HomeMy WebLinkAboutResponse Budget Review Follow-Up 03-27-2020 Part 3
www.kauai.gov
4444 Rice Street Suite 140 • Līhu‘e, Hawai‘i 96766 • (808) 241-4956 (b) • (808) 241-6593 (f)
An Equal Opportunity Employer
DEPARTMENT OF HUMAN RESOURCES
THE COUNTY OF KAUA‘I
DEREK S. K. KAWAKAMI, MAYOR
MICHAEL A. DAHILIG, MANAGING DIRECTOR
ANNETTE L. ANDERSON
DIRECTOR
MEMORANDUM
TO: Honorable Council Chair Arryl Kaneshiro
FROM: Annette L. Anderson, Director of Human Resources
VIA: Michael A. Dahilig, Managing Director
DATE: April 2, 2020
RE: FISCAL YEAR 2020-2021 BUDGET FOLLOW-UP QUESTIONS
FROM THE MARCH 27, 2020 DEPARTMENTAL BUDGET REVIEWS
Department of Human Resources & Human Resources Reports
1. Your Budget Narrative references working with other jurisdictions that are also not in compliance with the Employees’ Retirement System (ERS) reporting
requirements in order to draft legislation to extend the deadline for compliance.
How is that going? Does the County have the support and help of Kaua‘i’s four State Legislators? Is there anything Councilmembers can do to help (e.g.,
perhaps advocate by writing letters or making phone calls)?
Senate Bill 2142 would provide for the deadline for State and counties to
furnish payroll and personnel information to the Employee’s Retirement
System (ERS) in an electronic format as specified by the ERS to be
extended for five (5) years. All jurisdictions including Kaua’i County
submitted testimony in strong support of the bill. The ERS requested that
the bill be amended to reduce the extension to three (3) years. The bill
appeared to have the support of our legislators and was making its way
through the legislature before the session was recessed for sixty (60) days.
Any assistance from Councilmembers to advocate for Senate Bill 2142 is
welcomed.
2. Please provide a “Schedule of Trainings” of all safety, equipment, driver, and
other trainings provided by Human Resources over the past nine (9) months (since 07/01/2019)? Please be sure to include the basic information, such as:
Name of training, Training Instructor or Company used (if any), Date of training, Number of workers who attended training, et cetera. Please also
include trainings already planned for the future with the number of workers you anticipate to attend each training.
See attached for all safety, equipment, driver, and other trainings provided
by the Department of Human Resources over the past nine (9) months.
Aside from the attached, all new hires (110 for the past nine months) are
trained on Discrimination, Harassment, and Retaliation, Customer Service,
EEO/ADA, General Safety Orientation, Active Shooter-Run, Hide, Fight,
Hazard Communication, Back Safety, Slips, Trips & Falls, PPE, and
Bloodborne Pathogens.
Future trainings planned include continuous trainings on equipment as
well as the annual Driver Improvement class and annual trainings on
Ladder Safety, Fall Protection and Drug & Alcohol Reasonable Suspicion.
In addition, plans are underway to begin to use more safety and equipment
training companies to diversify our training classes.
Two trainings with Leadership Works-Glenn Furuya were already set up for
April which have since been cancelled. Additional trainings with
Leadership Works-Glenn Furuya were already set for every other month for
the rest of the calendar year.
Training Training
Instructor/Company
Date(s) No. of
Workers
Mini Excavator/Excavator County Safety and Driver
Improvement Coordinator
July 2019-March
2020
15
Compacter
Backhoe/Backhoe
County Safety and Driver
Improvement Coordinator
July 2019-March
2020
13
Hook Lift Truck County Safety and Driver
Improvement Coordinator
July 2019-March
2020
6
Automated Refuse Truck County Safety and Driver
Improvement Coordinator
July 2019-March
2020
2
Truck Tractor with End
Dump/Tractor Mower
County Safety and Driver
Improvement Coordinator
July 2019-March
2020
9
Pay Loader County Safety and Driver
Improvement Coordinator
July 2019-March
2020
8
Bush Whacker County Safety and Driver
Improvement Coordinator
July 2019-March
2020
8
Roller County Safety and Driver
Improvement Coordinator
July 2019-March
2020
2
Case Clipper County Safety and Driver
Improvement Coordinator
July 2019-March
2020
2
6/12 Cubic Yard Dump
Truck/Water Truck
County Safety and Driver
Improvement Coordinator
July 2019-March
2020
8
Aerial Bucket Truck County Safety and Driver
Improvement Coordinator
July 2019-March
2020
4
Lee Boy Grader County Safety and Driver
Improvement Coordinator
July 2019-March
2020
2
Incident Command
Vehicle
County Safety and Driver
Improvement Coordinator
July 2019-March
2020
4
Trailer Pinto Hook-up County Safety and Driver
Improvement Coordinator
July 2019-March
2020
13
Case/Skid Steer Loader County Safety and Driver
Improvement Coordinator
July 2019-March
2020
5
Driver Improvement Class County Safety and Driver
Improvement Coordinator
September-
October 2019
89
Conducting Effective
Investigations/Progressive
Discipline
County HR Managers
II/III
August 27, 2019
August 29, 2019
September 4, 2019
13
23
15
Fall Protection David Ching, Atlas
Insurance
October 22, 2019 69
Respiratory Protection David Ching, Atlas
Insurance
October 22, 2019 69
Confined Space David Ching, Atlas
Insurance
October 22, 2019 63
Ladder Safety David Ching, Atlas
Insurance
October 22, 2019 63
DiSC Training County HR Manager III October 3, 2019
November 21,
2019
13
20
Drug & Reasonable
Suspicion Training
Claire Nakasue, Worklife
Hawaii
October 29, 2019 59
Effective Leadership-
Essential Patterns
Glenn Furuya,
Leadership Works
November 15,
2019
33
Effective Leadership-
Essential Tools
Glenn Furuya,
Leadership Works
December 10,
2019
48
Discrimination and
Harassment Training
County HR Manager III
County EEO Officer/ADA
Coordinator
December 13 and
16, 2019 and
January 16, 2020
41
Performance Evaluations
& Drug/Alcohol Testing
County HR Manager III January 15, 2020 6
Management-
Drug/Alcohol Testing
County HR Manager III January 17, 2020 40
EAP and Dealing with
Difficult Employees
County HR Manager III February 19, 2020 4
3. For your reference, please be advised that all Departments that have submitted budget presentations to the Council are being asked to respond to
the following question:
“For each department:
Please confirm the number of current position vacancies, if any, that
you have.
For any vacancies, please describe (in more than a few words) the
current recruitment effort, if any. For example, please explain in further detail any Recruitment Status description already provided by
Human Resources in the Vacancy Report of March 15, 2020 such as “Recruiting,” “Continuous,” “Interview/Background,” “List
Established,” et cetera. In your explanation, please provide important details such as: when recruitment started, what stage the recruitment is at, and the earliest date you expect the position to be filled or the
new hire to start work.
For any vacancies that are not currently in recruitment (i.e., “No
Activity”), please provide the date you intend to initiate recruitment,
how long you anticipate recruitment taking, and the earliest date you expect the position to be filled or the new hire to start work.”
So, in addition to providing your own Department’s answer to this question for the Payroll Specialist II position vacancy that the Vacancy Report shows you
have, you will probably be asked by other departments to help with the details regarding their vacancies. Our hope is that they will be able to provide important further details on their positions’ “Recruitment Status” that were not provided in
the Vacancy Report. This information is important to the Council’s budget deliberation process; otherwise, we would not ask. Mahalo nui loa for your work
in providing this information and assisting all departments to do the same.
All vacancy responses are forthcoming and consolidated into one
response under 3. For ALL Departments.
cc: Reiko Matsuyama, Director of Finance
Ken Shimonishi, Budget Administrator