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HomeMy WebLinkAboutFY 2021 Budget Presentation (Transportation Agency)TRANSPORTATION AGENCY THE COUNTY OF KAUA'I DEREK S. K. KAWAKAMI, MAYOR MICHAEL A. DAHILIG, MAN AGI N G DIRECTOR CELIA MAHIKOA EXECUTIVE JEREMY KA LAW AI' A LEE ASS IST AN T EXECUTIVE FY 2021 BUDGET AND OPERATIONS SYNOPSIS 1. FY 2020 to FY 2021 BUDGET COMPARSION Fun d(s): General Fun d Department: TransoortatiOn Agency Salary and Wage s Benefits Utiities Vehic le/Equip, Lease Operations fY 2020 149,201 96,509 0 0 111,502 357,212 FY 2021 $+I - 168,832 19,631 105,177 8,668 0 0 0 0 111,503 1 385,512 28,300 % + /- 13.2% 9.0% 0.0% 0.0% 0.0% 7.9% FY 2020 Operating Budget FY 2021 Operating Budget ··~ ··-~ •Salary and Wages •Benefits •Utilities • Vehide/Equp, lease •Ope rati ons "II FY 2020 and FY 2021 Comparison •SalaryandWages • Benefi s • Ut iitie s • Veh ide/Equp, lease •Operat ions 180,000 .....---------------------------. 160,000 __ ..., 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 Salary and Wages Benefits Utili t ies Vehide/Eq up, lease www .kauai.gov Operations •FY2020 lil FY 2021 3220 H o'olako Street• Lihu'e, Hawai'i 96766 • (808) 246-8110 (b) • (808) 241-6417 (f) An Equal Oppo rtunity Employer Sala ry and Wages Be nefits Utities Vehicl e/Equ ip, Lease Operat ion s Fun d(s): Hi ghw ay Fun d Deoartment : Transoortation Agency FY2020 FY 2021 $+I - 1,915,576 2,206,850 291 ,274 1,185,595 1,342,591 156,996 0 0 0 685,001 650 ,002 -34 ,999 1,303,831 1,309,831 6 ,000 5,090 ,003 5 ,509,274 419,271 % +I - 15 .2 % 13.2 % 0.0 % -5 .1% 0 .5% 8 .2% FY 2020 Operating Budget FY 2021 Operating Budget •Sa lary an d W age s •Be net· s • Utiities • Ve hid e {E q up, l ea se •Ope ratio ns '~, .......... . . ~ I . , FY 2020 and FY 2021 Comparison •Salary and Wages • Be nefi s • Ut iities • Veh ide/E q lip, lease •Operat io ns 2 ,500,000 -.-----------------------------. 1,500,000 1,000,000 500,000 0 Sala ry an d Wages Be nefits Ut ili t ie s Ve hide{Eq lip , l ease FY 20 21 Ope rltions Sala ry and Wages Be nefits U ·es Vehicle /Equip, Lease Operation s Fun d(s): G.E.T . Fund Deoartment: Transoortation Agency FY 2020 FY 2021 $+I - 3,467,356 3,457,750 -9,606 1,857 ,773 2,160 ,202 302,429 91 ,50 0 96,500 5,000 645,225 1,3691472 724 ,247 212,475 355,228 142,753 6,274 ,329 7,439,152 l , 164,823 % +I - -0.3 % 16.3 % 5 .5% 112.2% 67 .2% 18.6% FY 2020 Opera ting Budget FY 2021 Operat ing Budget 3,000,000 2 ,500,000 2 ,000 ,000 1 ,500,000 1 ,000 ,000 500,000 0 •Sa lary a nd W ages •Be nefits • Ut iit ies • Ve h ide/E q up, l ease •Ope ratio ns FY 2020 and FY 2021 Comparison Sa lary a nd Wages Benef'its Ut ifitie s Ve h id e/Equ p, lease •Salary and Wages • ~nefi s • Utiit ies • Ve hide/Equp, lease •Ope rat io ns Ope rations •FY 2020 FY 2021 2. MAJOR CHANGES AND/OR VARIANCES IN OPERATIONS BUDGET General Fund All increases are due to changes in collective bargaining and fringe line items. Highway Fund 1) Advertising (201-4501-693.55-00) budget request doubled from $10,000 in fiscal year 2020 to $20,000 for fiscal year 2021 to fund additional investments for increasing Kaua'i Bus ridership. 2) Computer peripherals/supplies (201-4501-693 .62-02) has been increased $9,500 (58%) to ensure the Kaua'i Bus repair shop mechanics have the diagnostic equipment required for prompt and effective diagnoses and completion of bus repairs and maintenance. 3) Regular Salaries (201-4502-693.01-01) $43, 122 collective bargaining increases. 4) Overtime (201-4502-693.02-01) $199,999, Premium Pay (201-4502 .693.03-01) $23,749, and several of the fringe accounts (201-4502-693.05-01 through .05-12) $158,070 increases are primarily due to expenses being moved from GET funds (same account types) to properly align them with their applicable salary line item. General Excise Tax Fund 1) Automobiles -Bus replacements (202-4501-693.88-01) increased $1,000,000 to fund a sufficient number of replacement buses to sustain existing levels of Kaua'i Bus service for fiscal year 2021. 2) Leased Vehicles (202-4501-693.88-02) decreased by $10,254 due to second and subsequent year's payments being less than the first year payment (FY2020). 3) Computers and Accessories (202-4501-693.89-03) $227,999 decrease due to successful purchase of wi-fi routers in FY2020. 4) Regular Salaries (202-4502-693.01-01) $218,632 increase primarily due to collective bargaining increases. 5) Overtime (202-4502-693 .02-01) $210,000, Premium Pay (202-4502-693.03-01) $26,089, and several of the fringe accounts (202-4502-693.05-01 and .05-03 through .05-12) $22,308 decreases are primarily due to expenses being moved to Highway fund (same account types) to properly align them with their applicable salary line items. 6) Health Fund Contribution (202-4502-693.05-02) $275 ,621 increase due to the adjustment applied to the standard rate. 7) Wages and Hourly Pay (202-4502-693.01-02) $7,851 increase primarily due to collective bargaining increases. 8) R&M Building (202-4502-693.43-01) $129,627 increase due to the need for shop roof repair, and provide grant matching funds for shop mezzanine construction. General Excise Tax Fund (contin ued) 9) Printing (202-4502-693.57-00) $11, 125 increase to maintain printing of bus passes , tickets , and updated, consolidated bus schedules. 10) Other Small Equipment (202-4502-693 .62-01) $28 ,000 decrease due to completion of FY 2020 equipment purchases. 11) Collective Bargaining -Uniforms (202-4502-693 .65-00) $30 ,000 increase to provide Kaua 'i Bus employees with uniforms and related co l lective bargaining expenses. 12) Equipment (202-4502-693.89-01) $37 ,500 decrease due to comp letion of FY 2020 equipment purchases. 3 . OPERATIONAL CHALLENGES The primary ope rational challenges the Kaua 'i Bus co ntinues to experience follow : 1) Kaua'i's Short-Range Transit Plan provides the County with an extensive list of recommendations to improve transit service for the community , and the Kaua 'i Bus Team is committed to accomplishing as many improvements as soon as possible to continue its progress towards providing a responsible method of effectively serving the transportation needs of the island . The greatest challenge faced by the Kaua'i Bus is that its current repair shop , base yard , and administrative facility was constructed 19 years ago, at which time transit service was extremely limited and ridership was less than 25 % of what it is today . Since the n, the fleet size , repair shop requirements , and operations staffing have more than doubled , and ridership of the Kaua 'i Bus by the public has more than quadrupled. The existing fac ilities have reached their maximum capacity, and therefore once the few add itional operational efficiencies obtainable within existing resources have been implemented , significant investments will need to be made in base yard, repair shop, and administrative facilities to facilitate any further expansion of service. The completion of the Space Needs Study currently being assembled by PBR Hawa i'i will prov ide an assessment ofthe facility space needed to sustain future publ ic transit service on Kaua'i, and funds will need to be obtained in the future to proceed with design , engineering , and then construction of a facility of the size determined by the Space Needs Study. 2) The Kaua 'i Bus fleet replacement schedule requires that 12-15 buses be replaced each fiscal year to maintain a safe and reliable transit service , however fund ing shortfalls have consistently resulted in fewer purchases , prompting extensive repairs, breakdowns, towing, and other associated expenses. The Kaua'i Bus continues to 'pursue additional funding sources for fleet replacement , and w ill continue to utilize the County funds provided primarily to serve as the matching funds required for federal grant awards as they become available. Additional funding sources are also being sought to support the State and County goal of transitioning the fleet to electric transit buses by 2035. 3) The Kaua 'i Bus , like most other employers, continues to experience challenges in maintaining sufficient staffing levels to provide service in an efficient manner. Our commitment to ensuring that every scheduled bus route is covered 365 days a year, along with ensuring that acceptable levels of paratransit service are provided to meet the transportation needs of individuals with disabilities and the elderly, requires the application of creative methods of scheduling trips and manpower coverage. Once all other methods of addressing manpower needs are applied, overtime is required to ensure reliability of quality service. The limited responses to recruitment efforts for Bus Driver, Mechanic , Clerk Dispatcher, and other support positions have provided additional challenges , however the Kaua 'i Bus team maintains its commitment to efficiently utilizing the resources provided to continue to effectively meet the bus transportation needs of the community . 4 . TOP 3 OPERATIONAL HIGHLIGHTS FROM FY 2020 1) Bus Fare Policy and Code of Conduct Improvements Through the generous support and approval of the Mayor's Administration and Kaua 'i County Council through Ordinance 1058 , the Kaua 'i Bus was able to implement long overdue changes to its fare structure and formalize its code of conduct. Amendments to the fare structure became effective January 1, 2020 , and as anticipated, gradual, positive changes in rider service choices are being observed as familiarity with the amended fare structure increases. _Ridership and revenue data is being assembled, and will be utilized to analyze the resulting changes to determine whether additional adjustments need to be proposed. 2) Organizational Restructuring The Kaua 'i Bus was able to complete the restructuring of its organization and effectively recruit for and fill positions in efforts to more effectively manage service to the public by separately dedicating management and support staff to fixed route and paratransit service operations to more effectively address the distinct challenges borne by each section of the Kaua 'i Bus operation. The organizational restructure has increased the Agency's ability to provide prompt replies to riders and the general public , increasing support and supervision for Bus Drivers, Dispatchers, and Mechanics , which improves the service provided to all current and potential Kaua 'i Bus customers. 3) Kaua'i Bus Management of Bus Stop Maintenance The return of the responsibility for Kaua 'i Bus stop maintenance from the Department of Parks & Recreation to the Kaua 'i Bus is very successful , resulting in the ability to respond promptly to urgent requests for cleanup and a greatly improved quality of care for the facilities entrusted to our team.