to get this next fiscal year. Councilmember Yukimura: Okay. Good morning, William. WILLIAM TRUGILLO, Chief of Planning and Development: Good morning, William Trugillo, Parks and Recreation. Thank you for the invitation up here. Councilmember Yukimura: Are you sure? Mr. Trujillo: Yes, ma'am. Councilmember Yukimura: These renovations and upgrades William, are they part of the plan or are we responding to community complaints? Mr. Trugillo: Not so much community complaints, this one is a little bit of us being more proactive, as Keith was mentioning renovations to Lydgate Park in terms of improvements to the comfort stations, the pavilions, and some bigger repair work. 'Anini we have not had any complaints about anything, but we have a list of things that we want to renovate. As Keith said, the comfort stations, the pavilions, the showers, and things like that. Councilmember Yukimura: So that is really proactive. That is great, and after you do that, do you have like a maintenance plan that follows to keep it up? Mr. Trugillo: That would be the next step in this to, make sure that the maintenance has a plan for keeping it up. Councilmember Yukimura: And that is something that you would have to put in place? Because you folks do not have right now a systematic maintenance...I mean, because we have talked about this. April 2, 2015 CIP Budget (All Departments) (ss) Page 19 Mr. Trugillo: Right. Our Maintenance Division in Parks and Recreation has regular maintenance schedules that they do. Councilmember Yukimura: They do? Mr. Trugillo: They mow and they clean bathrooms then. In terms of building facilities, like we have mentioned, Parks and Recreation does need to come up with a better assets management plan for buildings such as that. Councilmember Yukimura: Who just told me they are doing an assets management plan? It might have been Buildings. You are developing a similar, moving towards a similar kind of concept and assets management plan? Mr. Trugillo: Correct. Councilmember Yukimura: In fact I think your boss, Lenny, I think he committed to getting back to us in a year. Committee Chair Kaneshiro: Oh, yes, I do not think he committed too much of a timetable. He committed to doing it. Councilmember Yukimura: He actually committed to it by the end of the year and I thought that was really long, but that is okay, they are doing it. Mr. Trugillo: Correct. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i? Councilmember Kuali`i: You mentioned the similarity to Lydgate and is Lydgate not a super park and all the facilities are stainless steel? And we have put a lot of investment in Lydgate, because it is this large facility, utilized by locals and the tourists alike. So it is a super park. Anini is not a super park? Mr. Suga: I guess you could say the initial super parks identified by the Mayor was Lydgate, Black Pot and also Po`ipu. As Will mentioned the reservations for the campgrounds at Anini are full all the time and to be proactive and to look at other facilities such as Anini that get heavy use to make sure we provide the appropriate renovations and upgrade. Councilmember Yukimura: If Lydgate was first, we are now saying that Anini is second? Mr. Suga: I would say Po`ipu would be the next project to move forward. April 2, 2015 CIP Budget (All Departments) (ss) Page 20 Councilmember Yukimura: I am curious, because we can only do so much every year, how we are deciding which ones get done? And there is community input. You just told us there are really not any complaints. I am thinking that we have to react to our community outcry of where we need the repairs, if you will, and renovations and updating most critically. Also, I would want to know about the conditions, where it is worse and the volume of usage? You are saying that the volume of usage at Anini is because of camping and it is super high. Mr. Trugillo: To follow your train of thought, Councilmember, if Lydgate was the first one we designated a super park that we will come in for major renovations, like Keith mentioned, the one that happened concurrently and is still happening is Po`ipu Beach. The next one that comes up later today is Salt Pond, all of that is heavy tourism, as well as Lydgate and Salt Pond is heavy camping and all three have heavy local usage. There would be Black Pot-Hanalei as heavy camping, heavy local, and heavy tourist activity. And that is also going to be coming up very shortly in this list. Anini would be the next one. If you are looking at where the train is going, that would be the next one on the list. As Keith mentioned that is heavy camping; and these are all of our beach parks that between daily use and camping and tourist stops, it is used. I do not know if we wait until things get broken, or breakdown before we start proactively looking at these renovations, or if we kind of try to get ahead of the complaints. Councilmember Yukimura: We definitely do not wait. If we can do five at once, go for it and if it is about the money, come to us. We want to see it done, and the sooner, the better. The only other thing I would put forward is that even though the Kekaha Park is not physically on the.beach, it is right across the road and it is heavily used. And even though it does not have campgrounds, it is next to Salt Pond, and we do not have that many large parks that are used by our residents that much on the west side. So because of the heavy use, I know firsthand seeing the conditions of the facilities and they need attention, too. If that is not already number five, please make it number five. Mr. Suga: We appreciate those comments and actually there is a project that we will get to that kind of addresses some of the Kekaha items. Committee Chair Kaneshiro: Council Chair Rapozo? Council Chair Rapozo: Thank you. And thank you for being here. What is the status of the asset management plan? Mr. Trugillo: Currently we are researching, kind of doing a handful of things concurrently. One, we are taking inventory of what we have. And then also, we are looking at different software options to help input and track our assets. Council Chair Rapozo: We do not have an inventory at this point? I think Councilmember Yukimura...I remember that, too. I think there was a commitment and going back to 2002-2003 when I did a PowerPoint as a brand-new Councilmember showing the conditions of the parks, back 12 years ago and every year we hear the same thing. And it is not you, you are not Department Head, but the bottom line is that I do not April 2, 2015 CIP Budget (All Departments) (ss) Page 21 know how we can take care of our parks without an asset management plan. I do not. To say well, I do not know how...do we wait until they break? No, we have to be proactive. It is not a question, but we cannot do it without an asset management plan. Are we doing that in-house? Mr. Trugillo: Which part? Council Chair Rapozo: The asset management plan? Mr. Trugillo: The asset management is being done in-house right now. We are in-house looking at different software options that we can bring in to help manage it long-term. Council Chair Rapozo: Since last year we have not really done much? Mr. Trugillo: Since last year, like I said, we are still doing our inventory to make sure that we have everything. And then we are also still doing work on the software. Council Chair Rapozo: Well, I guess I am confused by what software, because I do not know the software will not know the condition. I mean, it is not like highways. I think the roads software, I think that one makes sense. But in parks, it is like, I think, I do not know...maybe I am naive. I am just saying that we know what parks...that needs to be in some kind of rotational cycle. It has to be. The pavilions, restrooms, every so many years. And of course, if things break, we address it. But we have to have a normal and again, this is deja vu and every year we hear the same thing. I am concerned about "Anini, Salt Pond, and Lydgate and all of the parks and yes, I care about our tourists, but I also care about our local residents that should have some decent facilities to use. I do not know, please take the message back. We were assured. Mr. Trugillo: Yes. Council Chair Rapozo: Councilmember Kaneshiro was not here last year, but I was and Councilmember Yukimura was here and Councilmember Hooser was here. And I think we all remember...or maybe even this year. Mr. Trugillo: It was this year. Council Chair Rapozo: Well, we have had this same discussion every budget though. Mr. Trugillo: Yes. Council Chair Rapozo: Every single budget and every single budget we hear the same thing. I am not sure who...Ian is here...somebody needs to grab the bull by the horns and do it. We have got to get it done. We cannot wait for things to break. You heard of the broken window, you know? You have a broken window and you do not fix it April 2, 2015 CIP Budget (All Departments) (ss) Page 22 right away, you are going to get more broken windows and you are going to get graffiti and misuse and we have to be on top of, that you know? I just hate to repeat myself over and over and over, but I think we, too, deserve if we are told something by the Administration and if we are told something by a Department Head that you guys have got to at least get it done. You know? Thank you. Committee Chair Kaneshiro: Councilmember Yukimura, follow-up question. Councilmember Yukimura: Yes. I am going to...are you folks coordinating with Buildings in terms of their assessment management system? Mr. Trugillo: Yes, we are in conversations with them about what they have. Councilmember Yukimura: Okay. Do you also reach across the channels and talk to other counties about how they do their work? Because maybe they already have a really good working system? Mr. Trugillo: Yes, we have had conversations with other counties, and, in fact I am planning another visit to coincide with another trip to O`ahu that I have to talk to others there on O`ahu. Councilmember Yukimura: I know the City and County is so much bigger in magnitude than Kaua`i County, but I was on O`ahu this weekend and I was looking at all of the bus shelters you know, in Honolulu. I am recalling that after Hurricane Iniki, we just asked the City and County to help us with our bus system and of course, in that moment, they were so generous. But they just have so much expertise and I am just thinking instead of reinventing the wheel, we could borrow from them or learn from them. And discard what does not fit, but really use their background and expertise. Anyway, if you are doing that, that is very good, because I think there is a lot to be gained by that kind of check. You know it is just a check. What are you guys doing? Okay. Thank you. Committee Chair Kaneshiro: Councilmember Hooser. Councilmember Hooser: Good morning. I appreciate your presentation and it does sound like this is a proactive action on the part of the department moving forward before getting complaints and just acknowledging that the work needs to be done. Thank you for that. The County hired someone to go out and inventory...not inventory, but a person in charge of this, right? I remember running into a group of the Mayor and Parks people inspecting each park around the island. Mr. Trugillo: Correct. Councilmember Hooser: When did those inspections take place? Mr. Trugillo: The Mayor took a group of County officials around to every park on Kaua`i. I want to say beginning of 2014. April 2, 2015 CIP Budget (All Departments) (ss) Page 23 Mr. Suga: I believe so. Councilmember Hooser: A year-ago. Mr. Suga: Yes, last year. Councilmember Hooser: And out of that, is it safe to assume that inventory of needs was developed? Mr. Trugillo: Yes. Basically a to-do list of things identified of things that need to be done was accumulated, yes. Mr. Suga: I think, Councilmember Hooser, that there is what helped us put together which facilities...which facilities would be the next that we should be prioritizing...not prioritizing, but putting funding towards and looking really doing some improvements and Anini was one of those. Councilmember Hooser: That was my understanding too. Even though I agree that we need a good asset management plan, this seems like a step solidly in that direction. It is not a happenstance and the Administration took a look at the parks and prioritized needs and you are now asking for money to move forward with that? Mr. Trugillo: Correct. Off of those visits, basically a couple of to-do lists were done and emergency lists was done as soon as possible and more medium- term things were handled shortly after, things that we could do in-house. And now, as Keith is saying taking bigger things and seeing what else, what is the next step in this? Councilmember Hooser: Okay, good. How does this compare in terms of dollars and cents to last year? This year we are planning to do "x" number of dollars to beach parks? Did we have an equal emphasis in last year's budget, or less, just approximately? Mr. Suga: I think based on our funding limitations within the Bond Fund and the Park District Funds, I would guess that we are less. The budget for parks projects this year as compared to last year is a little bit less. Councilmember Hooser: Thank you. Thank you, Chair. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Thank you. Chair. Aloha, William. Thank you for being here. I just wanted to get an understanding on something that has come up, and never really got resolved. In regards to the soap dispensers at the parks, I get a lot of requests that there is no soap in the bathroom and the response I got on the other side is that they get vandalized and they get broken constantly. I just wanted to get an understanding. I mean, we are bound to put them in and do we have any solutions...I do • April 2, 2015 CIP Budget (All Departments) (ss) Page 24 not know if it is part of asset management on a smaller scale and that there with people willing to take care of it, but more of a lack of willingness to move on it. Mr. Trugillo: From my understanding, we are not bound to have the soap dispensers. I believe if you look at the various comfort stations we have had, some have had it in the past and as you said, they get vandalized and we as Parks do not replace them for just that reason. It is just a constant replacement. Same thing with toilet paper dispensers, they get vandalized all the time. Some of the comfort stations that are a little bit more controlled, for instance, the locker rooms or places that are locked up, might have soap dispensers in it. If any place in particular would like it, I would suggest that they contact Parks to see if that is something that we can do on an ongoing basis. As I said, it gets vandalized and between staff time and money to replace it, it is an ongoing issue. Councilmember Chock: Okay. I guess, along the same lines that Councilmember Yukimura was talking about, has any other jurisdictions found any solutions to how to address? Mr. Trugillo: I have never spoken to another jurisdiction about this, when I do my business and talk to others I will bring it up. Councilmember Chock: Thank you. Committee Chair Kaneshiro: Any further questions on the Anini Beach Park Improvements line item? Councilmember Yukimura? Councilmember Yukimura: As a follow-up to Councilmember Chock's questions and the fact there might be someone from the community who frequents the park regularly, and has a certain commitment to a well-functioning park. Have we thought about using citizen...I do not know if you want to call it "patrol" but citizens to call in when things are broken or non-functional? And help us monitor the situation? IAN K. COSTA, Deputy Director of Parks and Recreation: Deputy Director Ian Costa. We do receive input from the community. We try and encourage groups to adopt-a-park and that is one avenue, we have direct communication with constant users. But generally it does not take very long to get feedback that something is either broken or missing. But we can look into that as far as creating networks of public users to provide constant input and usually the input comes from the Park Caretakers, who are there daily. Councilmember Yukimura: That is true. Yes. If you have that kind of trained caretaker, that really does let you know and submits reports about what kind of work is needed. I guess that would cover it. I think it is wonderful the adopt-a-park thing, but I am thinking of somebody...I was not there when Henry Tai Hook used to be at Black Pot every day, but somebody like that, who is there every day, a retired person. More than a group being accountable, a person who is there. Mr. Costa: Most of the parks do have regular daily users. April 2, 2015 CIP Budget (All Departments) (ss) Page 25 Councilmember Yukimura: Yes. Mr. Costa: One of the things that we touched on the soap dispensers and vandalism, another thing that is more frequent is a lot of trash bags...soap, toilet paper just gets stolen by... Councilmember Yukimura: People who need it. Mr. Costa: Homeless in almost every area. They get stolen almost as immediately as they get replaced sometimes in certain instances. Councilmember Yukimura: That is why some places have these huge dispensers, right? Which are harder to...? Mr. Costa: We had to come up with dispensers that have locks on them, so you cannot take a roll of toilet paper off. Councilmember Yukimura: I know more and more places are going to blowing air instead of paper towels. Mr. Costa: Yes. Councilmember Yukimura: I think that is the kind of...I guess thinking that has to go into more vandal-proof types of procedures. Mr. Costa: As far as the toilet paper we have a dispenser we have been installing that is sealed with a lock on it, so you cannot pull a whole roll out. Councilmember Yukimura: Right. Mr. Costa: The soap dispensers, however, I think that is why we have in many cases started just putting bars of soap. Councilmember Yukimura: Well, that is the easiest to steal. Mr. Costa: Yes. At least you do not have to replace a dispenser or damage to the wall when it is broken. Councilmember Yukimura: Yes. Thank you for making us aware of the complexities of this kind of what looks like a very simple issue. Mr. Costa: That is a constant challenge. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Councilmember Hooser. April 2, 2015 CIP Budget (All Departments) (ss) Page 26 Councilmember Hooser: Just a quick follow-up. I think it bears thinking through this issue of stealing soap and homeless and what not, we might actually think about dual purposes here. That I think you mentioned it goes to people who need it. It might be something to think about, if there is a population there that are using our showers and using our toilets and using our soap, how do we adapt to that reality? It might be putting more soap out. Because if they are using it, then it is probably a good thing. So rather than resisting sometimes, it may be thinking about how we adapt and how do we accommodate to the real needs and like you said it is better than it being ripped off walls. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: Which parks suffer the most damage? Do we have like preferred parks for these bad guys? Mr. Trugillo: Council Chair are you speaking of vandalism per se? Council Chair Rapozo: Vandalism, do we keep a record of a broken soap dispenser? Mr. Trugillo: If it is vandalism, the hot one is the Bryan J. Baptiste comfort station that was vandalized almost weekly in the past month or so. Council Chair Rapozo: Have we even attempted to work with the Police to do a project? That is normally what happens, yes? When you have that kind of recurring events, I know in old days, that was the new Detectives. That was their job, you sit in the bush until something happens. But when it recurs like that, I think that is what you do. You catch them. And then you put their picture on the front page of the paper and let the public know who these knuckleheads are. I mean that is how you do it. The caretakers are going to come in too late. I am definitely supportive of setting up a fund, a security fund, in your budget or wherever it needs to be, so when you have these issues, you respond with some punch. Because it is going to continue to happen. When it happens all the time, typically, they are not going to stop. It may be a little break, but they will be back and for whatever reason, a lot...and I agree with Gary, we should almost have a soap giveaway and what does the bar of soap cost the County? $0.20? $0.30, $0.40. I do not know, but in some cases it is just punks coming out at night and just for the heck of it. I find it hard to believe that a homeless person is going to rip a soap dispenser off the wall. I could see them taking a bar of soap and like Gary said, it is a good thing and we should facilitate that, but for the ones out there damaging and destroying, to me, put a couple off-duty cops up there, and catch them. We have got to do that. I know cameras scare everybody. You put cameras and then they break the camera, although today you could really hide those cameras really, really well and they would never know where to look for the cameras. That is another option, but we have to stop these guys somehow. With a $50 camera or do a project with the Police and catch them, because it is not going to stop. Mr. Costa: We are looking at doing that, and there is no real specific park that is constantly targeted. April 2, 2015 CIP Budget (All Departments) (ss) Page 27 Council Chair Rapozo: And that is why it is important...Ian, that is why it is important to keep track. Those numbers need to be readily available. I am not sure if the Police are called when these things...are they called? Is the Police Department called? Mr. Trugillo: If there is vandalism, the Park Caretaker makes a report. Council Chair Rapozo: For theft as well? Mr. Trugillo: Yes. Council Chair Rapozo: Then they should be able to do the trend analysis to say more than likely they hit on Fridays or Saturday or whatever it is, they can come up . with a three-four-day window to run a project. That is my suggestion and that is unfortunately the way you have to do it. Mr. Costa: I do not know if you heard about it, but to clarify the Bryan J. Baptiste Sports Complex incidents that we have had recently, I think about two weeks ago, there was graffiti done in and out of the bathroom. And so we actually worked with Public Works to repaint the bathroom, one of the toilets was painted blue. So they replaced the toilet. So come Friday, I believe, a week and a half ago, you had a newly painted bathroom, brand-new toilet, like a brand-new bathroom and by Saturday they broke the toilet, busted, broke the lavatories and then graffiti the whole thing again. Council Chair Rapozo: Has that been fixed and painted over? Mr. Costa: Yes. Council Chair Rapozo: The other thing is how much does a renovation... not a renovation, but how much does it cost...how much did it cost to replace the toilet, labor, parts, and paint? Mr. Costa: The estimate was about $1,000. Council Chair Rapozo: Must be more than that, even with the labor? Mr. Costa: Well, I think that is the figure. Council Chair Rapozo: It is probably higher than that. Mr. Costa: Probably. Council Chair Rapozo: But maybe we have got to issue a reward. Mr. Costa: Yes. April 2, 2015 CIP Budget (All Departments) (ss) Page 28 Council Chair Rapozo: Maybe we have to issue a reward that is significant enough that these people will turn their friends in. Mr. Costa: We did do a press release and that is one instance we are looking at surveillance, because it seems to be a...I would not say ongoing, but just something that somebody is determined. The toilets were busted. Council Chair Rapozo: There are some angry people out there. Mr. Costa: Into pieces...who does that? Council Chair Rapozo: You know, you know who does it are the people who are high on ice, and they are got to do something. They are not taking engines apart or putting them together, but destroying toilets. Mr. Costa: That is one extreme case where we are going to be fabricating gates and looking at locking that bathroom. Council Chair Rapozo: That is the other option that would...I would hate to see, but we are there now that we even have to explore that option, because we cannot continue. Mr. Costa: Our bathroom facilities in the instance that we have a clogged toilet or need to shut the bathroom down, people do not obey the tape, and even in some cases we board it and they rip the boards off. Council Chair Rapozo: When you got to go, you got to go, you know? It is rough when you have to go and the toilet is busted in pieces, because then you have a big problem. I would suggest to work with the Chief and figure out how to make this work, so when something like this happens, a couple of cops working for four hours or so to cover that period or whoever it is, is money well-worth it, and once you catch them, you publicize it. Mr. Costa: Again, there is no specific park other than the recent events the Bryan J. Baptiste and as an example, even the golf course we have rakes and trashcans stolen. Mr. Trugillo: And grass. Mr. Costa: Grass. Committee Chair Kaneshiro: I think we got the message loud and clear. Let us do whatever we can. Any further questions on this 'Anini Beach Park Improvements? We can move on. I think we kind of went away, but it was a good discussion, because we are talking about how we can save costs. If we are spending thousands of dollars on vandalism now, to just say we will just let it go and keep doing it, it is going to keep April 2, 2015 CIP Budget (All Departments) (ss) Page 29 accumulating every year. To some extent we have to think about how we can reduce that? That was a good conversation. We will move on now. Mr. Suga: Next item is Black Pot Restroom Improvements. This is work that Parks is working on. Initially they did a leach field expansion at the Black Pot comfort station and also now includes developing an interim parking on the former Sheehan property and providing access to the restroom on the Sheehan property to residents. The money will go towards those efforts and keep in mind that the Black Pot master plan is in the works also. Committee Chair Rapozo: Council Chair Rapozo. Council Chair Rapozo: I have a question actually on the one above that, the Black Pot Expansion, $94,000. You see that? Mr. Suga: Yes, sir. Council Chair Rapozo: It says funds for legal fees and other associated costs. Can we use CIP funds for legal fees? Because we approve a ton of money here for legal fees for the Black Pot expansion. Mr. Suga: I want to say...I do not recall if this was last year or the year before, but there actually was a money bill that came forward. And these funds are actually the Park District Funds, Chair. But I do not have the exact answer for you, sorry. Council Chair Rapozo: I am assuming it is legal, because it is here. But it just looks awkward and again, when we do for us anyway, for our purposes, especially since Mauna Kea has been the attorney now, we have received these consolidations...reconciliation reports for all cases and we would never see this in his report because it is not coming from the General Fund. Mr. Suga: I see. Council Chair Rapozo: I am just curious, if, in fact, there are more costs associated with the expansion than what we see here in approval of special counsel? So we can send over the question, but I want to make sure those funds, we can actually use special trust funds for...because I think the Charter says any special counsel fees have to be approved by the Council and I guess this is approval in the budget, but requires five votes versus four. So we need to explore that. Mr. Suga: Okay. Council Chair Rapozo: Thanks. Committee Chair Kaneshiro: Councilmember Yukimura. April 2, 2015 CIP Budget (All Departments) (ss) Page 30 Councilmember Yukimura: I am glad you mentioned the Black Pot Beach Park Master Plan. That is not on this list because the moneys have already been encumbered? Mr. Suga: That is correct. Councilmember Yukimura: How much was that? Mr. Suga: $300,000, I believe. Councilmember Yukimura: And the consultant was Belt Collins or Helber Hastert & Fee...who are the consultants? Mr. Costa: That is Helber Hastert & Fee. HHF. Councilmember Yukimura: What is the timeline for getting that done? Mr. Costa: I believe we are looking at completing that master plan by next April. Councilmember Yukimura: Okay. I know that we are having some improvements, you say install a fence to provide additional parking and open an existing comfort station. At a cost of $210,000...plus the leach field expansion. No, that is completed. Mr. Suga: Correct. The leach field expansion was completed. Councilmember Yukimura: It will take $210,000 for fencing and opening an existing comfort station? Mr. Suga: It may not use the full amount, but we wanted to make sure that we had enough funds in case there are some major improvements that needed to be done to get the existing comfort station up and running. Because that comfort station also has its own septic tank and leach field system. Councilmember Yukimura: I hope there is going to be some thought in planning that park. If you have a lot of decentralized comfort stations and each one needs a leach field, you know, that is multiple experiences. Versus if you could put all of the comfort stations in one area. On the other hand you want to have it in places that will be convenient. So that takes some really thoughtful planning about that. I am just hoping we are not going to make too many major improvements until we have a plan in place. Mr. Suga: Correct. And this is just to get the facility up and running, if you will. Because it is an existing restroom that could be provided for the residents and tourists that utilize Black Pot. April 2, 2015 CIP Budget (All Departments) (ss) Page 31 Councilmember Yukimura: Okay. I mean, you know the parking too...there has been some talk about removing the parking on the beach itself, which is very dangerous, little kids running around, et cetera. But if you just get people used to one place and also used to another place and you do not do it in a way that guides people to park where you want them to park, that is something that you have to think about, too. How you rollout the plan and how you get the sequence so it is acceptable to the public and also that you have enough public input about how you do this, is kind of critical. Mr. Costa: If I could point out that if you look at the previous unencumbered balance of$355,000, we did intend on constructing a new restroom facility there. But it was thought that we should complete the master plan first. Councilmember Yukimura: Good. Mr. Costa: So that is why some of that money was removed. Councilmember Yukimura: Which was about $140,000 that was removed? Mr. Suga: Correct. Committee Chair Kaneshiro: Okay. Thank you. Councilmember Kuali`i. Councilmember Kuali`i: I just want to make a quick observance, what he just said would have been good to be on the report, the basic explanation of why the change? The change here is a reduction of $145,000. If you did not say it, we would not necessarily know there was an original plan to put in a comfort station and now we are not going put it in. I think the column on "description" and column on "status" you need a place with just a sentence or two, you could help us get through this faster, if it was already there upfront. Mr. Suga: So noted. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: We are embarking on the master plan because we feel now that the boundaries of the park are complete, right? Except there is one lot that is still owned privately, but I am presuming eventually our plan is to purchase that. I guess my other question is there any...are you foreseeing any need to purchase land beyond down the river from what we just purchased from Sheehan? Or are we pretty much saying the boundaries that we now have are going to be sufficient for the next 20 years? I do not remember what our master parks plan said. Or do...look, that is another open space acquisition for using our Open Space funds. If, in fact, logically speaking for the future we need more park space down the road. April 2, 2015 CIP Budget (All Departments) (ss) Page 32 Committee Chair Kaneshiro: You can get back to us. We will take the question as a note. Councilmember Yukimura: Yes. Committee Chair Kaneshiro: Any further questions for Black Pot Restroom Improvements? We will move on. Mr. Suga: Okay. Next project is the Ha`ena Beach Park IWS Improvements to expand the existing leach field there. Next item is an old project, North Shore Park Improvement Ha`ena Beach Park and those moneys are actually being directed up to that...contributed to the $50,000. Committee Chair Kaneshiro: Okay. Council Chair Rapozo? Council Chair Rapozo: I have a question for Kilauea Gym? Committee Chair Kaneshiro: We are going do the changes first and then come back to those. Councilmember Yukimura: I have a question about Ha`ena Beach Park, the individual wastewater system improvements, extending the leach fields. Committee Chair Kaneshiro: The $50,000? Councilmember Yukimura: Yes. We are expanding the system by way of additional leach field. Is that because of use? Mr. Suga: Yes. Councilmember Yukimura: At Ha`ena Beach Park? So we are thinking that expanding the leach field, we will not have to call back whatever we have to do to pump? Mr. Costa: That is right. Councilmember Yukimura: Okay. We have people using it on weekends and it is overused for the size and therefore, it backs up and we have to call a pumper. If we expand the leach field, we are hoping to minimize the number of crisis calls on that? Mr. Costa: That is correct. Councilmember Yukimura: In planning of Black Pot Beach Park and any new park, we have to get an accurate assessment of the use when we are first creating it so we do not have to retrofit it. April 2, 2015 CIP Budget (All Departments) (ss) Page 33 Mr. Costa: Part of the expansion we are doing in Ha ena and was done in Black Pot is that we are finding that we are creating two separate leach fields that are switched because of the usage, it does take some time to... Councilmember Yukimura: Settle? Mr. Costa: Yes. Councilmember Yukimura: Because we do not have the capacity? Mr. Costa: Right. It is not like we are pumping it into one big leach field. We are having to switch them now to let them process the waste. Councilmember Yukimura: It requires a manual switch? Manual switching? Somebody has to go out there and switch it? Mr. Costa: I believe so. Councilmember Yukimura: That is problematic. They do a lot of things by remote control, is that possible? Mr. Suga: Maybe we are getting off-topic slightly, but I do know that Public Works maintenance staff does do regular inspections of the facilities, septic tanks. As they see the need, they would be the ones that switch over the leach fields. Councilmember Yukimura: But is that callout and overtime and all of that? Mr. Suga: No, this is just part of their regular maintenance of inspecting the septic tank systems. Councilmember Yukimura: What you are saying is there is an ongoing system that will address that kind of switching need? Mr. Suga: Correct. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i? Councilmember Kuali`i: I am not sure where we are now, but do you know...you said as you can see, that is being directed to the negative $29,000, to where? Mr. Suga: To the Ha`ena Beach Park IWS Improvements. It is essentially the same thing, but we are creating a new project so that it is more specific to the actual leach field improvements. April 2, 2015 CIP Budget (All Departments) (ss) Page 34 Councilmember Kuali`i: So to the $50,000 and, in fact this line item North Shore Park Improvements is being closed? Mr. Suga: Yes. Councilmember Kuali`i: It is not a project that has been completed. It is a project that has been renamed or reassigned? Mr. Suga: I believe this is an old project that way back when had improvements done at the facility and that was just leftover funds. Councilmember Yukimura: The other thing I would say generally, if it said under "status" completed and the date it was completed, surplus funds transferred to, boom, that would explain what you just had to say, and I was not even sure to ask about, but if it is all there, it would make it easier, next year. Thank you. Mr. Suga: Understood. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Next item is Park Improvements and Equipment, Hanalei District. Mr. Suga: Yes. That is just moving funds around to keep it within the Hanalei Park District. Committee Chair Kaneshiro: Okay, next item. Mr. Suga: Next item, Islandwide Park Improvement on the bottom of page 1 is just closing out that particular item. Next item, top of page 2, Islandwide Pool Improvements. This is a new project that we are setting up, that the intent of this is to address needs at Kapa'a Pool, as well as Waimea Pool. In the prior year budget we had an item and I believe we will get to it in this page, midway, there was a previous item funded, Kapa'a Pool Resurfacing that was going to focus on the resurfacing on the interior of the pool. What we did, we created a more islandwide project item that would look at addressing that issue, as well as be able to support the improvements at the Waimea Pool. Because the Waimea Pool project is going to be coming up for construction soon and we want to make sure that we have funding available to cover the construction bid. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: This $200,000 item covers the resurfacing of the Kapa`a Pool? Mr. Suga: Correct. April 2, 2015 CIP Budget (All Departments) (ss) Page 35 Councilmember Yukimura: How much is that? Mr. Suga: The initial estimates was around $200,000, however, I think further evaluation is needed to be done to get the actual quotes. Councilmember Yukimura: I see, so you are just saying if there are leftover moneys, it can be used for Waimea? Mr. Suga: Or if Waimea comes out to bid prior to the resurfacing, then we have funding that we could use for Waimea as well. Councilmember Yukimura: I am sorry? Mr. Suga: If Waimea were to come out to bid first and there is a shortage in funding for the Waimea project at least we have a source that could award the total contract. Councilmember Yukimura: I see. You have Waimea Pool somewhere else? Mr. Suga: Excuse me, the worksheet we are looking at is separated out by districts. Right now we are going through the islandwide section. We went through Hanalei and the next section would be Kawaihau and the Waimea district is last on the list and there is an item for the Waimea Pool. Councilmember Yukimura: There is no separate item for Kapa'a Pool? Mr. Suga: There is. We are coming up to it. Councilmember Yukimura: Okay. It is a combination of these moneys then that are in different line items? Committee Chair Kaneshiro: Council Chair Rapozo? Council Chair Rapozo: Thank you. I am looking at the Kapa'a Pool resurfacing line items down on the sheet, and it looks like you are closing it out though. I am assuming that funds are being transferred to the islandwide? Mr. Suga: Yes. A lot of those funds that were for the Kapa'a Pool resurfacing were district funds, Chair. So we are trying to utilize the project on the top there is...I did some shuffling to create Bond funding of that, that could be applied to Kapa'a Pool or Waimea, should the need arise. Council Chair Rapozo: Okay. But I am looking at the...you have two items. I do not know if you did this to send us spinning, but if you look at the status of the first Kapa`a Pool resurfacing, it says "same as 15111." Mr. Suga: Correct. April 2, 2015 CIP Budget (All Departments) (ss) Page 36 Council Chair Rapozo: The next one says same as 15101. So you go back to 101 and it says 111. Mr. Suga: I apologize, the intent was just to say that it is the same project. Council Chair Rapozo: That project, Kapa`at Pool Resurfacing you are talking about almost $260,000? Mr. Suga: Correct. Council Chair Rapozo: You have only $200,000 in the new Islandwide Pool Improvement and you are saying that is to cover Waimea or Kapa`a, but if these numbers are correct, we do not have enough money. Mr. Suga: That number is not correct. It was an initial ballpark provided in a prior budget for the Kapa'a Pool resurfacing. So I think we need to do further evaluation to get a closer estimate. Council Chair Rapozo: That is pretty way off though? If you are saying $260,000 last year and you think $200,000 is enough for Kapa'a construction and Waimea? Mr. Suga: Definitely not. Again, the intent was as Waimea is underway and going through final design on its way to construction and Kapa`a Pool resurfacing is happening, we just wanted to be sure to cover whatever happens first. Council Chair Rapozo: Let us say Waimea takes the chunk out of islandwide, where do the Kapa'a funds come from? Mr. Suga: Possibly from the Kawaihau District Funds, Park Improvements. Council Chair Rapozo: But it is not on here, right? Mr. Suga: It is on the next page. Council Chair Rapozo: Okay. Thank you. Committee Chair Kaneshiro: Any further questions on the Islandwide Pool Improvements? Next. Mr. Suga: Next item is Islandwide Skate Park, which was something that was proposed last budget and we are just reallocating those funds, the $40,000. Committee Chair Kaneshiro: Councilmember Yukimura. April 2, 2015 CIP Budget (All Departments) (ss) Page 37 Councilmember Yukimura: We are not going to do anything on skate parks? Mr. Suga: I think Parks and Ian and Will can add, I think the Parks is still going to work with the community in terms of the ongoing discussions that have been going on within...I forget the gentleman's name, skating...Danny Way. At this time, because these are Bond Funds, we did not feel we were going to be able to expend these during this fiscal year and we are moving it to other projects. But those discussions with the community and Danny Way will continue on the Parks side. Councilmember Yukimura: What are they going to continue about? It has been going on for five years and the kid I was working with has graduated. Council Chair Rapozo: Can I just add something as a follow-up to that? Committee Chair Kaneshiro: Council Chair. Council Chair Rapozo: Danny Way was here, I thought we made the commitment to Danny Way and to the community, especially the skate community that we were going to do it, you know? I guess, does the community know about this? Have we had the discussion with Danny Way and the community? I know you said discussions are continuing, but do they know that we have basically defunded the project? Mr. Trugillo: We have not been in discussions with Danny Way. That has been with the Director and the Mayor and with Danny. Councilmember Yukimura: Well, what I read in The Garden Island because I was not able to be at that meeting was that the amount was far too much for anybody to fund. That is what I read in The Garden Island. Now that may not necessarily be true, but what is the situation? Mr. Costa: I am sorry, we will have to follow-up on. Committee Chair Kaneshiro: If that is not a question you are not ready to answer, we will have it as a follow-up question. Mr. Suga: Next project item is the ADA Improvements at the Anahola Homesteads and I apologize the cutoff of a couple of other words that was part of the project description. Those moneys are being reallocated to other projects and there is an item right below that addresses the Anahola Clubhouse Parking Lot, which was the similar intent of this ADA improvements at Anahola. Committee Chair Kaneshiro: I think all of these...one, two, three, three projects below are all allocated amounts? Mr. Suga: Correct. April 2, 2015 CIP Budget (All Departments) (ss) Page 38 Committee Chair Kaneshiro: So we can go through all of these line items. The discussion will be focused on all of the Anahola improvements. Councilmember Yukimura: Okay. Committee Chair Kaneshiro: Any questions? Councilmember Yukimura. If you are not ready, Councilmember Kuali`i has a question. Councilmember Kuali`i. Councilmember Kuali`i: Whatever ADA improvements that were intended with the $184,000, that is now being decreased, all that is necessary and required are still being done? Mr. Suga: I think what we are saying is that some of the work is being deferred and we are focusing on the Anahola Clubhouse as the first project to be completed. Councilmember Kuali`i: These three amounts below, are those bid-year requirements? The parking lot needs to have improvements for ADA standards? Or is it just basic paving? How do they relate? Because you are taking away $185,000, and then you have three projects that total $90,000. So half of that. Is it another $90,000 that is being deferred? Mr. Trugillo: Just as a point of clarity, so item R13001, the ADA improvements which is $184,000 being taken out. What Keith is saying that in the printout, ADA improvements include Anahola Homesteads and some other parks. The next item below that R13011 that is an ADA improvement for the Anahola Clubhouse parking lot. The two below it, Anahola Village, are for the lightings, that is a separate whole different discussion. And that is an awarded project. So going back to R13001, what we are saying is that funds for that are being removed. We will focus in on the Anahola Clubhouse, which we believe we can have done for $30,000. The other parks included in there, to be honest, we will not have a chance to get to that in this fiscal year and rather than tie up the money, we have distributed it to other projects. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Council Chair Rapozo? Council Chair Rapozo: What were the improvements at the Anahola Homesteads? What were the ADA improvements that were supposed to be done? I do not think so. Councilmember Kuali`i: There is a typo. Committee Chair Kaneshiro: Parking and drainage?Anahola Clubhouse? Council Chair Rapozo: I am talking about the one for $184,800, ADA Improvements Anahola Homesteads? April 2, 2015 CIP Budget (All Departments) (ss) Page 39 Councilmember Kuali`i: Explain the typo, again. Mr. Trugillo: So for Anahola Homesteads is similar to the other ones, which is parking, parking pad, and walkways. ADA parking pads and walkways. Council Chair Rapozo: Where is the location of those improvements the $184,800? I am reading the text. Mr. Suga: The $184,000 was ADA improvements for Anahola Homestead, Anahola Village, and Laukona Park. Councilmember Kuali`i: There was more text that is missing. Council Chair Rapozo: Again, what are the improvements? Parking pads? Mr. Suga: It is basically I believe parking pads like concrete pads and access to get to the facility. Council Chair Rapozo: And we are not able to do that? That has been...how long has this been on the Bond Fund or the Parks? Mr. Suga: I am not sure the duration. I believe it was on there prior to even me. Council Chair Rapozo: You coming? I remember that being on for a while. I am thinking why would not we move on ADA and it is vital and important and how difficult is it to get these pads done? We cannot say because we do not have the funds, but we do and I am concerned because it is ADA improvements for our disabled community. Is there a higher priority for these funds that are higher than providing ADA access? I do not know. Mr. Suga: With the scope that William and his division is working on, this was something that was not on...within this next upcoming fiscal year the thought it was not going to be attended do during the fiscal year and my thought was rather than have the funds sit there, is to try and move it to other projects that were going to be moved on within the next fiscal year. Council Chair Rapozo: I think you see the frustration, because years ago, we have "x" amount of money to do projects. So several years ago we approved the budget with the CIP budget that said we are going do these things for the community. And it sits there, it carries over, it carries over, it carries over and these funds could have been used for other projects years ago. I am just curious as to the priority? How do we set the priority? Where we do not believe that these funds...I mean, we do not do this in-house? We contract out ADA improvements, I would assume? April 2, 2015 CIP Budget (All Departments) (ss) Page 40 Mr. Suga: For the most part, yes. Council Chair Rapozo: I would assume it is as simple as sending out an RFP and getting the pads and getting the improvements done. I know I minimize the complexity, but it is, we do the facilitation of the projects, but somebody has to come up and say that we do not believe that the ADA improvements for this area is a priority and take it out after being on books for a long time is concerning, but it is your call. I am just curious what would be more important than that as we look at the ADA improvements? I guess we will have that discussion, I will send something over. I think we should focus on those, but that is just my opinion. Thank you. Committee Chair Kaneshiro: Any further questions on the ADA improvements? Councilmember Yukimura. Councilmember Yukimura: The ADA parking for the Anahola Clubhouse parking lot, that you are scheduling for this year? Mr. Suga: Correct. Councilmember Yukimura: It includes drainage improvements? Mr. Trugillo: Yes. Councilmember Yukimura: And what kind of drainage improvements? Mr. Trugillo: Basically the concern at that parking lot is that the water runs into the clubhouse from the parking lot. Mr. Costa: Storm drain runoff. Councilmember Yukimura: Okay. And the plan is to divert it to the side? Mr. Costa: Yes. Councilmember Yukimura: Is there a way to do it without interrupting the flow of the walkway? Mr. Costa: Yes. Grading it. Because right now it has not been graded to direct the flows, basically it just runs down the hill. Councilmember Yukimura: Straight into the Clubhouse. Mr. Costa: Right. Councilmember Yukimura: And into the patio. April 2, 2015 CIP Budget (All Departments) (ss) Page 41 Mr. Costa: The design for the paving would then direct that run-off. Councilmember Yukimura: Okay good. That is going to be done this year. Okay. Thank you. Committee Chair Kaneshiro: Next item. Mr. Suga: The next item is the hockey rink grant and $15,000 is being put back into the parks improvement item on the next page. This is district funds. Committee Chair Kaneshiro: Next item. Mr. Suga: The next item is the Kapa'a Pool resurfacing that we kind of touched on that already. Committee Chair Kaneshiro: Any further questions about the Kapa'a Pool resurfacing? Next item. Mr. Suga: Kapa'a Stadium Improvements. The project was complete. So just again removing those funds and closing out that project. Next project Kapa'a Stadium Improvements. Because we now have the Kapa'a Football Field grassed and that work completed the thought here is to create a new project or create...put funds towards this project that could be used to procure for a consultant to come in and then look at the facility and recommend, do an assessment, get community input, and recommend improvements at Kapa'a Stadium. Whether it is work on the bleachers, moving them, new announcers' booth and look at those types of items brought up by the community and the DOE. So bringing someone in who would help us package that together and have the discussion with the community. Committee Chair Kaneshiro: Councilmember Hooser. Councilmember Hooser: It is kind of a general question. I know historically there is competition between all of the various users, the sports whether it is football, baseball, soccer, you know, softball, whatever. What is the process for balancing all of these needs? Is there a Committee? Or just deal with input as it comes? Where one sportsman...we want our fields upgraded and the other sport says theirs. Is there a process or is there a problem or issue? Mr. Trugillo: I am sorry, Councilmember, are you talking about what are the...how do we prioritize which facilities get upgraded? Councilmember Hooser: Yes. Mr. Trugillo: Or just used? April 2, 2015 CIP Budget (All Departments) (ss) Page 42 Councilmember Hooser: Both, basically, but yes, how do you focus attention on the different needs for the different sports that have competing, sometimes conflicting...? Mr. Trugillo: For us in terms of Parks, we try to keep it balanced. There is not a Committee as so much as it is based on what are the uses of each place, right? And how much use each particular place has? We also look at when was the last time something was done at that facility and try to keep it balanced between all of the areas. Councilmember Hooser: Right now there are no problems, if you would, of people feeling like they are underserved? Mr. Trugillo: I am sure there are those who feel that their park has not been touched in a while, while they see other places being developed. But it is cyclical and we try to keep it balanced. Councilmember Hooser: I think it is more about sports communities than specific parks. The sports communities seem to be okay? Mr. Trugillo: I think in general, I can only speak more on the use side. I think everybody...of course everybody wants more space, everybody wants their sport to take priority. I think right now we are at a point of being balanced in terms of who uses what and when? Like I said, as youth organizations grow, everybody wants their season to last longer. So I think we are building up towards more conflict in terms of that. Councilmember Hooser: Thank you very much. Thank you. Committee Chair Kaneshiro: Any further questions on Kapa'a Stadium Improvements? Councilmember Yukimura? Councilmember Yukimura: I guess I am a little puzzled about needing a consultant? And we did not have a master plan for this Bryan J. Baptiste Stadium Complex, we do not have a master plan? Mr. Trugillo: No., there is none. Councilmember Yukimura: I would see the value of having a consultant help you do a master plan. Because that would then guide you as to what you need to fulfill the vision, and what sequence you would do it in, and coordinate everything that is going on there. In addition to, I method imagine the soccer fields are going to be part of that complex too, right? To bring in a consultant piecemeal to tell you what to do next does not make as much sense to me as having somebody come in and do a master plan that will then give you the long-term picture of what you are aiming for. And then a sequence of what to do one after the other. Plus some cost estimates of these things. I guess my query is whether you might consider restructuring this piece and then I do not know if you have enough money...how much are you putting aside? April 2, 2015 CIP Budget (All Departments) (ss) Page 43 Mr. Suga: $150,000. Councilmember Yukimura: It might be enough given that you have already done some building on it. But maybe clearer scope of work for your consultant, just a suggestion. Mr. Trugillo: I am sorry, Councilmember, so your suggestion is to actually expand it beyond the football stadium, to be the whole complex? Councilmember Yukimura: Right. That is kind of the issue that Councilmember Hooser brought up. You just have all these diverse interests and activities going on. A master plan would help you coordinate all of it. You have all of these diverse activities. A master planning process might help you coordinate everything and see the opportunities at that level of look. You know? And to anticipate the needs, and best way to go about unfolding the whole plan. Mr. Trugillo: Thank you. Committee Chair Kaneshiro: Council Chair Rapozo? Council Chair Rapozo: I can save you $150,000 right now, the bleachers need to be steeper. The announcer booth needs to be setback for safety of the players and the guest and the visitors...I mean the spectators and that is what you need. You do not need a consultant to tell you that. Just ask the people that go to the stadium. Mr. Costa: We do recognize that the outstanding improvement that needs to be done is the widening of basically the space between the field and the bleachers. Council Chair Rapozo: Right. That is one. Mr. Costa: Right now...the bleachers are practically right up against the field. Council Chair Rapozo: Yes. Mr. Costa: And fixed items such as the announcer's booth and restrooms... Council Chair Rapozo: The whole problem was because exactly what Councilmember Yukimura is saying without that master plan, we rushed and now we find out hey, it is not safe. It is really not safe. I am at those games at Kapa'a and I can tell you that is right and I have shared it with the Mayor and with Lenny and I do not know why we need a consultant. We know what the problem is. Mr. Suga: Excuse me, if I could respond to that, Chair? Part of the intent of the project, too, was to again get that last bit of community April 2, 2015 CIP Budget (All Departments) (ss) Page 44 involvement, so they agree with the direction and also to provide some design services for the improvements. Council Chair Rapozo: Well, okay. That area, that Kapa`a...I guess it is called the Bryan J. Baptiste Sports Complex now. The soccer fields and behind the Armory, with all of that property, do we even have a plan for that? Do we have a timeline when we are going to...? Mr. Trugillo: I am sorry, which area? Council Chair Rapozo: Past the football field on the right. Mr. Costa: Behind...what used to be Aloha Lumber? Council Chair Rapozo: Yes, it has become a drug-infested dump now. What are the plans? Are there any plans? Are we looking at...again, that comes back to JoAnn's thing about the master plan. Is there a master plan? Not that it means anything, because we have one for Lihu`e and we have not done it. But what is the plan for that area? Mr. Trugillo: You are talking about the area between Otsuka's and the baseyard? Council Chair Rapozo: Right behind that Product's Fair. Mr. Costa: It is listed here as Kapa`a Soccer Field Improvements. Mr. Trugillo: The area at the end of the road, past the...across the canal. Council Chair Rapozo: Not the Armory, but the baseyard. Mr. Trugillo: Across the canal is on here as the Kapa'a Soccer Fields and that has design work being done. Then you have the baseyard. Then you have the other empty lots. Council Chair Rapozo: That is not a change. Maybe we can come back when we get to...there is no change in that item and we can have that discussion. Committee Chair Kaneshiro: We have a follow-up. Councilmember Kuali`i. Councilmember Kuali`i: In agreeing with Councilmember Yukimura's suggestion with a master plan is that with the East Kaua`i Community Plan and I am sure there is community input there already that talks about the core of the town. The park should and could easily connect with the beach park, if there was a way, a pedestrian...a very clear, nice, lineal park, if you could, could be pretty small, but connect and the parking issue could be addressed people are willing to walk a block or two by the park. And I know April 2, 2015 CIP Budget (All Departments) (ss) Page 45 that the County and Parks and Recreation has been working with DHHL on that parking issue. But instead of trying to use the DHHL space, which is being used for other purposes, beneficiaries. They should ask for a pass-through and then utilize the parking by the park. And then connect up the two parks. So that users, and with the town and with more walking, and maybe in a master plan, we would see that. Thank you. Committee Chair Kaneshiro: We have a few more minutes before we have to take a caption break. Do we have a quick question? Councilmember Yukimura: Take a break first. Committee Chair Kaneshiro: We will take a 10-minute caption break. There being no objections, the Committee recessed at 11:05 a.m. The Committee reconvened at 11:17 a.m., and proceeded as follows: Committee Chair Kaneshiro: Welcome back. Again we are on Kapa'a Stadium Improvements. Councilmember Yukimura. Councilmember Yukimura: Just to follow-up on Councilmember Kuali`i's suggestion about a connecting path. I mean, I really hope Parks will include in your planning, connections so that...one of the issues...this is a long-range issue of having a lot of tiny parks, where we could have one major park, if it is accessible easily by bikes and safe walking. I think you would find it a more efficient system. Especially when you are thinking about maintenance. But coming back to the Kapa`a Stadium improvements, the new soccer parks are going to be across the ditch, and road, right? Or that road that comes right by...the bypass road, the one-way bypass road. Mr. Trugillo: It is not across the bypass road. It is right behind... Mr. Costa: It is somewhat in...the only access is the bypass road currently. Councilmember Yukimura: Unless you figure out access through the existing park road? Mr. Costa: Through some easement or bridge... Councilmember Yukimura: But if it is across the ditch, you would have to think of access across the ditch then? Okay. So a lot of issues. But on this $150,000 thing specifically, I mean, I am sorry to say it, but I think the Chair has already raised it. It is kind of really reflects this ready-fire-aim thing because we were so rushing to create this park, that we did not...now we have to go back and for $150,000, correct something. It reminds me of our handicapped bathrooms where we island wide eliminated one bathroom stall in order to make the handicapped stall. That is the danger of being single-purpose. April 2, 2015 CIP Budget (All Departments) (ss) Page 46 And now it is corrected it is like $300,000 per restroom across the island. I guess I am asking how do we not do this anymore? And I think it is partly the rush...I do not know if it is campaign year, election-year, whatever, got to get this thing done and just do it, but then we have to go back and make all of these corrections. It is so expensive. Mr. Costa: I do not know about corrections, but I do know that this particular parcel was a State parcel that was for some reason...I believe it was zoned R-20. Councilmember Yukimura: I am talking about the announcer's booth and bleacher issues. Mr. Costa: I thought you were speaking to the soccer field. Councilmember Yukimura: I am sorry, I did not make that clear, but do you understand what I am saying? These were errors in design that now we are having to go back to correct. And I do not know what the cost is going to be. But that is an expensive error; that it is when we do a ready-fire-aim situation, you know? So I hope we can learn from it, and always know we have to do the design and planning so carefully as we proceed and to slow down because having to retrofit does not achieve your goals. Mr. Trugillo: I agree. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Any further questions for Kapa`a Stadium Improvements? We can move on. Mr. Suga: Okay. Next item is on page 3. Playground Improvements. And again, I apologize. It should say Wailua Houselots and Wailua Homesteads Park, Playground Improvements, new project for $50,000. Committee Chair Kaneshiro: We are on the top of page 3. You are just correcting one that does not have a change to it, the very first line item. Mr. Suga: The first highlighted item, playground improvements, Wailua Houselots, and it should say Homesteads Park. Committee Chair Kaneshiro: I was looking at Park Improvement Equipment, Kawaihau District. Mr. Suga: Excuse me. You are right. That is putting moneys back into the park improvement project, the $66,000. This $66,000 could go towards the pool resurfacing, should that move or also could be used towards some of the ADA improvements from that particular area. Committee Chair Kaneshiro: Councilmember Yukimura? April 2, 2015 CIP Budget (All Departments) (ss) Page 47 Councilmember Yukimura: I have a question for the next item. Committee Chair Kaneshiro: Next item. Mr. Suga: Excuse me, the next item is the Playground Improvements Wailua Houselots and it should say"Wailua Homesteads Parks." Councilmember Yukimura: May I? Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Thank you. So are these the playground equipment, like we have all around the island? We fixed...thank you very much, the ICiauea and Kalawai parks and now we are doing these? Mr. Suga: Correct. It would include the resurfacing also to the...I do not know what you call...the field turf...underneath the playground equipment. Councilmember Yukimura: Yes. Mr. Trugillo: Astroturf. Councilmember Yukimura: Thank you, for the Isenberg Park improvements. That was not usable for quite a while. For these improvements, you are fixing the ground cover, right?And also replacing equipment? Mr. Trugillo: As needed, yes. Some of the parts rust out or need to be fixed. Councilmember Yukimura: Okay. Do we have other places now around the island, where we are going to go next after this? Is this part of a sequence? Mr. Trugillo: Yes. Councilmember Yukimura: How many more playground equipment repairs are we going to schedule into the future? Mr. Trugillo: Well, currently we have roughly a dozen of those types of playgrounds. The formed ones. They will need to be on a schedule of regularly being maintained every five to seven years or so. Councilmember Yukimura: You have that schedule or you are putting together a schedule? Mr. Trugillo: We have a schedule. We will need to look at it again, to make sure it is as current as can be, but there is a schedule. April 2, 2015 CIP Budget (All Departments) (ss) Page 48 Councilmember Yukimura: Okay. Very good. Thank you. Committee Chair Kaneshiro: Next item. Mr. Suga: Next item is the playground renovations at Kilauea-Anahola Homestead Park and that was completed and just moving funds to other projects. The next item is a resurface Kapa'a Neighborhood Center and Pool parking lot. These next two items are just moving around funding and ultimately leaving $13,000 worth of dollars to address the parking lot. The thought is to utilize the seal coating for the entire parking lot. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: In regards to the parking lot, can we also take a look, because when it rains there, it becomes part of the pool, just gets really deep. I was just wanting to make that note on that. Mr. Trugillo: Overall... Councilmember Chock: Yes, it is very deep and goes over the path. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura? Councilmember Yukimura: That is a drainage problem, correct? I mean if you repave and make it higher, but then you have to slope it. Mr. Trugillo: Figure out where the water is coming from. Councilmember Yukimura: Speaking of parking lots, thank you so much for improving the parking lot down by Nawiliwili, by JJ's Broilers. That is a huge improvement. I really appreciate it. Do you have and now the places that are problematic, I think is Lydgate Park. Do you have a schedule for parking lot repaving?And can you put it together, lump it together, in a way that will get you a better per unit cost? Mr. Costa: We actually work with Public Works and I have to extend a big mahalo to Public Works for helping us in Nawiliwili, because Parks does not have the equipment and expertise as was the case in Nawiliwili, that requires actually grading in addition to compaction and all. Councilmember Yukimura: Right. Mr. Costa: The similar case with Lydgate as well. I believe they have...and I am not sure what that schedule is like. Councilmember Yukimura: Lydgate,.. April 2, 2015 CIP Budget (All Departments) (ss) Page 49 Mr. Costa: We are working with them to get it. Councilmember Yukimura: Lydgate has pavement versus just dirt. I am talking about the paving jobs and I do not know if you have done a systematic inventory of all the parking and internal roads in your parks, but I would imagine that is part of your asset management. Mr. Trugillo: Correct. Councilmember Yukimura: I would love to see a regular schedule, because I think I made the request in Nawiliwili three years ago and I am very glad you have done it. Thank you. Committee Chair Kaneshiro: I do not know if it is going to be easy or hard...I know we are getting a lot of the same questions. If we can put in our requests, and you mentioned that you do have some type of plan as far as parking lots go and things and maybe put together a list of items that you may already have a schedule for, and then the members want more details on it, they can request it. Any further questions for the Kapa`a Pool parking lot? Mr. Suga: The next item would be the Wailua Motor Cross Track and with discussions with Parks, was advised to reallocate the funding that was designated there. Committee Chair Kaneshiro: Council Chair Rapozo? Council Chair Rapozo: One question, have we been in contact with the community, the racing community? Because I know they operate out at Oma`o, I think there is a new club that operates out there on private property. And of course, there is still the Wailua lower track. How is that working out? I have not heard any complaints lately. Mr. Costa: Well, it is our long-term intent to move that facility. I think they like it where they are. Council Chair Rapozo: Some do, some do not. Some want to move, some do not. Mr. Costa: This Wailua mauka motocross track actually started quite a while ago under the Kusaka Administration. We did get the land from the State up at Maalo Road. What was completed was to do an environmental assessment and when that was completed we actually did file a permit at the Planning Department for the recreational use as a motocross track and to come to agreement with the motorcycle organization, to be a lessee and then work with them to do the improvements. I believe that is why the balance of the funding...so that consultant contract was completed to complete the EA and the use permit. It is not a use permit that requires Commission action. Recreational is actually a permitted use. Again, it is really securing a lease agreement with an organization to take control of that site and do the improvements. April 2, 2015 CIP Budget (All Departments) (ss) Page 50 Council Chair Rapozo: How is the arrangement now working with the lower track? What kind of arrangement do we have with that motorcycle organization? Are they lessees? I know we had issues in the past about insurance. Mr. Costa: I do not believe they are called a lessee. I have to look at what kind of documentation we have. Council Chair Rapozo: I will send that over. Mr. Costa: Thank you. Council Chair Rapozo: Thanks. Committee Chair Kaneshiro: Any further questions for the motocross track? Mr. Suga: The next item on the top of page 4 is the Park Improvement Koloa District, just adding in some $400 back in that particular item. Councilmember Yukimura: I would like to go back...Wailua Homestead Park, tennis court light and Wailua Houselots lights. Committee Chair Kaneshiro: Councilmember Yukimura...would we be able to go through... Councilmember Yukimura: Yes, that is right. It is not shaded. Sorry. Committee Chair Kaneshiro: We are on park improvements and equipment Koloa District. Mr. Suga: So just adding in $400 back into that particular item for that district fund. Next item is the playground resurfacing, Kalawai/Koloa Park, and that project was completed and closing that out. Next item is project contingency Koloa, I believe this was also an older project that got completed. So just moving $403 back up to the park district fund item. Isenberg Park Playground was also a completed project. So closing that out. Committee Chair Kaneshiro: Good job. Mr. Suga: Next item would be on page 5. In the middle of page 5, the Lydgate pavilion and restroom renovation project, again, something that Parks was able to complete. Those funds are being reallocated. Lydgate Pond and the project was completed...actually the next two items, Lydgate Pond, as well as Lydgate small pavilion projects were completed and closing those out. Committee Chair Kaneshiro: Councilmember Yukimura. April 2, 2015 CIP Budget (All Departments) (ss) Page 51 Councilmember Yukimura: On your Oceanit contract for Lydgate Pond, I have not gotten any complaints. So it seems like we have actually solved the problem with Lydgate Park, the pond. It is clearing up? Mr. Costa: Yes. Councilmember Yukimura: The swimmers are back. Hopefully no more storms to fill it up again. But thank you to Parks and also to all of the citizens who did a lot of volunteer work on that, appreciate it. Mr. Costa: I guess we might as well send a mahalo to the Friends of the Lydgate, Kamalani, because they do regular cleaning and maintenance of that pond and beach. Councilmember Yukimura: And I once participated with it and it was like scooping up heavy buckets. And throwing it into a little skiff and then getting it back...it was a lot of hard work and they do that over and over. I only did it once. Mr. Costa: Any time we have a big storm, they put together an effort to pick up all the driftwood. Councilmember Yukimura: We are so lucky to have dedicated citizens like that. Thank you. Committee Chair Kaneshiro: Park improvements and equipment, Lihu`e District. Mr. Suga: That one is basically putting some of those completed project funds into that district fund account. Committee Chair Kaneshiro: We can move on. Mr. Suga: Okay. Council Chair Rapozo: Real quick. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: On Hanama`ulu Beach, we demolished that pavilion, right? Mr. Trugillo: Correct. Council Chair Rapozo: What have we done? Are we moving forward? Mr. Suga: I believe the intent is to move forward with the bike path to incorporate the construction of a new comfort station / pavilion, at a similar April 2, 2015 CIP Budget (All Departments) (ss) Page 52 location. So the big push was obviously, Parks worked hard to get that removed, and out of there and they were able to do so. Council Chair Rapozo: So no more pavilions until we do the bike path, is that what it is? Mr. Suga: For that particular area, correct? Council Chair Rapozo: For Hanama`ulu? Mr. Suga: There is the other pavilion...I am not sure how many additional... Mr. Costa: We are working with the community, but at this point in time is to reconstruct that along with the bike path. Council Chair Rapozo: Reconstruct the what? Mr. Costa: That particular pavilion in conjunction with the bike path. Council Chair Rapozo: When do you anticipate the bike path to be built in Hanama`ulu? Mr. Costa: I am not sure, but it is included in the environmental assessment, which I believe is already done. Council Chair Rapozo: Okay. The pavilion is not...we will not see that for a while? Mr. Suga: Yes, probably not. Council Chair Rapozo: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I wish Mr. Mickens were here, but the bike path is going to be quite extraordinary. Those of us who are old enough to remember the train that went by Hanama`ulu Beach Park will know it went behind the wall...there is actually a graded path there and it will follow there and go over the trestle that goes over the Hanama'ulu Stream and go on to Ahukini. It is going to be an incredible bike path. And to be able to leverage Federal moneys to then also build a pavilion there is going to be a wonderful thing. Council Chair Rapozo: I guess, just because I do not see the relationship, because the path does not go past Hanama`ulu Beach, it is above. April 2, 2015 CIP Budget (All Departments) (ss) Page 53 Councilmember Yukimura: It does. Mr. Costa: It is above but there will be a spur that comes down to the beach. Councilmember Yukimura: In my childhood it was right behind the pavilion on the hillside behind the pavilion. That is where the train track goes. Mr. Costa: The proposed bike path is along the top of the bluff. Which then crosses the trestle, but there is a planned spur to allow you to come down into the beach park. Committee Chair Kaneshiro: I have a follow-up question. The money for this item is to do the demo? What is the money here for? Mr. Suga: The demo was actually completed already. These moneys are just left in the park district improvement fund for things that may come up during the year, or be there to fund future projects in future budgets. Committee Chair Kaneshiro: It is not waiting for the pavilion for the bike path? Mr. Suga: No. Committee Chair Kaneshiro: . Thank you. Next item. Mr. Suga: Our next item is towards the bottom and it is just a description change. Softball fields pavilions. As you all know there was a huge community effort to do the pavilion at Peter Rayno Park and this particular line item was to purchase the materials and those type of things and we just redescribed it to be more general, so that in the future other efforts similar came about, we could fund it out of this particular item. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I just cannot let this opportunity pass to acknowledge the Hanama`ulu Hillsiders and the incredible job they did in building that pavilion. It is really excellent quality, so strong, and beautifully done. This was all volunteer labor. It is quite remarkable. We are so lucky to have this contribution from our senior softball players and others. Mr. Suga: Next project would be at the top of page 6. Bleachers in County parks. This particular project focused on bleacher replacement, aluminum bleachers installation at Kalawai and K5loa Parks and this was completed and so we are moving available funds. Kekaha Garden Park is the next item. This particular project is 85-90% complete at this point and leaving enough funding to close out the project. And moving over the surplus to other projects. • April 2, 2015 CIP Budget (All Departments) (ss) Page 54 Committee Chair Kaneshiro: The Kato Field restroom was just a change in the name? Mr. Suga: Excuse me, correct. And the last change on the top of page 7, Salt Pond Beach Park facility improvements and adding in $127,000 for similarly like we were doing for Anini Beach Park improvements and looking at pavilions, comfort stations, addressing those type of issues. Committee Chair Kaneshiro: Any questions on Salt Pond Beach Park facility improvements? Mr. Costa: The project is really similar to what we did at Lydgate and trying to finish at Po`ipu, which is to upgrade all of the restroom facilities and pavilions. Council Chair Rapozo: Just one quick question for Salt Pond. Have we addressed the sewage or the waste issue with the bathrooms? Mr. Suga: In terms of the...I believe the leach field itself got expanded by Public Works a couple of years ago, but I am not sure if you remember the discussion within Public Works and Engineering had the discussion and they are looking at alternative solutions in terms of the wastewater at the park. Council Chair Rapozo: Yes, I remember that discussion, so they have not made an indication which way they are going go? Mr. Suga: Not at this time, they are still working through the consultant's recommendations as to what are the various options. Council Chair Rapozo: Okay. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: I wanted to jump back to the prior item. You said Kekaha Gardens Park was 85-95% completed. The change is an $118,000 decrease. So leaving $52,000. So the $52,000 is to finish the last piece and $118,000 is a surplus transferred where? Mr. Suga: The $118,000 is a surplus and $52,000 is left as a contingency or for what may come up as they work towards closing out the project. Councilmember Kuali`i: Where with is the $118,000 going? To the district fund? Mr. Suga: That was actually Bond Fund. It is getting distributed among other Bond projects. April 2, 2015 CIP Budget (All Departments) (ss) Page 55 Councilmember Kuali`i: Distributed throughout. Thank you. Mr. Suga: The last line item on the bottom of page 7 is just a redescribing of the Waimea Pool roof renovation, so it is consistent with the item above it. Committee Chair Kaneshiro: Now members we will start at the beginning again and if there were any that you had questions with...we will try to start at the top of the page. We will start with page 1. Councilmember Hooser. Councilmember Hooser: Again, I wish Mr. Mickens was here. But the Kilauea Gym, $350,000. Could you give us the status on that? Committee Chair Kaneshiro: Page 1 Kilauea Gym improvements. Mr. Trugillo: The status of that, there were previous moneys allocated and spent on a consultant to do an investigation of the floor damage, as well as the roof leaks. And what is going on there, they came back with a report. Based on that, and the recommendations, we recently went out to bid for construction improvements, which are small sealing of the roof, as well as some floor improvements. Some other mitigating efforts, for instance putting a canopy on the Lihu`e side of the Gym, as well as some walkways and some other things to divert the water away from the building itself. Currently that is out to bid and the bids close next week. We did go out previously to that and this is our second attempt to get a contractor on board for that and hopefully that is done soon. Councilmember Hooser: It is not a total reroof? It is sealing...as you described? Mr. Trugillo: Correct, small sealing efforts. Councilmember Hooser: And the $350,000, if you could approximate how much went to the consultant? Mr. Trugillo: The $350,000 that is left here is strictly for construction. Councilmember Hooser: For the sealing and canopy? Mr. Trugillo: Redoing some of the flooring...the area of the floor that is already damaged, water-damaged, that is loss to redo that, as well as buff out the whole Gym. Councilmember Hooser: Okay. It goes without saying it seems like a lot of money on top of everything else. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. April 2, 2015 CIP Budget (All Departments) (ss) Page 56 Councilmember Yukimura: It went out to bid and when do you expect completion of the project? Mr. Trugillo: We went out to bid, it closes at the end of next week, and assuming we receives bid and that the low bidder is acceptable, a couple of months for the contract to be executed. I believe the contract is for three months. So probably, hopefully by the end of this calendar year. Councilmember Yukimura: At the end of this project then, hopefully all of the leaks will be addressed? Mr. Trugillo: Yes. Councilmember Yukimura: And during this time of going out to bid and figuring it all out, the leaks have continued in the Gym? Mr. Trugillo: To my knowledge there has not been ongoing leaks. Councilmember Yukimura: Serious leaks? Okay. Well we will be eager to see this project come to the end with an intact Gym. Thank you. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: Have we received any bids yet? The last communication I got from Lenny was that we have not received any bids and that the contractors are very hesitant to bid on the contract because of the scrutiny and really probably from this body, the harassment. But the bottom line is that we have got to fix the leak. Mr. Trugillo: Right. Council Chair Rapozo: I will share that, maybe staff you can get that communication. There are a couple that I sent over. And just share that with the other Councilmembers, but at the end of the day, and I think as of late last week, I think was the last communication we got and we do not even have a bidder. I do not know what happens if you do not get a bidder. Mr. Trugillo: It did happen, we did go back out again and we do have indications from some contractors that they are interested and planning to come back in, but as you said, there is nothing to do that can force people to bid. Council Chair Rapozo: Thank you. Committee Chair Kaneshiro: Councilmember Hooser. April 2, 2015 CIP Budget (All Departments) (ss) Page 57 Councilmember Hooser: Just a brief follow-up. In going out for bid, is there a requirement that the leak be fixed or ongoing warranty? This is what we want done and if you do it, you have to promise it will not leak, is there anything like that? Mr. Trugillo: Councilmember Hooser, that is the concern of the contractors. We are asking them to fix the roof, and they do not want to get stuck up there for the rest of their lives trying to fix...and it is not even just the contractors themselves, but the bonding agencies. They do not want to get stuck in that. We will ask them...excuse me, we will ask them to do to the best of their ability...their ability, given the specifications that we have put on them. Once we confirm that is done, if it leaks from those points that we addressed, then we will follow-up with them. But... Councilmember Hooser: I can understand that, I guess, given that attention. But we also paid good money for a consultant to tell us what the problem was. And is there any warranty attached to that? If we do what the consultant tells us to do and it still leaks, the consultant did not do their job, one could argue. Mr. Trugillo: One could argue that. I do not know what we could do to go back after them per se. The consultant has been diligent and he is fully aware of our intention of making sure that the leaks stop, basically. He is doing his best. After the repairs, there are no guarantees like any other work, but we are hoping that we can address this sooner, rather than later. Councilmember Hooser: Thank you very much. Mr. Trugillo: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Are you going to have the contractor oversee the work, so that to ensure it is done to his specs? Mr. Trugillo: The design consultant...will be on-site to make sure, particularly the roofing side is done. (Councilmember Chock was noted as not present.) Councilmember Yukimura: The liability you would think should rest on the consultant, because he is the one we hired to analyze where the leaks are, and what the problem is? If the contractors do everything according to his specs, I mean, it seems logical that the liability would be on him. I am thinking that should be in our contract with him, those provisions? Mr. Trugillo: The provision being? Councilmember Yukimura: The outcome necessary of his work before he gets final payment? April 2, 2015 CIP Budget (All Departments) (ss) Page 58 Mr. Trugillo: In the scope it is what... the intent is to address the leaks. He reviewed the site. He did his best to redo the leaking and he is making his best recommendation possible. There is...and he will stay with it until it is done, but there is no 100% guarantee that it will not leak. I mean we are doing our best based on his recommendations and his investigation of what happened. (Councilmember Chock was noted as present.) Mr. Costa: Typical of any construction contract, there is a dual liability between the licensed professional that stamped the construction plans and the person that carries out the construction. Ultimately, there is a need to prove who was at fault. Councilmember Yukimura: I would think that knowing the problems, we would...there was just bravado in front of us about how easy it is to fix leaks. And I guess we all know it is not that easy, but if the consultant said he could do the job...and if it is done to his specs, with his oversight, I do not see how the contractor can be blamed for it. All I am asking is that I hope we did a tight enough contract, so that the liabilities are in the proper place and we have in some recourse. Committee Chair Kaneshiro: We can send follow-up questions regarding this. I do not know if it has to do with the budget, but it is a question that we can address with an E-mail. Council Chair Rapozo, did you have another question on this? Council Chair Rapozo: I did, but I forgot what it was. Committee Chair Kaneshiro: If you remember, we will go back for that one. Council Chair Rapozo: I know what I was going to say. This really...what Mr. Mickens kept harping on is why would we not talk with the local contractors in the discussion that led up to this where it is put out to bid and think it may have helped a little bit, but hindsight is 20/20. I read the recommendations from the consultant and it looks like we are going on the cheapest recommendation, which is a partial...the only difference was the flooring, right? Was whether or not we do the edges, the middle, or the entire thing? It appears we are going to go with what is going to get the roof to stop leaking, which is vital. Can you imagine if somebody does bid and do the work and this thing leaks again? I think we are going to start thinking about just tearing them down and start all over, because I do not know what is wrong with that building, but we will see what happens after this and hopefully, knock on wood. Thank you. Councilmember Yukimura: It was not blessed. Committee Chair Kaneshiro: Any other questions on page 1 of our list? I had a quick question and it is a quick question...I know these items probably went to Council before. But Hanalei Courthouse, what was the plan for that building? April 2, 2015 CIP Budget (All Departments) (ss) Page 59 Mr. Suga: Plans for that building is to do basically some renovation work and ultimately turn it into...provide it as a community center. Mr. Costa: Neighborhood center. Mr. Suga: Neighborhood center. Committee Chair Kaneshiro: Okay. Thanks. That was just for my knowledge. Mr. Costa: The main issue there is that area is a flood zone. So we needed to actually flood proof the building. So that is the bulk of renovations...the bulk of the cost of the renovations. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Follow-up question on that project. When we discussed it, we talked about the possibility of a bathroom that was accessible from the outside and separated from the rest of the building, because of the soccer and other things that go on in the field across. And the need for public bathrooms in Hanalei Town. Was that included in the design? Mr. Costa: I will have to look into that. Councilmember Yukimura: This issue of public bathrooms is a big one. Thank you, sorry. And that was a way to address it at least over there, without risking the interior of the building. (Councilmember Hooser was noted as excused.) Mr. Costa: That is another issue we will have to deal with more and more. Historically we provide bathrooms for the users and to look at providing restroom facilities for the public at-large... Councilmember Yukimura: Well, that is why I suggested that. In New Zealand, like right on the main street of say Hanalei Town, there would be public restrooms, just stand-alone public restroom for anybody who needs to use them and that is an issue in Kilauea now. I think elsewhere it is a visitor industry issue. And I was hoping we could be proactive and at least address it, but it is not just for visitors over there. Because I think they bring in port-a-potties for the soccer and other tournaments. If we could have a full-time bathroom that was in part of our janitorial services on a regular basis it could be cheaper. I do not know who brings in the port-a-potties? Mr. Costa: We pay for it. Councilmember Yukimura: So that is a way to cut down those costs. I hope it is being included. April 2, 2015 CIP Budget (All Departments) (ss) Page 60 Committee Chair Kaneshiro: Or increase our costs, but that can be an analysis you can do. Councilmember Yukimura: That is exactly the analysis that should be done. Committee Chair Kaneshiro: Any other questions on line items for page 1? We will move on to page 2. Councilmember Yukimura: I have one about the comfort station improvements. That is the second to the last item. New project to standardize design options for comfort stations. Is that the one we are trying to correct the ADA, one toilet? No? Yes? Mr. Trugillo: This was approved in last year's CIP budget. This is the idea that we are going out to have a consultant design comfort stations that we would use and would be ideally different sizes and different uses so Parks can use as standard construction specs when we do construct new comfort stations. The idea being that if we have a standard design long-term, it would save us time and money in terms of plans, when we are building and maintaining places. And we have something that even our maintenance, daily maintenance will be easier. So that is what this is. Councilmember Yukimura: That is excellent. It is mainly for new construction? Mr. Trugillo: Yes. Councilmember Yukimura: But yes, to have a standard design and then you tweak it, if there are local circumstances that require it. Some will be for septic system and others will be for sewer connections, et cetera. But a standard design that is constantly updated for the most efficient maintenance. And long-term sustainability, right? Materials wise? Whether you use paper towels and that kind of stuff? Mr. Trugillo: What size lines and where you are placing the water lines, et cetera? Councilmember Yukimura: Okay. That is excellent. It does not include the issue of correcting our one water closet bathrooms that we have around the island. Mr. Trugillo: This one does not, no. Councilmember Yukimura: So we are just planning to leave it as a problem where the seniors come in and tell us that they have these long lines? Or has that problem decreased or we just build separate bathrooms somewhere? Mr. Trugillo: That could be another option too. April 2, 2015 CIP Budget (All Departments) (ss) Page 61 Councilmember Yukimura: It may be cheaper now because correcting that error is so expensive. Mr. Costa: Many of those single toilet bathrooms you are referring to started as standard restroom facilities and because of ADA requirements most of them needed to remove one stall to make enough room to have the ADA. Councilmember Yukimura: Well, my question was at the time of renovation, was that the best way to get the ADA renovation while still keeping the purpose of the bathroom? Mr. Costa: Back then, we had to meet the consent decree. Councilmember Yukimura: That is the problem if you do just single-purpose, without thinking about the original purpose and maintaining it. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: The matter has been addressed to some extent at Isenberg and the other places by bringing in portable toilets. I think that is what we have been doing, but if you look at the budget, how much did we spend over the last...let us say over the last ten years, how much we have spent on portable toilets, we could have built several bathrooms already. Again, every year, I feel like I am repeating myself, but Lenny was up here and told us it cost $400,000 to build a new bathroom. I just do not believe that. And if that is the case, then we have got to figure out another way to get those things built. Whether it is in-house and it may be cheaper to start our own County construction company and use in-house labor. Hire the Hanama`ulu Hillsiders and bring them on board because $400,000 is crazy. You could build a 4-bedroom house with nice fixtures for that price. I do not know...there comes a point and again, when you talk about the plan, we were talking about earlier, the asset management plan. We have got to have a ten-year plan that every year we are going build bathrooms. Because we are making those toilet providers a lot of money. We are. Those guys that provide these bathrooms, the portable toilets, we are making them a lot of money. And every...I do not know, what is your estimate on the bathrooms? It is not $400,000? Mr. Costa: I believe $400,000 is probably more in our beach park areas close to the low-lying, close to shorelines where the septic system needs to be different. But up at the homesteads park, yes. Council Chair Rapozo: Okay. So I think we have to start looking and again, back to the asset management plan, that is what we have got to address. At what intervals do we start looking at building new bathrooms to wean off the portables? It will take some time to reach to breakeven, but if we do not start, we will never get there. Mr. Trugillo: Council Chair, as parts of the comfort station improvement design we are hoping to get better ballpark figures instead of us saying it is going to be $400,000 and between you and I we do not know what $400,000 covers. As we April 2, 2015 CIP Budget (All Departments) (ss) Page 62 get the standard designs it gives us a ballpark figure and if you build it in the general area should be "x" amount and as we come forward to budget, we can be more accurate when comes to construction. Council Chair Rapozo: I am assuming any contractor right now could give us an estimate based on what is required, you know? How much per square foot? I think there is an opportunity to figure out what they cost, but my point is regardless of the cost, we have to have a plan to start replacing the portables with some real bathrooms. All I ask is that we build in the system a sensor that recognizes damage that the electric door shuts and the Police come and catch them and they cannot leave. Mr. Trugillo: So noted, sir. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I mean, certainly hidden cameras should be part of the design. Committee Chair Kaneshiro: Design on the outside. Councilmember Yukimura: Well, that is what they have to figure out. You know, now as we talk about it, $210,000 to figure out the design seems high. You usually are what? 10%. Mr. Costa: . It is actually to design a number of them. Councilmember Yukimura: So also design a number of them. Mr. Trugillo: To design a number of different layouts. Councilmember Yukimura: Okay. So I cannot help, but think that somebody that is very creative could figure out a way to put a second water closet in our existing handicapped, even if it is on the outside, adding something where the plumbing is for the other one? There must be a way. And even if they have to go into the bathroom to wash their hands or put a faucet on the outside. There has got to be some I thought to that because building a separate new one, just so you can correct the situation does not make sense either. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: It is the one before, but it comes up in each district, the one that says "grants." Park improvement Hanalei District grant $30,000. So there is a grant program for each of our parks and how does that work...or the districts? Mr. Suga: To the best of my knowledge, those funds are allocated for those purposes. I am not sure or familiar with what Parks has currently setup. April 2, 2015 CIP Budget (All Departments) (ss) Page 63 Mr. Trugillo: Yes, we do have a grant program, the Hoolokahi Grant Program where people can apply ...not people, but non-profit organizations can apply for grants and this is to support park improvements. For instance, somebody...youth baseball group wanted to do new batting cages or something, we could help support them with some funds. Councilmember Kuali`i: Is this how or was this a part of the Hanama`ulu Hillsiders? Mr. Costa: That is how they did it, yes. Councilmember Kuali`i: That is how they got started. And beyond that there were moneys that were actual construction moneys? Mr. Trugillo: Correct. Councilmember Kuali`i: So the pavilion, it costs a lot more than $30,000? Mr. Trugillo: Correct. Councilmember Kuali`i: But each district has about $30,000 each year to apply for? For community non-profit organizations like the ones you mentioned, to apply for? Mr. Trugillo: Ballpark between $20,000 and $30,000 for each district. Councilmember Kuali`i: How are the districts decided again? Because I think I will make the point again about the culture and how we are moving in a certain direction as far as the moku. This is...what are these districts? Mr. Suga: It is by judicial districts. Councilmember Kuali`i: Judicial districts and Kekaha is included in the Waimea District. Okay. Thank you. Does the grant happen once a year? Mr. Trugillo: It is open and ongoing. Councilmember Kuali`i: All year, ongoing. Okay. Thank you. Committee Chair Kaneshiro: Any questions on line items on page number 2? Councilmember Yukimura? Councilmember Yukimura: On the BJBSC light system, which is new lighting for basketball, tennis, and hockey rink in Kawaihau District? Have we figured out April 2, 2015 CIP Budget (All Departments) (ss) Page 64 best practice in terms of energy efficiency? So do we have activities-sensitive lights that go off if people forget to turn them off? And are they Shearwater-friendly, I guess? Mr. Trugillo: So the lighting system, as well as the other lighting improvements throughout the list, they are all Shearwater-friendly. They are the protected ones. They are very similar in line with the ones we currently have at the three stadiums, as well as Lihu`e Tennis Courts. The design is very much in line with what we have...we have been going through as we have been retrofitting lighting. In terms of energy-efficiency, yes, they have the best technology to that point in terms of ball field lighting and sports field lighting. To save energy, just having less fixtures alone, less bulbs saved "x" amount of energy. The control systems that we have at these take in to account users and all have push buttons to turn on. It will not just go on automatically the user has to push it. Depending on the facility, for instance, the softball fields have two-hour timers and basketball and tennis courts have one-hour timers, which warn the users when there is five minutes left and another warning light goes on and the user has to push the button again for it to go on. As well as the controls are online. Which means that the Parks staff office can control...can schedule actually when the lights are available to be used. So for instance, the softball fields are by permit only. So only the person processing the permit will program the lights. So only they can turn it on at certain times, certain days, certain times. Same thing, lights goes off after two hours and another feature that Parks staff, particularly the Rangers in the area and I know Director Lenny is excited about, because they see a park where the lights are on, they can from their phone, or call the support center and turn off the lights. Councilmember Yukimura: Excellent. Mr. Trugillo: That is the system that has been going in throughout the parks. Councilmember Yukimura: Very good, thank you. Committee Chair Kaneshiro: Any further questions on line items on page 2? We will move on to page 3. Council Chair Rapozo: Actually I do have a question on the soccer field improvements. What kind of timeframe are we looking at on that? Mr. Trugillo: For the? Council Chair Rapozo: $300,000? Mr. Trugillo: We are in final negotiations with a draft contract going to the consultant for construction plans. Council Chair Rapozo: Okay. So that is another probably year or so, year and a half? April 2, 2015 CIP Budget (All Departments) (ss) Page 65 Mr. Trugillo: To be completed with the construction plans, correct. Council Chair Rapozo: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i? Councilmember Kuali`i: Also on the soccer field improvements, that is just within the area of soccer fields? I mean nothing to do with access to the soccer field? Pedestrian access, if you will? Because along the bypass road it is far enough there behind the Kauai Products Fair and if you think about pedestrian access you could connect to the path, right? Mr. Trugillo: The design right now is only for the site itself. We have not looked beyond that mostly because the landowners around it are all private. Councilmember Kuali`i: There is still the road, right? Mr. Trugillo: The right of way and the bypass. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I really appreciate Councilmember Kuali`i's concern about access. If you are going to be designing this park, but it is not going to be usable without access, why is access not part of the design? Mr. Trugillo: Right now the only access is the bypass road. Councilmember Yukimura: So you have the parking oriented to the bypass road and you have people from the bypass road coming off into the field to get to the field, is that the plan? Mr. Trugillo: Parking for the soccer field right now, the plan is to be in that site. Councilmember Yukimura: And you are clear that a driveway or whatever from the bypass road is okay with the Department of Transportation...whose road is that? County? Mr. Trugillo: That is State's. Councilmember Yukimura: That State's. And one of the short-term solutions is to make that road two-way, which I do not know if that is a very high priority, because I do not know how they are going to do-it at intersection with Kuhio Highway. But April 2, 2015 CIP Budget (All Departments) (ss) Page 66 you cannot assume that that access is going to be okay unless you have actually talked to DOT? Mr. Trugillo: There have been discussions with DOT when we did the original environmental assessment. And even at that point, the realigning of the bypass road was already in the DOT's point. We do have to go back with better ideas of where they are really with their plans and how our access from that bypass road is going to impact it. Councilmember Yukimura: And there are no access options from the road that goes to the Bryan J. Baptiste Stadium? Mr. Trugillo: We could build a bridge over the canal. Councilmember Yukimura: It is always good to have more than one way to get to a place. May I ask in future scoping, that whenever you design a park, that access be a key part, both car access and foot access, and bike access? Because these are for kids. And they do not always drive cars or do not always have parents that can drive them. Mr. Trugillo: Thank you. Committee Chair Kaneshiro: Page 3. Any questions on any of the line items on page 3? We can move on to page 4. Questions? Page 5? Council Chair Rapozo: Just the top two. The top two Lihu`e Stadium Baseball Field Improvements. It is about $1.6 million. What is the...what are we doing? Mr. Trugillo: So the entire project is to improve the baseball field at Vidinha. Step 1 right now chronologically is installing lights. That is encumbered in W06043. That is part of the lighting contract that we are processing right now. Outside of that, we are finalizing plans to improve and replace the announcer's booth and dugout and fencing and other ADA improvements and probably put in a batting cage also to upgrade the whole facility. Council Chair Rapozo: The lighting system, how old is lighting system? Mr. Trugillo: There is no lighting at the Vidinha baseball field. Council Chair Rapozo: Baseball. Okay. Thank you. Mr. Costa: Any field lighting we put in needs to be shielded, bird-friendly. Committee Chair Kaneshiro: Councilmember Yukimura. April 2, 2015 CIP Budget (All Departments) (ss) Page 67 Councilmember Yukimura: So as a follow-up on this Lihu`e Stadium, are you in conversation with the users, the baseball teams and stuff, that use it? So they have been part of the design process or they know what is going on and can give input? Mr. Trugillo: I have spoken directly to quite a few of the users informally, meaning showing them the plans and saying what do you think about this? How big of a dugout is acceptable? What other improvements? Do you use this? Do you use that? I have had ongoing discussions with many of the baseball teams, as well as the leagues. Councilmember Yukimura: And in siting all of these announcer's booth and dugouts, et cetera, you folks are following certain standards so we will not get into the situation with the Bryan J. Baptiste Stadium? Mr. Trugillo: Yes. Councilmember Yukimura: Okay. Or UH? I have questions now about... Committee Chair Kaneshiro: Any further questions on the Lihu`e Baseball Field line items? Councilmember Kuali`i: I have one that is along the lines of maybe something she was alluding to that I do not know about, but what is the difference between the investments we are making in improving baseball fields in Lihu`e, what is the difference between Vidinha Stadium...this is the one next to Wilcox Elementary School? Mr. Trugillo: This is along the highway. Councilmember Kuali`i: This is the whole Vidinha Stadium Complex. Okay. Thank you. I was confused. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I want to go back to page 3, Kalaheo Gym, I am sorry. Committee Chair Kaneshiro: Okay. Councilmember Yukimura: You are getting professional assessment for... professional services for roof assessment and repair, design. The roof at Kalaheo Gym needs repair, apparently, or replacement? Mr. Trugillo: Yes. Councilmember Yukimura: And how old is the Gym? Mr. Trugillo: I believe it was built in the '60s. April 2, 2015 CIP Budget (All Departments) (ss) Page 68 Councilmember Yukimura: Probably `70s. Okay. If it was in the '70s, I think...then that is how many years? 30, 45, 50 years. Mr. Trugillo: At least 40. Councilmember Yukimura: Okay. Are we going to have to hire professional...so the intention of this is that they assess it and they design whatever is needed? Is that what you are getting them to do? Mr. Trugillo: Correct. Councilmember Yukimura: So this is like we are at the beginning of the Kilauea Gym? Mr. Trugillo: Correct. Councilmember Yukimura: Okay. How can we make sure whatever happened with Kilauea Gym does not happen? Mr. Trugillo: Are you talking about we are at the beginning of Kilauea Gym...15 years ago? Not the beginning of the reroofing. Councilmember Yukimura: Right, at the very beginning and that of course was a hurricane problem that caused severe roof.damage. Is there a way we can learn what we learned from Kilauea and be real careful with this one? Because I know nobody wants the same problems we have had. Anyway, can somebody...are you guys looking carefully at the contracts and seeing what we are requiring and seeing how we are assessing or going to handle liability issues? Warranties? You know, all of that, so we do not get into the same problem? Mr. Costa: Any time we touch a gym we are thinking about Kilauea. Councilmember Yukimura: Very good. Mr. Costa: This entails a little more than just reroofing. The Kilauea Gym has some funky design in it has a section that is open-air. That when you have wind-blown rain, which is probably 80% of the time, water does come in there. So I believe this is also looking at addressing that as well. Not simply reroofing. Councilmember Yukimura: Well, I mean, you know, there is in the Lihu'e Community Plan and in the community, there is a need for a gym in Lihu`e, right? So just like you are doing standard plans for a bathroom, how do we learn from all of our gym experiences so we get a really top-notch gym the next time we build it is my question? And you know, this thing about natural ventilation is a really great thing, because you do not want to have to air conditioned gyms, right? But I am talking from the top of my head and April 2, 2015 CIP Budget (All Departments) (ss) Page 69 you have to get experts. There are floor-level vents sometimes that you can close off more easily to inclimate weather? I hope somebody is pulling together this kind of thinking, so the next gym we have to build question we can really do a good job and not just get an individual architect every time with their special personalities in the gym. Committee Chair Kaneshiro: I am sure it pains them to come in any time there is a leak in the gym. Note well-taken. Any further questions for that one? We are on page 5. Any further questions on line items on page 5? Councilmember Yukimura: The ADA access...the last item. The $156,000 for this is not just for bleachers, right? Mr. Suga: There is also a second item on the top of page 6 that provides additional funding for the same project. Councilmember Yukimura: So that is a total of$1.1 million. Mr. Suga: Correct. Councilmember Yukimura: For ADA improvements. Mr. Suga: For ADA improvements. For Kekaha and Waimea. Mr. Trugillo: Waimea Canyon Park and Kekaha Faye Park. Councilmember Yukimura: And what does that include and involve? Mr. Trugillo: That includes bleachers. The bleachers for the baseball fields and new announcer's booths and any comfort station designs, as well as the walkways. Mr. Costa: And parking. Councilmember Yukimura: New parking or ADA access to parking? Mr. Trugillo: It could be...it is actually both. Some of them we need to provide ADA pads, ADA stalls and some of them we need to make sure that ADA stalls are connected. Mr. Costa: It is all connected because ADA accessibility starts where they arrive and routes to each facility. Councilmember Yukimura: It is not for new parking lots? April 2, 2015 CIP Budget (All Departments) (ss) Page 70 Mr. Trugillo: Not necessarily for new parking lots. But, for example Kekaha Faye Park right now there is at least a section that we would need to pave for it to be ADA. Councilmember Yukimura: But they are all ADA-related? Mr. Trugillo: All the improvements? Councilmember Yukimura: Yes. Mr. Trugillo: Yes. Councilmember Yukimura: Except the bleachers are new bleachers, but how do you make bleachers ADA accessible? Mr. Trugillo: There are standards for that to provide pull-in spots for wheelchairs and heights and companion seating. Councilmember Yukimura: But it is a combination of bleachers for the regular population and then also there are ADA standards? Mr. Trugillo: They are compliant with ADA standards. Councilmember Yukimura: Okay. Mr. Costa: For each bleacher we provide, you need an ADA seat. Councilmember Yukimura: How much do bleachers cost? Mr. Trugillo: Depending how big and how much...for instance, I forget how big the ones, the 15-footers by five rows. I believe just the bleachers themselves are about $10,000. Councilmember Yukimura: And how many do they seat?How many people? Mr. Trugillo: I would need to check on seating. Mr. Costa: Five rows. Councilmember Kuali`i: It depends on how big the people are. Councilmember Yukimura: Good point. Mr. Costa: 15 feet. April 2, 2015 CIP Budget (All Departments) (ss) Page 71 Councilmember Yukimura: When you get those bleachers in, you have to secure them, so that takes some money, too? Mr. Trugillo: Yes. So now what we are doing is providing concrete pads for the bleachers to seal them down. Mr. Costa: I believe the size described is 40-50 seats. Councilmember Yukimura: So a total for the cost of the bleachers and for installing them is about how much? Mr. Trugillo: I would guess that roughly is about $20,000 for each, $15,000 to install with the pads. Councilmember Yukimura: Okay. That is a lot of bleachers to make a million dollars. Mr. Trugillo: And the walkways, as I said the walkways and announcer's booth, et cetera. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: I will probably submit a more extensive question on this, but at the bottom of page 6 is park improvement, Waimea District. I did a quick look through and for all of the districts, Hanalei, Kawaihau, Koloa, and Lihu`e, there are park improvements and equipment line items of over $100,000. Except for Waimea. And they all come from Special Trust Funds, but Waimea, I guess, which is this here, is only $31,000 and they have a second piece, which is the park improvement grant, which I guess is that program you were talking about. And they all average around $25,000 to $30,000, but for Waimea District, as far as the larger funds for improvement, you show here $31,000. And no line item for grants. So why is that?Why is that district different from the rest? Mr. Suga: At this point in time, the Waimea District is the one district that had limited park district funds within the Special Parks Trust. And so at this time, you can see it is being General Funded to try to put moneys for park improvements in the Waimea District. But I want to say the fund balance within the Parks Special Trust Fund in Waimea District, there are basically no funds. Councilmember Kuali`i: So if there was a group in Waimea, or Kekaha, that wanted to do what the group did in Hanama`ulu, which is awesome, right? And it is helping the County. They could not do it, because they would not be able to apply for that same grant? Mr. Suga: I believe the...go ahead, sorry. Mr. Costa: Those funds come through the park dedication fees. And basically there is not much development. April 2, 2015 CIP Budget (All Departments) (ss) Page 72 Councilmember Kuali`i: All right. Mr. Costa: To contribute to that fund. Councilmember Kuali`i: Park dedication fees. Okay, that is something that I will consider, because I think we need to provide equal funding to all districts especially for community projects. I will look at that. Thank you. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: This is a quick question as far as the Hoolokahi Program, do we not have funding in the General Fund budget for the Hoolokahi Program in the operating budget, and is there a line item for the Hoolokahi projects? We will send that over. Mr. Costa: I believe so. Committee Chair Kaneshiro: Any further questions on page 6? Mr. Costa: We will be here Monday so we can answer that. Committee Chair Kaneshiro: Our final page is page 7. Any questions on page 7? Council Chair Rapozo: I am sorry, I had one on page 6 on Hanapepe Stadium bleachers. I am assuming that we are going to do aluminum? Mr. Trugillo: Yes. Council Chair Rapozo: But it is going to be the same dimensions. Mr. Trugillo: Yes, very similar. Council Chair Rapozo: Yes. Mr. Trugillo: To the wooden ones that are existing? Council Chair Rapozo: The low ones like Kapa'a and across the field in Hanapepe, it actually serves for football. Mr. Trugillo: Yes. Council Chair Rapozo: You cannot see. You really cannot see. So again, we have had the discussion with Lenny, that Hanapepe is setup nice right now if you are on the home-field side, because it is high. So no matter where you sit, you can see the game. April 2, 2015 CIP Budget (All Departments) (ss) Page 73 Mr. Trugillo: It will be elevated and in the grandstand. Council Chair Rapozo: Thank you. It is almost $800,000. Mr. Trugillo: Because we are redoing the announcer's booth. Council Chair Rapozo: Air-conditioned. Mr. Trugillo: Of course. The Hanapepe trade winds will be the air conditioning. Committee Chair Kaneshiro: Questions? Councilmember Yukimura. Councilmember Yukimura: Your Kato Field Restroom, ADA improvements. Is that in Kalaheo or is that in Hanapepe? Mr. Trugillo: This is one of the baseball fields in the Hanapepe complex. Councilmember Yukimura: The stadium? Mr. Trugillo: Yes. Councilmember Yukimura: And is this a new...no, this is not a new restroom. It is just making it ADA accessible? Mr. Trugillo: The project for this one that was introduced last year was to put in a new restroom. Councilmember Yukimura: So it is for a new restroom. Mr. Trugillo: Yes. Councilmember Yukimura: And $50,000 is going to do it? Mr. Trugillo: This would be just... that was only for the design phase. Councilmember Yukimura: And nothing was done this year? Mr. Trugillo: It went out with the stadium booth, as well as the Hanapepe Stadium ADA walkways, food booth, and Hanapepe Stadium ticket booth, the items just above that. All of these are packaged for one design and the contractor is still negotiating. Councilmember Yukimura: That is creative. So it will follow the same timetable as the contract then? April 2, 2015 CIP Budget (All Departments) (ss) Page 74 Mr. Trugillo: Correct. Councilmember Yukimura: It will be included? Mr. Trugillo: Correct. Councilmember Yukimura: And the siting has been determined? Mr. Trugillo: It has not been finalized. The siting of the new comfort station you are talking about? Councilmember Yukimura: Yes. How many restrooms will we have in that stadium complex? Mr. Trugillo: In the stadium there are two bathrooms. Currently two comfort stations plus the locker room. And in the whole complex, you have the additional one of the outside one at the tennis courts. Councilmember Yukimura: And then you have the ones in the neighborhood center? Mr. Trugillo: You have the neighborhood center and also the multi-use building on the western side. Councilmember Yukimura: And you have the multi-use what? Mr. Trugillo: The multi-use building, the western boundary. Councilmember Yukimura: Is that where they do the martial arts? Mr. Costa: Yes. Councilmember Yukimura: And then...okay. See that is a lot of bathrooms. Committee Chair Kaneshiro: Any questions for page 7? Any other questions for Parks before we let them go and we take lunch? Okay, thank you guys. We are going to recess for lunch and we will be back at 1:40 p.m. There being no objections, the Committee recessed at 12:34 p.m. The Committee reconvened at 1:42 p.m., and proceeded as follows: (Council Chair Rapozo was noted as not present.) Committee Chair Kaneshiro: Welcome back. We are still in our CIP discussion and we have a few more departments left. So Keith, take us through some of them...I think April 2, 2015 CIP Budget (All Departments) (ss) Page 75 we will leave Housing for the later part and Transportation for the later part and go to the other ones. Mr. Suga: Okay. Maybe the first one I could go over in terms of funding adjustment or changes on page 2. This is the Host Community Benefits. This is our annual contribution towards the Host Community Benefits based on the previous year's tonnage at the landfill. First item is the actual calculation and the interest calculation. Committee Chair Kaneshiro: Councilmember Yukimura? Why is this in the CIP? Mr. Suga: It is a good question. It has been in the CIP since when I started. I do not have the history behind why it shows up in the General Fund. I am not sure...? Councilmember Yukimura: It is General Fund moneys, right? And we will follow-up with a question. My next question, is there anywhere a report as to how these moneys have been allocated by the community and what the outcomes are of these moneys? Mr. Suga: We probably would be able to produce a report of the expenditures to-date. I do not have that with me right now. Councilmember Yukimura: Okay. That is what I would be interested in. The total amount of funding to-date. Not including this year's one. Because that is not expended at this point. But how the moneys to-date have been expended. And what benefits have gone to the community? Mr. Suga: Okay. KEN M. SHIMONISHI, Director of Finance: Aloha Councilmembers, Ken Shimonishi, Director of Finance. We do keep track of the moneys obviously and appropriations done each year from when it started and all expenditures to-date and provide that when requested to the Host Community Benefits group out in Kekaha through the facilitator. Pretty much on a monthly basis. So we can get you that report. Councilmember Yukimura: That sounds great. Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: I had a question basically there is an annual amount that is contributed each year? So this is a balance, if you will, $634,000? Mr. Shimonishi: That is correct. Councilmember Kuali`i: So this is not the amount that is contributed for this year? Mr. Shimonishi: No. The amount would be that appropriation column plus the interest that is accruing. Councilmember Kuali`i: Thank you. April 2, 2015 CIP Budget (All Departments) (ss) Page 76 Committee Chair Kaneshiro: Any further questions regarding the Host Community Benefits for Kekaha? Any other questions for the miscellaneous categories? The only other line item is the CIP management system, same page. We will just get this category off the list already. It is right above the Host Community Benefits as a miscellaneous item. If there are no questions on that, we can cross off the miscellaneous. We are looking at the CIP management system. Councilmember Yukimura: Okay. This is the CIP management system that we pay for every year? Mr. Suga: This was a software system that we put out an RFP for, and we had contracted e-Builder, Inc. And we are currently at the tail-end of that project, and there is an annual contribution that shows up in the Public Works budget. Councilmember Yukimura: Okay. Which is how much? Mr. Suga: That was $27,600. Councilmember Yukimura: Okay. And that is the annual contribution to keep using it? Mr. Suga: Correct, for license and fees correct. Councilmember Yukimura: Is it working to your satisfaction? Mr. Suga: Well, currently we have not fully implemented yet, because we are still working out the integration component from our AS400 system and pushing data to the CIP management and for us, I think that is an important component to get the costs tied into the projects. Having the AS400 system being an old system, there are bugs to work out to get that to run smoothly and that is where we are at right now. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: We can move on. Mr. Suga: Now can really go anywhere. I do not know if members want to ask specific questions for other agencies? Committee Chair Kaneshiro: Maybe we will go from page 1 and go through it. If we can get the County Attorney knocked out and Kamuela is here to answer any Housing questions. Mr. Suga: Okay. Committee Chair Kaneshiro: Any questions on the Habitat Conservation Plan from the members? Councilmember Yukimura? Councilmember Yukimura: How much have we paid to-date on this? Mr. Suga: Ken, can you pull that up? We can get that information. I do not have it in front of me at this time. April 2, 2015 CIP Budget (All Departments) (ss) Page 77 Mr. Shimonishi: I need to log in. Councilmember Yukimura: Okay. I mean, our ultimate goal and outcome is a plan? Mr. Suga: Correct. Councilmember Yukimura: That is going to be approved by the Federal government such that we can have a clear framework of what our...what we have to do? Mr. Suga: Correct. Councilmember Yukimura: So you were saying Keith that earlier, we are in a wait-mode right now? Mr. Suga: Currently the County Attorneys Jodi and Andrea, who are taking the lead on this particular project and working with our consultant that we have contracted, we are waiting for feedback from U.S. Fish and Wildlife to determine the actual scope and parameters of what should be included in the plan. So right now the consultant is on standby until we get that information to move forward. Councilmember Yukimura: And they are still only on the scope? Mr. Suga: Correct. Councilmember Yukimura: How long have we been at this? Mr. Suga: At least three or four years. I am not sure, this was budgeted $200,000 and expended to-date $133,000. Committee Chair Kaneshiro: This plan is an island wide plan, what is this plan for? Mr. Suga: I believe it addresses the entire island in terms of the endangered species and putting together this overall habitat conservation plan. Committee Chair Kaneshiro: Is it just for County lands or is it for the entire island? Mr. Suga: That is a good question. I am not sure. Councilmember Yukimura: 2009 was the first and that is when we started with $200,000...I mean the $200,000 spans the whole period of our involvement. Mr. Suga: Correct. Councilmember Yukimura: Okay. Your question was a good one. Committee Chair Kaneshiro: I do not think they have an answer, what the details of the plan is for. Councilmember Yukimura: We will send it. April 2, 2015 CIP Budget (All Departments) (ss) Page 78 Committee Chair Kaneshiro: Any further questions on the Habitat Conservation Plan? We can move on to the affordable housing line item. Any questions on Lima Ola affordable housing item? Councilmember Yukimura? Councilmember Yukimura: Can we get Kamuela up? KAMUELA COBB-ADAMS, Housing Director: Good afternoon, Kamuela Cobb- Adams. Councilmember Yukimura: So can you just describe...we have here $273,548. And it is entitled "Lima Ola Phase 1 Infrastructure." It says design of off-site infrastructure...the consultants are working on it. You anticipate the design being completed by the end of Fiscal Year 2015. What will this...is this construction money? Mr. Cobb-Adams: No. Design. Councilmember Yukimura: Okay. But if they are currently working on off- site infrastructure that means that was already...that contract has already been consummated? Mr. Cobb-Adams: Yes, the money just has not gone into the contract yet. So it will be encumbered probably this month. So it will not end up showing up in next year's budget, but it is currently showing as unencumbered, but it will be encumbered in a contract. Mr. Suga: Kamuela did move forward with the overall base contract at an earlier date with other funding sources. This $273,000 will be added as a contract amendment shortly. Councilmember Yukimura: What are the other funding sources? Mr. Cobb-Adams: HCDRF. Housing and Community Development Revolving Funds. Councilmember Yukimura: Revolving fund. How much? Mr. Cobb-Adams: The total contract including the $273,000 is just going to be over $900,000. So $900,000 minus $273,000? Councilmember Yukimura: So part of the total $900,000 contract? Mr. Cobb-Adams: Yes. Councilmember Yukimura: And it is for the full amount of the development, for the 500 plus units? Mr. Cobb-Adams: No, we are only designing for phase 1. I mean there is some...you have got to do some preliminary engineering for the whole site to figure out what phase 1 is, but the contract is to design phase 1 and off-site relative to phase 1. April 2, 2015 CIP Budget (All Departments) (ss) Page 79 Councilmember Yukimura: If you do not know, maybe you can send it to us, but the HCDRF... Mr. Cobb-Adams: Housing and Community Development Revolving Fund. Councilmember Yukimura: Okay. I am curious as to how much is coming from them? What are our other sources? You will send that later? Mr. Cobb-Adams: Can I just do it in the budget presentation next week? I will have that answer by next Thursday. Councilmember Yukimura: Okay. Mr. Cobb-Adams: I will have that answer. Councilmember Yukimura: Okay. Let us make note of that question, so you can help me remember. So at the end of expending that money, what will we have? Mr. Cobb-Adams: The goal is to have plans for off-site and on-site for phase 1. Councilmember Yukimura: Do you have a timetable for phase 1 then up to completion? Mr. Cobb-Adams: The intent is to partner with a private developer for phase 1 or maybe a couple of private developers. Councilmember Yukimura: So you told me that the number in phase one? Mr. Cobb-Adams: 180 units total. Some single-family and some planned for senior and a majority is multi-family. Councilmember Yukimura: You did a marketing study to see how much the absorption rate would be? Mr. Cobb-Adams: Yes. Councilmember Yukimura: The marketing study showed that you could absorb that much? Mr. Cobb-Adams: The marketing study showed if we could build the whole project it would be absorbed in seven years, but we just do not have the resources to do one project in one area. We are trying to do multiple projects throughout the whole island in different areas. Councilmember Yukimura: This is just going to be housing and just affordable housing? April 2, 2015 CIP Budget (All Departments) (ss) Page 80 Mr. Cobb-Adams: Correct. Councilmember Yukimura: The range of affordable housing is to what level? (Council Chair Rapozo was noted as present.) Mr. Cobb-Adams: 140% and below the median income of Kauai. Councilmember Yukimura: Did you folks send me the marketing study? Mr. Cobb-Adams: I think Gary might have sent it. I can confirm with Gary Mackler. Councilmember Yukimura: I will look in my files. I just do not remember reading it. Your current timetable can you make it available on Thursday? Mr. Cobb-Adams: Sure. Councilmember Yukimura: Are you planning to do a 201H process with this project? Mr. Cobb-Adams: That would be the ideal, yes. Councilmember Yukimura: I thought you said in 201H you cannot break down the project? You cannot break it in parts? Mr. Cobb-Adams: No. When we are talking about 201H, we are talking about a developer breaking out a part of the project, which is the exacting part, the affordable housing component into a separate...to meet the 50% affordability whereas this whole part is affordable and we are not breaking it up. We are doing it in phases, but the whole project is to go through 201H, the entire project. We are not breaking it up. We are building it in phases. Councilmember Yukimura: So you are doing preliminary planning for this in terms of how it meets planning guidelines? Like the Hanapepe--`Ele`ele Plan, the General Plan, and the Water Plan? Mr. Cobb-Adams: We are doing a Water Master Plan but we are not part of the General Plan update. The 201H is a process that does not go in line with the General Plan update. Councilmember Yukimura: That is not true in terms of zoning in you are going to substitute the 201H zoning process, I mean, the...you are going to substitute the 201H process for zoning. Part of that has to be showing that it is compatible and part of the land use plans that are in place in the County. April 2, 2015 CIP Budget (All Departments) (ss) Page 81 Mr. Cobb-Adams: No, that is not correct. 201H does not have to be compatible. That is why...it is a different process...to acquire zoning and land use designation. Ms. Nakamura: Nadine Nakamura, Managing Director. I just wanted to say that one of the concerns we have and the reason why we are updating the development plans because those development plans are very old, including the `Ele`ele Development Plan. And as you know in this area, there is housing adjacent to this Lima Ola property on one side. And then agriculture lands surrounding it. It is in close proximity to the Port Allen area. The housing that is right next door or adjacent is being developed by Habitat for Humanity. Many of those homes have been built and occupied and they are working on the next phase of development that the County has assisted in putting in some infrastructure. So some of the adjacent land uses, at least on the mauka side are residential. So this sort of would be an extension of that residential character. But the General Plan that is going to be updated will really be the next land use document that provides guidance for this area. But the existing plans are 30, 40, and 50 years old. (Councilmember Chock was noted as not present.) Councilmember Yukimura: So we should be using new, more modern criteria for where we put houses. So our Multi-Modal Land Transportation Plan gives guidance, but would our General Plan not have to allocate the number of residential units in the different towns? Because you cannot have all of them have 500 units in each town. So I do not know what the General Plan allocation is, but I am presuming it will be done prior to this,and will be allocated according to the principles of smart growth. That is the kind of planning analysis that has to be done. Ms. Nakamura: I believe that has been done as one of the technical studies to the General Plan on the socioeconomic and demographic information that has been some of the basic data that the County Planning Department is using to develop these...to work on these development plans. That is what is providing some of the guidance. So it is not all areas. So the projected growth is divided into different development plan areas. (Councilmember Chock was noted as present.) Councilmember Yukimura: Can you provide that preliminary stuff that is already being used? Ms. Nakamura: I believe it is in one of the technical studies that were forwarded to the Council, but we can send that over. Councilmember Yukimura: I would like to see the identified portion that applies to this. We need 1,000 units...was it that amount Kamuela, that you just presented recently? April 2, 2015 CIP Budget (All Departments) (ss) Page 82 Mr. Cobb-Adams: We need 1,300 units by 2016 based on the 2011 study. We are currently working with the State HHFDC and other counties to do a new study this year. The goal is to get an updated study and I would anticipate the numbers to get larger because we have not met the 1,300 that we are going to need by 2016. I can share that report as soon as it is completed. Councilmember Yukimura: In your plans you will have a total number that we are going to try to accomplish by 2016, right? I mean if it is 1,300, it is 1,300. I mean, we have done 200 last year. So more realistic figure in a one-years' time might be 200 units? Mr. Cobb-Adams: I do not think it is the government's job to provide all of the housing to meet whatever demand because that 1,300 is not just affordable housing or low-income housing, it also includes market housing. So we are hoping to invite opportunities. Because if we do not do market housing then the market guys take the affordable units and the affordable folks just keep getting knocked down. Councilmember Yukimura: How many units of affordable housing did we have to produce by 2016? Mr. Cobb-Adams: I would say it was 900. Councilmember Yukimura: Of the 900 affordable units that you are right, should be more our focus, government's focus. What is our plan for the next five years and where are those houses going to be located and how do we determine, because of this thing about putting houses, affordable houses near jobs and the fact that say, in Po`ipu, and Princeville, even Lihu`e, to meet the housing need to just have houses that are market houses is not going to really solve our problem. We need to have affordable housing in each area. How are we addressing where we are going to put our energies for housing? Committee Chair Kaneshiro: Councilmember Yukimura, I think...I know it is a wider discussion, but I would like to try and get us a little more focused back on just Lima Ola phase 1. I do not know if this discussion may be better as a presentation, maybe during one of our committee meetings? Councilmember Yukimura: If we do not do it here, we will do it in the Housing presentation in our budget hearings, because it started out by asking about how many units are going to be produced in this phase? And the cost of it and the timetable for it? Committee Chair Kaneshiro: I just want to bring the conversation a little more back. I know Kamuela mentioned that they had a market analysis done and showed what their absorption rate is for the area. Councilmember Yukimura: What I am asking is how this fits in with their overall plan? Are where we are going to do affordable housing units? If you want to defer that until Thursday, I am okay with that. April 2, 2015 CIP Budget (All Departments) (ss) Page 83 Mr. Cobb-Adams: I provided the strategic plan in our budget every year, this year we have actual goals for this year. The strategic plan that we come up with is more strategies, as to how do we produce the housing units? The 201H presentation I gave yesterday is one of the strategies of encouraging that type of development and we have project lists with specific lists in the 2015-2016 goals that was presented as part of our budget presentation. That is our strategy. That is our strategic plan and I have showed it to you and transmitted it to the County Council. Councilmember Yukimura: I have not read your budget presentation and will do that before Thursday and I have not seen so far how you are going to allocate and meet the goal, which I am assuming is part of your goal, because it is both in our Transportation Plan and our General Plan. The idea of where are you going to put these houses and how you decide where you prioritize where to put them? So we will try to get that on Thursday. I will read your presentation first. Committee Chair Kaneshiro: It might be a better discussion during your actual Housing presentation rather than just this line item. Councilmember Yukimura: Right, it is the overall goal. Committee Chair Kaneshiro: We will make a note of it and Kamuela, if you could make a mental note, too, to try to answer that question in the presentation. Any further questions regarding affordable housing Lima Ola phase 1 infrastructure? Councilmember Yukimura? Councilmember Yukimura: If KipuKai has one...is this the only housing project in the budget? Mr. Cobb-Adams: No. Councilmember Yukimura: I know you have other source moneys. Mr. Cobb-Adams: It actually might be for this year, because we are in the process, we are in a down-year. We are going to get HOME funds next year, so we are trying to align a bunch of projects. And have contracts to do preliminary engineering and environmentals for those and we can...I mean it is really clear if you look...when you see the budget presentation, you will see what all of our goals are for Fiscal Year 2016. And some of those goals are not budgeted this year, but they are tasked with contracts from last year, that we will be fulfilling in Fiscal Year 2015-2016. Councilmember Yukimura: Are you structuring this Lima Ola for HOME moneys? Mr. Cobb-Adams: For HOME moneys? Possibly. With home moneys, we like to have a multiple projects available, because we need to use it in an efficient manner. So Lima Ola, we have what we are calling Koaai which is in Koloa on April 2, 2015 CIP Budget (All Departments) (ss) Page 84 Po`ipu Road, and that is another opportunity. We have some other projects that are not even on our schedule that we are trying to work to acquire. Councilmember Yukimura: That is good. You have to put things in the pipeline, before they actually come to fruition in terms of financing. Mr. Cobb-Adams: We have more projects than we have money. Councilmember Yukimura: Well, that is why...I mean, that is why how you prioritize, which ones you put the money to is important. Thank you. Committee Chair Kaneshiro: Any further questions for the affordable housing line item? Any more questions for Housing's line item? Thank you, Kamuela. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Keith I think we are on page 2 at the top. Mr. Suga: Top of page 2. Any questions on the Civil Defense item? Committee Chair Kaneshiro: Actually let us do this, do we have any questions on page 2? For any line items? All we have is one Civil Defense and we have a few OED. So I am open to taking questions on any of those particular line items. Councilmember Kuali`i? Councilmember Kuali`i: OED under line item, the first one for Kaneiolouma. It may relate to the second one, I guess. There is no description, no status, it is all blank. We just see dollar figures. I kind of want to have a sense of...I am imagining this is happening over time, so it is not just one year. There might have been funds from last year. So just want some kind of description of what is being spent? And how it is being spent and if we are leveraging County funds with the community group to make sure that we are getting other funds? Mr. Suga: This particular project involves the work being done in Po`ipu there, around Kaneiolouma. Councilmember Kuali`i: Yes. Mr. Suga: And I know you probably have seen the walls that have gone up and the various work that has been incorporated with that. It is my understanding from OED that these are kind of remaining funds. Initially I want to say last year we had...I want to say $417,000, roughly. Towards this particular line item. And they have since encumbered and used a great portion of that and the remaining funds what you see there, roughly $98,000 or so. I believe that work is on the...they are closing out of the work and there may be remaining items that they add to the contract. But that is what I am aware of right now. April 2, 2015 CIP Budget (All Departments) (ss) Page 85 Councilmember Kuali`i: When you said $217,000 figure is for both line items? Mr. Suga: Between the two, I want to say the total was about $417,000 and it was split among those two line items. Councilmember Kuali`i: What distinguishes the two items? Mr. Suga: The type of... Councilmember Kuali`i: What is the remaining $35,000 in one for and the remaining $63,000 in the other for? I guess the hard thing, there is nothing. It is all blank. Mr. Suga: I believe one is for contingency and the bulk of the moneys is for the work on the walls. Councilmember Kuali`i: Work on the walls. Mr. Suga: Yes. Councilmember Kuali`i: So it needed two separate line items to do the same thing? Mr. Suga: For this particular project, that is the way it was setup. Councilmember Kuali`i: Okay. I am going probably want to see more detail. I will follow-up with the department. Thanks. Committee Chair Kaneshiro: Any further questions on this line item? Councilmember Yukimura? Councilmember Yukimura: I mean I think Councilmember Kuali`i makes a good point ...$89,000 is a lot of money. If we are not clear how it is going to be used, we probably could use it in other projects. So if we could go back to them and get a timetable about when the contingency will be used up, or they will know if they do not need it? And what exactly they are going to use the other amount for? Just so we know that the money will not just be lying there, and not used either under these line items or anything else. That we have so many competing needs. Mr. Suga: Understood. Councilmember Yukimura: Thanks. Committee Chair Kaneshiro: Council Chair Rapozo? April 2, 2015 CIP Budget (All Departments) (ss) Page 86 Council Chair Rapozo: Thank you. I think I am even more interested in the total project. An update on the total project. Because I know...I do not know what the total amount...it is a lot. So yes, I share the concerns of the Councilmembers regarding the remaining moneys, but I am more interested in seeing what was done. Mr. Suga: Okay. Council Chair Rapozo: ...so far with the moneys that we have appropriated. Mr. Suga: Chair, would it be okay with you if we relay that over to OED and they handle that as part of their budget discussion. Council Chair Rapozo: We would appreciate that. Mr. Suga: We will do that. Council Chair Rapozo: And to have a spreadsheet, would be very helpful. Thank you. Committee Chair Kaneshiro: Any further questions on the Kaneiolouma Heiau line items?Any further questions on page 2? Councilmember Yukimura. Councilmember Yukimura: Keith, could you give us an update on the 800 mHz project? Mr. Suga: This particular project last fiscal year I believe we had...excuse me...$3 million budgeted. And that was for phase 2 of which Civil Defense did move on that and did encumber those funds to complete that upgrade, that phase 2 upgrade. So looking ahead, there is some remaining work that is incorporated in this phase 3, which I believe addresses antennas and microwaves and that this was part of the State CIP Legislature request that I believe is floating around the Legislature right now. That funding was for a request of$2.1 million for the phase 3 remaining work. Councilmember Yukimura: So you said phase 3 is microwave and satellite? Mr. Suga: Antennas also. Councilmember Yukimura: And phase 3, with the completion of phase 3, will they be done? Mr. Suga: I believe so, yes. Councilmember Yukimura: Okay. So this thing about interoperability will be part of the system? Mr. Suga: Correct. April 2, 2015 CIP Budget (All Departments) (ss) Page 87 Councilmember Yukimura: Okay. And the timetable for finishing phase 3, I am sure is dependent on whether the State comes through with the money? Mr. Suga: Correct. Councilmember Yukimura: Is this a Kaua`i County request? Mr. Suga: No. Councilmember Yukimura: Or State Civil Defense? Mr. Suga: It was a State request. Councilmember Yukimura: Okay. So for Kaua`i, it is $2.1 million that they are requesting? Mr. Suga: For this particular project, yes. Councilmember Yukimura: And that is really good news. I remember when this was just an iffy wish and it is actually getting done. Mr. Suga: Yes. Councilmember Yukimura: And I guess everybody knows this is Civil Defense. It is basically our communications system during time of disaster, as well as I think daily Police, Fire, and those connections. Okay. Great. Thank you. Committee Chair Kaneshiro: Any other questions for page 2? I think all we have left is Transportation. Councilmember Yukimura: I do have one on the FEMA match. Well, there is hardly anything there. But I have a question. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: On the repair of the photovoltaic panels, Kaiakea Fire Station is so new, we were repairing photovoltaic panels? Mr. Suga: You know, I have to admit, I do not know the specifics to that particular item. Councilmember Yukimura: Maybe we can follow with a question? I think given the sea spray issue, I am wondering if photovoltaics even work in a location like that. I mean, if it is a repair, I am just wondering if it is related to the corrosion issue? April 2, 2015 CIP Budget (All Departments) (ss) Page 88 Mr. Suga: This particular project was generated based on...as I think you recall in Public Works various projects related to the storm damage that one year. So this is kind of within that same pot. Councilmember Yukimura: That is why it would be FEMA? Mr. Suga: Yes. Councilmember Yukimura: Okay. Mr. Suga: Sorry. Councilmember Yukimura: No, no. That explains it. Thank you. Alternative Energy Project, $500,000. Can you brief us on this, Keith? Mr. Suga: Sure, the remaining funds there, we actually have OED in collaboration with Public Works, Building Division have been working on the chiller replacement at the Pi`ikoi Building. And right now they have brought in a consultant that did some initial assessment and analysis of the existing system, and provided recommendations to replace three out of the four chiller units with one 200-ton unit and that currently is out to bid at this time. It is being posted right now. Councilmember Yukimura: So this $500,000 is for the construction / implementation phase? Mr. Suga: Yes. And what was discovered in the assessment phase by the consultant, there were a lot of inefficiencies with the existing old chiller units and therefore, this upgrade will provide a system that runs much more efficiently, and in turn will save in energy costs. Councilmember Yukimura: So is there a report that identifies how much energy will be saved? Mr. Suga: Yes. Ben Sullivan within OED has been working closely with the consultant. I do not remember their name off the top of my head, but he could provide a breakdown. Councilmember Yukimura: So we know what outcome we are expecting in terms of energy savings. And I am presuming there has been an analysis this is going to be more...I mean the return on investment for us is going to be a good one. Mr. Suga: Would it be okay if that is something that could be shared at the OED operating discussion? Councilmember Yukimura: That would be good. Thank you. April 2, 2015 CIP Budget (All Departments) (ss) Page 89 Committee Chair Kaneshiro: I think our final item is Transportation. There are three line items. So any questions on the Transportation line items? Councilmember Chock? Councilmember Chock: Thank you, Keith and Celia is here too. Just regarding the bus shelters, I wanted to understand the total costs for one bus shelter and a breakdown of that. And the second part of the question, I know there are some volunteer hours involved in it, so what are the cost savings as well, if you could provide that? Mr. Suga: I do not have the breakdown of the actual shelter locations per stop in front of me. We do have Celia who does have the breakdown based on consultant's estimate of what the cost of erecting the shelter itself. That volunteer work was compared to the actual construction of the site work and the paving, the concrete slab, and that sort of thing. We could provide that as a follow-up, if that is all right? I do not have that in front of me right now. Councilmember Chock: That is fine. Thank you. Committee Chair Kaneshiro: Any further questions on the shelter / bus stop design line item? Councilmember Kuali`i? Councilmember Kuali`i: I kind of have a general question and Celia might be the more appropriate person to answer. We are seeing all of these newer bus stops come up, they are green and metal. But there has been some bus stop shelters already in place not necessarily with all the same look. Maybe some are wooden. If it is a bus stop, it is the County's or is there private bus stops as well along the highway? Mr. Suga: I can start answering and Celia can jump in and fill in. In terms of this particular project, I know Transportation, Celia, and I did participate in quite a few of the community meetings. They went out to the community with the designs and had meetings set up to gain their input in terms of the style, the materials, the color, and those types of components of the shelters. So there was a survey done at each community meeting. Transportation was able to gather all of that data and the outcome is what you see on the side of the road. Councilmember Kuali`i: So if there are older ones, and they are deteriorating and I do not know that they are necessarily, are any bus stops that we see along the highway, that is not this new set of bus stops, is that still our responsibility? And will that be replaced as they rot or whatever? Because I see some wooden ones, right? CELIA M. MAHIKOA, Executive on Transportation: Celia Mahikoa with the County Transportation Agency. Through the history and all the different generous efforts that have come out through the years, different types of shelters as we have seen in the North Shore Lions with the one across from Kilauea Food Mart and across from Princeville Library, that they do full maintenance on. Each one is a completely different situation. And the work that is done on them and the maintenance that is done on them are all completely different. There are some structures that you see out there that are actually school bus April 2, 2015 CIP Budget (All Departments) (ss) Page 90 stops, where I believe the community has gotten together and built them, and maintains them. But typically at the Kauai Bus stops, the shelters that you see there, for the most part are those that we have had community groups, volunteers such as the Hardy Street one here. That we have had...that was the first one actually constructed by Lihu`e Hongwanji who had done that service and each is different and each we have to do an assessment, managing the maintenance of it of each one separately. This latest effort that we have where we are doing our best to shelter every single stop, of course, is a mass effort. Which is going to also take us doubling of our efforts on needing to maintain locations as well. Councilmember Kuali`i: The line items are for the new bus stops? Ms. Mahikoa: Yes, exactly. Councilmember Kuali`i: And somewhere else without CIP money...we have General Funds for maintenance of existing bus stops? Ms. Mahikoa: Yes. Fortunately, it has been minimal for the most part, because...unfortunately because we do not have many out there right now. But we are blessed to have community groups who have been taking care of those that they have constructed. Councilmember Kuali`i: Do our buses only stop at County bus stops. Ms. Mahikoa: There are school bus stops...typically our bus stops are marked with the Kauai Bus stop sign. Just so that the public can differentiate and we also look at tourists who use the bus as well and they need to know. So the differentiation, once the new bus shelters are up and the fact that we have the logo sign on the shelter itself as well. Councilmember Kuali`i: And these new bus shelters, this next year is it the completion or more the following year? Ms. Mahikoa: There will be more the following year, which the Legislature was very generous with providing us funding for. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Any further questions? Councilmember Yukimura? Councilmember Yukimura: Celia, thank you. It is really wonderful to see those bus shelters finally coming up. In the maintenance of these new bus shelters, there are community groups that are actually helping with maintenance? Ms. Mahikoa: We have just set up the new ones. So we are still working through getting that formalized, getting a list, seeing if we can set up something April 2, 2015 CIP Budget (All Departments) (ss) Page 91 formal or semiformal with the groups. But as of right now, we are still working on the details. Councilmember Yukimura: Okay. For example, now you are going to have trash cans at every bus site? Ms. Mahikoa: Right. Councilmember Yukimura: So that has to be maintained...there is maintenance with that. Okay. One of the visitors who was using the bus and I did not think I ever sent the suggestion to you, recommended that we have the bus stop name. Because they do not know where the Big Save bus stop is in Kapa`a. And they said it would make it easier for them to use. In the construction of the bus shelters, henceforth or as soon as possible, if that can be part of the construction, that might be an improvement to include. Ms. Mahikoa: Okay, we will certainly make note of that. Thank you. Councilmember Yukimura: And the other issue is the design of the bus shelters. And in thinking about the one that the Hongwanji did, where I saw those shelters with no walls but with fairly extended roofs and it seems very sturdy and expandable in terms of how many people can use it. I was just wondering if we checked with Honolulu, City and County, or the bus people there to understand their designs and what they have learned and how we could piggy-back on them so as not to reinvent the wheel? Ms. Mahikoa: We have had discussions with them. Councilmember Yukimura: Good. Ms. Mahikoa: And we do that regularly in order to learn from big brother. But as far as theirs goes they have a much larger population that they are serving there, so they have these areas where they need to accommodate very large amounts of riders. And I know at some locations, where we have similar issues, but as far as the choice of the design, that was all pretty much left for our communities' input. Their concern here primarily was when it is rainy and windy and for the protection of those at the stop, versus the expandability of the number of people that it could accommodate. Councilmember Yukimura: Okay. Well, I see the way they expand, they just put a new bus shelter next to the other one and we could do that too. And I can see where the stops are very exposed. You would want that kind of shelter. And maybe the decision is that you need it for all. Although I have seen some against big walls that probably do not need that. So your phase...this sheltered bus stop and design construction $262,000. That is underway and should all be encumbered by when? April 2, 2015 CIP Budget (All Departments) (ss) Page 92 Mr. Suga: I think phase 2 anticipate going out to bid in the next...let us see I think the target was around August and shortly thereafter having the contract executed and issuing the NTP. Councilmember Yukimura: So this will all be completed pretty much by the end of this calendar year or by the end of the fiscal year? Mr. Suga: I think phase 2 would be completed by the end of the fiscal year, next fiscal year, excuse me. Councilmember Yukimura: Next summer, okay. And the next item with $34,900? Mr. Suga: The $34,000 is the same project... Councilmember Yukimura: Two different sources? Mr. Suga: Correct. Councilmember Yukimura: And then your Transportation base yard? Committee Chair Kaneshiro: I have one question. Councilmember Yukimura: Sorry, go ahead. Committee Chair Kaneshiro: We have seen a line item come in earlier about ADA accessibility to these bus shelters. Are we...and I am not trying to hold up the construction of these bus shelters, but have we taken that information from that and kind of tried to incorporate it into the new bus shelter as far as it may save time and money, if we just do it all now, compared to putting in the shelter and then having to come back in and...I do not know, I guess expand the ADA accessibility to it? Ms. Mahikoa: I think what you are referring to was that grant from DOT. That Planning was wanting to...? I think what they are looking at with these... we are looking at the immediate bus shelter and when we are constructing the stop, we need to ensure that we are addressing ADA accessibility to the stop itself. And my understanding is that the award that they are looking at, the funding that they are trying to obtain is to address the accessibility of when the person gets to the bus stop and they need to get to the area, the reason why they caught the bus there...say they are getting to the shopping center and getting them from the shopping center to Long's Drugs or to the desirable areas that they would be wanting to get to around there and doing an assessment to fully assess the accessibility of the locations where these people are wanting...where the public is trying to get to and just ensuring that we are addressing beyond just the immediate area, getting you to the bus stop. And say on to the sidewalk next to it, and then from there, what happens is basically my understanding. It just takes it to the next level beyond. April 2, 2015 CIP Budget (All Departments) (ss) Page 93 Committee Chair Kaneshiro: For me, I cannot remember exactly how much of it was grant funded or if it was a match, but I was thinking it might be cheaper to do everything all at once now, but I understand the importance of the bus shelters also. So I am not trying to say anything to make the bus shelters take longer to get up, or if next time you look at saying I am going put a bus shelter up and can I do the grant in parallel? And when you do it, you do it all at once. Any further questions on the sheltered bus stops design / construction? And our final item, Transportation base yard, second facility. Councilmember Yukimura. Councilmember Yukimura: So this is the beginning of the recommendation from the Multi-Modal Plan that we have at the outlying areas have base yards where our bus drivers can start at in the morning, is that what it is? Ms. Mahikoa: Yes. Councilmember Yukimura: That is really great. So the moneys here are sort of like seed money to start the process, and you are going to be basically site-evaluation? Ms. Mahikoa: Yes. What we want to do is include an assessment of locations and recommendations of locations in the short-range transit plan that we are planning on initiating the beginning of next fiscal year. Councilmember Yukimura: So you are going to dovetail the two. Okay. And there have been complaints around this table about empty buses, but will actually cut down on some of the empty buses, right? Because these are drivers who come in the morning and drive out and start and we are cutting out all of that time and gas. Ms. Mahikoa: Right. Councilmember Yukimura: Very good. Thank you. Committee Chair Kaneshiro: Are these just like parking lot areas where you are holding the buses and someone can get to a holding area in Kapa`a, the bus driver gets in and can start their route right away or do you need a building facility? Ms. Mahikoa: We could just need a small storage, secured storage area for the cleaning supplies, and what not for the vehicles, as well as an area to maintain them, as far as the cleaning part of maintaining them. All of the mechanical maintenance would continue to happen at the Lihu`e base yard. Committee Chair Kaneshiro: Are we just looking at County land or are we looking to lease land as far as trying to find a location around the island? Ms. Mahikoa: It would be ideal if we could identify land of minimal cost, if any. But that is all part of the assessment that will be done during the short-range transit plan and determining what would be the best location and what would be the best arrangement for the Transportation Agency. April 2, 2015 CIP Budget (All Departments) (ss) Page 94 Committee Chair Kaneshiro: Thank you. Any further questions? Councilmember Kuali`i? Councilmember Kuali`i: This is to even evaluate how much space you are looking for or do you know that? Ms. Mahikoa: We kind of have a general idea. Councilmember Kuali`i: Like an acre? Ms. Mahikoa: I think ideally probably two would be ideal. Councilmember Kuali`i: Put it out there, let people know. Ms. Mahikoa: Get the word out. Committee Chair Kaneshiro: Any further questions? I think we are done with our CIP for now. We still have IT left. Again, thank you Celia for coming out. Thank you, Keith. You are not going to be in the hot seat anymore. Lucky you. Mr. Suga: I did not know I was in the hot seat. Committee Chair Kaneshiro: I want to thank the Councilmembers, too who I think we have been doing good as far as running an efficient meeting and being able to finish on time and hopefully everybody can have a great three-day weekend and we will be back on the budget again. So at this time I would like to recess the Departmental Budget Reviews and reconvene at 9:00 a.m. on Monday, April 6th and hear from the Department of Parks and Recreation and all of their divisions. There being no objections, the Committee recessed at 2:39 p.m.