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Home My WebLink AboutFY 2022 Budget Presentation (Kauai Police Department)KAUA`I POLICE DEPARTMENT FY 2022 BUDGET AND OPERATIONS SYNOPSIS Todd G. Raybuck Chief Department: POLICE DEPARTMENT Fund: GENERAL FUND 1. FY 2021 to FY 2022 BUDGET COMPARSION FY 2021 FY 2022 $ + / - % + / - Salary and Wages 21,301,604 21,241,973 -59,631 -0.3% Benefits 15,277,223 15,399,759 122,536 0.8% Utilities 276,085 274,285 -1,800 -0.7% Vehicle/Equip, Lease 571,570 582,516 10,946 1.9% Operations 3,190,643 2,702,820 -487,823 -15.3% 40,617,125 40,201,353 -415,772 -1.0% FY 2021 Operating Budget 196 ■ Salary and 1 4 Wages 8% ■ Benefits ■ Utilities 846 � ■ Vehicle/Equip, Lease ■ Operations FY 2022 Operating Budget 1% ■ Salary and 1% Wages ■ Benefits Utilities ■ Vehicle/Equip, Lease ■ Operations 1 Department: POLICE DEPARTMENT Fund: CRIMINAL ASSETS FUND FY 2021 FY 2022 $ + / - % + / - Salary and Wages 0 0 0 0.0% Benefits 0 0 0 0.0% Utilities 0 0 0 0.0% Vehicle/Equip, Lease 2 2 0 0.0% Operations 80,006 100,006 20,000 25.0% 80,008 100,008 20,000 25.0% FY 2021 Operating Budget % ■ Salary and Wages ■ Benefits ■ Utilities ■ Vehicle/Equip, Lease ■ Operations FY 2022 Operating Budget ONK ■ Salary and Wages ■ Benefits ■ Utilities ■ Vehicle/Equip, Lease ■ Operations FY 2021 and FY 2022 Comparisori 120,000 100,000 80,000 6-0,000 FY 2021 40,000 FY 2022 20,000 0 C 2 The Kauai Police Department (KPD) has three funding sources to operate day to day functions, to meet departmental goals and continue to advance the department forward: the Operational General Fund, the Criminal Asset Fund, and Grant Funds KPD's General Fund proposed operating budget comparison to the prior year's budget is charted above. KPD's proposed operating budget is 91% Salaries, Overtime and Fringe Benefits, with the balance of 9% for all other expenditures resulting in a net decrease of -1% or $-415,772. KPD's second funding source is the Criminal Asset Fund which is obtained through the Department of Justice Asset Forfeiture Program. The program is a nationwide law enforcement initiative that removes tools of crime or recovers property that may be used to compensate victims or deter crime. The objective of the program is to foster cooperation among federal, state, and local law enforcement agencies. The KPD's FY 2022 Criminal Asset Fund budget increased $20,000 as compared to the FY 2021 budget. Criminal Asset fund budget is primarily used for unforeseen training opportunities that come up during the fiscal year. It is very common for unscheduled training opportunities to arise during the fiscal year due to courtesy invites throughout the year from the other jurisdictions. It is a regular practice among Police Department's in the State of Hawaii to other jurisdictions a few seats to also join in the training opportunity when hosting specialized trainers from across the country. KPD's third source and supplemental funding is obtained through State, Federal grants and the Wireless E-911 board. KPD manages 14 recurring grants awarded at approximately $2.OM each year. KPD's efforts in maintaining supplemental funding offsets the department's operational budget by almost 5%. Most of KPD's grants are recurring and for very specific purposes, for example, KPD's Vice Section has approximately $200K in grants specifically for the purpose of drug enforcement primarily for narcotics related investigations, therefore, the funds cannot be used for any other purpose. KPD manages the Emergency Dispatch Center which include dispatching for Police, Fire and EMS, therefore KPD receives funding from the State for three Emergency Service Dispatchers on Kauai. Similar is the Sexual Assault Nurse Examiners (SANE) who are contract hires with the County of Kauai but 100% funded by Federal Funds managed by the State of Hawaii, Department of the Attorney General. The Department of Transportation grants are recurring grants in the amount of approximately $625K received each year that support specific traffic enforcement such as Speed Control, Seat Belt Enforcement, Distracted Driver Enforcement, Roadblocks, and Youth Deterrence. The Department of Transportation grant funds supplement KPD's budget to assist the enforcement on highways, therefore, the funds are restricted to enforcement as specified by the grant. In addition to the enforcement, the funds are also to ensure the officers are trained, recertified, and equipped as required to be a part of the Traffic Safety Section in specialty training such as traffic accident investigations. KPD continues to receive approximately $740K from the Hawaii Enhanced 911 Board to supplement funding which supports the County of Kaua'i Public Safety Answering Point (PSAP) and ensures resources are available for the deployment of E911 services throughout the State. The deployment requires the development of new technologies, training, and upgrades to local 911 PSAPs, as well as coordination among public safety agencies, wireless carriers, technology vendors, equipment manufacturers and local wireline carriers such as Hawaiian Telecom. 2. MAJOR CHANGES AND/OR VARIANCES IN OPERATIONS BUDGET KPD FY 2022 Budget comparison reflects an overall reduction of 1% from FY 2021. Salary and Wages decrease $ 59,631, -0.3% $-78,577 Reduction by short -funding four (4) positions $ 18,946 Increase to Premium Pay (per Collective Bargaining Agreement) Added one (1) additional Canine Handler Added two (2) Bomb Technicians for Hawai'i Inter -island Bomb Squad, cooperative between Maui PD, Hawai'i PD Benefits increase $122,536, 0.8% $ -803 Social Security Contribution $ -16,088 Health Fund Contribution $ -9,653 Retirement Contribution, Increased contribution rate to ERS $ 896 Mileage $ -19,842 Grant Employee Benefits $ 168,026 Other Post -Employment Benefits Utilities decrease $ 1,800, -0.7% $ 1,800 Internet/Cable/Data Vehicle/Equipment/Lease increase $10,946. 1.9% $-193,053 Leases — 5-year lease completed $ 150,000 Public Safety Equipment for KPD's Vehicle Lift $ 54,000 Public Safety Equipment for Subsidized Vehicle Lights and Radio (9) Operations budget decrease $487,823, -15.3% Training (Including Travel required for Training) decrease $ 28,040 An assessment of necessary training for the upcoming year with criteria such as mandatory certification renewals, training for newly transferred or promoted personnel in specialized units are priority. The department's training budget fluctuates each year primarily due to mandatory certifications required in the year. The pandemic posed challenges to schedule training. Training has evolved to offer more virtual courses; however, some topics require face to face instruction. For example, recertification of defensive tactics, peer support, and Fit Force. Other Services increased $91,599 4 $ -6,140 Services anticipated for website development and maintenance for community related programs will be done in-house this fiscal year. $ 2,600 Services used for background investigations on new applicants will be expanded for use by Investigative Services Bureau for missing persons investigations. $ 6,500 New entrance exam purchase for new Police Services Officer applicants. $ -500 Evidence disposal process changed, and done in house, therefore, budget moved to supplies. $ -2,525 HepB vaccinations are coordinated by Human Resources. $ 31,500 Services are required to install and/or uninstall radio and lights to subsidized vehicles. $ 8,750 New service to hire Armorer Service, KPD anticipates an overall cost savings of $25,000. Outsourcing will eliminate the need to send 2 officers to the required Armorers certification (3 certifications required for each firearm type). Certification requires travel to attend courses estimated at $9,000 per year to certify 2 KPD Armorers. In addition, eliminate the operational challenge of scheduling the certified armorer when needed (approximately 275 hours per year), these duties are additional duties for our already short-staffed officers. Outsourcing will relieve the burden off the department's personnel. $ 55,000 As per Collective Bargaining Agreement Unit 12 Article 34, KPD shall provide each employee a physical examination at least once every 24 months. $-10,000 Reduction in DNA Analysis, equipment for presumptive tests now done in house reducing the number of samples required to be sent out. $-15,000 Reduction in autopsy budget to be in line with current contract and estimates. $ 21,414 Crime Scene and Laboratory Section accreditation consultant to assist the department obtain an accredited laboratory. Dues and Subscription increased $44,700 $ 25,000 New Wellness App $ 2,500 New annual subscriptions added for the Video Recording system used in the interview rooms $ 5,995 New annual subscription for cellular tech mapping and analysis software. $ -1,095 Reduction to eliminate outdated membership and subscription $ 12,300 New DocuSign added for acceptance of electronic communication with the Courts. Statewide local law enforcement agencies work with the State Judiciary to streamline time sensitive approvals by a Judge. Consultant Services increased $1,501 $ 1,501 KPD completes pre -employment polygraphs in house, however, hiring polygraphers off -island is cost effective for applicants not local to Kauai in the hiring process. Special Projects decrease $ 27,000 $ 27,000 Funds used for confidential information is used directly related to investigations therefore, funding is budgeted with the Criminal Asset 5 Forfeiture funds. This year, there is an increase of $20,000 to accommodate this change. Grants in Aid decrease $ 499,999 A need was identified with the growing homeless and transient population on Kauai; however, the department's immediate focus went to operational changes to address the pandemic. KPD will continue to coordinate with the County Housing Agency director and their on -going efforts and resources. Rentals (Building, Copier Lease, other rentals) decrease $ 5,199 Helicopter rentals for search and rescue incidents can only be estimated, therefore, KPD reduced the budget knowing if the need arises, reprioritizing funds will be an option. Repair and Maintenance decrease $ 32,599 $ 9,499 Maintenance on the back-up generator that powers parts of KPD Headquarters in times of emergency such as Emergency Dispatch Center, KEMA and Patrol Services Bureau is a requirement for C.A.L.E.A. accreditation. $ 6,217 Security hardening at KPD is an on -going project, added maintenance for the systems that control the security access doors and perimeter fencing are required. $-37,000 The Axon (Body -Worn Camera and Taser) contract executed last fiscal year included the repair and maintenance of the equipment and budget was reduced to the actual annual contract amount. $ -7,000 Repair and maintenance of vehicles resulted in a net reduction because the lights and radios were moved to the appropriate Public Safety Equipment account ($-20,000), eliminated stripping vehicles services before disposal ($-1,000), and increased body repair ($14,000) to be in line with historical costs incurred. $ -1,700 Slight reduction reflecting actual contract amount for latent printing equipment maintenance. $ 3,385 New 3D Scene Scanner equipment require annual maintenance for 24/7 support and software upgrades. $ -9,000 Completion of Vice equipment repairs $ 3,000 X-Ray machine to scan detainee property entering the Detention facility require annual maintenance for 24/7 support and software upgrades. Advertising decrease $ 4,000 $ -4,500 Web and social media advertising will be maintained in house this fiscal year. $ 500 Increase in volume of evidence purging is anticipated, which has a mandatory posting requirement. Travel (Excluding Travel required for Training) decrease $ 15,651 The department participates in several task force that require state-wide coordination meetings. Some off -island coordination meetings have transitioned to virtual, however, once travel restrictions change, in -person meeting may be required again. C: Printing decrease $ 1,000 With improved technology, most printing needs can now be done in-house. Supplies decrease $ 135 Supplies across the department remained relatively flat. Collective Bargaining increased $ 36,000 Historically, the department kept Special Response Team ammunition inventory separate, but is transitioning to central accounting to streamline budget and procurement for the department. A formula is used to calculate the total inventory, annual burn rate and re- order point for ammunition. The formula will assist to calculate projections for unanticipated needs such as additional training requirements and supplier delay issues. Fuel decrease $ 30,000 Fuel use is projected to remain the same, in the past couple years it's been reported that Hawaii is one of the States that experienced a decrease in fuel cost. KPD reduced the fuel budget anticipating fuel prices to remain relatively flat with the County's contracted prices. Other Commodities decrease $ 18,000 $ 1,000 Replenish supplies for employee recognition awards. $-19,000 Due to the pandemic, community related programs such as Neighborhood Watch, Jr. Police Academy, Kaua'i Police Athletics League (KPAL), and Citizen's Police Academy were put on hold. Personnel were re -focused to assist with COVID related duties and filling essential vacant positions in the department. 3. OPERATIONAL CHALLENGES The major operational challenges as it relates to budgetary asks resulted from KPD's evolving operations to keep up with the continuously changing criminal activities, societal expectations of police, and during this unprecedented time public safety response to a pandemic. KPD is continuously seeking ways to increase efficiencies to continue to serve and keep the community safe with the department's limited resources. However, this pandemic caused KPD to immediately react, overcome, and adapt police operations in respect to public safety. Before the pandemic KPD, like all law enforcement agencies throughout the State and in the Nation, experienced operating short-staffed and were forced to enhance tools and resources to operate. However, the pandemic forced the department to reassess its goals and re -prioritize based on the current need with the anticipation for an uncertain financial impact. With the onset of the Covid-19 pandemic, KPD being an essential service to the public and a 24/7 operation, both sworn and civilian employees within the department faced an immediate need to shift daily operations and to continue as usual. As a result of continued public service needs, policies and procedures had to be quickly drafted and employees were required to immediately implement best practices in personal safety, proper use of personal protective equipment, decontamination procedures, while learning and overcoming the fear and anxiety of working through a pandemic. FA In addition, priorities set forth by government officials and County of Kaua'i's incident management team was to keep Kauai as safe as possible for the community with the island's limited medical resources. KPD's role included uniformed officers conducting quarantine compliance checks for up to 1,800 people a day as well as monitoring and enforcing State and County emergency rules. The challenge for our short-staffed department was a burden put on all personnel as well as their families. KPD's operational role played a major part in keeping our island safe. To offset the burden of our current employees, KPD remains strongly committed to prioritize employee safety, wellness, and resiliency. KPD employees worked closely with Software App developer Cordico to design, develop, and deploy a confidential law enforcement wellness app that is available to employees and their family members 24 hours a day, 7 days a week. The wellness app is available on smartphones and other mobile devices and provides information, resources, and training in many topics including but not limited to COVID-19, officer wellness, emotional health, peer support, self -care, suicide prevention, employee assistance program, self - assessments, and fitness and nutrition. Advancing employee safety and improving wellness will continue to be a top priority for KPD and the Cordico Wellness App is an efficient and cost- effective way to make comprehensive wellness resources available to our employees and their family members 24/7. Moving the department forward striving to fill vacancies, KPD recently presented on the Patrol workload and staffing study completed by the Matrix Consulting Group, which resulted in identifying the negative impacts of Patrol's staffing shortage: • Decreased services to the community • Decreased availability for proactive community policing, enforcement and problem solving • Decreased availability for investigative follow-up • Decreased training opportunities • Increased workload per officer • Increased wait times for officer response • Increased cancelled days off • Increased overtime expenditures KPD's challenge has been doing more with less, 2020 KPD Staffing: Authorized Sworn Staffing: 162 Current Staffing: 144 (-18) Patrol Officer Staffing: Authorized Sworn Staffing: 78 Officers Current Staffing: 72 Officers 2020 KPD CAD —Total Calls for Service = 49,678 Matrix recommendation = 80 Patrol Officers to achieve optimal proactivity and respond to community generated calls for service. The recommended optimal proactivity allows officers to provide a higher level of service to the community. Currently, officers are at full capacity to function as call responders. Proactive engagement would allow officers to address community issues, conduct problem -oriented policing, and perform other self -directed engagement activities within the community. E: KPD continues the recruitment process and aims to graduate 2 classes per year to keep up with the normal attrition. KPD began eight new recruits (90 recruit class) in January and is currently processing applicants for the anticipated 95t" recruit class starting in July 2021. In the first 3 months of testing, 27 applicants were referred to the department for processing. KPD's Salaries, Wages and Benefits decreased slightly due to no contractual increases in the next fiscal year and four (4) short -funded positions. Currently, the positions are vacant, and work is absorbed by employees to accommodate the void where possible. The hiring freeze due to the financial impacts of the pandemic caused some delays in filling some vacant positions, however recruitment for essential positions such as Police Services Officers and Emergency Services Dispatchers continued. Historically, a significant challenge for KPD is maintaining available space for the property that comes into the possession of the department. Whether it comes in as evidence, safekeeping, or found property; all property is transferred to the Evidence Section. Evidence is responsible for receiving, safeguarding, releasing, and disposing of the property in KPD custody. Some of the items being stored include vehicles, motorcycles, bicycles, firearms, and controlled substances. The Evidence Section releases seized property on a weekly basis however the amount of evidence incoming is greater than the amount outgoing and some forms of property have strict protocols that guide release and/or disposal. Controlled substances are an example of property that has strict regulations relating to disposal. For many years, KPD did not have a safe and economical means to dispose of illicit drugs. In late 2020, KPD staff researched and identified a product with a special formula designed for use by law enforcement to dispose of prescription and illicit drugs. The product Narc Gone HD, manufactured in the U.S., uses a carbon solution to render both prescription and illicit drugs inert and unrecoverable within minutes of use; and does not require special handling nor special disposal procedures. Further, the Narc Gone HD product is affordable and able to be shipped directly to KPD via standard shipping methods. In February 2021, using the Narc Gone HD solution, KPD evidence staff destroyed hundreds of pieces of drug evidence items in various forms including methamphetamine, cocaine, heroin, and prescription drugs. To address KPD's ability to maintain space for evidence, the department streamlined purging protocols as well as researched a vehicle lift that will provide 30 additional spaces for vehicles that are on an evidentiary hold pending investigation or release once the case is closed. 4. TOP 3 OPERATIONAL HIGHLIGHTS FROM FY 2021 National Accreditation KPD received a law enforcement reaccreditation award that is considered the "Gold Standard in Public Safety' from the Commission on Accreditation for Law Enforcement Agencies (CALEA°) on November 13. This prestigious international award recognizes professional excellence in law enforcement and is only granted to police departments that choose to undergo an accreditation process in which all criteria for management, safety, and service and delivery must be demonstrated. Ir KPD was required to comply with nearly 200 standards and files that are reviewed by CALEA° Compliance Service Members on an annual basis. Moreover, in June, two assessors from CALEA° examined all aspects of KPD policy and procedures, management, operations, and support services to ensure compliance with established standards. The team of two were able to verify that KPD was, indeed, in compliance with all applicable standards and they submitted a report of their findings to the CALEA° Commission. On November 12, Chief of Police Todd G. Raybuck and the KPD accreditation team appeared before the CALEA° Commission Review Committee and the Commission approved the reaccreditation of KPD, which is held for four years. KPD joined Hawaii Police Department and the Maui Police Department in forming the first -ever Hawai'i Interisland Bomb Squad (HIBS). The HIBS received certification by U.S. Department of Justice, Federal Bureau of Investigation Hazardous Devices School and has met the requirements for equipment and training set forth by the National Bomb Squad Commanders Advisory Board. As part of the HIBS, specially trained officers from KPD's Investigative Services Bureau have taken on the advanced task of becoming certified bomb technicians. HIBS is responsible for responding to all accidental explosions, bombings, explosives, military ordnances, and other related hazardous materials on the island. KPD's bomb technicians have undergone extensive training and have acquired a high level of expertise not only related on to how to render an explosive devise safe, but also how to properly handle, remove and dispose of the hazardous device. Having these skilled officers on island allows for greater public and officer safety, enhanced explosive -related investigations, and quicker response times to threats and emergencies to allow normal operations of the community to resume. Prior to becoming bomb technicians, the officers were required to complete a Hazmat course at the Hazardous Devices School at Redstone Arsenal in Alabama where they underwent six weeks of intense training. In mid -year 2020, KPD was officially recognized by the U.S. Department of Justice's Federal Bureau of Investigations' (FBI) Hazardous Devices School for meeting all the National Bomb Squad Commanders Advisory Board's requirements for equipment and training. KPD Officer Safety Plan KPD's renewed its Officer Safety Plan (OSP) contract with Axon Enterprise to increase the level of protection for officers in the field. The safety equipment in the OSP include a Taser electronic control device and AB3 body -worn camera. The OSP safety equipment includes the Taser 7 and A133 camera. The Taser 7 electronic control device is Axon's most effective and most advanced device for de-escalating dangerous situations. A133 camera features improved low -light performance, clear frame playback, long life battery, embedded GPS (works with Aware technology), and improved wide angle capability. An added benefit for safety and accountability include automatic camera activation, for all cameras within a certain distance, when the taser device is deployed. The software side of the OSP also provides citizens and officers with numerous benefits. Axon Aware is a feature in the camera (AB3) which enables location data for live mapping and managing assets in the field. Signal Sidearm significantly increases accountability by 10 automatically alerting the camera (A133) to start recording when a firearm is unholstered. Axon Performance is a dashboard for reviewing and managing camera activations, video tagging, and categorization are in accordance with policy. Axon Capture and Citizen for officers is an application used in the field capturing and sharing of digital evidence. Officers use capture on their mobile devices for capturing digital evidence like audio, video, and photos. Citizen for officers is another feature of the app that officers use for receiving digital media evidence from citizens involved in police investigations. A link is shared directly from the officer's mobile device to the citizen for sharing of media directly to evidence.com. Sustaining Customer Service during a Pandemic In response to the COVID pandemic and following recommended CDC safety protocols, KPD immediately developed new policies and procedures that reduced the need for face to face contact with employees and the community thereby reducing potential exposure to COVID infections. The transition away from requiring in -person visits for services to online requests allowed KPD to advance and streamline past practices and improve customer service to the community. KPD Records Section created and implemented online request forms to process records requests allowing the department to continue to respond to and comply with UIPA requirements and provide the community access to police records. Additionally, a dedicated phone line was established in Records and secured drop box was placed outside the Records service window to expand services to customers while minimizing in -person contact. In addition, KPD Records Section created online forms for all firearms transactions and implemented scheduled firearms appointments to continue providing customer service and not infringe on 2nd Amendment Rights. The number of firearms transactions completed by KPD Records has increased significantly during the pandemic. In 2019, 2,394 firearms were registered compared to 4,446 firearms registered in 2020. Online forms enabled firearm applicants to complete forms prior to arrival which reduced the time required for appointments. Repeat customers could now drop off forms at the Records Section window in addition to the Firearms window which expedited applications. The appointment system and online forms helped to organize and speed up the registration process while still abiding with CDC safety guidelines. KPD also created an online reporting system to allow citizens to make complaints and report crimes. The implementation of the online reporting system provided customers that did not need an immediate officer response the opportunity to make a detailed report of their situation. The online reports are assigned to officers via the computer allowing officers to contact the customer for followup via telephone to determine if a response was necessary or investigation could continue without. This process reduced unnecessary police -community contact further decreasing the potential for spread of COVID between officers and the community. Prior to implementation of online reporting, a complaint would require officers to drive to the customers location to obtain more information. Online reporting has increased officer availability by reducing the previous drive time. 11 The fiscal year started during a pandemic which remains on -going and continues to create challenges to project future department needs and anticipate challenges yet to come. Despite the unprecedented challenges the pandemic placed on the department, the tireless work accomplished behind the scenes in a short time frame allowed KPD to respond to the significantly higher demand for services and implement new processes and services that improved service to our customers. While most community engagement initiatives were put on hold due to the pandemic, the department participated in -community engagement events such as the creation of Police, Pastors and Pancakes, and participation in Kupuna Lunch Distribution, Contactless award ceremony for Special Olympics, No Shave November, Double Down December, New Hope food distribution, Salvation Army Angel Tree and Operation Kupuna Stocking projects. 12