HomeMy WebLinkAbout2019_0903_CSC_PacketRichard Jose
Members:
Chair
Fely Faulkner
Elizabeth Hahn
Vonnell Ramos
Jeffrey Iida
Beth Tokioka
Vice Chair
Ricky Watanabe
COUNTY OF KAUA'I CIVIL SERVICE COMMISSION
NOTICE OF MEETING AND AGENDA
Tuesday, September 3, 2019
3:00 p.m. Hawaii Standard Time or shortly thereafter
Mo`ikeha Building, Liquor Conference Room 3
4444 Rice Street, Lihu'e, kiI 96766
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
Open Session Minutes of August 6, 2019
ACTING DIRECTOR'S REPORT
CSC 2019-18 Acting Director's Reports for the August 2019 period.
A. Labor contracts and negotiations
B. Administrative Services and Benefits
C. Classification and Pay and Labor Relations
D. Recruitment and Exam
E. Payroll
F. Employee Development and Health Services
G. ADA/EEO
COMMUNICATIONS
CSC 2019-19 Communication dated July 3, 2019 from Charter Review Commission
Vice Chair Jan TenBruggencate to Chair Richard Jose and the Civil
Service Commission regarding a Request for any proposals to amend the
Charter. [8/6/19]
A. The Commission to decide a possible submission of a proposal
to amend the Charter and to designate a representative to the
Charter Review Commission meeting.
An Equal Opportunity Employer
EXECUTIVE SESSION
Pursuant to Ilawai`i Revised Statutes §§92-4, 92-5 (a) (2) (4), 92-9 (a) (1-4) and (b) the purpose
of this Executive Session is to receive and approve Executive Session minutes, and to discuss the
hiring of a new Director of Human Resources and other related matters where consideration of
matters affecting privacy will be involved, and to consult with the Commission's legal counsel
on questions and issues pertaining to the Commission's and County's powers, duties, privileges,
immunities, and/or liabilities as they may relate to this agenda item. (On -going)
ES-014 Executive Session Minutes of August 6, 2019
ES-015 Discussion and implementation of the hiring process to begin selection of
a Director of Human Resources. (On -going)
A. Discussion and possible approval of the recommendations from
the Permitted Interaction Group (PIG) on the applicants that
met the minimum criteria and approved to move forward to the
next phase of the interview process.
B. Report from the Permitted Interaction Group 2 (PIG) on the
written essay questions.
BUSINESS
CSC 2019-20 Discussion and implementation of the hiring process to begin selection of
a Director of Human Resources. [ 12/ 11 / 18, 1 /22/ 19, 2/26/ 19, 3/19/19,
4: 2! 19, 517119, 614119, 7/2 19, 8/6119]
A. Discussion and possible approval of the recommendations from
the Permitted Interaction Group (PIG) on the applicants that
met the minimum criteria and approved to move forward to the
next phase of the interview process.
B. Discussion and possible approval on the written essay question
process.
C. Discussion on formulating the process for the oral interview
step in the hiring process.
1. Discus§ the oral interview process
2. Select a Commissioner to work with the Administrator
on formulating the list of oral interview questions.
3. Possible formation of a Permitted Interaction Group
(PIG) pursuant to I Iawai`i Revised Statutes Section 92-
2.5(b)(1-2) which scope of duties may include:
a. Formulate a list of questions to use during the
oral interview.
b. Create a scoring tool to rate applicants during
oral interview.
Civil Service Commission - September 3, 2019 Page 12
D. Discussion and possible approval of obtaining the following
additional information from applicants; personal or
professional references, certificates or diplomas and letters of
recommendation.
1. Decide which documents to request.
2. Discuss timeline and process to request and receive
these documents.
ANNOUNCEMENTS
Next Meeting: Tuesday, October 1, 2019 - 3:00 p.m., Mo'ikeha Building, Liquor Conference
Room 3.
ADJOURNMENT
NOTICE OF EXECUTIVE SESSION
Pursuant to Hawaii Revised Statutes §92-7 (a), the Commission may, when deemed necessary,
hold an executive session on any agenda item without written public notice if the executive
session was not anticipated in advance. Any such executive session shall be held pursuant to
HRS §92-4 and shall be limited to those items described in HRS §92-5(a).
cc: Deputy County Attorney Todd Jenson
PUBLIC COMMENTS and TESTIMONY
Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours
prior to the meeting indicating:
1. Your name and if applicable, your position/title and organization you are representing;
2. The agenda item that you are providing comments on; and
3. Whether you will be testifying in person or submitting written comments only.
4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please
provide 10 copies of your written testimony at the meeting clearly indicating the name of
the testifier; and
While every effort will be made to copy, organize and collate all testimony received, materials
received on the day of the meeting or improperly identified may be distributed to the members
after the meeting is concluded.
The length of time allocated to persons wishing to present verbal testimony may be limited at the
discretion of the chairperson or presiding member.
Civil Service Commission - September 3, 2019 Page 13
Send written testimony to:
Civil Service Commission
Attn: Sandra Muragin
Office of Boards & Commissions
4444 Rice Street, Suite 150
Lihu`e, HI 96766
Email: smuragin@kauai.gov
Fax: 241-5127 Phone: 241-4919
SPECIAL ASSISTANCE
If you need an auxiliary aid/service, other accommodation due to a disability,
or an interpreter for non-English speaking persons, please contact the Office of Boards and
Commissions at (808) 241-4917 or aseg-retifa kauai.gov as soon as possible. Requests made as
early as possible will allow adequate time to fulfill your request. Upon request, this notice is
available in alternate formats such as large print, Braille, or electronic copy.
Civil Service Commission - September 3, 2019 Page 14
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COUNTY OF KAUAI }�
Minutes of Meeting
OPEN SESSION
Board/Commission: I
CIVIL SERVICE COMMISSION
Meeting Date:
I August 6, 2019
Location
Mo'ikeha Building, Liquor Conference Room 3
Start of Meeting: 3:00 p.m.
I End of Meeting: 4:43 p.m.
Present
Chair Richard Jose. Vice Chair Jeffrey Iida. Commissioner: Fely Faulkner, Vonnell Ramos, Beth Tokioka and Ricky Watanabe.
(Commissioner Elizabeth Hahn via teleconference in a non -voting, non -communicative status).
Deputy County Attorney Todd Jenson. Acting Director of Human Resources Janine Rapozo (left at 3:25 p.m.). Office of Boards and
Commissions Staff: Administrator Ellen Ching and Commission Support Clerk Sandra Muragin.
Excused
Absent
A
SUBJECT
DISCUSSION
ACTION
Call To
Administrator Ellen Ching explained that due to Hawaii Revised Statutes §92-3.5, 92-7 and
Chair Jose called the meeting to
Order/Roll Call
Sunshine law there was not enough time to properly post -Commissioner Elizabeth Hahn's
order at 3:00 p.m. with six
request for a conference call. The phone setup on the table was to accommodate a last minute
members constituting a quorum.
request from Ms. Hahn, who would be listening in on the meeting but was not allowed to
artici ate in the discussions, nor could she vote.
Approval of
A. Open Session Minutes of July 2, 2019
Mr. Watanabe moved to
Minutes
approve the Open Session
minutes of July 2, 2019, as
circulated. Vice Chair Iida
seconded the motion. Motion
carried 6:0.
Acting
CSC 2019-15 Acting Director's Reports, Announcements and Pertinent Updates for the
Director's
July 2019 period.
Report
A. Labor contracts and negotiations
B. Administrative Services and Benefits
C. Classification and Pay and Labor Relations
D. Recruitment and Exam
E. Payroll
Civil Service Commission
Open Session
August 6, 2019
Page 2
SUBJECT
DISCUSSION
ACTION
F. Employee Development and Health Services
G. Investigations — Decision -Making & Progressive Discipline Flowchart
H. Attachment 1 — Discipline Guidelines, Revised 06/19
1. Attachment A — Level of Severity/Category of Offenses, Revised 06/19
2. Attachment B — County of Kauai Parks & Recreation Notice of Disciplinary
Action From HR-432 (5/16)
Acting Director of Human Resources Janine Rapozo reviewed the July report with the
Commission (on file). A Request for Qualifications was submitted on July 26 to hire a
consultant to write a Request for Proposal for acquisition of a Human Resources
Management System (HRMS). Ms. Rapozo said they were granted $2million in Capital
Improvements Program (CIP) funds from this administration to seek a new payroll and
Human Resource (HR) system. She explained that the complicated Employee Retirement
System (ERS) contained old contributory plans, non-contributory plans, hybrid plans, police
plans and fire plans. All of these plans required different codes and processes, which the
current county system could not automatically update to the ERS; changes were manually
processed. Several years ago a Legislative Act passed that required all jurisdictions comply
with the ERS; however at this point no one was compliant.
In July, Ms. Linda Nuland-Ames, Equal Employment Opportunity (EEO)
Officer/Americans with Disabilities Act (ADA) Coordinator was transferred to the HR
department. Ms. Nuland-Ames was now assisting with EEO/ADA discussions and working
to standardized county ADA forms.
A correction from July 1, 2010 to July 1, 2019, was made on the end of the last sentence
that was located on the second paragraph of the first page.
Ms. Faulkner complimented Ms. Rapozo and the HR staff for preparing a well informed and
outstanding report of the flowchart and discipline guidelines. Ms. Tokioka said that
information technology (IT) systems changed rapidly and advised they move quickly with
Civil Service Commission
Open Session
August 6, 2019
Page 3
SUBJECT
DISCUSSION
ACTION
the HRMS to avoid it from becoming obsolete. Ms. Tokioka commented that the "Other"
section located in the transactions bullet under administrative services and benefits on page
2, was and continued to be higher than normal, and asked if it included a category that took
up most of that amount. Ms. Rapozo explained that it included 89-day appointments, and
after some discussion decided it best to pull that out of the "Other" category.
Ms. Tokioka remarked on the long list under recruitments and asked for a progress report on
filling vacancies. Ms. Rapozo explained that many of these vacancies required a certain
skill set that the previous individual gained from starting at an entry level and through years
of experience reallocated to a higher level. To avoid training, departments request to fill at
that higher level. She said police continued to lag in new recruitments. To help fill the gap
they have hired retirees to work in certain specific areas, provided training classes so
potential recruits could pass the written test and looked into developing an apprenticeship
program.
Ms. Faulkner expressed concern that no exit interviews were conducted when five
individuals left. She said its been a trend and wondered if it was not a high priority. Ms.
Rapozo responded that it was a very important process for HR; however, it was an option
and after some discussion decided to separate retirees from that category.
Chair Jose was alarmed that employee rights to request for union representation once a
written warning was given was not mentioned anywhere in the flow chart or discipline
guidelines. Ms. Rapozo apologized and thought it was included but then mentioned it could
have only been on a PowerPoint slide.
Communications
CSC-2019-16 Communication dated July 3, 2019 from Charter Review Commission Vice
Vice Chair Iida moved to
Chair Jan TenBruggencate to Chair Richard Jose and the Civil Service Commission
receive the communication
regarding a Request for any proposals to amend the Charter.
dated July 3, 2019 from Charter
Review Commission Vice Chair
Jan TenBruggencate regarding a
Request for any proposals to
Civil Service Commission
Open Session
August 6, 2019
Page 4
SUBJECT
DISCUSSION
ACTION
amend the Charter. Ms.
Tokioka seconded the motion.
Motion carried 6:0.
Commission Support Clerk Sandra Muragin passed out copies of pages 26-27 of the Kauai
Charter that explained the Civil Service Commission organization and powers and duties.
Chair Jose called a recess at 3:27 p.m.
Chair Jose called the meeting back to order at 3:29 p.m.
The Commission agreed to decide at the next meeting how they want to proceed with this
communication.
Pursuant to Hawaii Revised Statutes §§92-4 and 92-5 (a) (2) (4), 92-9 (a) (1-4) and (b) the
Ms. Ching read the Hawaii
purpose of this Executive Session is to receive and approve Executive Session minutes, and
Revised Statutes to move the
to discuss the hiring of a new Director of Human Resources and other related matters where
meeting into Executive Session.
consideration of matters affecting privacy will be involved, and to consult with the
Commission's legal counsel on questions and issues pertaining to the Commission's and the
Ms. Tokioka moved to enter
County's powers, duties, privileges, immunities, and/or liabilities as they may relate to this
into Executive Session. Vice
agenda item.
Chair Iida seconded the motion.
Motion carried 6:0.
At 3:31 p.m. the Commission
entered into Executive Session.
Return to Open
The meeting resumed in Open
Session
Session at 3:48 p.m.
Business
CSC-2019-17 Discussion and implementation of the hiring process to begin selection of a
Director of Human Resources. [12/11/18, 1/22/19, 2/26/19, 3/19/19, 4/2/19, 5/7/19, 6/4/19,
7/2/ 19]
A. Discussion on formulating the process for requiring a written essay as a next step in
the hiring process;
1. Select a Commissioner to work with the Administrator on formulating the
Civil Service Commission
Open Session
August 6, 2019
Page 5
SUBJECT
DISCUSSION
ACTION
essay questions and rating criteria.
2. Possible formation of a Permitted Interaction Group (PIG) pursuant to
Hawaii Revised Statutes Section 92-2.5(b)(1-2) which scope of duties may
include;
a. Formulate essay questions that would be sent to the list of applicants
that met the minimum criteria.
b. Screen and review essay responses to eliminate the applicants that do
not meet the minimum criteria.
B. Discussion on formulating the process for the oral interview step in the hiring
process.
1. Select a commissioner to work with the administrator on formulating the
list of interview questions.
C. Next steps in the hiring process: personal or professional references, certificates or
diplomas and letters of recommendation.
Ms. Ching proceeded to explain that the process the Commission had followed up to this
point was the police commissions hiring steps and that the next step that the police
commission took was to ask their applicants to respond to a written essay. She suggested
they review the sample essay questions and rating tool that was included in their packet.
The police commission determined the questions by first deciding the kind of response they
would want to have, allowed five days for the applicants to complete the essay and outlined
guidance to the reviewers on how to score the essays.
Ms. Tokioka inquired if it was possible to keep the essay questions and rating tool
confidential. Ms. Ching explained that the Commission could form another PIG. The
findings and reporting of the PIG work would be subject to open session or they could
nominate one commissioner to work with her to formulate the essay questions, finalize it
and send it out directly to the applicants. Ms. Tokioka suggested they develop the rating
tool the same time the essays are reviewed, to keep it confidential. Vice Chair Iida asked
about the timeline. He wanted to know who would determine when the essays would be
Civil Service Commission
Open Session
August 6, 2019
Page 6
SUBJECT
DISCUSSION
ACTION
sent and the time frame the applicants would have to respond. Deputy County Attorney
Todd Jenson responded that the Commission could empower the PIG with the scope of
duties or designate one commissioner to work with the administrator to come up with the
particulars on the timeline.
Ms. Ching said the Commission had three options.
1. PIG 1 recommended 6-applicants be moved to the next phase. She suggested that
they also consider moving the 9-maybe applicants to the next phase.
2. Decide if they want to go directly to the oral interview or do the essay questions
first.
3. If they decided to do the essay questions, they need to choose if they want to form
Motion No. 1
another PIG or elect one commissioner to work with the administrator.
Ms. Tokioka moved to take
only the top 6-applicants and
move to the essay phase. Ms.
Faulkner seconded the motion.
Motion carried 6:0.
Motion No. 2
Vice Chair Iida moved to form
a Permitted Interaction Group 2
to work with the Administrator
on the essay questions. Ms.
Ms. Faulkner asked for details on the PIG's scope of work. Ms. Ching replied that the PIG
Faulkner seconded the motion.
would meet to formulate the essay questions and once that was done it would be vetted
through the County Attorney's office. The Commission discussed the procedures and
ramifications of using a PIG or the other option of nominating a Commissioner to formulate
the questions. They agreed that the whole body should have the opportunity to review and
rate the applicants completed essays. Ms. Ching advised the Commission include the nine
maybe's due to previous experience with the fire commission. Ms. Tokioka advised that
they should place perimeters on the essay and request for a limited word count or page
Civil Service Commission
Open Session
August 6, 2019
Page 7
SUBJECT
DISCUSSION
ACTION
count.
Motion No. 3
Ms. Tokioka moved to include
the 9-maybe applicants to the
essay phase. Vice Chair Iida
seconded the motion. Motion
carried 6:0.
Motion No. 2
Motion carried 6:0.
Motion No. 4
Ms. Faulkner moved that the
Permitted Interaction Group 2
be comprised of the following
members; Chair Richard Jose,
Vice Chair Jeffrey Iida and
Commissioner Beth Tokioka.
Mr. Watanabe seconded the
motion. Motion carried 6:0.
Motion No. 5
Ms. Tokioka moved that the
Permitted Interaction Group 2
work with the Administrator to
formulate the list of essay
questions, plan out any related
essay procedures and report
findings to the Commission for
approval. Vice Chair Iida
seconded the motion. Motion
Civil Service Commission
Open Session
August 6, 2019
Page 8
SUBJECT
DISCUSSION
ACTION
Ms. Ching said after the essay, the next step would be the oral interview, which would
carried 6:0.
involve formulating the list of questions and rating tool. The Commission could form
another PIG or select a commissioner to work with the administrator. At some point the
commission needed to also decide and consider requesting personal or professional
references, certificates or diplomas and letters of recommendations at the interview process.
Motion No. 6
Ms. Tokioka moved to defer B.
Discussion on formulating the
process for the oral interview
step in the hiring process and C.
Next steps in hiring process:
personal or professional
references, certificates or
diplomas and letters of
recommendation. Vice Chair
Ms. Ching reminded the Commission that at the conditional offer stage they may want to
Iida seconded the motion.
consider a background check and/or psychological exam. Ms. Faulkner asked if it was
necessary for the DHR to go through the same rigor as the police or fire. Ms. Ching replied
that it would be important to have a criminal and financial background check. She advised
that they also consider asking the same question that the police and fire commission asked
during the oral interview; "is there anything in your background that would prohibit you
from accepting this position."
With no further discussion, Chair Jose called for the question.
Motion carried 6:0.
Announcements
Next Meeting: Tuesday, September 3, 2019 — 3:00 p.m., Mo'ikeha Building, Liquor
Conference Room 3.
Ms. Ching said everything was handled by Boards and Commissions without bias and
complimented Sandra Muragin for the great job in providing the necessary documents for
the PIG to review the resumes. The PIG members complimented the organization and
resentation of the resumes. Ms. Ching stated that Boards and Commissions was
Civil Service Commission
Open Session
August 6, 2019
Page 9
SUBJECT
DISCUSSION
ACTION
committed to continue at a high level so that the Commission could hire a qualified DHR.
Adjournment
With no objections, Chair Jose
adjourned the meeting at 4:21
p.m.
Submitted by:
Sandra Muragin, Commission Support Clerk
Reviewed and Approved by:
() Approved as circulated.
() Approved with amendments. See minutes of meeting.
Richard Jose, Chair
DEPARTMENT OF HUMAN RESOURCES
ACTING DIRECTOR'S REPORT
TO THE
CIVIL SERVICE COMMISSION
AUGUST 2019
After many years of trying to upgrade our current Human Resources Management System (HRMS)
with various system and module upgrades, $2 million has been budgeted in the current fiscal year's
Capital Improvement Program (CIP) budget to acquire a new HRMS system. A Request for
Qualifications (RFQ) has been posted from July 261h to August 261h for resumes to be submitted to
hire a consultant to assist the County with developing the RFP for this project.
Unfortunately, this project will not be completed for at least another two (2) years and therefore, the
current system needs to be fixed in order to meet Employee Retirement System (ERS) statutory
reporting requirements as well as to eliminate current manual processes. On -site consultation for
software development, conversions, program modifications, maintenance and training of the
existing human resources and payroll management system has been scheduled for two (2) weeks in
September and one (1) week in November with high level staff from Superion (current HRMS
vendor) traveling to Kaua'i.
Arbitration hearings for all five (5) Hawaii Government Employees Association (HGEA)
bargaining units have been tentatively scheduled as follows:
BU 4:
Week of September 30th
BU 13:
Week of October 14th
BU 2:
Week of November 18th
BU 3:
Week of January 131h
BU 14:
Week of January 20th
Our County Attorney's office is working with the State's Attorney General's office to prepare
exhibits and witnesses for the various hearings.
SIC �Olq -I�
Administrative Services and Benefits
• There were "No Findings" from the recent audit conducted by the Criminal Justice
Information System (CJIS), the website used to do criminal background checks.
• New Hires: Account Clerk
Emergency Services Dispatcher I
Field Operations Clerk (2) (exempt)
Janitor II
Legal Clerical Assistant (exempt)
Maintenance Worker I
Payroll Specialist I
Police Services Officer (6)
Project Assistant
Solid Waste Worker II
• Exit Interviews (Retirees): 0 of 0
• Exit Interview (Voluntary Separations./Terminations) 2 of 7
• TDI Applications 1 (denied)
• Leave Sharing: 2 (2 approved)
• Reference Checks: 6
• Employment Verifications: 10
• Transactions:
New Hires
16
Separations
14
Reallocations
$
Promotions
I
Demotions
0
Transfers
17
Pay Increase
710
Suspension
0
Leave Without Pay
0
Short Term
21
*Miscellaneous Changes
6
**Other
60
Seasonal
11
*Miscellaneous changes include expense distribution changes, schedule changes, personal data
changes, etc.
**Other includes end of extension of temporary reallocations, add/delete pay codes, amended
payroll certifications, extension of initial probation, rescinded payroll certifications, etc.
Classification and Pay and Labor Relations
Grievance hearing was held with UPW alleging a contract violation for failing to promote
the senior qualified employee. The DHR has not finalized a decision as of yet.
• Reallocations Processed: Accountant II to Accountant Trainee
Civil Engineer III to Civil Engineer IV
Driver License Clerk to Senior Clerk
Driver License Examiner I to Driver License Examiner II
Heavy Vehicle Mechanic I to Transit Fleet Mechanic (2)
Ocean Safety Officer I to Ocean Safety Officer II
Payroll Technician to Payroll Specialist I
Procurement Technician to Procurement & Specifications
Specialist II
Seasonal Employee Aide Trainee to Student Intern II
Seasonal Student Intern to Student Intern II
Seasonal Student Intern to Student Intern I (35)
• Desk Audits: None
• New Classes Adopted: None
Recruitment and Exam
• Staff assisted KPD with administering the Performance Readiness Standards Test (PRST)
as it is now part of the promotional process. Due to weather, the Firearms Proficiency Test
which was also added to the promotional process needed to be rescheduled.
• Recruitments: Abstractor I
Abstractor II
Accountant IV (2)
Accountant Trainee
Account Clerk
Bus Driver (substitute) (exempt)
Civil Engineer I
Civil Engineer II
Civil Engineer III
Civil Engineer IV
Civil Engineer V
Civil Engineer VI
Computer Systems Support Technician II
Construction Inspector I
Deputy County Attorney (exempt)
Deputy Prosecuting Attorney (exempt)
Economic Development Specialist IV (exempt)
Electrician -Electronic Equipment Repairer
3
Electrician Helper
Equipment Operator Trainer
Emergency Services Dispatcher
Fire Prevention Inspector II
Fiscal Officer II
Grant Specialist I
Grant Specialist II
Housing Self -Sufficiency Specialist II (exempt)
Investigator (exempt)
Janitor Working Supervisor
Land Use Permit Technician
Land Use Plans Checker I
Lead Pipefitter
Legal Clerk I
Legal Clerk II
Legal Clerk III
Legal Clerk IV
Maintenance Worker II (2)
Motor Vehicle Financial Responsibility Clerk
Park Security Officer
Personnel Support Clerk (exempt)
Planning Inspector I
Planning Inspector II
Planning Inspector III
Plant Electrician Helper
Plumber I
Police Services Officer
Program Compliance Specialist (exempt)
Records Management Analyst (exempt)
Recreation Worker I
Safety and Driver Improvement Coordinator
Senior Clerk
Senior Pool Guard
Sexual Assault Forensic Nurse Examiner (SANE)
(exempt)
Solid Waste Worker II (2)
Solid Waste Worksite Supervisor
Special Investigator
Traffic Signs and Markings Helper
Transit Fleet Mechanic (exempt)
Utility Worker (2)
Waterworks Inspector I
Waterworks Program Technician (2)
• Lists Referred to Departments: Account Clerk
Accountant IV
4
Computer System Support Technician II
Customer Service Representative I
Deputy Prosecuting Attorney (exempt)
Economic Development Specialist IV (2) (exempt)
Land Use Permit Technician
Maintenance Worker I
Motor Vehicle Financial Responsibility Clerk
Park Security Officer I
Pipefitter
Records Management Analyst I (exempt)
Senior Clerk
• Written Exams Administered: Account Clerk (2)
Emergency Services Dispatcher I (3)
Janitor Working Supervisor
Maintenance Worker I
Park Security Officer I (2)
Police Services Officer (2)
Senior Motor Vehicle Financial Responsibility Clerk
• Performance Exams Administered: Equipment Operator II (2)
Police Service Officer (Performance Readiness
Standards Test)
• Administrative Reviews:
Payroll
Account Clerk (accepted)
Administrative Support Assistant (accepted)
Meter Reader I (3) (accepted)
Park Security Officer (accepted)
Senior Clerk (accepted)
• Michaelle Fujioka joined the Payroll team on July 16`h as a Payroll Specialist I, giving her
one (1) week to train with Candice Tada before she went on maternity leave.
• Gross Payroll:
7/15/2019
$3,931,347
End of Month
$4,579,997
EUTF (Health Fund)
Active
Retiree
OPEB
$2,199,648
$ 720,427
$ 795,928
$ 683,293
ERS (Retirement)
$1,675,157
Social Security
$299,160
Medicare
$117,342
PTS SS Savings
$12,823
5
Employee Development and Health Services
• Eight (8) new workers' compensation claims were filed this month; six (6) medical -only
claims and two (2) indemnity claims.
• The drug and alcohol testing program continues with random pulls being done for the
Department of Water, Public Works, Parks and Recreation, Transportation and Fire. In
addition, HR schedules the necessary follow up testing for those employees who have
returned to work following a positive alcohol or drug test. Currently, there are eight (8)
employees subject to follow up testing.
• In an effort to minimize time away from work, HR is coordinating with Diagnostic
Laboratories to coordinate on -site drug and alcohol testing in lieu of transporting
employees from remote work sites to the testing sites.
• After six (6) months on medical leave, our Safety and Driver Improvement Coordinator
returned to work in the middle of July. In anticipation of a retirement, recruitment for this
very unique position has been on -going with no applicants thus far.
• Equipment/DriverTraining: Excavator (I Public Works' employee)
ADA/EEO
• Issued circular to all departments as a reminder of the ADA requirements for County
departments when holding or sponsoring a public event including provisions of the
auxiliary aid notice, accessible routes and accessible communication.
• Participating in accessible digital content training to ensure that the County's website
meets all necessary ADA requirements.
• Completing investigation on a complaint from a Parks and Recreation employee of
harassment and discrimination.
• One (1) formal complaint received this month regarding paratransit services; interviews
and meetings have been scheduled to try and resolve the complaint.
6
°F *9 OFFICE OF BOARDS & COMMISSIONS ELLENCHING
V 9
Jo°
THE COUNTY OF KAUA'I ADMINISTRATOR
DEREK S. K. KAWAKAMI, MAYOR
r� OF P MICHAEL A. DAHILIG, MANAGING DIRECTOR
July 3, 2019 RECEIVED
Chair Richard Jose JUL 3 2019
Civil Service Commission
c/o Boards and Commissions
4444 Rice St., Ste. 150 BOARDS & COMMISSIONS
Lihue, Hawaii 96766
RE: Requesting any proposals to amend the Charter
Dear Chair Jose and Members of the Civil Service Commission:
You are invited to present any proposals you may have on any Charter amendments you would
like the Charter Commission to consider.
Should you want to propose any amendments, please provide a brief background on the issue and
how the amendment will address or solve the issue.
Should you have any questions, please feel free to contact, Ellen Ching at !chins@kauai.Rov or at
241-4922.
Sin eraly,
Jan TenBru cafe, vice Chair
Charter R906w Commission
www.kauai.gov
4444 Rice Street Suite A150 • Lihu'e, Hawai'i 96766 • (808) 241-4922 (b) • (808) 241-5127 (0
An Equal Opportunity Employer
[9
Section 14.13. Duties and Functions of the Zoning Board of Appeals. In
accordance with such principles, conditions, and procedures prescribed by ordinance
or administrative rule, the zoning board of appeals shall:
A. Conduct hearings in accordance with chapter 91, Hawai`i Revised Statutes
regarding the violation of the zoning and subdivision ordinance and the
regulations adopted thereunder;
B. Hear and determine appeals alleging error from any person aggrieved by a
decision or order of the director regarding the application, interpretation, or
enforcement of zoning and subdivision ordinances as prescribed by
ordinance;
C. Conduct hearings for land -use -related appeals which the board may be
required to pass on pursuant to the charter or ordinance; and
D. Adopt rules of procedure for the conduct of the board's business.
The zoning board of appeals shall be part of the department for administrative
purposes and the county shall provide necessary training, administrative, and legal
assistance to the board. (Amended 2016)
Section 14.14. Appeals. Appeals fiom any decision of the planning commission or
the zoning board of appeals shall be instituted in the circuit court within thirty days
after service of a certified copy of the decision of the commission or the board. All
commission and board proceedings and appeals shall be in conformity with the
Hawaii Administrative Procedure Act. (Amended 2016)
ARTICLE XV
DEPARTMENT OF HUMAN RESOURCES
Section 15.01. Organization. There shall be a department of human resources
consisting of a civil service commission, a director, and the necessary staff for the
purpose of establishing a system of personnel administration based upon merit
principles, devoid of any bias or prejudice, and generally accepted methods governing
classification of positions and the employment, conduct, movement, and separation of
public officers and employees. (Amended 2014)
Section 15.02. Civil Service Commission Organization. The civil service
commission shall consist of seven members who shall be in sympathy with and who
shall believe in the principles of the merit system in public employment. Of the
members appointed, one shall be selected from among persons employed in private
industry in either skilled or unskilled laboring positions as distinguished from
executive or professional positions. (Amended 2006)
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Section 15.03. Powers and Duties. The civil service commission shall:
A. Adopt rules and regulations to carry out the civil service and compensation
laws of the state and county. Such rules and regulations shall distinguish between
matters of policy left for the determination of the commission, and matters of
technique and administration to be left for execution by the director.
B. Hear and determine appeals made by any officer or employee aggrieved by
any action of the director or by any appointing authority. Appeal from the decision of
the commission shall be as provided by law.
C. Advise the mayor and director of human resources on problems concerning
personnel and classification administration.
D. Execute such powers and duties as may be provided by law.
Section 15.04. Director of Human Resources. The director of human resources
shall have had a minimum of five years of training and experience in personnel
administration either in public service or private business, or both, at least three
years of which shall have been in a responsible administrative capacity and shall be
in sympathy with the principles of the merit system. The director shall be appointed
and may be removed by the commission. The director shall be the head of the
department of human resources and shall be responsible for the proper conduct of all
administrative affairs of the department, and for the execution of the human
resources management program prescribed in this charter and in the ordinances and
regulations authorized by this charter. (Amended 2014)
Section 15.05. Human Resources Management Program. The director of
human resources shall be responsible for the execution of the human resources
management program, which shall include:
A. Classification, recruitment, selection, employment, deployment, promotion,
evaluation, discipline, and separation of employees.
B. Labor relations and negotiations.
C. Administration of employment policies and trainings related to employee
benefits, conduct, development, and safety and injury prevention.
D. Workers' compensation.
E. Equal employment opportunities.
F. Workforce coordination and planning.
G. Administration of the civil service system as prescribed by statute.
H. Other related duties as may be determined by the mayor. (Amended 2014)
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