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Home My WebLink AboutFY 2022 Budget Presentation (Department of Public Works)DEPARTMENT OF PUBLIC WORKS FY 2022 BUDGET AND OPERATIONS SYNOPSIS Troy Tanigawa Acting County Engineer 1. FY 2021 to FY 2022 BUDGET COMPARSION Fund(s): GENERAL FUNDS Department: PUBLIC WORKS FY 2021 FY 2022 $ + f - 0/0 + / - Salary and Wages 3,1321,888 3,2137,768 185,88D 6.2% Benefits 1,756,283 1,782,756 26,473 1.5% Utilities 1,321,751 1,24D,824 -8D,927 -6.1% Vehicle/Equip, Lease D D D D.D% Operations 212,656 199,787 -12,869 -6.1% 6,312,578 6,431,135 118,557 1.9% FY 2020 Operating Budget ■ Salary and Wages ■ Benefits All ■ Utilities ■ Vehicle/Equip, Lease ■ Operations FY 2021 Operating Budget ss� 0% ■Salary and Wages ■ Benefits ■ Utilities ■ VehirlefEquip, Lease ■ Operations FY 2019 and FY 2020 Comparison 3,500,000 3,DDD,C00 2,500, C00 z,aaa,oao ■ FY 2021 1,500, 000 ■ FY 2022 1,000, 000 500,000 a Salary and Wages Benefits Utilities Vehicle/Equip, Operations Lease 1 Fund(s): SOLID WASTE FUND Department: PUBLIC WORKS FY 2021 FY 2022 $ + f - 010 + / - 5alary and Wages 4,717,273 4,682,879-34,394 -4.7% Benefits 2,916,624 2,945,318 28,694 1.D% Utilities 38,821 92,731 53,91a 138.9% Vehicle/Equip, Lease 2,669,445 2,447,641-221,804 -8.3% _ Operations 11,540,238 11,967,868 427,630 3.7% 21,882,401 22,135,437 254,036 1.2% FY 2020 Operating Budget FY 2021 Operating Budget ■ Salary and Wages ■ Salary and Wages ■ Benefits ■ Benefits AUtilities Utilities ■ Vehicle/Equip, ■ Vehicle/Equip, pyr, Lease1y6 Lease ■ Operations ■ Operations FY 2019 and FY 2020 Comparison i4,uuu,uuu 12,000,000 10,000,000 8,000, 000 6,000, 000 4,000, 000 2,000, 000 0 Salary and Wages Benefits Utilities Vehicle/Equip, Operations Lease ■ FY 2021 ■ FY 2022 2 Fund(s): SEINER FUND Department: PUBLIC WORKS FY 2021 FY 2022 $ + f - ofo + f - Salary and Wages 2,757,121 2,799,618 42,497 1.5% Benefits 1,658,854 1,726,591 67,737 4.1% Utilities 1,838,000 1,712,DDD-126,DDD -6.9% Vehicle/Equip, Lease 569,181 569,181 D D.D% Operations 5,461,664 5,61D,DDD 128,336 2.3% 12,3D4,82D 12,417,39D 112,57D D,9% FY 2020 Operating Budget FY 2021 Operating Budget ■ Salary and Wages ■Salary and Wages bvb6 ■ Benefits ■ Benefits 4596 ■ Utilities 45% i ■ Utilities ■ Vehicle/Equip, hv�' ■ Vehicle{Equip, Lease Lease 5% ■ Operations 5% ■ Operations FY 2019 and FY 2020 Comparison �,QQQ,QaQ �,QQQ,QQQ a,QQQ,QQQ 3 QQQ QQQ ■ F'f 2Q21 ■ F'f 2Q22 2,QQQ,CQQ 1,QQQ,QQQ 0 Salary and Wages Benefits Utilities VehiclejEquip, Operations Lease Fund: HIGHWAY FUND Dwaltment: PUBLIC WORKS FY 2021 FY 2022 $+J- 0/0+1 - Salary and Wages 5,475,968 5,018,242 -457,726 -8.4% Benefits 3,247,963 3,067,754 -180,209 -5.5% Utilities 584,63D 584,63D D D.D% Vehicle/Equip, Lease 1,332,136 1,3D6,444 -23,692 -1.8% Operations 5,DD2,978 3,755,976 -1,247,DD2 -24.9% 15,643,675 13,735,D46 -1,908,629 -12.2% FY 2021 Operating Budget ■ Salary and Wages ■ Benefits 3296 Utilities ■ Vehicle f Equip, 21% Lease 4? ■ Operations 6,000, 000 5,000, 000 4,000, 000 3,000, 000 1,000, 000 FY 2022 Operating Budget ■ Salary and Wages 4■ Benefits - Utilities ■ Vehicle/Equip, Lease 4% ■ Operations FY 2021 and FY 2022 Comparison d Salary and Wages Benefits Utilities Vehicle/Equip, Operations Lease ■ FY 2021 ■ FY 2022 4 Fund: G.E. Tax FUND Department: PUBLIC WORKS FY 2021 FY 2022 $ + 1 - 010 + f - Salary and Wages 189,535 129,841-59,694 -31.5% Benefits 96,612 77,317-19,295 -20.0% Utilities 0 0 0 0.0% Vehicle/Equip, Lease 1 1 0 0.0% Operations 13,137,880 17,096,007 3,958,127 30.1% 13,424,028 17,303,165 3,879,138 28.9% FY 2021 Operating Budget: FY 2022 Operating Budget ■ Salary and Wages MM'u ■ Salary and Wages ■ BenefitsAN*U6 ■ Benefits ■ Utilities — Utilities ■ Vehicle)Equip, ■ Vehicle/Equip, Lease 99% Lease ■ Operations ■ operations FY 2021 and FY 2022 Comparison 1a,000,000 i6,000,000 14,OB0,000 12,0a0,000 10,000,000 8,000, 000 6,000, 000 4,000, 000 2,000,000 0 Salary and Wages Benefits Utilities Vehicle/Equip, Operations Lease 2. MAJOR CHANGES AND/OR VARIANCES IN OPERATIONS BUDGET General Fund The current budget reflects a significant variance in salary, wages, and benefits. This variance is a result of a reorganization —the transfer of three positions from other Departments and Divisions. This restructuring will provide a framework for greater capability on a Division -level to manage existing inventory of County assets (i.e. roads, easements, etc.), identify necessary maintenance projects and corresponding methods, and prioritization of available funding to systematically implement those projects. Leadership will also focus on measures to improve the way business is conducted and accountability including but not limited to: 1) Develop/update legislation such as those to improve management of right of way issues, and 2) Implementation of policies and protocols for project inspection to promote consistent specification enforcement and a level playing field for outsourced services and construction projects. Caviar Fnnri The current budget reflects a decrease in electricity of $100,000 and an increase of—$369,000 Contractual Repairs for replacing hardware and software for Division's Supervisory Control and Data Acquisition (SCADA) system. The SCADA system allows for automation of facilities and remote monitoring and controlling. Solid Waste An additional $847,300 is requested for the closure of Kekaha Landfill Phase II. This fund assures that we will have ample funds to properly close Kekaha Landfill Phase II when it reaches capacity, projected in June of 2027. At the end of life, Kekaha Phase II is required to be closed according to EPA requirements within 30 days. Adequate funds must be available to develop the final cover design and install the final cover system per EPA and State requirements. An additional $645,455 is requested in line item Loans: 208-2031-641.44-00. The increase is requested for repayment of State Revolving Fund (SRF) loan obligations. We anticipate an additional $100,000 will be needed for our upcoming loan repayment for the Refuse Transfer Station (RTS) Upgrades for a total of $775,242. The increase of $120,000 in Recycling / Other Services: 208-2033-641.30-00 reflects the new AV Residential Vehicle Pickup Program. This program was identified as part of the Mayor's Abandoned Vehicle Task force as a means for addressing part of the abandoned vehicle problem on Kauai. Halehaka GCCS Repairs: This current FY 2021 Budget line item of $520,000 will not need to be funded in FY 2022 as this project will be encumbered in this fiscal year. The current FY2021 budget item of $500,000 for Haul Soil from Puhi Metals Recycling Center will not need funding in FY2022 as this phase of the work is complete. Highway Fund The current budget reflects a decrease in salary, wages, and benefits as a result of the reorganization noted in the "General Fund" item above. N. G.E.T. Fund The current budget reflects a decrease in salary, wages, and benefits as a result of the reorganization noted in the "General Fund" item above. 3. OPERATIONAL CHALLENGES General Fund The retirement of several upper level engineers in management positions coupled with continuing difficulties in filling vacancies for engineering positions has left large voids for the Department to fill. The solution to provide shortage differential pay is helpful, but has not been enough to eliminate the hiring challenges. Sewer Fund An increasing number of regulatory requirements coupled with aging facilities places a strain on the limited staff. cnlirl \A/acto Much like other divisions, we have experienced challenges in filling engineering positions. The vacancies have resulted in administrative overtime and have limited the Division's capacity to be proactive with operational and regulatory items. G.E.T. Fund Vacancies due to retirement/resignation and challenges in recruiting continue to place a strain on operations. Highway Fund Implementing operations for clearing overgrown vegetation and trees from private property is a strain to our budget. A mechanism to charge private landowners should be considered. 4. TOP 3 OPERATIONAL HIGHLIGHTS FROM FY 2021 r,anarnl Fiinrl • We have been able to maintain customer service in spite the impacts of Covid-19. • Substantially completed the Lihue Town Core Mobility & Revitalization Project. r%P%A/ar Flinn • We were able to perform a lot of proactive sewer line cleaning due to the less traffic on the highways. • We are nearing the completion of improvements to the Hanamalu and Kapaia Wastewater Pump Stations. This project upgraded the two pup stations to address older equipment and allow for higher flows. Cnlirl \A/acts • This was the first full year that the County managed the landfill without a contract with Waste Management. Although challenges due exist, morale is high. • All solid waste collection, transfer, disposal, and recycling services remained active thru the height of the Covid-19 pandemic. • Completed Kekaha Landfill Expansion of Cell #2. G.E.T. Fund • Completion/Near completion of Opaekaa Bridge, and Maluhia/Koloa Road projects. • Completion/Near completion of 139 lane miles of the GET Road Maintenance and Preservation program. Highway Fund • Repaired the Hanapepe Swinging Bridge that was damaged during flooding of December 2019. • Successfully responded to flooding event of March 2020. E: