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HomeMy WebLinkAbout03/31/2016 All Departments-CIP, i 3/31/2016 DEPARTMENTAL BUDGET REVIEWS 2016- 17 ALL DEPARTMENTS - CIP CIP Budget—All Other Departments Honorable Mason K. Chock Honorable Gary L. Hooser Honorable KipuKai Kuali`i Honorable Mel Rapozo Honorable JoAnn A. Yukimura Honorable Arryl Kaneshiro Excused: Honorable Ross Kagawa The Committee reconvened on March 31, 2016 at 9:00 a.m., and proceeded as follows: Committee Chair Kaneshiro: Good morning, I would like to call back to order the Budget and Finance Committee in the fiscal year 2016-2017 Departmental Budget reviews. Please note Council Vice Chair Kagawa is excused today and Councilmember Hooser may be leaving early later this afternoon if we are still going by then but hopefully not. On the schedule for today we will be hearing from the remaining departments for CIP except IT. Every year IT does it in their own presentation and as we do each morning we will take public testimony first thing in the morning. Any one in the audience wishing to testify? Seeing none and again we are going to do it like we always do. We will let Keith go through the projects based on the department so we will start with Parks. We will go through all the parks and we will stay at parks answer our questions. If we have no questions than we are not going to go back to parks we are going to move on to the next departments. With that the rules are suspended. Keith Suga: Good morning Councilmembers. Keith Suga, County CIP Manager, as Arryl mentioned you should have the parks worksheet in front of you and maybe a suggestion if I could if we could maybe handle this by districts maybe I could go through the district projects and see of you guys have questions and we just kind of rather than I go through all of them that might be better. Committee Chair Kaneshiro: Yep that works for me, because we have about five pages of parks. So we can go through it by district. Mr. Suga Okay. Very good. So on top of page one, the first project is 'Anini Beach Park improvements. This is a similar project to what was done in terms of scope for Lydgate and Po`ipu Beach western comfort station. So this is the next super parks projects that is slated to receive renovation and upgrades. As we get further into the presentation,we will see that the next project that parks is currently working on is Po`ipu. So 'Anini would be next in line. Black Pot restroom improvements. This particular project was to do some improvements on the comfort station there expansion of the leach field, which was completed. Also, this was partly funded establishment of some additional parking spaces and that was completed as well. Ha`ena Beach Park IWS improvements is a project that is currently under construction or about to start construction, I should say so we have a contractor under contract with funds in encumbered and NTP will be issued very shortly to commence that work. Hanalei Court House ADA improvements and septic system. This is actually a project that is out to bid currently for construction. The bid opening date just recently got pushed back one week so instead of opening tomorrow April first this would be April seventh I believe is the bid opening date so that bid opening for construction is next March 31, 2016 CIP Budget—All Other Departments (mn) Page 2 week. Kilauea Gym improvements. This was a project to address some of the recommendations provided by the consultant at Kilauea Gym and that work was completed by Pacific Blue in February. The next line item is just the district park improvement and equipment fund item. And the item after that is the grant item for that particular district funds. Final Hanalei item would be a new project being proposed Waioli Park improvements is to install a fencing around Waioli Park. So that concludes Hanalei District. Committee Chair Kaneshiro: Any questions on any of those items? Council Chair Rapozo: I just a question on the Waioli fencing. Did we not see that somewhere else? $100,000, I guess it was? Earlier in the presentation? Mr. Suga I do not believe for Waioli Park, not in CIP anyway. Council Chair Rapozo: Maybe it was General Fund? Mr. Suga Perhaps. Council Chair Rapozo: Does anybody remember that $100,000 for Waioli Park fencing? Mr. Suga Actually Chair, I know Mayor mentioned it as part of his budget opening message. Maybe that is what you are recalling. Council Chair Rapozo: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: What is the status of the Kilauea Gym roof repairs? WILLIAM TRUGILLO, Parks Project Manager: Chief of Planning and Development for Parks and Recreation. Backing up a little bit we hired a consultant to investigate the water damage, as well as the potential water leaks for the Kilauea Gym. And based off of their report, we hired a contractor to address which them which was basically a lot of it was repairing the water damaged flooring, they put an awning on the exposed side of the building. We also did some sealant up on the roof, as well as some other repairs, and so that work was completed. And so that we are closing out the project now. Councilmember Yukimura: So the big rains that we had a couple weeks ago, there was no leakage? It appears that you have solved the problem? Mr. Trugillo: We have not had any reports of any leaks of any sorts. Councilmember Yukimura: Well hallelujah. March 31, 2016 CIP Budget—All Other Departments (mn) Page 3 Mr. Trugillo: Counting chickens before they are hatched, but yes. Councilmember Yukimura: That has been such a gnarly longstanding problem. So if it actually is fixed that it is something to celebrate. Mr. Trugillo: Yes. Councilmember Yukimura: Thank you for the report. Committee Chair Kaneshiro: Good job on that one guys. Council Chair Rapozo: Does anyone else hear that hum? Councilmember Yukimura: It is the tree-trimmers, they are back there. Committee Chair Kaneshiro: Councilmember Kuali`i. Mr. Hooser: I do not hear anything. Councilmember Kuali`i: You know on the Waioli Park improvement fencing, is that fencing to enclose the entire park? Mr. Trugillo: The fencing -- Councilmember Kuali`i: I know it goes right up to the road, too; right over? Mr. Trugillo: So we are talking about the park next -- not the beach park, but the park next to church. Councilmember Kuali`i: Yes. Mr. Trugillo: So part of our lease, because we are leasing it from them, the lease requirement is that we fence the parks, so one giant fencing around the perimeter of the park. Councilmember Kuali`i: The lease then is part of Parks and Rec's budget? Mr. Trugillo: Yes. I do not know exact dollars, but yes, it is in there. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Ms. Yukimura: Your Kilauea Gym improvements, address water filtration issues. Can you explain what that is? March 31, 2016 CIP Budget—All Other Departments (mn) Page 4 Mr. Trugillo: Oh, so that was the infiltration of the water into the gym. Councilmember Yukimura: That was related to the roof repairs? Mr. Trugillo: Correct. In the investigation report, the consultant, a lot of it was water damage to the flooring and not necessarily was it all through the roof. A lot of it to be honest was through the doors and probably other sources of it. So that is what caused a lot of flooring damage. Hence that is why we put the awning and redid the doors. To get the water away from the building was the big thing. Councilmember Yukimura: Thank you. May I ask another question?Hanalei courthouse, you say you are going out to bid on the repairs and improvements? Mr. Suga It is out to bid right now. Mr. Trugillo: And it opens next week. Councilmember Yukimura: Okay. Just curious did we figure out an outside entryway to the bathrooms?That are protected?That would prevent people from going inside, but would allow them to use the bathrooms? Mr. Suga I do not know off the top -- I remember looking at the plans, but I do not remember off the top of my head what the layout is. What kind of access to the bathrooms? Councilmember Yukimura: Yes? Mr. Trugillo: If we can come back maybe tomorrow with response. Parks and Rec is back tomorrow for operating. So if there are some things that we do not have the response for now, we can come back tomorrow. Councilmember Yukimura: That would be good. Thank you. Mr. Trugillo: Thank you. Committee Chair Kaneshiro: Any further questions for the Hanalei district area? Councilmember Hooser? Councilmember Hooser: I am not sure if this is on-topic or not, but perhaps tomorrow, I would like to hear about the Kapa'a Beach Park. What is going on there? If there is any improvements or plans? I am getting a lot of complaints from the community there and maybe operations and not construction? Mr. Suga Perhaps, yes. I do not think there is anything in the current CIP. March 31, 2016 CIP Budget—All Other Departments (mn) Page 5 Mr. Trugillo: There is nothing CIP today -- and I am not sure what the complaints you are hearing about, but we do not have any near development plans there, so I do not know if you want to bring it up for maintenance tomorrow. Councilmember Hooser: Thank you. Committee Chair Kaneshiro: Ms. Yukimura. Councilmember Yukimura: Back to Hanalei town, you are putting fencing around Waioli Park. Are we still putting portables out there? Mr. Trugillo: No, the landowners have asked us to remove them. Councilmember Yukimura: So how do people use the bathrooms? Mr. Trugillo: We do not have access to any bathrooms. I believe ... I could be mistaken, but I believe during peaks, for instance, when we use soccer, I believe they let us put port-a-potties for the season, but other than that, they ask that they be removed. Councilmember Yukimura: So that was one of my reasons for suggesting outside access to the Hanalei Courthouse bathrooms, especially if we are not going to put out port-a-potties regularly. People do not have to go to the bathroom only -- I mean people -- yes. They have to go to the bathroom, but not only during peak season play, you know? So knowing that it makes it even more important, unless you have some other alternatives? Mr. Trugillo: Not on-site. Like we said, it is the landowner's requirement that we had it removed. We will have a response on the courthouse tomorrow. Councilmember Yukimura: Okay but you might have to do a change order. Committee Chair Kaneshiro: Councilmember Hooser. Councilmember Hooser: Just a follow-up to emphasize the performance importance of what Councilmember Yukimura is bringing up. I am also getting lots of calls about where to go to the bathroom. If you could explore with the Administration or Mayor, some options, that even if we cannot convert the courthouse and put a port-a-potty there or another landowner besides the landowner -- there are different landowners around there, that might ... but it gets a lot of use as you know. So if you could look into that for us, I would appreciate it. Thank you. Committee Chair Kaneshiro: Any further questions?We will move on. Mr. Suga: The next section is island wide projects, three of them. It is the middle of page 1. Comfort station improvements, this is the effort to bringing on design consultants which are on board the YFH architects are on board to develop March 31, 2016 CIP Budget—All Other Departments (mn) Page 6 standardized plans for comfort stations for various sizes. So this work is well-underway. Next item is island wide pool improvements. Improvements for Kapa'a and Waimea pools. This funds currently Waimea pool is at the final design stage and these funds will support the construction work that will be happening at Waimea pool. Next item is regional park improvements. Just some funds there that can be pulled into regional park items that May arise during the fiscal year. And those are the three items for island wide. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: So on the final design of Waimea pool, we not too long ago made major renovations, or repairs. Mr. Trugillo: Kapa'a we did. Mr. Suga: Kapa'a we did. Mr. Trugillo: We have not recently for Waimea, not major. Maybe 8, 9 years ago they redid the shell, and the deck, and maybe right before that they redid the motor and stuff, but nothing to the bathhouse recently. Councilmember Yukimura: Okay. Maybe I am remembering things from 8, 9 years ago that feel like yesterday. Mr. Trugillo: Maybe Kapa`a. Councilmember Yukimura: No, Waimea. What are you doing now for Waimea pool? Mr. Trugillo: Currently, we are -- the primary objectives of the renovations are ADA improvements as well as needed a facelift. There is some wood rot, some termites, it was not user-friendly. So we are looking to redesign it. Councilmember Yukimura: Okay. And it is $150,000? Mr. Trugillo: $150,000 for design. Councilmember Yukimura: The design alone is going to cost $150,000? Mr. Suga: No, the design is currently ongoing. Councilmember Yukimura: Yes. Mr. Suga: And $150,000 would support the construction. Councilmember Yukimura: I am sorry it says right here "funds will support construction work." Sorry. Okay. Thank you. March 31, 2016 CIP Budget—All Other Departments (mn) Page 7 Committee Chair Kaneshiro: And comfort stations, we are talking about bathrooms? Mr. Suga: Correct. Committee Chair Kaneshiro: You know I guess when we look to standardize, also we should look at ease of cleaning and things like that for the workers. A lot of times you see the bathrooms just like the floors are kind of dirty, but you think a guy could just come in and hose the whole place down with some sanitation things each time and make it easy. I do not know, just thinking of the ease for the workers, too. As our parks get more and more use, it is harder to maintain it. And I think we see that, like in Hanalei, where it is a small bathroom that gets a lot of use so the guys cannot even keep up cleaning it. Mr. Suga: Excellent point. That is a consideration to be incorporated in. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Following up, I am really happy to see that you are doing something to standardize design options. And you still have different modules and stuff, but so you will be standardizing even equipment like the paper towel or the hand-drying systems and so forth? Which arguably will make procurement, give us better advantage in procurement, too, if they are all standardized. Mr. Trugillo: Right. As Committee Chair Kaneshiro said, even in terms of maintenance right? We would be able to stock or have on-hand or know what we are purchasing for each. Councilmember Yukimura: Excellent. Is there any attempt to standardize repairs to those bathrooms that we did many years ago and eliminated one stall? In order to do ADA, but we were so single-purpose, we did not think about the need for a second stall, especially for women's toilets? Mr. Trugillo: I understand what you are saying about which comfort stations you are talking about, but what do you mean by "standardized?" Councilmember Yukimura: Finding solutions, where we could put back one more stall; right? Because it is still a problem. People still have long lines. Mr. Trugillo: The loss of stalls both in men's and women's side is true and it is still there. I do not think that there is going to be a standardized solution. I mean, if there is 100 comfort stations, there is no way we going be able to do even 2 or 3 variations just the variations of the styles of each of them. It would be going out to each one and addressing each one individually. March 31, 2016 CIP Budget—All Other Departments (mn) Page 8 Councilmember Yukimura: So could we address one-- the worst one or the one where there is the biggest problem? And just learn from that problem-solving whatever we can learn because they happen across the island. But where is the worst problem?Hanapepe? Mr. Trugillo: Which Hanapepe are you thinking of? Councilmember Yukimura: Stadium area. You would know better than me. Mr. Trugillo: Off the top of my head, I would guess Isenberg, which we did renovate in the past handful of years and we did put stalls back. Councilmember Yukimura: Right. You did put stalls back? Mr. Trugillo: We did renovate it. We did the ADA improvements, which eliminated stalls and we did go back and renovate it to add -- we did add a urinal -- another stall to the men's and I believe the women's, too, off the top of my head. Councilmember Yukimura: And how much did that cost? Mr. Trugillo: That one cost-- I want to say off the top of my head about $80,000,just construction and you believe at that point we had in-house design. Councilmember Yukimura: You did that at Isenberg? Mr. Trugillo: Yes. Councilmember Yukimura: And so is the problem at Isenberg solved? Mr. Trugillo: I do not know -- I mean, we increased it, but I do not know if there are lines. I am not there at peak times. Councilmember Yukimura: Is there a way you can check with the workers? Mr. Trugillo: We can ask the users. For big events we bring in port-a-potties anyway. Councilmember Yukimura: You bring in port-a-potties. Mr. Trugillo: Between the event person and parks, for instance, the Lihu`e Bash, we bring in extra port-a-potties anyway, because it is so big. Councilmember Yukimura: Because the event is so big. Committee Chair Kaneshiro: Any further questions for the island wide? March 31, 2016 CIP Budget—All Other Departments (mn) Page 9 Councilmember Yukimura: Just can you get back to me about the actual costs of the improvements and whether it solved most of the problems? Mr. Trugillo: I can give you the figures, yes. Councilmember Yukimura: Thank you. And maybe check with the parks about how it is working? I mean your people there. Thank you. Committee Chair Kaneshiro: We will move on to "Kawaihau District." Mr. Suga: Excuse me. Kawaihau district first project is Anahola Clubhouse parking lot. So this is a project to address ADA parking and drainage improvements there.And parks is looking to get this underway 2nd quarter of FY17.Anahola Village Park lighting system. There are various lighting projects throughout the various districts that are under one contract, that William is currently managing and this is one of them, to do some lighting retrofits. Anahola village park lighting, and BJB sports complex lighting system is wrapped under that one contract with Paul's Electric, which obviously under construction. Kapa'a pool restroom reconstruction, this project renovation work was completed several years back and the remaining funds is to do some pump equipment replacement. Kapa'a soccer field improvements, this particular project has a consultant on- board to look at the planning and conceptual design components for this soccer field. Next item on the top of page 2, Kapa'a stadium improvements. This particular project is in the -- parks is working on soliciting a consultant to come on-board to continue to look at efforts for the further improvements at Kapa'a stadium with regards to moving the bleachers, and sidewalks and that sort of thing. Next item Kapahi Park and Bryan J. Baptiste comfort station roof replacement. This is an effort to do the roof replacement at the two comfort stations and currently in-house design work is being worked on. So should be going out to construction in the early part of FY17. The next couple of items are the district funds so the park improvement and grant item. Playground improvements, Wailua Houselots and Homestead. This is to replace and/or refurbish playground equipment at those two parks and parks is working on getting this out 1st quarter FY17. Next item resurface Kapa'a Neighborhood Center and pool parking lot. This is funds used towards seal-coating of the parking lot. Wailua Homestead Park Tennis Court lighting and Wailua Houselots Tennis Courts Lighting this is also wrapped into that over all Paul's Electric contract to address lighting retrofits and that is Kawaihau District. Committee Chair Kaneshiro: Any questions for Kawaihau District? Council Chair. Council Chair Rapozo: Paul's electrical contract, it is a large contract with all of these little projects. Am I to assume that the amounts in the right column are left over money? Mr. Trugillo: Correct. Council Chair Rapozo: So what are we doing with that? Leave it there until the project is done? March 31, 2016 CIP Budget—All Other Departments (mn) Page 10 Mr. Suga: Correct. As they go through the various locations and do the improvements, just in case something comes up that requires some additional funding. Council Chair Rapozo: So only when the project is complete then...okay... Mr. Suga: Yes. Council Chair Rapozo: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: On Anahola Clubhouse parking ADA parking lot. Is that just for the -- the clubhouse parking lot in Anahola, is that just for the two or three ADA parking stalls or the entire parking lot? Mr. Trugillo: The idea for that project is the entire parking lot, to address the whole thing, whether we pave the whole thing or not is not 100% clear yet, but it is to address that entire parking lot next to the clubhouse. Councilmember Kuali`i: Do you know how many stalls you are going to end up with? Mr. Trugillo: I do not at this time. Councilmember Kuali`i: It is not very big. Okay. Thank you. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Thank you. The resurfacing neighborhood center and pool parking lot, I know this came up last time and it is the drainage when it rains and the parking lot gets flooded. I was wondering if that is a solution, and has that been addressed? Mr. Suga: Currently I think parks is aware of the ponding that occurs in the parking lot and currently there is not a solution at this time. Councilmember Chock: So the seal coat for the parking lot, what is the intention of the seal coat? Mr. Suga: The seal coat at the parking lot, is just the current asphalt in parking lot in some places is unraveling. So the seal coating is to seal it and to tighten up. So to prevent more damage to the asphalt. Councilmember Chock: Okay. So the parking lot, is it because of the water it is getting destroyed? It would make sense that we take care of the major issue before March 31, 2016 CIP Budget—All Other Departments (mn) Page 11 sealing it. I just wanted to make sure if we are going to do it, we might as well expend the time and energy needed to fix the bigger problem, and that is my only concern on that one. Mr. Trugillo: Councilmember Chock, you are right. When this was first put in it was just to get it to like Keith is saying, it was unraveling and we wanted to get it sealed to slow down the wear-and-tear on it and at that point it was just regular wear-and-tear. Since then, the water damage has increased naturally. So yes, before we do any seal coating or repairs we will address that and what Keith is saying that we have not researched it enough to find a definite solution. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: So we do not know what the solution is or we do not think there is a solution, a cost-effective solution? Mr. Suga: At this time we do not know what the solution is. I am sure there is a solution that can be designed. We just do not have that at this time. Councilmember Yukimura: Okay. Well, what Councilmember Chock says makes sense. Mr. Suga: Absolutely. Councilmember Yukimura: Thank you. I have more questions on something else. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: You know on all of the different lighting systems, and like down in the Anahola Village Park, is that the courts and pavilion and are you incorporating solar power in any way and is there an on/off switch that constituents or citizens can turn on and off? Mr. Trugillo: The lighting retrofit has been ongoing program with the parks and recreation. We have redone most of the lighting systems. This is the last big batch of parks that we have. For the most part, they are not solar powered. They are more energy-efficient than it was previously. Part of this is to make it shearwater friendly and a lot of it is energy also, especially in the week I believe this is our third or fourth round of doing retrofits. In past couple of rounds all have been on an online timer system, control system. Depending on-- this is all just play fields so softball, basketball courts, tennis courts, and the stadiums for the most part they are all on this system, depending on the use, some of them are on-call. So you walk up, user pushes a button and it goes on for an hour and turns off after an hour, unless they push the button again. Regardless, all the lights go off at 10:00 and we can control it from a computer that it does not go on during shearwater season. Some of those that you need permits, for instance the softball fields, again you need a permit and you need to talk to our permit staff to get that program. Same thing that is available to walk on and push the button and it goes on. March 31, 2016 CIP Budget—All Other Departments (mn) Page 12 Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Thank you and congratulations for the improvements to the lighting system that you are incorporating while you update the lights. The timer systems should avoid the problem of having the lights on when nobody is using the park. Mr. Trugillo: Correct. Councilmember Yukimura: And being able to control it remotely is really cost- effective. Mr. Trugillo: So even if staff or a park ranger passes by and sees nobody at the park and go on-call with the system and have it turned off right there. Councilmember Yukimura: So I was going to ask whether was shearwater- friendly but that is incorporated into the design? Mr. Trugillo: Into the design. Councilmember Yukimura: Great. So you know, you are resurfacing the Kapa`a neighborhood center and pool parking lot. Is there a comprehensive plan for the resurfacing of all our parking lots and surfaces? Mr. Trugillo: Yes. We have a schedule of which ones we are going to do at which point, yes I can have that tomorrow for you. Councilmember Yukimura: Okay. And you do it -- it is a preventative maintenance schedule. Or you have not gotten there yet?You are still doing major catch-up and at some point you are going to do timely, whether it is sealing or repaving or whatever? Mr. Trugillo: Correct. Councilmember Yukimura: So you actually have a plan for that? Mr. Trugillo: Correct there is a schedule. Councilmember Yukimura: That is very impressive. Thank you. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: Kapa'a soccer field improvements looks like we award a contract for the design $276,000. What -- and we probably heard it last year, what is the plan for over there? This is by the armory? Mr. Trugillo: Correct. This is the north side of the armory. Like on the north side of the canal. I believe it is 3-4 acres that you can access from the bypass March 31, 2016 CIP Budget—All Other Departments (mn) Page 13 road. So the plan for that area is to have primarily be a soccer field and I believe we have enough space for two or three full-sized soccer fields, comfort station and park. Council Chair Rapozo: What do we anticipate cost of that being? Mr. Trugillo: Of the (inaudible) construction? Council Chair Rapozo: Yes, to complete this project and where would we get the funds? Mr. Trugillo: Early ballpark figure from the consultant, nothing final, is in $2-3 million range. Council Chair Rapozo: To do all of that, $2-3 million? Mr. Trugillo: Yes. To Construct. Council Chair Rapozo: Really? Mr. Trujillo: Yes. Council Chair Rapozo: And entrance to that facility, because you are saying three full-sized soccer fields. Mr. Trugillo: At least two, maybe two-and-a-half full-sized. Council Chair Rapozo: As far as traffic goes, they are going to be able to access that from the bypass road? Mr. Trugillo: From the bypass, yes. Council Chair Rapozo: Which is one-way? Mr. Trugillo: Yes. Council Chair Rapozo: And then through the actual entrance of the Kapa'a or Bryan Baptiste Stadium main entrance? Mr. Trugillo: Only from the bypass, and then circulate throughout the parking lot and come back out. Council Chair Rapozo: So if you are coming from Lihu`e, how do you get into that?You cannot access it through? Mr. Trugillo: You have to come in from the -- March 31, 2016 CIP Budget—All Other Departments (mn) Page 14 Council Chair Rapozo: All the way through Kapa`a?Turn on the one-way bypass to come back? Really? Mr. Trugillo: Yes. Council Chair Rapozo: Okay, and that is what we are going to do? Mr. Suga: I will add though that state is looking at -- Council Chair Rapozo: I know. Mr. Suga: But currently it is one-way. Council Chair Rapozo: State is looking at a lot of things that I will not bank on. My point is that we are spending a lot of money on a project that I do not know how we are going fund and is it even going...there is no other way to access? We could not access through the football side? Committee Chair Kaneshiro: We would have to build a bridge to go over the canal, access from the football -- from the stadium side. Council Chair Rapozo: You could not gain access through the armory? Mr. Trugillo: No. Council Chair Rapozo: The armory is still on this side of the bridge, the river? Mr. Trugillo: Everything is on the Lihu`e side of the canal. The canal borders that property. And then on the other side is private property all the way up on the highway side. IAN K. COSTA, Deputy Director of Parks & Recreation: The soccer field is directly behind what used to be the lumber Committee Chair Kaneshiro: Ian, state your name please. Mr. Costa: Ian Costa, Deputy Director of Parks &Recreation. Aloha Lumber directly behind that, so it is on the north side of the canal.That canal separates -- we would have to construct a bridge to be able to use that armory road to go straight. Council Chair Rapozo: Okay. Now I would assume that you would have - - if you are going to use that soccer field, and you are going to let us say have two fields running and have whatever the case maybe, a tournament or whatever, that is going to cause a major problem. Mr. Costa: Yes. March 31, 2016 CIP Budget—All Other Departments (mn) Page 15 Council Chair Rapozo: Okay. So why would we do it? Mr. Trugillo: Why we would construct it you mean? Council Chair Rapozo: Yes, without proper ingress/egress, why would we even spend money to do it is, I guess is what I am saying knowing that it is not going to be adequate and the traffic flow is not going to be adequate. It is going to cause a bigger problem. I guess I am saying at what point do we sit down and say you know what this is not the right location or we have to build a bridge and how much is a bridge, I don't know how much a bridge would cost to cross that thing, but I cannot imagine the consultant looking at traffic and all of that saying this is a good-to-go project. Mr. Trugillo: The consultant has been in touch with the state about their plans, as well as the traffic flow for the area. I agree. I 100% agree that the traffic and the cost is definitely things that we have to look at on whether or not -- how far this -- really how far this project moves forward? Council Chair Rapozo: I guess, for me, at some point you have to cut your losses and say we are not going to spend any more money because it is going to be one of those consultant reports or whatever findings or recommendations that we are not going to be able to fulfill or we do not want to fulfill. Because I know what it is like now without the soccer field and to have everybody go to the bypass and come back makes absolutely no sense in my mind and I am not sure what we can do to put that on hold for now, but it does not make sense, it does not make sense to me. I know what it is like for a football game and that is have two-way roads. Mr. Trugillo: And that is on the Lihu`e side of the canal. Council Chair Rapozo: Right. I just know the traffic. When you have a game like that. And what will happen if God forbid you have a football game and a soccer game at the same time. It just does not do anything. I think it is tough. I do not know. Mr. Costa: I believe the state's long term plan is to eventually turn that into a two-way. And redo that intersection at Haula. Council Chair Rapozo: If I am the guy in charge I would say until that becomes a reality, that project is on hold. That is just how I would look at. It is going to cause a bigger problem. It is going to cause more harm than good. I do not know. Maybe others disagree, but I am thinking that does not make any sense and one way and if there is an emergency something happens? Mr. Trugillo: Council Chair, I agree with your concerns. We are in strictly in the design phase right now. As we flesh this out, like you said, if and when somebody says -- Council Chair Rapozo: And I do not know how far into this contract we are. I do not know if we can get out of it now. March 31, 2016 CIP Budget—All Other Departments (mn) Page 16 Mr. Trugillo: To be honest, he is finalizing the plans. So I would say we just finish it off and get what we can and as you said, if we end up tabling it due to other concerns... Council Chair Rapozo: And $277,000 that went down the drain. Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: For me, I will just add it was interesting to hear about Waioli park and how you leased that land for the park from the private owner there. It would be ideal and I agree with the Chair to get out of the congested area. Everybody knows what a big traffic problem we have in Kapa'a town. That addition of the other lane is to help traffic and not to have more access to future soccer fields. I mean it is still going to be congested because everyone will be using it. There is a fairly easy solution. I think I have shared it with the parks and recreation, and the county before when Anahola did their town center plan. All along the highway there is many acres designated as far as land use for parks. For soccer fields, for a trial head for the path. It is right only on the highway, just a couple of miles up the road and I am sure the county can have a pretty good agreement with the state and it could be a pretty good solution and so I would definitely look into that. The land is already designated by the community for that kind of use, specifically for park use. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: So the cost or present estimated costs of making that bypass that northern leg two lanes is $30 million. And as Councilmember Kuali`i just said, if you are going to have cross and egress and ingress from that two-lane bypass, I am not sure what gains you are going to get from it? Because they also have to figure out that intersection by Haua'ala Road and Kuhn Highway, which is in and of itself going to be insane, unless somehow, if it is a roundabout, you could have an offshoot I (inaudible). But yes, the Chair is right in red-flagging this problem. Even when Lydgate soccer fields were in the plans, I always thought it would be better to have them in Lihu`e and consolidated, so you would be able to have several games going on at once and common bathroom areas and all of that but that is the need for regional park planning, and I do not think our park plan gives us any guidance on that. Committee Chair Kaneshiro: Any further questions for Kawaihau district? Council Chair. Council Chair Rapozo: The other question, would it not make more sense to explore the Lydgate location?That is already there. That we could improve?It is still going to be a challenge for parking, but aside from going to find another location, I do not know what -- there is still property or access -- is that Hawaiian Homelands? So I do not know, maybe there is no opportunity there. But even if we could consider working with them, and creating that area for parking. But that is outside of the Kapa`a traffic. You know? That is before, before you hit the traffic jam. You still have the lanes that can -- the holding lanes. Like Councilmember Yukimura said, even if state did the two lane bypass, you will still have March 31, 2016 CIP Budget—All Other Departments (mn) Page 17 an issue. They going have to add a turning lane or holding lane, because otherwise you are looking for trouble with cars on the bypass and one guy stop to turn into the field. So I just do not know if that is the right location. Committee Chair Kaneshiro: And the property that the Kapa'a soccer field would be on is that owned by the county? Do we own that property? Mr. Trugillo: State and we executive order to the county. Council Chair Rapozo: I believe we own that. Committee Chair Kaneshiro: Any further questions for Kawaihau district? Council Chair Rapozo: It is really Kapa`a stadium, I think you mentioned they are going move the bleachers back? Mr. Suga: They are going to explore -- yes those type of improvements. Council Chair Rapozo: So this is just to get a consultant? Mr. Suga: Yes. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: So just a question about, so in one sense, some of these things that are listed they are general fund and special park district development fund where the monies are coming from to pay for some of these projects? Mr. Suga: Correct. Councilmember Kuali`i: So they are both in there, it is all mixed? Or special trust means that the park development fund? Mr. Suga: It is the 402 special parks trust fund. Councilmember Kuali`i: And then parks is bond. So it is all different funds. Mr. Suga: Yes if you look at the column with the funding, that will identify the funding source for the various projects. Councilmember Kuali`i: I guess maybe parks and rec in their report will give us a report of all the different districts and how the funds are being allocated between the districts? Mr. Trugillo: For CIP funding? March 31, 2016 CIP Budget—All Other Departments (mn) Page 18 Councilmember Kuali`i: I mean it is CIP projects, but it is park improvements development funds, where the funds come from. Mr. Suga: Within the CIP ordinance it actually does break out the park improvements by district. I think it is towards the back of the ordinance. The worksheet we are going through now kind of breaks out all of the projects by all funding by districts. Councilmember Kuali`i: Right. Mr. Suga: So if you want to look specifically for the 402 park trust fund funded projects is broken out that way in the CIP ordinance. Councilmember Kuali`i: Okay, I will look for that. The only thing I would say is that I do not see any park improvement for Anahola and I know there is a lot of activity there as far as community and the different sports teams, and they are raising grants and doing some small things.And if they were working with the county, I think we could get more done with the improvements, actually in the parks. Because the little baseball field and the backdrop and all of that, that was destroyed and taken away years ago.And I know that least some of the baseball people are working to bring that back. And they have gotten some small grants and have plans, and all of that. And I believe they are working with Lenny, but I was surprised not see anything in here. Mr. Suga: So Anahola actually falls under the Kawaihau district. Councilmember Kuali`i: Yes. Mr. Suga: And so to do maybe some of the improvements you are speaking of, you could -- parks could utilize the Kawaihau district park improvement funds. Councilmember Kuali`i: So it is not here where we are just talking about - - where it says "Kawaihau." this whole grouping? Where is the improvement fund? Mr. Suga: It is on page 2. Maybe 1, 2, 3, 4, maybe the third -- third and fourth item down. Councilmember Kuali`i: Park improvement and equipment, Kawaihau district. The pot of money is $84,000. Mr. Suga: That is correct. Councilmember Kuali`i: And so what might happen in the district is not specified, but that is a total pot? Mr. Suga: Correct. March 31, 2016 CIP Budget—All Other Departments (mn) Page 19 Councilmember Kuali`i: Okay. Mr. Trugillo: That is money accessible through parks for the entire district, including Anahola. In the following item, the grant one, the fourth item down. So almost$25,000 is available for the grants.And yes, there have been various groups talking to staff, particularly Lenny, about for instance the baseball backstop, the dugouts and community gardens and stuff. As far as I know, they are aware that they can access that money. Councilmember Kuali`i: So that is where it all is and each district has those two line items. Mr. Trugillo: Correct. Councilmember Kuali`i: And the grant is the group that built the pavilion in Hanama`ulu. Mr. Trugillo: Correct.A non-profit groups come in and apply for funds and... Councilmember Kuali`i: Okay, thank you very much. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: Just one more question. So some of these projects have companion funding from general fund as well. Mr. Suga: Correct. Council Chair Rapozo: Is there a way we can get like a list? Let us take for example, the Kapa'a soccer field, is there companion -- is there funding from another source in general fund? Mr. Suga: The Kapa`a soccer field item is just the park district funds funding that. Council Chair Rapozo: Okay. But there are other projects in the CIP list that would involve funding from other sources? Mr. Suga: Yes. Council Chair Rapozo: I will just send it over and you can just submit them. There a lot of them? Mr. Suga: The way, if I could go back to maybe the public works presentation where they do not use -- for example Puhi Road. The funding for Puhi Road would show three line items and would be bond, highway. So if you look at the March 31, 2016 CIP Budget—All Other Departments (mn) Page 20 worksheet, it kind of breaks down the project and the various funding if they have different sources. Council Chair Rapozo: Okay. So if there is another source it would be shown on this list? Mr. Suga: Correct. Council Chair Rapozo: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Somewhere you had a roof repair. Mr. Suga: The Kapa'a park. Councilmember Yukimura: Do you also have an assets management plan for roofs and buildings? Like you said you did for parking lots, and? Mr. Trugillo: We have a schedule for resurfacing of clay-courts and parking lots. There is currently not a schedule for assets planned for buildings or roofs. Councilmember Yukimura: So is that in the future? Mr. Trugillo: Yes. Councilmember Yukimura: Do you have -- do you plan to have a plan, for example, by the next budget? Mr. Trugillo: That would be an ideal for us to be able to have a clear inventory and assessment of all of the park facilities, yes. Councilmember Yukimura: And now they are talking about giving you all of the building facilities, but I guess we will get to talk about that later. But you know, there would be -- it would make -- I would look a little bit more positively on the transfer if I could see with your parks assets that you have a really good plan. So I am glad for the parking lots plan, and is that in your parks goals? We have not taken you up on your operating budget, but is it part of your goals for next year to have an assets plan, building assets management plan in place? Mr. Trugillo: That is definitely a goal that we have. I cannot tell you if it is in the presentation. Councilmember Yukimura: Maybe you folks would consider making it part of it. Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i. March 31, 2016 CIP Budget—All Other Departments (mn) Page 21 Councilmember Kuali`i: I was just wondering, Ke Ala Hele Makalae, the pedestrian and bike path is considered a park right? The entire path? Mr. Suga: Yes. Councilmember Kuali`i: So any adjacent or improvements or that would be under"parks and rec CIP" as well?My question is at Kealia Beach Park, there are volleyball courts there, nets. Did the county put it there or state or another entity? Did the County put it there as part of the Ke Ala Hele Makalae Park? Mr. Costa: On Kealia Beach? Councilmember Kuali`i: On Kealia Beach right off of the path. Mr. Costa: It is part of the Ka Ala Hele Makalae but Kealia is under our management. Councilmember Kuali`i: So did we put those volleyball courts there?There is permanent beach courts went up maybe a year or two ago. Mr. Trugillo: That recently? That recently some were put up? We do not think it was done by parks. Councilmember Kuali`i: But it is something that you could have done? Because it is under county management? Mr. Costa: On the beach not without much difficulty getting shoreline surveys. Councilmember Kuali`i: Just a volleyball net? Okay. I wonder how that went up then maybe just went up and nobody ... Mr. Costa: Which is probably the same that happened at Wailua Beach, when they had a volleyball court. Councilmember Kuali`i: So on the beach, difficult, but in our own parks not so much?Say like at Anahola Village Park?To put up permanent nets?I know that now some of the constituents, and people come from all over and they bring their own net and they put it up every time and take it down every time. The courts obviously is adjacent is used all the time by the basketball players. But there is no permanent volleyball court of any kind. Whether it is grass or sand or whatever, because you could still create a sand court in the village park. Mr. Costa: Yes. Councilmember Kuali`i: If it is harder on the beach, just checking. Thank you. March 31, 2016 CIP Budget—All Other Departments (mn) Page 22 Mr. Costa: Maybe if you could follow-up and see how that got there and if it is allowed to be there or not?We are going to move on to "Koloa." Mr. Suga: Continuing on Koloa district about the middle of page 2. First project is Kalaheo Gym improvements. This is a project parks has brought on consultant to look at roof assessment and potential options for design repair for the gym roof. Next item Kalihiwai Park basketball tennis resurfacing. Park funds to do the resurfacing of the sports facilities there, and hoping to get this out 1st quarter fy17. Kalihiwai Park lighting is part of the overall lighting retrofit contract ongoing. Next couple of items are parks improvement and grant fund items in that particular district. Parking lot and play-court resurfacing at the Koloa Neighborhood Center and Koloa Park basketball/tennis courts so similar to the one above this is focusing on the courts near the tennis and basketball courts there and hope to get it also 1st quarter fy17. The playground resurfacing at Kalihiwai/Koloa Parks is a project that is complete. Po`ipu phase 2 improvements, two items Council Chair -- this would be an example of a project having separate funding, general fund and park trust fund funding this particular project. So this is an effort to do the renovation work on the remaining main comfort station and pavilions and these funds were CFD funds. These funds were transferred from CFD funds. The last one is just a district fund items with some loose change. So that is the Koloa district projects. Committee Chair Kaneshiro: Any questions on Koloa district? If not, we will move on to Lihu`e. Mr. Suga: Lihu`e. So the bottom of page 2 is Isenberg Park playground improvement were completed. Top of page 3 Kaua`i War Memorial Convention Hall improvements. There has been quite a bit of work has been done recently, installing air conditioning units, and additional funds being proposed to be appropriated for this line item would be to be looking at the roof replacement at the convention hall there. Lihu`e Baseball Stadium field improvements. Next three items support then effort that William folks are currently working on and hoping to get out in 1st quarter of next year. Improvements include as you see there, announcer booth, dugouts, ADA routes as well as there is a component that is being -- that is funding the lighting work that is currently being done at the baseball field that is part of the overall electrical—Paul's Electrical Contract. The next couple of items in the middle of page 3 is the park improvement and grant fund items. Softball field, pavilions, this was a project that the volunteers -- parked provided the materials for the volunteers at Peter Rayno, Sr. so this funding would support a similar effort elsewhere. Vidinha Stadium track and field and as part of the Lihu`e Baseball Stadium improvements, this funding will also support bringing in the improvements needed to get the Vidinha Stadium track and field to a standard to host state meets. Wailua Golf Course existing waterlines. This and the next item, looking to add$60,000 to make a total of$80,000 to do the replacement of the waterlines at the golf course. That is Lihu`e district. Committee Chair Kaneshiro: Any questions for the Lihu`e district? Councilmember Yukimura. March 31, 2016 CIP Budget—All Other Departments (mn) Page 23 Councilmember Yukimura: The Wailua Golf Course replace existing water lines, that cost is...got revised estimate working on procurement documents -- is that the proposed construction costs? Mr. Suga: Correct, $80,000 is the total. Councilmember Yukimura: $80,000. Mr. Suga: The $20,000 and $60,000 would be for the construction. Councilmember Yukimura: Oh excuse me yeah, two items together. Mr. Suga: Correct. Councilmember Yukimura: $80,000. And we are taking from bond moneys. So we do not have a reserve account in the Wailua Golf Course account for these kinds of replacements? Mr. Costa: In the golf fund? Councilmember Yukimura: Right. Do we budget for a reserve? Is that not like best practice for an enterprise account? Maybe Ken or Ernie can answer that question? Committee Chair Kaneshiro: I am not sure if we even make money in the...I do not even think end up making money in the golf course account. So we are actually funding with subsidizing with general funds. So to put money in the reserve would end up coming out of the general fund. Councilmember Yukimura: Well, I mean, that shows the dilemma of the golf course that we are not budgeting to cover costs. Which is also a best practice in enterprise. Committee Chair Kaneshiro: I think they are budgeting to cover the costs, but the revenue is not there to cover the costs. Councilmember Yukimura: Well that is what you have to pay attention to, too. Revenues. So are we going to take that discussion up when we take up the Wailua Golf Course in the operating budget? Mr. Suga: Yes. Councilmember Yukimura: Okay. Because if we are not putting reserves aside, then not only are we taking a million dollars a year from operating, but we are also taking from our bond funds and general fund CIP. Right? For the golf course? Mr. Suga: These two items actually are funded by bond -- various bond funds. March 31, 2016 CIP Budget—All Other Departments (mn) Page 24 Councilmember Yukimura: But the golf course does not help us pay back on the bond right? [Inaudible] Mr. Suga: I do not know. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: The softball field pavilions, what field is that? Where is that? Mr. Trugillo: Originally when this was budgeted it was for Peter Rayno Sr. and Isenberg. As you know the Peter Rayno, Sr. was completed. This other fund is available, in case the seniors wanted to organize for Isenberg. Committee Chair Kaneshiro: So those are considered our two softball fields, Peter Rayno, Sr. and Isenberg. Mr. Trugillo: Those are the two that the seniors showed interest in organizing, like we do in Peter Rayno, Sr., we provide material and they construct, yes. Committee Chair Kaneshiro: Any further questions for the Lihu`e district? Councilmember Yukimura? Councilmember Yukimura: Did you say we were doing something on the -- oh, yes, here, additional funds for roof replacement of the Convention Hall. What roof are we replacing?Are we replacing the big huge -- Mr. Costa: Not the dome. The flat roof, which is both over the stage portion as well as the exhibit hall. Councilmember Yukimura: How old is that roof? Is this the -- we are needing major repairs of that roof is that what we are coming upon? Mr. Costa: I believe we did some band-aid fixes at least 10-15 years, but reroof, probably 20-plus. Councilmember Yukimura: So what did you say, reroof what? Mr. Costa: Probably 20-plus years. Councilmember Yukimura: 20-plus years. And so there is this other roofing. It seems like just where we are in the history of Kauai, where we are coming on a lot of roof repairs. And so interestingly the roof of the original convention hall has really not needed repair? Mr. Costa: I think part of that is it is well-sloped. March 31, 2016 CIP Budget—All Other Departments (mn) Page 25 Councilmember Yukimura: Yes. So it drains really well. Mr. Costa: The flat roofs are always a maintenance problem. Councilmember Yukimura: Yes. Okay. Is that something we can address in design?When we design new facilities?Make sure there is always good drainage off our roofs? Mr. Costa: Yes. Large facilities like that often times a flat roof is a little more efficient. Councilmember Yukimura: You mean less expensive. Mr. Costa: Structurally, you would not have that huge volume that you would with a sloped roof. Councilmember Yukimura: But then it just all collects? Mr. Costa: The roofing materials have improved over the years. When we -- now, I do not think when we reroof it, typically what you do is underlay papered foam insulation to develop the slopes. That is a relatively, I would say within 10-15 years development that was not done prior. Councilmember Yukimura: So are we requiring that in our specs for new buildings? Mr. Costa: It is standard now. Councilmember Yukimura: It is what? Mr. Costa: It is standard now on flat roofs. Councilmember Yukimura: A slight slope, so it runs off rather than collects and causes? Mr. Costa: On flat roofs you still have to run through roof drains and or scuppers or outlets along the perimeter. Councilmember Yukimura: So we have this particular problem with the older roofs? Mr. Costa: Yes. We do not have too many flat-roof facilities but obviously, the convention hall is one of our larger ones. Councilmember Yukimura: And hopefully as you build your building assets management plan, you will be taking into account the roof. I know the Kalaheo, that is where it was, the Kalaheo Neighborhood Center, the roof is being fixed as well? March 31, 2016 CIP Budget—All Other Departments (mn) Page 26 Mr. Suga: Assessment is being done by a consultant. Councilmember Yukimura: And I guess my question there was have we been doing timely maintenance of that roof or are we just kind of now thinking we got to do a major repair? Mr. Trugillo: That roof has been addressed various ways. It has shown leaking and we have had public works do patch work here and there. We realized overall we need a better addressing assessment of the entire roof. So that is why we brought somebody in do to do that. Councilmember Yukimura: That all sounds good and I am just thinking if we could anticipate some of these issues and make sure they are addressed when we are building new facilities. It was like our Finance Chair was saying, if you standardize the design and you have those things addressed at time of design would be better. Thank you. Committee Chair Kaneshiro: Any further questions for Lihu'e? If not, we will move on to Waimea. Mr. Suga: Waimea district, starts on the bottom of page 3. First project is ADA access barrier removal. This particular funding that was appropriated here was actually to address some of the improvements at Waimea Canyon and Kekaha Faye Parks and parks has completed the installation of new aluminum bleachers there also this particular funding supported the Hanapepe stadium bleacher project item, which is further in the Waimea district here and we will get to it shortly. So that is what the note is stating that Cushnie Construction is currently under construction for the stadium bleachers and this funding supported that as well. Top of page 4, Hanapepe stadium ADA walkway and food booth. This is... initiated by Councilmember Kagawa to look at designing and constructing a new restroom and so consultants are currently on-board to evaluate designing a food booth/ticket booth and comfort station building to accommodate all of these items. So that work is underway and in progress. Hanapepe Stadium improvements. This is a new project proposing $100,000 for the demo and installation of a new football scoreboard at Hanapepe Stadium, as well as to improve some of the storage elements at Hanapepe Stadium. The next item Hanapepe stadium ticket booth is that project line item that I spoke of that Councilmember Kagawa initiated. So that is this funding is supporting that design efforts. Hanapepe tennis court light improvements, part of the overall Paul's Electrical contract. Ho`olokahi Program this is something Councilmember Kuali`i suggested and this is district funds for the Waimea district. Kato Field restroom ADA improvements. This is also part of the effort for the Hanapepe Stadium comfort station ticket booth/food booth work that the consultant is working on. Kaumakani Gym improvements this item was to address the rain damage done to the flooring at Kaumakani Gym by rain events in the past. So contract is executed and work is ongoing there. Kekaha Gardens Park for the most part is complete. The last remaining funds are being used towards signage at the facility at the park there. Park ADA bleacher replacement, project is complete. Excuse me, this is the item that also had funding for the Hanapepe stadium aluminum bleachers that Cushnie Construction is currently working on. Next item is park improvement district funds. Salt Ponds Beach Park facility improvements the next 2 items these monies are to look at the renovation work at March 31, 2016 CIP Budget—All Other Departments (mn) Page 27 Salt Pond Beach Park facility. Veterans Cemetery improvements, the funding is to be used towards the construction work at Veterans Cemetery communal hall. This we are awaiting state GIA funds of $400,000, so that the bid can be released. Waimea pool roof renovation, this is what we spoke of earlier, when we are talking about the island wide pools improvements item. So this is funding to support the construction of renovation work at Waimea pool. Back of page 5 is similar funding for Waimea pool construction. Committee Chair Kaneshiro: Any questions for the Waimea district? Councilmember Yukimura. Councilmember Yukimura: What was the cause of the Kaumakani Gym rain damage? Mr. Trugillo: That was a heavy rain event that happened a handful of years ago. And the water ran into one of the back doors and that caused the wood flooring of the gym to warp and be destroyed. Mr. Suga: And since that rain event, public works and parks have worked together to put some improvements in to divert the water away from that area. And I do not believe there has been -- during the recent rains -- Mr. Costa: It is basically the storm run-off from the higher field at the rear overwhelmed a drain that was at that backdoor. So we have since in-house done -- graded -- a swale, so that the water coming off of that hill side is no longer directed at the backside of the gym as well as improved that drain that did exist. So we had to do that prior to even attacking the fix of the floor. Councilmember Yukimura: Thank you. Mr. Costa: And public works helped us do that in-house.They were huge. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: Can you remind me again, when I look at all of the different districts, there is the park improvement and equipment line item for the different districts. And then there is a park improvement grant for the district. Was it that Waimea did not have a line item for grant and that is why it created Ho`olokahi? Mr. Suga: That is correct. Councilmember Kuali`i: So with Hanalei the grant line being $30,000 an even amount and then the Waimea Ho`olokahi Waimea being an even $30,000 a month... what does that represent?Does that represent every year at budget time you budget$30,000? Or $30,000 balance in the accounts eligible -- available for grant applications? March 31, 2016 CIP Budget—All Other Departments (mn) Page 28 Mr. Suga: Every year $30,000 is appropriated with every CIP budget. Councilmember Kuali`i: So like all of the others have odd amounts? Mr. Suga: Correct. Councilmember Kuali`i: Like $28,115.10 and these are even amounts. Why is there that distinction? Mr. Suga: I believe throughout the fiscal year for those other districts, there may have been some work done or some community requests.And the balance of the funds would be what you see there. For the areas that have the even amounts, there has not been any requests that have come through as of yet. Councilmember Kuali`i: Okay. How are we making that known to the different communities that it is available? Mr. Trugillo: For the most part it is not -- we do not have an outreach program for it for the most part. In groups come in and ask staff, particularly Lenny or Eddie, of how they can that they have a project that they want do we refer them to the application process. Mr. Costa: Often times that comes through the actual users, inquiring how do we get a new something? So we encourage them to get a group together to either adopt a park or take on a project like that. Councilmember Kuali`i: Right and so the Waimea district starts where, at the river? Mr. Trugillo: Starts in between... Mr. Suga: Actually starts in Hanapepe, from Hanapepe. Councilmember Kuali`i: From Hanapepe and all the way to Kekaha and everything...okay. Thank you. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Just as a follow-up. I was wondering maybe tomorrow when we have the discussion to get an historical report on that fund. I would like to know more about the Ho`olokahi Program we have already expended funds and where it is gone in the past. Committee Chair Kaneshiro: Councilmember Yukimura. March 31, 2016 CIP Budget—All Other Departments (mn) Page 29 Councilmember Yukimura: In your Waimea pool roof renovation, your ADA improvements of bathhouse, what are those? Mr. Trugillo: So that is what we talked earlier in the island wide part, basically renovating the Waimea bathhouse for ADA compliance, as well as termite and water damage also, and upgrading fixtures. Councilmember Yukimura: And you are not eliminating one water closet? Mr. Trugillo: No, we are not. Councilmember Yukimura: Okay. Mr. Costa: Councilmember Kuali`i just to provide further clarification, when you asked about the $30,000 for the park improvements, I think the park dedication fee that gets assessed for development, I think last year we pointed out Waimea have not had much. That is why that balance -- that is why we appropriated that amount and that is why it is an even amount. And also why some of the other districts are not even amounts because they are assessed based on permit fees. Councilmember Kuali`i: So I only think maybe it would be clear, like even to Councilmember Chock, if it was named the grant. Because the Ho`olokahi is the equivalent grant for that district; right? And it is Ho`olokahi everywhere, but in the grant paper work right now it is only called Ho`olokahi for that Waimea district. It is basically the corresponding park improvements Waimea district grant. And it is the same amount like Hanalei has $30,000 and the other $28,000 balance. Committee Chair Kaneshiro: Just a follow up to confirm, the amount in that grant is the amount that they currently have as a balance in that fund? Available in that fund? Mr. Trugillo: Correct. Committee Chair Kaneshiro: So that number, as people get grants that number may -- if we do not get any more permits that number will continue to go down and maybe end up, like Waimea district, where there is no money available and we have to put money in? Mr. Trugillo: Correct, from other sources. Committee Chair Kaneshiro: Okay. Councilmember Kuali`i: It is a fluid account and that money is being put in as fees are collected for development or what have you, but nothing -- no development activity has generated money for them. March 31, 2016 CIP Budget—All Other Departments (mn) Page 30 Committee Chair Kaneshiro: I have a question on Veterans Cemetery improvements. The money we have in there that is like a placeholder, if we do not get the state funds? Or this is in addition to state funds for the improvements? Mr. Suga: This is in addition to state funds. Actually at this time, we are just awaiting the release of the state funds by the governor. Mr. Costa: Legislature did appropriate money last session and the governor just has not released it. I have transmitted the construction bid and plans to purchasing,but we could not certify the money that was not released and so we are working with them to get that released. Committee Chair Kaneshiro: I guess when we ask for money from the state, we could not put this total amount so that we do not have to put anything into it? Mr. Costa: We actually took the lead first. We had the money and initiated first assessment of the existing communal hall, which was phase 1 of our contract. And then to do the renovation that the assessment, to address the findings of the assessment. The assessment revealed a lot more than we had anticipated initially. Primarily outdated electrical system that does not comply with the current code. So the plans that we now have the final plans are to completely redo the electrical system, and a number of structural improvements. Committee Chair Kaneshiro: So the project is in the range of like 7-- if I remember correctly it was -- $400,000 from state, somewhere around there? Mr. Costa: The new estimate is over $1.2 million actually. But I have repackaged that final to create what we call "additive alternates," to prioritize things, such as one of the big-ticket items is to underground the electrical feed. Right now it is through overhead poles that go around to the back. That is a huge item, too because it is largely rocks in that area. So that is something that we called out as additive alternate. If we have enough funds to do it, we can go ahead and do it. But if we do not have enough funds, that would not ---- if we did not do additive alternates and the bids come out higher than what we have available, we cannot award anything. But by going additive alternates, this allows us to award and maybe put off a phase or two. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: Okay. So this $343,000 was already in the budget. We put that in a while ago. Last session, the state allocated or appropriated $400,000. Mr. Costa: Correct. Council Chair Rapozo: And the governor has not released that. Mr. Costa: Right. March 31, 2016 CIP Budget—All Other Departments (mn) Page 31 Council Chair Rapozo: So maybe we have to get a letter out, staff, or reso —let us do a letter first. Mr. Costa: And just some background, the reason they stated was we actually put in other request during the legislative session and they are saying why would we release this if you are still asking for more? And we did explain our efforts to repackage and prioritize the $400,000 was critical for us to actually go out to bid with what we... Council Chair Rapozo: I am assuming this is a priority for the Administration. It needs to be done. It is, again, I do not want to get emotional on this. We have been bugging everyone for a long time. Mr. Costa: It has been a long wait. Council Chair Rapozo: It is been a long, long time. So I guess my question is and maybe staff can work with you to get us a nice narrative that we can submit from the Council, I guess, encouraging the governor and explaining why this new request that the Mayor had submitted over -- which I believe was for $700,000, I think. Mr. Costa: Correct. Council Chair Rapozo: That is to bring us to make it right. Mr. Costa: Ideally would allow us to then go underground if we need to. Council Chair Rapozo: I am under the impression that the legislature is going to approve that. But if the governor does not release it, then it is meaningless. So I guess my question is if the governor chooses not to release it, and we will send a strong letter over, and do not think seven of us -- I guess we could because we are having the discussion here. We can take it off the budget discussion and all seven members, so it could come from the Council. What is our plan?I mean, is there a plan to get funds, general funds, some other funds to get this project done this next fiscal year? Mr. Costa: No, other than that. Council Chair Rapozo: So if we do not get the state money, we are not going do the project? Mr. Suga: At that point, we will probably look at trying to incorporate this into the next to bond issuance and getting the required funds to complete the project. Council Chair Rapozo: And what is the timeline on that? March 31, 2016 CIP Budget—All Other Departments (mn) Page 32 Mr. Suga: I think the Administration is looking sometime September/August of this year coming forward to the Council. Council Chair Rapozo: Even if you come in August, let us just say best case scenario they came in August at what point does the bonds get issued or funds released? Mr. Suga: About 4-5 months. Council Chair Rapozo: Let us try getting a letter across, a very strong letter and I will be there tomorrow. I have to go -- hopefully I can go. That is insane already. That building again is probably one of our most important buildings or should be, for our Vets, and that can we cannot keep kicking down the road in my opinion. They deserve our attention and if the state does not want to do it -- I should not say the state because the legislature has been very supportive. It is not the legislature, but the Governor and to get that message out as well. Mr. Costa: And I can forward you some of the recent emails. Council Chair Rapozo: I will have staff contact you Ian and you give us a good history of why we need the money and if we can really highlight the improvements that will be done. I did not realize that the electrical system was so bad and does not conform to code? I guess what I am saying is I do not want to go half way. No sense we go ... if we only get $343,000 let us try what we can. No that is not good. Let us do it right. Do it one time and it is 20 years, 30 years that we no need worry about that place other than the maintenance. Thank you. Mr. Costa: Yes because it has lasted us well over 50. Council Chair Rapozo: Well...and I do not say this to brag, but many years ago, we painted, Duane Souza and we got the vets together and painted that place with the County and the County tried to help us with some paint but back then it was already termite-ridden and we just covered a lot of what we could. That was probably, I do not know, close to ten years ago, maybe? Or even longer, maybe. I cannot remember. Mr. Costa: This renovation addresses all of that, replacing termite damage replacing doors and windows. Council Chair Rapozo: When I look at it, it is getting worse and I am worried that thing will cave-in and at some point something will fall and somebody gets hurt and we are in trouble again. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Thank you. Follow-up. So one point how many million is total? Did you say? March 31, 2016 CIP Budget—All Other Departments (mn) Page 33 Mr. Costa: The revised estimate after--when the assessment was done and they revealed the deficiencies they revised the estimates. What used to be I believe $600,000 to now about $1.3 million? Councilmember Yukimura: Okay.And so with this $300,000 and awaiting the $400,000, that is about half. Mr. Suga: That would allow Ian to move forward with let us call it phase 1, which is currently ready to go and then the electrical work would be phase 2, $700,000 current request. Councilmember Yukimura: And phase 2 includes the undergrounding the electrical lines? Mr. Costa: That likely be the biggest-ticket item, if we did not have enough funds to award the full contract; that would be likely one of the items that could be removed to bring us within. Councilmember Yukimura: And you would do trenching, put it underground? Mr. Costa: That involves the trenching around the perimeter of the cemetery. Councilmember Yukimura: Have you explored --what do you call that? Mr. Costa: Trenchless. Councilmember Yukimura: Trenchless as an option? Mr. Costa: Yes they could. Councilmember Yukimura: Yes you could do that? It might be cheaper, I do not know. Mr. Costa: It would likely be cheaper. In that instance. Councilmember Yukimura: Could you explore that? Mr. Costa: That would -- well, we do not specify the method. We specify where the new line needs to go and then the contractor -- Councilmember Yukimura: Okay. It is not appropriate to specify if it is cheaper? Mr. Costa: Typically you do not specify the method of construction. March 31, 2016 CIP Budget—All Other Departments (mn) Page 34 Councilmember Yukimura: I know in some places where they do not allow open trenching of roads within so many years of when it is repaved or reconstructed, you have to specify trenchless. What would be the advantage to the county not to specify, if it is a cheaper option? Mr. Costa: I guess at this point... Councilmember Yukimura: Especially if you are hard up for funds? Mr. Costa: (Inaudible) drawings... Councilmember Yukimura: Pardon me? Mr. Costa: I guess at this point... Councilmember Yukimura: You have not done the bid specs, have you? Mr. Costa: No but the drawings and specifications are done. Councilmember Yukimura: You are that inflexible to save a lot of money? Mr. Costa: No. Councilmember Yukimura: Thank you.And then so do we have enough money to do the plots expansion? So that we will have enough plots as they are needed? That is the next phase? Mr. Costa: No. Councilmember Yukimura: We do not have enough money to do that? Mr. Costa: No, not currently. Councilmember Yukimura: I mean, if we do not -- Mr. Costa: To develop the additional 6 acres? Councilmember Yukimura: I do not know, just to have enough plots as they are needed by our vets? Our veterans and their families. I mean, I do not think any of us want to be stuck where we have not developed it and our cemetery is full? Mr. Costa: We have roughly, after we did our most recent evaluation, and I do not know if but we did recently construct a new maintenance facility. That took a pretty good chunk out of one of the corners of the cemetery. But after that was said and done, and we reanalyzed, I believe we confirmed we have at least 200--between 200 and 300 plots. Now that varies. Some of them are urns, which are considerably smaller. And casket. We have been averaging, I believe about 40 -- a high of 40 burials a year. Again, the March 31, 2016 CIP Budget—All Other Departments (mn) Page 35 state did provide funding to acquire an additional six acres. The grading to actually develop that six acres, which would include the grading and establishment of those new plots, I am not sure what DOD's estimate is, but would be several million. Councilmember Yukimura: So I mean,whatever the reason, if in five years we need plots and we have not developed them that will be an impossible situation for us. And so I am asking what are we doing to plan so that we have plots available when they are needed and I mean I would put some priority on that above undergrounding electrical although I am very much in favor of underground utilities. But for me, not having plots ready at our cemetery is ultimate insult to our veterans. Mr. Costa: I agree. And that should be relayed to the Department of Defense. Councilmember Yukimura: So you are saying it is their huleana, not ours? Mr. Costa: They are responsible for developing the cemeteries. We are responsible for maintaining them. Councilmember Yukimura: Okay. Mr. Costa: And I guess we could always go ahead and fund things that they normally would. Councilmember Yukimura: We do that all the time with the state. Mr. Costa: It is within our means. I realize that. Councilmember Yukimura: Chair, I mean, I think we should do a strongly- worded letter -- well, I think at this point we need to make it a polite request, and ask for information about the State's planning process? But five years is a short time, and we need to at least make sure something is moving. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: Ian, if we can set up a meeting with you. It is the Department of Defense, you are right. It is not the state. It is the feds that need to be moving. And I just saw a commercial about a Congressperson that -- her military career, and maybe we should get her involved in trying to advocate for the expansion of the cemetery, because I agree with Councilmember Yukimura, that at the end of the day, it is going to fall on our lap. But it is not our responsibility and we need to address the proper agency, which would be DOD. So I would be interested in -- because I know there has been a lot of discussions over the last few years also with the veterans groups here. They are concerned but I believe we need to address that with the federal government, and ... Mr. Costa: And we have done that to some degree as every year we do a summary of the burials. March 31, 2016 CIP Budget—All Other Departments (mn) Page 36 Council Chair Rapozo: What do we get per burial? I forget. It is some obscene amount. Mr. Costa: $70. Council Chair Rapozo: Yes, not even enough. Not even enough. So I think that is what we have been dealt and we are not going to get that changed, but as far as the expansion, the full few million it is going to take to prep the ground. Did we acquire six acres already? Mr. Costa: Yes. Well, correct. Council Chair Rapozo: So we have the acres right. Mr. Costa: Yes and it was subdivided out from surrounding (inaudible) Council Chair Rapozo: So what we need is the development money from the federal government... Mr. Costa: So when they acquired the land, we actually did the subdivision to subdivide that out, as well as DAGS through DOD funding did a master plan for that expansion. What has not come to is the construction money for that. Council Chair Rapozo: Okay. So let us get together,just set up time with Ian and soon, and what I would suggest is we do a resolution to the federal government and in the meantime, I will contact Tulsi and see if we can get some advice from her, which way to move? Mr. Costa: And last year, when we were in the middle of that, or they were in the middle of constructing that maintenance facility, what really highlighted it was they also had to block out a buffer area around that area, to construct. And that is it become real poignant that wow, we are using a huge amount. So I believe last year, Representative Gabbard did come down to the Veterans Center to speak to veterans and I made a point to go there and point that out to her. Council Chair Rapozo: The construction of the maintenance facility, which was long overdue. So that was a good thing and I am glad that is done. That does not touch the six acres though? Mr. Costa: No. Mr. Costa: Okay so we will get together and put something together and get it out as soon as we can. Thank you. Councilmember Yukimura: I would like to be at that meeting, if I may? March 31, 2016 CIP Budget—All Other Departments (mn) Page 37 Council Chair Rapozo: Which meeting? With Ian? Councilmember Yukimura: On the expansion plots. Council Chair Rapozo: Okay. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Yes. What did you just say it was poignant how much we lost? Mr. Costa: Well, how much -- well, for that period, during construction, and offhand, I do not recall what the figures are. Say if the maintenance facility was about 4,000 square feet, the area they had to fence off was double that. So during that period, we had to switch burial areas. Councilmember Yukimura: Because? Mr. Costa: Because the area we were currently burying was cut in half by their fencing. So we actually had to start another section that we did not anticipate starting so soon. Councilmember Yukimura: Well, I mean, I think that is exactly what I am hoping to avoid. Mr. Costa: Yes. So now that construction is done, we have been able to go back to the section F that we were burying at, reanalyze how many we have left?And as I say, between 200-300. Councilmember Yukimura: Okay. Thank you. Committee Chair Kaneshiro: Any further questions for the Waimea district? This is the last district for parks. If there is none, then ten thirty-six we will take our 10 minutes right now and we will come back and start on the other miscellaneous CIP projects. There being no objections, the Committee recessed at 10:36 a.m. The meeting was called back to order at 10:52 a.m. and proceeded as follows: Committee Chair Kaneshiro: Welcome back, we are going to get started on the CIP projects for our other departments and we are going to go through all of them except for IT. IT is going to be done when IT comes in and does their presentation. So Keith, we will take it again, however you want to take it by page, or by agency? Because we do not have too many. We can do by agency, again, if you want. March 31, 2016 CIP Budget—All Other Departments (mn) Page 38 Mr. Suga: Maybe we will do it by page. Committee Chair Kaneshiro: Okay. Mr. Suga: Well, top of page 1. The first item is the habitat conservation plan this is monies for county attorney as they work with U.S. Fish and Wildlife to determine the elements that need to be incorporated into the plan. So we are still awaiting information from U.S. Fish and Wildlife, and the funds are to help develop this plan. This conservation plan. The next item is affordable housing. This was some funds that housing encumbered, brought a consultant on-board and the consultant is working on design work for off-site intersection improvements. The next few items are IT. We can go to middle of page 2. 800 megahertz radio system. That is leftover monies from the last contract that Civil Defense did for the 800 megahertz radio system upgrades. We recently received the funding $2.1 million that was part of the state CIP funds that was requested prior year. And so Civil Defense is working to get out phase 3 contract for this project. Next item CIP management system. Currently we are working with the vendor. They had some challenges working through the integration process from our financial data into their software and we are finalizing that at the tail-end of that process and that should be complete shortly. Next couple of items is host community benefits. The contribution based on tonnage at the landfill. Committee Chair Kaneshiro: We can stop on page 2 because Page 3 has a whole bunch with a lot of different agencies and we will just do page 1 and page 2 and then do all the page 3. Mr. Suga: Sure. Committee Chair Kaneshiro: And we are done. So any questions on page 1 or page 2, line items? Councilmember Yukimura: Not including IT? Committee Chair Kaneshiro: Not including IT. Committee Chair Kaneshiro: I have a question on the Kekaha Host Community benefits. The typical amount a year that we usually put in is $200,000. Mr. Suga: Well,you can see the formula there. What we have been using is$2.38 per ton that is kind of based on the tonnage that is received at the landfill. So last year the 81,000 tons were brought in and that equates to $193,000 contribution. Committee Chair Kaneshiro: I got it. I think I answered my own question. The 634 is going to be total in that fund? Mr. Suga: Correct. Committee Chair Kaneshiro: And the community can spend-down that amount? March 31, 2016 CIP Budget—All Other Departments (mn) Page 39 Mr. Suga: Correct. The current contribution is $193 but the total amount is the $634. Committee Chair Kaneshiro: The fiscal year budget is not what is allocated to them this year, but it is in total. $634...the $643... Mr. Suga: Is total. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Yes, just to follow-up on that. There was discussion yesterday in our meeting about where the fund has come. What is the difference now in terms of how much we are funding? Was it a different rate that we had for them previously, or has it always been same? Mr. Suga: I think when I first started back in FY13, I think the unit price amount was a little bit less and got bumped up to the $238 and I believe the amount of tons going to the landfill has steadily increased over the years, so the contribution based on the unit price going up and the amount of tonnage at the landfill has increased. Councilmember Chock: Has increased not decreased. Okay thank you. Council Chair Rapozo: I think if I may, at some point the administration budget proposal showed $80,000. It was a flat $80,000 allocation to the host community benefits years ago. The community, I think Mr. Bulatao came up with this -- started the discussion on we had raised the tipping fees, and the tonnage was increasing. And that it would have been fair to tie the allocation to the tipping fee, a percentage of the typing fee and that is what happened. At that point, now we are at this point, where it is $2.38 a ton. And so as tipping fees rise or as volume rises, then their allocation will rise. I think it is fair. So that is the history of that. I can tell you the original intent, when we proposed this was $1 million a year -- that never passed. I think we ended up with initial allocation of$600,000 of 650,000 and then subsequent years it that is where the $80,000 number came in which was totally unfair and this is pretty fair. I still think it should be more, but it is a compromise. Committee Chair Kaneshiro: Anymore follow-up questions? Councilmember Kuali`i: Just so that I am on that particular, so who pays tipping fees? The County does not pay tipping fees to itself, right? Mr. Suga: All of the commercial haulers taking waste to the landfill get charged. Councilmember Kuali`i: So the impact of the commercial haulers' trash is what we are using to compensate the community, but not the impact of the County's -- what the County hauls and puts in the trash? It would be good and maybe -- would this come from solid waste then? March 31, 2016 CIP Budget—All Other Departments (mn) Page 40 Mr. Suga: Actually, let me clarify so at the 81,000 tons is actually what goes across the scales at the landfill. So not necessarily only commercial haulers. Councilmember Kuali`i: And the $2.38, even though it is a dollar figure represents a percentage? Mr. Suga: Yes. As Council Chair Rapozo is stating-- I do not remember how that unit price is derived, but it has something to do with the tipping fee and at that time the calculation. Councilmember Kuali`i: And this comes out of the general fund? Mr. Suga: Correct. Councilmember Kuali`i: So can we get some kind of more detailed information on that, on how? Mr. Suga: On the unit price? Councilmember Kuali`i: On that, on Host Community benefits, what the amount is?What it has been for the last few years? Is that -- for which department would we ask that from if it is not you? Committee Chair Kaneshiro: We had the presentation yesterday. Councilmember Kuali`i: From? Committee Chair Kaneshiro: From the Kekaha Host community benefits. Councilmember Kuali`i: Yes, I know, but from the County's side? Committee Chair Kaneshiro: It would come out of solid waste. Councilmember Kuali`i: Solid waste. Okay. Committee Chair Kaneshiro: Any further questions on this line item? Councilmember Yukimura. Councilmember Yukimura: Not the host community benefits. Committee Chair Kaneshiro: So we will move on to a different line item on either page 1 or page 2. Councilmember Yukimura: Oh, okay. So the cashiering system is an IT item? Committee Chair Kaneshiro: We are not doing IT items. March 31, 2016 CIP Budget—All Other Departments (mn) Page 41 Councilmember Yukimura: I had a question about that, but I will wait. Committee Chair Kaneshiro: If there are no further questions on page 1 or page 2 -- Councilmember Yukimura: I have one, I am sorry. Committee Chair Kaneshiro: Councilmember Yukimura Councilmember Yukimura: The Lima Ola phase 1 was infrastructure was in the CIP last year? Mr. Suga: Correct. Councilmember Yukimura: That is what was used. Okay. Mr. Suga: And the funds are encumbered and that is why it does not show up currently. Councilmember Yukimura: I would like to see history of CIP allocations for Lima Ola, please? To be submitted. Committee Chair Kaneshiro: Any further questions for page 1 or page 2? Councilmember Yukimura: So starting with the contract that goes with Kimura International? Mr. Suga: Okay. Councilmember Yukimura: Thank you. Oh and do they have a conservation plan?May I? That is the one that we have been waiting for regarding the lights, the football lights and everything, right? So what is the estimated time of completion? Mr. Suga: That is a good question. That is a good question. We at this time we do not know what is estimated completion date is because we are awaiting guidance and information from U.S. Fish and Wildlife to be able to do our part. So it is hard to put a schedule together. Councilmember Yukimura: Okay. So asking somebody would not help at this point? Mr. Suga: I do not think so. Councilmember Yukimura: Okay, thank you. Council Chair Rapozo: I have a question. March 31, 2016 CIP Budget—All Other Departments (mn) Page 42 Councilmember Kuali`i: I have a follow-up. Councilmember Kuali`i on your question for the Kekaha Host Community benefits you wanted to see how much money has gone into that account from inception, and each year?So that might be able to follow through CIP or solid waste has the information. Councilmember Yukimura: I think they show the total of 1 point something. Council Chair Rapozo: I think Ken has it. KEN M. SHIMONISHI, Director of Finance: (Inaudible)or if not I will read it off. Committee Chair Kaneshiro: Or you can just submit it in writing. Councilmember Kuali`i: I would rather (inaudible) we are trying to keep the questions coming to us that way if we can answer on the floor. Mr. Shimonishi: Sorry, Ken Shimonishi, Director of Finance. We are hoping to try to answer as many questions as we can on the floor, to alleviate the back and forth communication. Councilmember Kuali`i: I still would like it in writing though. Council Chair Rapozo: Are you going to give it to him? Mr. Shimonishi: I can email it to Scott or project it up on the screen. Council Chair Rapozo: If you send it over to Scott, here, he can print it and give everyone copies. That is one less communication you have to deal with. Mr. Shimonishi: Okay. Council Chair Rapozo: I am assuming it is a PowerPoint, Excel or... Mr. Shimonishi: It is just a worksheet I have on the computer. Council Chair Rapozo: So if you send them to Scott, you can do that. How were you planning to get it on the screen? Mr. Shimonishi: I was going to patch it through. You have the cable—and so Council Chair Rapozo: Yes if you could get it to Scott. Mr. Shimonishi: Ok I will email it to Scott. Council Chair Rapozo: No, no do it now though, I mean we want to see it, but if you could email it to Scott not then we do not have to deal with the communication. March 31, 2016 CIP Budget—All Other Departments (mn) Page 43 Committee Chair Kaneshiro: I know on the presentation they had yesterday I think they had a total of 41.2 million over the past few years. Councilmember Kuali`i: I want to see the calculations, too, not just the total. Committee Chair Kaneshiro: The tonnage, the rates, the amounts. While Ken is setting up, are there any further questions on page 1 or page 2 in Council Chair you had a question? Council Chair Rapozo: Yes it was about the habitat conservation plan and the last meeting we had everybody in that room, there was discussion about whether or not county was going to pull out of the -- do it is own HCP and separate itself from KIUC and everyone else because they determined that the impact to the birds was not as serious because of lighting as it was because of utility cables. They had really underestimated the damage or the threat to the birds that was being caused by the KIUC cables and with that discovery, the lighting issue wasn't as significant. So it was recommended at that time, I believe by DLNR -- or wildlife or who are the people? Mr. Suga: Fish and Wildlife. Council Chair Rapozo: Fish and Wildlife. That, in fact, the County may want to remove themselves from the total HCP project because we would only have to be dealing with the lighting issue. I do not know if the county -- I know at that point, this was a while ago, too. Probably, I do not know, maybe a year ago, close to a year ago. And parks, I guess that was something had he were going to entertain. Are you aware, in fact, whether the county decided to detach itself from the KIUC or bigger plan? Mr. Suga: I am not aware, but we can double-check with Mauna Kea. Council Chair Rapozo: Yeah and we can deal with that at a later time. That was obviously going to reduce cost and reduce the time and so basically you have one habitat conservation plan for the lighting issues in which the resorts, and hotels, everybody else that deals with the same issue and then KIUC would deal with the bird strike issues, which was going to be a significant cost, because they would have to relocate -- basically relocate the lines on the power line trail that the birds were hitting and dying. So we can follow-up with parks on that. I think Lenny was -- I believe Lenny was the one. Mr. Suga: Involved. Okay. Committee Chair Kaneshiro: Ken you are ready? And I may have misspoke when I said Solid Waste would be able to provide the information but yesterday, Economic Development provided the presentation and they are the ones probably working the closest with the host community. Ken, can you show the amounts? The tonnage rate. March 31, 2016 CIP Budget—All Other Departments (mn) Page 44 Mr. Shimonishi: Yes. This is the worksheet we have been using to track the Host Community benefits out to the Kekaha community. So in fiscal year 2009, there was one-time appropriation of $650,000. For fiscal years 10, 11 and 12, their contributions as Council Chair Rapozo said, roughly -- $80,000, which is roughly based on $1 per ton at 80,000 tons per year. Then you see some of the spend-down that occurred. In fiscal year 13, the appropriation was based on $1.80 at again 80,000 tons. $144,000. We also credited this Host Community benefits with the interest that we had calculated up to then. So that was fiscal year 13. Fiscal year 14 is when there was a change in the unit price per ton at $2.38. I believe that had some relation to maybe tipping fees going up or something of that nature, and we used 71,000 tons in that particular appropriation, and I believe that would have been based on the actual prior year's tonnage. For fiscal year 15, the unit price remains at $2.38 a ton at 74,284 tons so this clearly uses the prior year's tonnage to calculate the appropriation going forward for the next year, and then we also credited them interest of roughly $18,000. Again the spend-down that has occurred, and fiscal year 16, this past fiscal year, again, the unit price of$2.38 remains per ton, times 79,824 thousand tons, which was 14 so the appropriation of$189,981 and again, interest calculated through the end of that fiscal year, and thus, this year we have not added current year's appropriation. We will do so once the CIP budget is passed. But if you wanted to know what total is that has been up until last fiscal year, what has been appropriated towards the Host Community benefits it is $1.6 million plus. So we can send this worksheet over to Scott and you guys can have the print out and so on. Committee Chair Kaneshiro: Thank you. Any further questions on page 1 or page 2? We will move to page 3, and we will do all of page 3 and then we will take the questions. Mr. Suga: Okay. Top of page 3 is just a FEMA project that has been completed working on close out. Next item is Kaneiolouma Heiau that also is a project that is completed and Office of Economic Development (OED) is working on final payment. The next couple of items in OED's section is some development funding that was put into the CIP budget. So Wailua, Waipouli History Program and Wailua area moku ahupuaa signs, so for those funds are for those initiatives. Next item is East Kaua`i Development Plan. Project is complete so re-appropriating the $20,000. General Plan Tech Studies, currently there is some consultants on-board and they are looking to complete at the end of FY16, so by June of this year. General Plan update is ongoing, and requesting some additional funds be appropriated towards the general plan as the process continues, and they work towards completion of November 2016. So providing some additional funding for this process to continue. Rice Street re-development. This was something that funds have been encumbered and Planning and Public Works has been working with Miyabara Associates and this has to do with the revitalization of Rice Street and branding. Kapa'a transportation improvements. This is a project Planning and Public Works has done some community outreach through the Wailua areas to determine what would be the best -- explore different possibilities for connectors to the bypass road, and in discussions with Planning and Public Works, and the Administration, the idea is maybe to take a bigger holistic approach at the area and see what is -- what would be the best potential options and connectivity to the bypass road, and the idea would be to come to the council at a later date to apply for state planning and research grant to help support that effort. So the current funding here would be used towards looking at improvements that could be addressed at the Haleilio intersection March 31, 2016 CIP Budget—All Other Departments (mn) Page 45 there and looking at creating more capacity in the left-turn holding lane that allow people to turn right and head into Lihu`e town and not be backed up by the left-turn cars. Next item Lihu`e Development Plan, Council and Planning Commission has approved and this project is winding down.And once it is finally completed, and closed out, those funds can be available. South Kauai Plan, project is complete. North Shore Po`ipu and Corridor study, this is an effort that is being headed up by Lee, working with the consultants, and I believe they have come forward -- least on one occasion to council to provide an update. So this is in progress. Transportation Base Yard Check-in Facility.There was some in previous years appropriated for this item and we are reallocating them at this time to other projects, and what we want to do is get the corridor study and short-term transit study completed, so we can look at the improvements being recommended and then fund appropriately at that time the improvements. Wailua area bus stop, some development fund monies that have come in for the Wailua area bus stop. That is it for the remaining items. Committee Chair Kaneshiro: Any questions on any of the line items on page 3? Councilmember Yukimura. Councilmember Yukimura: Seems like we need Planning here, but what is the $26,800 for exactly?For the General Plan update edition? Mr. Suga: That was just in talking with Mike and Marie and the Planning staff. As the General Plan is progressing right now, this is just in anticipation, if something needs to be amended or added into the current contract to look at different things.As the community meetings are held and they receive input, if there are other things that need to be looked at, just want to make sure that funding is there to support any type of additional -- any additional items that are brought up. Councilmember Yukimura: So I would like to know if the transportation component, which is key to the General Plan, is really being addressed sufficiently, and if this -- these additions include that. Committee Chair Kaneshiro: Maybe if that question is better suited for Planning then we can get them to provide an answer on that. Mr. Suga: I can -- Committee Chair Kaneshiro: If you cannot answer it right now. Mr. Suga: I can pass that on to Planning. Councilmember Yukimura: Okay. And the Wailua-Waipouli History program and the Wailua area moku, we put moneys in Economic Development last term I believe or maybe mid-year. Are these the same moneys? Mr. Suga: I do not believe so. I think these funds come in -- Councilmember Yukimura: They are proposed? March 31, 2016 CIP Budget—All Other Departments (mn) Page 46 Mr. Suga: I believe came in via a money bill. So it is showing up in CIP under"OED." I am guessing what you are thinking of is a separate funding? Councilmember Yukimura: So we are going to spend like $100,000 instead with a combination of monies?And I do not mean here. There are other monies in the project that are not reflected here. Mr. Suga: I am not fully aware what is OED's operating budget. Councilmember Yukimura: We approved it already? Committee Chair Kaneshiro: To follow-up, we had money that came in for the Coco Palms Project. Councilmember Yukimura: Oh, that is right. Committee Chair Kaneshiro: I guess Councilmember Yukimura is just asking is that the money reflected in the money that came in? Because they had these specific projects regarding the history and the moku signs. Mr. Suga: You are correct, that is through Coco Palms. Yes. Councilmember Yukimura: I guess that is why it is called "development monies." Mr. Suga: Correct. Councilmember Yukimura: Okay. So the Kapa'a transportation improvements, we are talking about improvements at Haleilio Road? Mr. Suga: At this time are going to take a holistic approach to potential solutions. Let me take a step back. When they did the community outreach to the various areas, the majority of response was that people felt that they would be -- it would be beneficial to have a connector to the bypass somewhere; to provide an alternate connector. And so what we are thinking is to try to utilize and apply for the state planning and research grant to take a more big-picture look at that area, and help come up with potential options of different locations for our connector. So that will be for coming later as a grant application and approval. But so this funding that you currently see, something that we have discussed internally and feel that could be of benefit to have a more immediate impact would be to try and focus on Haleilio/Highway intersection. Councilmember Yukimura: Well is that not addressed hopefully in Coco Palms Development conditions? Since that is a major -- Coco Palms is going to have a major impact on that intersection. Is that addressed? March 31, 2016 CIP Budget—All Other Departments (mn) Page 47 Mr. Suga: I believe it is part of Coco Palms. At the same time, in discussing internally, we were looking at maybe being able to do something more near-term in the county taking this element on, and then working with Coco Palms to provide maybe some additional items. Councilmember Yukimura: I do not get what the plan is. NADINE K. NAKAMURA, Managing Director: Managing Director. So yes, I believe this is creating that right-turn lane on Haleilio onto Kuhi`o Highway is a condition of approval, creating that lane is a condition of approval of the Coco Palms Development. The timing of that development is not known and in doing the survey of residents in the Wailua Houselots area, this project came up as something that would serving an immediate need, and something that many of the residents said that they would support. So the idea is because the funds are available to provide that relief that can be done now, and we can amend the Coco Palms conditions of approval if the county moves forward on this piece here. Councilmember Yukimura: And say they do not have to do it? Ms. Nakamura: No, amend to do something else. Councilmember Yukimura: So I am still not clear what we are going to do. What is the proposal? Ms. Nakamura: So the proposal is to create a right-turn lane along Haleilio Road, that would allow cars to -- from the Houselots, Wailua Houselots to enter Kuhi`o Highway without being backed up. Councilmember Yukimura: So there is already a right-turn lane; right? Ms. Nakamura: There is a shoulder— Mr. Suga: And I think what they experience as people queue in to make the left turn and back up, the people wanting to get to the right-turn lane are unable to so it just backs up further. Councilmember Yukimura: You are talking on Haleilio Road it backs up? Mr. Suga: Correct. Councilmember Yukimura: (Inaudible). Ms. Nakamura: I believe it is an unimproved and unmarked shoulder area that is informally -- Mr. Suga: We are looking at providing some additional pavement width and restriping so that the holding lane from the left turn, with people March 31, 2016 CIP Budget—All Other Departments (mn) Page 48 wanting to make the left turn to the highway, there is more capacity for people to queue in and be able to allow people to go round and make that right turn. Councilmember Yukimura: Okay, that sounds like a good idea, but why is Coco Palms -- I mean they have a permit -- why are we not making them pay for it? Ms. Nakamura: As I said, it is a condition of their approval. And we believe that if we can do something now — Councilmember Yukimura: Why can you not make them do something now? Ms. Nakamura: I think we are concerned about the timing of that development, and so we want to move forward with some relief to residents. I think that was the feedback that we got from the Council last year was let us try to do a project that would provide relief now, and so this is something that came out through our discussions with the community. Councilmember Yukimura: I think that is a great idea. I am just saying why are you not making them pay for it now? Why did we not amend the condition now and say you shall pay before building permit? Ms. Nakamura: Unfortunately the way the condition was written, it is not dependent upon pulling a demolition permit. Councilmember Yukimura: Well, that is the problem. So are we going to learn from this?Because the conditions are terrible on Coco Palms. There were a lot of suggestions, and none of them were taken. So this $127,000 will be sufficient monies to do that? Mr. Suga: It is actually $127,000 and the $71,000, so about $198,000. Which initially speaking with Engineering that should be enough to do some pavement widening and restriping to accommodate the improvements. Councilmember Yukimura: And are they going to be in accordance with--they are going to interface with the state plans for making the fourth lane? Mr. Suga: Correct. Councilmember Yukimura: They are? Mr. Suga: Yes. Councilmember Yukimura: So we will not be undoing something? Mr. Suga: Correct. Councilmember Yukimura: Okay. And what is the timetable for the fourth lane? March 31, 2016 CIP Budget—All Other Departments (mn) Page 49 Ms. Nakamura: We need to get back to you on that. Councilmember Yukimura: Okay. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: I want to say thank you for considering that option. All we are doing is extending the right turn lane. We not going to impact the forth lane or the third lane. They came house-to-house, the planning department. I was lucky enough to get the engineer himself, Lyle and I had heard -- I think we all received emails or phone calls from people in the houselots neighborhood that do not want to see that connector road which is unfortunate, because I think it would help alleviate. But as far as this one here all we are doing is extending the hold lane, or turning lane, which is not going to impact and is going to help me because in the morning I turn right and I do not know if I have to declare a conflict -- it is like sometimes that road is up to -- I mean the traffic is up to the y because of the people cannot turn right. Because everyone -- and that traffic light, I do not know who controls that light? But that person needs to move to Wailua Houselots for a week, because it is too quick and I do not know that it is synchronized properly or what, but what that does is it keeps the left-turn people backed up all the way. So this is going to be a blessing for the people that live in Wailua Houselots, as well as the people who want to turn left, because in that one lane, the left-turn lane, you get people that need to turn right and left right now. So if you take the right people out, then the traffic signal issue may not be as much of an issue, because traffic will be flowing quicker. So thank you for hearing the residents on that. I appreciate that. Thank you. Committee Chair Kaneshiro: Any further questions on this line item? Councilmember Yukimura. Councilmember Yukimura: So what is the timetable for making application to the state for a Planning Grant? Mr. Suga: I need to double-check with Lee Steinmetz on the deadline. Councilmember Yukimura: He was here -- how come he is not here? And I would like to have some assurance that since it is going to be an overall plan, that it will include transit solutions, as well as infrastructure solutions? Mr. Suga: I believe it can, yes. Committee Chair Kaneshiro: Any further questions?We can move on to another question and let Lee get situated and we will come back to yours, Councilmember Yukimura. Councilmember Kuali`i. Councilmember Kuali`i: This might be quick, the East Kaua`i Development Plan, you say November 1st, 2013 funds encumbered. So it is complete. So my question is when did it start and what was the total amount? March 31, 2016 CIP Budget—All Other Departments (mn) Page 50 Mr. Suga: Okay, I can get that for you. Councilmember Kuali`i: Okay. Committee Chair Kaneshiro: When did it start and what was the total amount for the East Kaua`i Development plan? So Councilmember Yukimura, we can go back to Lee and I think you had a couple of questions for them, and so you just have to restate your question. Councilmember Yukimura: And just to follow-up first to the East Kaua`i Development Plan question of Councilmember Kuali`i. When are we going to see that plan? Does anybody know the answer to that question? Mr. Suga: I can follow-up with Mike Dahilig and his staff. Councilmember Yukimura: Okay, so Lee, good morning. My question was because Keith has said that we are going to do a grant application for a planning grant from the state. I want to say that I proposed $50,000 last year for it. I just want to make sure that -- I want to know when we are going to do that? What is our timetable for doing that? And whether transit solutions are going to be included, if it is to be as Keith said, a comprehensive look at traffic? LEE STEINMETZ, Transportation Planner: So good morning. I am Lee Steinmetz Transportation Planner with the county. Yes, so to answer your first question, the grant cycle is not always necessarily exactly the same, but we anticipate that it will be March of next year. That we would be actually applying for a grant. And what we are thinking is based on the Kapa`a Transportation Solution Study done by Hawai`i Department of Transportation (HDOT), there were several connections that were looked at. Connections to neighborhoods, connections from the highway to the bypass, and from neighborhoods to the bypass. So what we would like to do is look at all of those connections,look at what is feasible, and try to prioritize those in terms of how we might approach doing those? Yes, I think we would want to have a multi-modal approach to this and we would also look at multi-modal contributions to reducing congestion and how those compare to roadway improvements? So that we can really make some solid decisions. Councilmember Yukimura: So we have to wait a whole year for that? Mr. Steinmetz: Yes, we do. The current application round just closed.And because we were exploring what we were going to do more immediately, we really were not ready to apply in this cycle. Councilmember Yukimura: That is really unfortunate. And you are basing it on the Kapa'a Solutions Plan? Mr. Steinmetz: We are basing the connections that were identified in that plan. And then we will also add a multi-modal component to it. March 31, 2016 CIP Budget—All Other Departments (mn) Page 51 Councilmember Yukimura: Because in that plan if all of the parts of that plan were done, it is my understanding and correct me if I am wrong, but there would only be a slight improvement in traffic congestion or traffic conditions with a baseline of no contraflow. Is that correct? Is that not correct? Mr. Steinmetz: So the baseline that was used was no contraflow. That is correct. The most significant improvements to congestion relief were the projects that are on D.O.T. right-of-way. So looking at the widening of Kuhi o Highway, that is a current project, as well as adding -- making the bypass two-way on the northerly section were the two projects that had the most significant congestion-reduction. All the other projects that were proposed have less contribution and are more incremental. So as a part-- as part of how we look at this, we would want to look at what are the contributions of the various projects to congestion-reduction and how it compares to potential transit and other multi-modal improvements? I would just also say there is another value to those other connections in addition to congestion along the highway, they have benefit for the residents who live within those particular neighborhoods to make it easier for them to get in and out and have some duplication for emergency and other things. So there are other values to those connections that we would want to look at in addition, to the congestion-reduction benefit on the highway itself. Councilmember Yukimura: But the four lanes, plus making the northern bypass two lanes is a total of $50 million. And I mean, if you took -- and it only solves the congestion within the Kapa'a corridor, not from Wailua to Lihu`e, is that not correct? Mr. Steinmetz: I would have to go back and look at the numbers of the widening between Kuamo`o and the southern end of the bypass. And the two projects, that specific project and widening of the northern portion of the bypass, and I do not remember what that number is. Councilmember Yukimura: It is $50 million, the total. Mr. Steinmetz: So that widening project, I mean just improving that section has benefit for the commute between Kapa'a and Lihu`e, because that is really where the main bottleneck of that whole commute. Councilmember Yukimura: Except that you might just move the bottleneck down? Mr. Steinmetz: Well, we could talk about that -- I think that is kind of a separate topic of the benefit. Councilmember Yukimura: Really? Mr. Steinmetz: Versus what we are talking about today is CIP. I personally think we will see a benefit from that project. Just because of the way the signals work and everything. March 31, 2016 CIP Budget—All Other Departments (mn) Page 52 Councilmember Yukimura: No it will get the cars faster to Wailua Bridge. So what about that study that says it will only be a slight improvement over a baseline of no contraflow. Does it not mean, correct me if I am wrong, does it not mean that it is essentially no improvement? Because if you take away contraflow, it will be awful, and then a slight improvement above that? I do not get that. Mr. Steinmetz: I cannot really speak for HDOT, but I do not believe that HDOT based on that project is planning to remove contraflow. They are also looking at additional projects that could potentially replace contraflow between Wailua Bridge and Lihu`e, such as the potential opening of the parallel cane haul road. So I do think that and also, this study -- we are not going to -- there is no silver bullet that is going to totally solve congestion. And this project will reduce congestion, but there still be congestion. It is not going to totally, completely remove congestion. So we are going improve the situation, possibly reduce the length of time, where we really have serious backup and even during those times reduce the delay. But it is not going totally solve the congestion issues. Councilmember Yukimura: Okay. So how much time is it going to save? Mr. Steinmetz: I do not know. Councilmember Yukimura: Well, I am just trying to understand that if we make all of these improvements, what are the people going to get? That is what I am trying to know, and it is $50 million and I do not know when that -- I believe the fourth lane is close to being encumbered, so to speak. Committee Chair Kaneshiro: I think maybe we should --this discussion is going past this CIP item. So maybe this might be something that we might want to put in committee on the state plans and how our plans tie into them? But I know the CIP number for that Haleilio Road. Mr. Suga: Yes we want to focus on the Haleilio right turn improvements. Councilmember Yukimura: Well it is just that you mentioned this comprehensive plan that is going to happen and you suggesting that we make these Haleilio improvements focused on that instead of overall planning for the corridor, right? Mr. Suga: Specific with the funds here. Councilmember Yukimura: Right. To me, given the delays and timeframes for the larger project, this small project is important to at least alleviate Wailua Houselots, but I also...I just want to know what CIP monies we are putting towards the congestion relief? Since that is a priority of this Council. Committee Chair Kaneshiro: Again, I think some of it is probably State responsibility, we are trying to do what we can do with our county roads as far as providing relief on to the state highway. March 31, 2016 CIP Budget—All Other Departments (mn) Page 53 Councilmember Yukimura: Part of the solution is a transit solution, and I do not see any funding for that. Mr. Suga: I spoke about that briefly in terms of corridor study and short-term study being done and once we see the recommendations and various components for implementation will give us a better understanding of-what kind of dollars we are looking at and that would be appropriated at that time. Councilmember Yukimura: Okay. So then I would like to go to that project, if I might ask questions about that? Committee Chair Kaneshiro: Anymore follow-up questions on the Kapa'a Transportation improvements? Councilmember Kuali`i you had a question? I will take Councilmember Kuali`i. Councilmember Kuali`i: You know on the Historic Rice Street Redevelopment Project, it has $76,000. So it has C9226 $70,000, but in our change and Fiscal 17 budget it is blank. Mr. Suga: Correct. Councilmember Kuali`i: What does C9226 refer to again? Mr. Suga: That is the consultant's contract number. Councilmember Kuali`i: So where is that $70,000 budgeted? Mr. Suga: It is encumbered already. Councilmember Kuali`i: Prior. Mr. Suga: It was encumbered during the prior. Councilmember Kuali`i: Let her go. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: A follow-up first on that. Is there a report that is coming out of that from Miyabara? Mr. Steinmetz: Yes. Councilmember Yukimura: When is it ready? Mr. Steinmetz: It should be ready within -- I think before the end of this fiscal year we will have that. March 31, 2016 CIP Budget—All Other Departments (mn) Page 54 Councilmember Yukimura: Okay. Good. Then I want to go to the North Shore Po`ipu corridor study, which includes some eastside planning, that is the Nelson/Nygaard contract. Is that going to have transit solutions for the east corridor? Mr. Steinmetz: Yes. It will. Councilmember Yukimura: And it is going to be done by -- if I recall the end of this year calendar year? Mr. Steinmetz: I think that particular study will be done sooner than that. Councilmember Yukimura: Okay. So when is that? Mr. Steinmetz: I think we will have that completed this summer. Councilmember Yukimura: Okay. For next year's budget or even in the interim you will be make proposal for implementing some transit solutions in the Kapa'a corridor? Mr. Steinmetz: Once we have that study, we will have a better feel for the cost and how we want to face that end and we will also tie that in into the short-range transit plan and that financial study to really have a clear picture of how we want to move forward with transit investments. Councilmember Yukimura: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: Do you have the Kaneiolouma Heiau, when it started and what total was for that? Because this $63,000 is going back, right? Unspent? Mr. Suga: I do not have the breakdown with me right now, but that can be provided. Councilmember Kuali`i: Okay. Thank you. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: I think Scott, I just requested that not long ago and we can provide that to Councilmember Kuali`i.We do, right?Scott?You remember seeing that? Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Transportation Baseyard Check-in Facility. That is the two outlying baseyards we were looking at? March 31, 2016 CIP Budget—All Other Departments (mn) Page 55 Mr. Suga: Correct. Councilmember Yukimura: And so we are not doing any work evaluating potential sites? Mr. Suga: Like Lee had mentioned we feel that when the short-range plan and the shuttle corridor study get completed it will be able to provide us a better understanding of where might be the best place to locate a baseyard and how to move forward?And phase in that work? Councilmember Yukimura: Do we not already know it is the outlying area? Kekaha and someplace between -- from Hanalei to Kilauea? Mr. Steinmetz: Yes. There is a couple of sites actually that we are considering. I think the bigger question is how does it tie into the overall operations of the bus system?For example, what actually has to happen at those baseyards, is there staff that is required or is it just facility? So we just want to make sure it is well-coordinated with the overall operation of the bus system.Are we looking at washing vehicles there?What actually do we need at those facilities and we just want to make sure that we do it right to, really be the best efficiency for the operation of the whole system. Committee Chair Kaneshiro: The completion of the plan will help provide backup for you guys to say this is what we need? Mr. Suga: Correct. Councilmember Yukimura: My concern is that there is going to be so much delay what that is the bottleneck for us, creating more frequent routes. And I thought that the basic concepts were outlined in the multi-modal plan,where this thing was first included? And that it would be mainly a holding area for buses so they can start from there. Certainly no personnel there. And so I am concerned about the delay. You are going to delay this until the short-term transit study is complete? Mr. Steinmetz: That is basically what we are saying we want to make sure that we do it right. That we understand the relationship of these facilities to overall operations. That does not mean that we cannot continue to look at sites and be ready to move fairly quickly. But again, we just want to make sure that we understand all of the implications and how they tie into the overall system? In terms of the multi-modal plan does identify there is a need for this, but really does not go into detail about the programming of those sites and what exactly they should be like. Councilmember Yukimura: So this $40,000 was to have a consultant design the site, identify the sites, and design the improvements? I can understand delaying that. Mr. Suga: I think the initial idea of the funding was for a consultant to come on-board and do an assessment of the potential location and even come up with conceptual drawings and I am sure design elements would be a little more. March 31, 2016 CIP Budget—All Other Departments (mn) Page 56 Councilmember Yukimura: So when is the transit study to be completed?That is to be completed end of this year? Mr. Steinmetz: We are probably looking at 1st quarter of 2017 to complete that study. Councilmember Yukimura: Okay. Mr. Steinmetz: Within the next fiscal year, but probably a little bit into the next calendar year. Councilmember Yukimura: So what do you anticipate as a timetable for getting these baseyards up? Mr. Steinmetz: Well, I think that will be identified in the short- range transit plan and we will really need to look at the relationship of those to potential improvements at existing basis yards and how it ties in and really phase that out. I think we will be able to move fairly quickly, but do not want to give a time line yet because I think we really have to look at it in relationship to all other things that we may need to do. Councilmember Yukimura: Okay, so there will be a timeline in the short- range transit plan when it is done? Mr. Steinmetz Absolutely. Committee Chair Kaneshiro: Any further questions on page 3? This is our page and last item for today. Councilmember Yukimura. Councilmember Yukimura: The Wailua area bus stop. Have we identified where that is going to be?And is $10,000 enough? Mr. Suga: I believe this was again development fund monies, I believe through Longs development, and so the $10,000 is to be used towards a bus stop improvement of some nature in that area. And it may supplement some of the funding that we are getting through the state legislature for the bus stop improvements also. Councilmember Yukimura: Hopefully let us make sure it will contributes to traffic congestion-reduction in the Kapa'a -Wailua corridor. I hope it will be -- and when do we get Coco Palms' money? I would like to know that? Because they, I believe one of the conditions was for some kind of bus stop or some really minor contribution, in my mind, but still we should get a hold of it as soon as we can and use it appropriately. So that would be one of my questions. Where is the Coco Palms' money and when can we secure that and how will be using that? Councilmember Yukimura: Thank you. March 31, 2016 CIP Budget—All Other Departments (mn) Page 57 Committee Chair Kaneshiro: Any further questions for CIP? If not, I am going to recess. Okay. Well, thank you, Keith, and thank you for putting the list together and going through in a very organized way. I would like to recess this departmental budget review. We will reconvene at 9:00 a.m. tomorrow, Friday, April 1st and hear from Department of Parks and Recreation and all their divisions and likely have a very long discussion on the moving of facilities, maintenance duties from Department of Public Works to Department of Parks and Recreation. I know we had a lot of questions and conversation about this on the front-end and hoping that the Administration has heard a lot of those questions and are prepared to answer them or have some type of quick presentation that they can go over on the transition. So with that, we will recess. There being no objections, the Committee recessed at 11:48 a.m.