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Home My WebLink AboutFY 2021 Budget Presentation (Department of Parks & Recreation)DEPARTMENT OF PARKS & RECREATION THE COUNTY OF KAUA'I DEREK S. K. KAWAKAMI, MAYOR MICHAEL A . D AHILIG, MANAGI NG DIR EC TOR PATRICK T . PORTER DIRECTOR WALLACE G . REZENTES JR . DEPUTY DIRECTOR FY 2021 BUDGET AND OPERATIONS SYNOPSIS 1. FY 2020 to FY 2021 BUDGET COMPARSION Fund(s): GENERAL FUND Salary and Wages Benefits Ut ilities Vehtle/Equip, Lease Operatbns Department: Parks & Recreation FY 2020 FY 2021 9,051,845 9,843,342 5,331,785 5,855,913 1,165,881 1,169,027 599,509 845,249 3,420,112 6,126,287 19,569,132 23,839,818 $+I -% + /- 791,497 8.7% 524,128 9.8% 3,146 0.3% 245,740 41.0% 2,706,175 79.1% 4,270,686 21.8% FY 2020 Operating Budget FY 2021 Operating Budget 8 ,000,000 6,000,000 4,000,000 2 ,000,000 0 •Salary and Wages •Benefi t s •Utilit ies •Vehicle /Equ ip, Lease •Operation s FY 2019 and FY 2020 Comparison Salary an d Wages Be nefits Utilities www.ka u a i.gov Vehicle /Equip, Lease •Salary and Wages •Benefit s •Utilities •Vehicle/Equip, Lease •Operations Operation s FY 2020 Ill FY 2021 4444 Ri ce Stree t Suite 105 • Lihu'e, H awai'i 96 766 • (808) 241-4460 (b) • (808 ) 241-512 6 (f) An Equa l Oppo rtu ni ty Employer Fund: GOLF FUND Department: PARKS AND RECREATION, Div ision: WAILUA GOLF COURSE FY 2020 Salary and Wages 1,044,939 Benefits 687,854 Utilities 133 ,000 VehK:le/Equip , Lease 98 ,234 Operatbns 575,807 2,539,834 FY 2020 Ope r at i ng Budget •Salary and Wages • Benefits • Util it ies •Vehic le/Equip, Lease •Operations FY 2021 ~ + L -% + L- 1,158 ,579 113 ,640 10.9% 766,804 78,950 11.5% 133,000 0 0.0% 151,333 53,099 54.1 % 1,498,050 922,243 160.2 % 3,707,766 1,167,932 46.0% FY 2021 Operating Budget •Sa lary and Wages •Benefits • Utilities •Vehicle/Equip, Lea se •Operation s FY 2020 and FY 2021 Comparison 1,000,000 800,000 600,000 400,000 200,000 0 Sa lary and Wages Benefits Utilities Veh ic le/Equ i p, Lease Operations g FY 2020 FY 2021 Fund: PARKS IMPROVEMENT & MAINT. Department: PARKS AND RECREATION FY 2020 FY 2021 ~ + L -% + L- Salary and Wages 0 0 0 0.0% Benefits 0 0 0 0.0% Utiities 0 0 0 0.0% Vehtle/Equ ip, Lease 7 7 0 0.0% Operatbns 1,163,025 390 ,024 -773,001 -66.5% 1,163,032 390,031 -773,001 -66 .5% FY 2020 Operat i ng Budget FY 2021 Operating Budget o ~ •Salary and Wages •Benefits • Utilities •Vehicle/Equ i p, Lease •Operation s FY 2020 and FY 2021 Comparison Salary and Wages Be nefi ts Utilities Veh icle/Equip, Lease •Sa lary and Wages •Benefits • Utilities •Vehicle/Equip, Lease •Operations Operations 8 FY 2020 FY 2021 2 . MAJOR CHANGES AND/OR VARIANCES IN OPERATIONS BUDGET One new position is proposed in the FY21 budget submittal. This position is the Department's Permit Coordinator. Currently, the duties of the Permit Coordinator are encompassed under the Park Security Coordinator position . With the increasing demand of facility and park use by the general public, as well as youth and adult sports leagues , a full time Permit Coordinator is needed to effectively oversee, manage and assign/permit the use of all Park 's facilities. It has also become apparent that enforcement of Park's rules and regulations require a collaborative effort between various departments and agencies. By creating a full time Permit Coordinator position , the Park Security Coordinator will be allowed time to concentrate on enforcing DOPR rules and regulations and prioritizing park ranger operations and organizing those essential coordinated efforts . Administration 's R&M Buildings budget is proposed to be increased by 438.68% between the FY20-FY21 original budgets . This is due to an increase in the number of budgeted items for deferred maintenance projects , which the Administration feels requires immediate attention. However, this is only a 36.42% increase in the actual adjusted budget that wil l be expended by the close of FY20 . Vehicles: The Department is requesting to add three new full size pick-up trucks to the Park Maintenance Division's fleet. Currently , approximately 50% of the park caretakers island wide use their personal vehicles on the job. It is the desire of the Department to phase out the use of personal vehicles for official County work . It has been determined that the Department will need to secure nine additional vehicles to accomplish this goal. The plan is to ask for three additional veh icles per year until fully equipped . Performance Audit: It is a priority for the Administration to conduct a performance audit on the Department. DOPR officials are always seeking to be effective and efficient in serving the people of Kauai. For this reason , the Department is looking forward to part icipating in a performance audit to be conducted by a consulting firm with specific Parks and Recreation expert ise. This will be beneficial in identifying challenges and shortfalls of the Department by exploring the organizational structure, systems and processes and overall operations of the Department. This will lead to the identification of corrective actions for consideration and implementation. 3. OPERATIONAL CHALLENGES One of the major operational challenges that the Department faces is managing the heavy use of parks and facilities. The issues that arise from these high demands can be seen through multiple sides. These range from personnel challenges, to the organizational structure , to public accountability. Through this budget process the Department is addressing these challenges. Personnel Challenges: The specialty trades series (including plumbe rs , electric ians) under the Facilities Maintenance Division has proven to be a challenge in hiring qualified appl icants . Whe n construction business is good , government jobs can 't compete with the private secto r for wages. Currently , the County of Kauai is in this situation . Another position that the Department has difficulty filling and retaining employees is the Park Secu rity Officer series . Due to the nature of the job duties , in add ition to the pay scale and work hours , these positions have a high turnover rate and very little interest. Department management has met with the County Human Resources Department to review the current classification of the position to look at potential options to make the job more "attractive". However, there is no classification that currently exists . Through help from the HR department , the County may have the ability to create a new class , which is being explored. This entails an extensive process wh ich will involve all counties within the state and the union (HGEA). Re -Organizatio n: The Department is in the process of re -organizing the structure of the Park Maintenance Division . Managing County parks is a 7-day/week operation and the Department is in the process of structuring the division in a way that reflects a true 7-day operation . The Department is very appreciative of the Administration and County Council fo r awarding six new posi t ions in the FY20 budget to improve parks maintenance . Since then , the Department has been working with both the HR Department and the Unions (HGEA , UPW) to implement these new positions . All of these positions will be filled by the end of FY20. The highest use for County parks is on the weekends ; however, under the current organizational st ructure , staffi ng was at a minimum . It was also determined that there was a lack of supervision on the weekends, thus leading to inefficiencies in workflow processes . With the conversion of these six new positions from part time to full time , the Department will have supervision for the first time ever on weekends. There will also be a ded icated weekend roving crew that will work island wide , in addition to the park caretakers who are already scheduled for weekend work. Fee/Depos it Increases: The Department is proposing to increase and implement deposits for the use of various park faci l ities . Currently , there is no accountability for permittees to abide by the rules listed on the permi t for use of park facilities. Park caretakers have long dealt with issues , such as facilities left in poor condition after private parties , causing them to spend a majority of the next day cleaning. This consequently removes caretakers from their regularly scheduled work , such as cleaning comfort stations , routine trash pickup , grounds maintenance, etc . The implementation of deposits is a designed managemen t tool and not meant to create revenue for the Department. All user fees are proposed to remain the same. The implementation of a deposit system will hold permittees accountable for use of the facility. The Golf fee schedule has not been updated since 2010. Annually, the County subsidizes approximately $1.3 million from General Funds to keep the Wailua Golf Course operational. The Department is proposing a 20%, across-the-board increase to help with some of the costs associated with maintenance. The amount of increased revenue will be approximately $200,000 per year. The 20% increase is based on outreach conducted by DOPR staff with the Kauai Golf Association and consultation with general course users. Camping at Kauai's County parks are intended for recreational purposes for both locals and visitors. To ensure this intended use is upheld , the Department is proposing to amend some of the rules and regulations governing camping at County parks. The Department is proposing to lower the amount of consecutive days that an individual/group can camp from 7 days to 4 days. This will ensure that there is an equitable opportunity for locals and visitors to enjoy the campsites as a recreational activity. There is also a strong desire from Kauai residences to have the visitor industry economically support the maintenance of the public parks and facilities they use while on vacation. For this reason, the Department is proposing an increase in the non- resident camping fee from $3 to $50 per adult, per night for general use camping sites. Hawai 'i residents will remain exempt from paying a fee with proof of residency. Lydgate Park campground has its own fee schedule as described in Article 4 of Chapter 19. The Department is proposing to increase the non-resident fee for these campsites from $25 per day to $100 per day, and increasing the group camping fee from $150 per day to $250 per day. The fee for Hawai 'i residents will remain the same at $5 (camp site) and $75 (group camping). Camping Permits Issued (Based on FY19 reservations in Rectrac) Location Resident Non Resident Children Nights Nights Nights Anahola Beach Park 2,414 3,287 2,949 A nini Beach Pa rk 12, 759 11,742 9,391 Hae na Park 0 5 0 Hana l e i Black Pot 0 2 0 Lu cywright Beach Park 2,020 847 618 Lydgate Group Si t e 24 2 Lydgate Plot 2,134 933 Lydgate Plot (Ranger Iss u ed Permit) 0 49 0 Ranger Issued Permit (non-Lydgate) 110 894 15 Saltpon d Beach Park 5,486 7,972 3,937 Total 24,947 25,733 16,910 67,590 I #of Nights Current Proposed Difference Current Rate Proposed Rate Type of Permit Re ve nu e* Revenue %Chan ge Res id e nt Non-Lydgate 22,679 $0 $0 $0 $0 $9 0.00% Res id e nt Lydgate Plot 2,134 $5 $10,670 $5 $10,670 $0 0.00% Resi d en t Lydgate Group 24 $75 $1,800 $75 $1,800 $0 0.00% Non-Resi d ent Non-Lydgate 23,855 $3 $71,565 $50 $1,192,750 $1,121,185 1566.67% N on-Resi d ent Lydgat e Plot 933 $25 $23,325 $100 $93,300 $69,975 300.00% Non-Res id ent Ly dgate Group 2 $150 $300 $250 $500 $200 66.67% Ranger Issued Permi t Non-Lydgate 1,004 $5 $5,020 $0 $0 ($5.020) 10000'.' Ranger Issued Pe r mi t Lydgat e Plot 49 $25 $1,225 $0 $0 ($1.225) [()()(){)'; Chi ld ren 16,895 $0 $0 $0 $0 $0 0.00% Children Ranger Iss u e d 15 $0 $0 $0 $0 $0 ! O.OO"A. Tota ls 67,590 $113,905 $1,299,020 $1,185,115 1040.44% Less: An ticipated reduction in revenue** ($649,510.00} I Net Proposed Revenue $649,510.00 I *Tota l Current Rev en ue sl ightl y higher vs prev i ous sheet, as previous sheet t ook the more conservative Rectrac Revenue of $104, 728 for FY19. **Revenues are expected to decrease due to the increase in permit cos t s, this decrease was ca l culated at 50% of gross revenue or $649,510.00 Summer Enrichment Program : The County summer youth program services approximately 800 kids ', ages 5-11 annually. Currently, the total cost to run this summer program is over $400k. The Department is requesting an increase in price per child, as well as an increase in wages for summer hires. It has proven difficult in recent years to find qualified and reliable staff to run the program . Previously , many positions were filled by post high school graduates looking for seasonal work. With the low wages that the County offers for these positions , it is hard to compete with private sector opportunities for these young adults. By increasing the wages for summer hires the Department is confident that interest will be greater. This will increase the wages of the seasonal programs by approximately $50k . The last time the seasonal program fees were updated was nearly a decade ago. The Department is proposing to increase the price per child amount. The goal is to reach a balance in offering a high quality program, yet still providing an economical means of child care for families on Kauai. See increases in table below . Summer Program Proposed Increase Total Cost for Multiple Price Per Child Children Count of Children Fees Paid Proposed Total cost for multiple Proposed Per Child Proposed Increased Fees Total children Revenu e Increase Difference for Parents 1 Child $7 5.00 $75 00 459 2 Chi ldren $95.00 $47.50 182 3 Chi ldren $115.00 $38.33 93 4 Chi ldren $135.00 $33. 75 40 Totals 774 Increase in Summer Hires Wages FY20 Proposed FY21 Sum mer/Seasonal Program Coordina $12,000.00 $8,000.00 Summer & Seasonal Inclus ion Special $6,696.00 $6,720.00 Sum mer Site Managers $58,478.00 $7 1,400.00 Sum m er Recre at ion A ides $162,8 12.00 $200,200.00 Teache rs $31,475.00 $42,840.00 Sum mer ADA Aides $20,980.00 $38,080.00 Cle rks $11,520.00 $12,480.00 Summer Ja nitors $3,600.00 $3,600.00 Summer Poo l Guards $23,400.00 $19,200.00 Sit e Ma nagers $19,404.00 $8,160.00 Recreat ion Aides $36,000.00 $28,080.00 !Totals $386,365.00 $438,760.00 Summer Food Co st FY20 Proposed FY21 Food Cost $50,743.75 $1 2,000.00 Food Reimburse me nt ($35, 704 .00) $0.00 I Total $15,039.75 $12,000.00 $34,42 5.00 $8,645.00 $3,564.69 $1,350.00 $47,984.69 Difference ($4,000.00) $24.00 $12,922.00 $37,388.00 $11,365.00 $17,100.00 $960.00 $0.00 ($4,200.00) ($11,244 .00) ($7,920.00) $52,395 .00 Differe nce ($38, 743 . 75) $35,704.00 ($3,039 .75} $100.00 $45,900.00 $160.00 $14,560.00 $2 20.00 $6,820.00 $280.00 $2 ,800.00 $70,080.00 Current Breakdown 1 Chi ld $75.00 Mu lt iple Child ren $7 5.00 for 1st Ch ild+ $20 per chi ld thereaft er Proposed Breakdown 1 Chi ld $100 Mul t ipl e Chil d re n $100 fo r 1st Chil d +$60 pe r chil d th e reaft er $11,475.00 $5,915 .00 $3,255.3 1 $1,450.00 $22,095 .31 Propo sed Increase in Fee Re venue $22,095.31 Less : Net Labor & Food Incr e a sed Expense ($49,355.25) Surplus/ (Deficit) ($27,259 .94) 4. TOP 3 OPERATIONAL HIGHLIGHTS FROM FY 2020 One of the top priorities identified by DOPR Administration is to formalize Rules and Regulations pertaining to County park use . Within the last year the Department has been able to successfully formalize and amend the following Administrative Rules: $25.00 $65.00 $105.00 $145.00 Rules and Regulations Governing Commercial Boating Activities at County Beach Parks Finalized , Signed February 24, 2020 Rules and Regulations on the Use of Sports Fields/Stadium Facilities and Playgrounds Public Hearing April 7, 2020, will be finalized within FY20 Rules and Regulations for Kauai War Memorial Convention Hall (KWMCH) Finalized, Signed February 11 , 2020 Rules and Regulations in progress Rules and Regulations Governing the Operation of Food Truck Concessions in County Parks Rules and Regulations on the Use of Pavilions The Department is pleased to report that the Brian J. Baptiste Football Stadium will be finished with all renovations by the end of FY20. This improvement will provide the Kapaa community (as well as the entire island) a stadium facility to host sporting events encompassing all age levels. In addition, the Kapaa High School athletics program will now have a home for all sports teams that use stadium facilities. North Shore improvements are ongoing since the April 2018 flood. The Black Pot Beach Park has been re-opened to the public providing additional parking with the acquisition of the new parcel that encompasses a boat ramp. There are now two boat ramps located at the Black Pot Beach Park. They are the only County-operated boat ramps in the State, which includes a designated trailer parking area and boat wash down facility. The Department has been able to formulate rules and manage the use of these two ramps for the public. The comfort station is projected to be completed by the summer of 2020 and with this completion, the park will be open to its full range of use capacity. In addition to Black Pot, the Department was able to complete the new parking/shuttle stop area at Haena Beach Park . With the implementation of Haena State Park's strict access policy, the County's Haena Beach Park has essentially become the end of the road. The new design , which includes a designated shuttle (loading and unloading zone) has improved efficiency of parking as well as traffic flow at the Beach Park and surrounding areas. The Department has also replaced and repaired key infrastructure including baseball and softball field backstops and playground equipment. Backstop Replacements: Brian J. Baptiste Sports Complex Wailua Homesteads Park Kalawai Park Anne Knudsen Park (Koloa Park) Playground Replacement/Repairs: Kapahi Park Lydgate Park (Kamalani Playground) Wailua Houselots Park (to be completed in FY20) Peter Rayno Park (to be completed in FY20)