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HomeMy WebLinkAboutMemo Budget Review Follow-Up 03-31-2020AN EQUAL OPPORTUNITY EMPLOYER COUNTY COUNCIL OFFICE OF THE COUNTY CLERK Arryl Kaneshiro, Chair Ross Kagawa, Vice Chair Jade K. Fountain-Tanigawa, County Clerk Arthur Brun Scott K. Sato, Deputy County Clerk Mason K. Chock Felicia Cowden Luke A. Evslin Telephone: (808) 241-4188 KipuKai Kuali‘i Facsimile: (808) 241-6349 E-mail: cokcouncil@kauai.gov Council Services Division 4396 Rice Street, Suite 209 Līhu‘e, Kaua‘i, Hawai‘i 96766 MEMORANDUM April 1, 2020 TO: Reiko Matsuyama, Director of Finance Ken M. Shimonishi, Budget Administrator FROM: Arryl Kaneshiro, Committee of the Whole Chair RE: FISCAL YEAR 2020-2021 BUDGET FOLLOW-UP QUESTIONS FOR MARCH 31, 2020 Attached are the Fiscal Year 2020-2021 Budget follow-up questions from March 31, 2020. A response by April 3, 2020 is requested. Should you need additional time to respond, please notify Council Services Staff and keep in mind that the Council will need the responses in advance of the Council’s Decision-Making process. Should you have any questions, please feel free to contact me or Council Services Staff at 241-4188. JA:ss Attachment cc: Michael A. Dahilig, Managing Director Fiscal Year 2020-2021 Budget File 1 Department of Public Works – Administration 1. Please confirm that you only have two (2) current vacancies (Position Numbers E-20 and E-21). Please describe (in more than a few words) the current recruitment effort, if any, for each. For example, please explain in further detail the Recruitment Status description already provided by Human Resources in the Vacancy Report of March 15, 2020, which is “Continuous” for both of these. In your explanation, please explain the important details, such as when recruitment started, what stage of the recruitment is currently in, and the earliest hire date and/or start date expected. 2. How does the loss of Position Number 9051 Program Admin Officer II ($91,752), which is proposed to be moved to the Mayor’s Office, impact your workload at Public Works? How will you fill any gaps created by the move? Department of Public Works – Fiscal 1. Please confirm that you only have one (1) current vacancy (Position Number 807). Please describe (in more than a few words) the current recruitment effort, if any, for this vacant position. For example, please explain in further detail the Recruitment Status description already provided by Human Resources in the Vacancy Report of March 15, 2020, which is “Recruiting.” In your explanation, please explain the important details, such as when recruitment started, what stage of the recruitment is currently in, and the earliest hire date and/or start date expected. Department of Public Works – Engineering 1. Please confirm that you only have two (2) current vacancies (Position Number 1434 and 1432). Your narrative has indicated an “offer is pending” for Number 1434. For Number 1432, because Human Resources has indicated in the Vacancy Report of March 15, 2020 “No Activity” for Recruitment Status, please let us know the date you intend to initiate recruitment, how long you anticipate recruitment taking, and the earliest hire date and/or start date expected. 2. Please explain the large increase to “Premium Pay” ($1,500 to $67,152). How will the $65,000 for “Temporary Differential” be expended? Department of Public Works – Building Inspection 1. Please confirm that you only have two (2) current vacancies (Position Numbers 1528 and 1439) and that both are currently dollar ($1)-funded in the budget proposal and will remain dollar-funded. 2. What is the funding source for the six (6) “T-numbered” positions and what are the budgeted salaries for each? If any of these positions are currently vacant or anticipated to become vacant soon, please describe (in more than a few words) the planned recruitment effort for each. Please explain the date you intend to initiate recruitment, how long you anticipate recruitment taking, and the earliest hire date and/or start date expected. 3. Which County facilities and/or programs are covered by the $1,250,000 Electricity line item in your budget? 2 Department of Public Works – Roads 1. Please confirm that you have seven (7) current vacancies (Position Numbers 879, 856, 9047, 916, 843, 953, and 940). For Number 879, since the position recruitment was reopened on 01/29/2020, has it already been filled or, if not, when do you expect it to be filled and the new hire to start work? For Number 856, when do you expect to have the equipment available so you can complete the performance interviews and when do you expect to fill the position and the new hire to start work? Lastly, for the remaining five (5) positions, please describe (in more than a few words) the current recruitment effort, if any, for each. For example, please explain in further detail any Recruitment Status description already provided by Human Resources in the Vacancy Report of March 15, 2020 such as “Continuous” or “Interview / Background,” “List Established,” “List Referred,” or other. In your explanation, please explain the important details, such as when recruitment started, what stage of the recruitment is currently in, and the earliest hire date and/or start date expected. 2. In your narrative on “roadside maintenance” you mention $45,000 Labor positions and $630,000 in additional salaries. Is this in your proposed budget? If so, please point out where. 3. Please point out where your proposed additional positions “Roads Engineering Support Technician” and “Construction Inspector” are in the budget? What are the budgeted salaries for each? Do you expect to complete the recruitment for each and hire them to start by July 1, 2020? If not, please estimate the start date. 4. For the Hanalei Baseyard Leased ($324,417) line item, could you consider saving $85,500 by delaying the new leasing of the Dump Truck and the Aerial Bucket Truck or is their replacement this year critical? 5. For the Kapa‘a Baseyard Leased ($498,276) line item, could you consider saving $107,000 by delaying the new leasing of the Dump Truck and the Lee Boy Grader or is their replacement this year critical? 6. For the Roads Administration Islandwide Resurfacing / Road & Bridge Repairs ($17,690,000) line item, please show how the funds will be expended by sharing a list or schedule of what work will be done, where, when, and for what cost. (Of course, like the budget, this would be a forecast or an estimation.) Please also provide a list or schedule for the same expense item in this current Fiscal Year 2019-2020 budget that amounts to $17,525,000, including dates of jobs already completed. Department of Public Works – Auto Maintenance 1. Please confirm that you have six (6) current vacancies (Position Numbers 1332, 1343, 1334, 1344, 1847, and 1333). Please describe (in more than a few words) the current recruitment effort, if any, for each. For example, please explain in further detail any Recruitment Status description already provided by Human Resources in the Vacancy Report of March 15, 2020 such as “Recruiting,” “Continuous,” “Interview / Background,” “List Established,” or other. In your explanation, please explain the important details, such as when recruitment started, what stage of the recruitment is currently in, and the earliest hire date and/or start date expected. For any vacancies that are not currently in recruitment (i.e., “No Activity”), please explain the date you intend to initiate recruitment, how long you anticipate recruitment taking, and the earliest hire date and/or start date expected. 3 2. Please point out where your proposed additional positions “Landfill Repair Shop Supervisor F111 ($64,644)” and “Landfill Heavy Vehicle and Construction Equipment Mechanic I-(HVCEMI) BC-11 ($61,152)” are in the budget. What are the budgeted salaries for each? Do you expect to complete the recruitment for each and hire them to start by July 1, 2020? If not, please estimate how long after July 1, 2020 they would start. 3. Please explain the large increase to “Other Services” ($30,000 to $155,000). Please also explain what the Vehicle Fleet Pilot Program (Building) ($125,000) is and how these funds will be expended. 4. Please explain the large increase to “Leased” ($117,000 to $364,000). Please also provide replacement schedules for all vehicles included. Can any of the vehicles scheduled to be replaced this year instead be replaced next year or the year after? If so, what total amount of moneys could be saved? 5. Please explain the large increase to Highway Fund “Other Services” ($10,000 to $170,000). Please also explain what the “Integrated Business Services (Parts & Supplies) ($160,000)” is and how these funds will be expended. Department of Public Works – Solid Waste 1. Please confirm that you have five (5) current vacancies (Position Numbers 1919, 827, 1879, 867, and 962). Please describe (in more than a few words) the current recruitment effort, if any, for each. For example, please explain in further detail any Recruitment Status description already provided by Human Resources in the Vacancy Report of March 15, 2020 such as “Recruiting,” “Continuous,” “Interview / Background,” “List Established,” or other. In your explanation, please explain the important details, such as when recruitment started, what stage of the recruitment is currently in, and the earliest hire date and/or start date expected. For Number 962, which is indicated as not currently in recruitment (i.e., “No Activity”), please explain the date you intend to initiate recruitment, how long you anticipate recruitment taking, and the earliest hire date and/or start date expected. 2. Please point out where you are adding to the budget the following position mentioned in your narrative: “Recycling Specialist II (SR20) ($48,948).” Do you expect to complete the recruitment for this position with the newly hired able to start by July 1, 2020? If not, please estimate the start date. 3. What is the funding source for the two (2) “T-numbered” positions (Position Number T1996 and T1980) and what are the budgeted salaries for each? If either of these positions are currently vacant or anticipated to become vacant soon, please describe (in more than a few words) the planned recruitment effort for each. Please explain the date you intend to initiate recruitment, how long you anticipate recruitment taking, and the earliest hire date and/or start date expected. 4. Please explain the large increase to “Other Supplies” ($15,000 to $44,200). Please provide details on “Order New Home Composting Bins” $44,200 (i.e., cost per bin, total number of bins ordering, cost of shipping, et cetera). 4 Department of Public Works – Wastewater 1. Please confirm that you have zero (0) current position vacancies. If instead you have any current vacancies or anticipate any positions to become vacant soon, please describe (in more than a few words) the planned recruitment effort for each. Please explain the date you intend to initiate recruitment, how long you anticipate recruitment taking, and the earliest hire date and/or start date expected. 2. Please point out where you are adding any positions to the budget to address your narrative statement of “The Division also suffers from a lack of manpower” as well as making clear your need for a Civil Engineer, more Mechanics, and more Line Crew. If any of these positions are being added, do you expect to complete the recruitment for each position with the newly hired able to start by July 1, 2020? If not, please estimate how long after July 1, 2020 for each. 3. What will it take to stop the County’s ongoing violation of our underground injection (UIC) well permit that has been in place for almost a year and a half now? Have you budgeted for this? If so, please point out where. 4. Given the dire fiscal situation the County is likely to be in because of COVID-19, what are your plans for increasing both the sewer user fees and the General Fund’s subsidy to assist your drastically under-funded operations?