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Home My WebLink AboutFY 2022 Budget Presentation (Transportation Agency)TRANSPORTATION AGENCY FY 2022 BUDGET AND OPERATIONS SYNOPSIS Celia Mahikoa Director Department: TRANSPORTATION Fund: GENERAL FUND 1. FY 2021 to FY 2022 BUDGET COMPARSION FY 2021 FY 2022 $ + / - % + / - Salary and Wages 168,660 170,254 1,594 0.9% Benefits 105,177 110,661 5,484 5.2% Utilities 0 0 0 0.0% Vehicle/Equip, Lease 0 0 0 0.0% Operations 111,503 108,158 -3,345 -3.0% 385,340 389,073 3,733 1.0% FY 2021 Operating Budget FY 2022 Operating Budget ■ Salary and Wages ■ Salary and Wages ■ Benefits ■ Benefits 29% 28% Utilities 0% Utilities 0% 0% 0% ■ Vehicle/Equip, ■ Vehicle/Equip, Lease Lease Operations Operations FY 2021 and FY 2022 Comparison 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 71 0 Salary and Wages Benefits Utilities Vehicle/Equip, Operations Lease ■ FY 2021 ■ FY 2022 1 Department: TRANSPORTATION Fund: HIGHWAY FUND FY 2021 FY 2022 $ + / - % + / - Salary and Wages 2,205,303 11 -2,205,292 -100.0% Benefits 1,342,591 1,364,651 22,060 1.6 % Utilities 0 0 0 0.0% Vehicle/Equip, Lease 650,002 650,002 0 0.0% Operations 1,334,831 1,323,832 -10,999 -0.8% 5,532,727 3,338,496 -2,194,231 -39.7% FY 2021 Operating Budget FY 2022 Operating Budget ■ Salary and Wages 0% ■ Salary and Wages 24% ■ Benefits ■ Benefits 40%a 40% I Utilities Utilities 12% I ■ Vehicle/Equip, ■ Vehicle/Equip, 0% 24% F Lease Lease Operations 0% Operations FY 2021 and FY 2022 Comparison 2,500, 000 2,000,000 1,500, 000 — 1,000, 000 500,000 0 Salary and Wages Benefits Utilities Vehicle/Equip, Operations Lease pFY2021 0 FY 2022 2 Department: TRANSPORTATION Fund: G.E. TAX FUND FY 2021 FY 2022 $ + / - % + / - Salary and Wages 3,443,548 33 -3,443,515 -100.0% Benefits 2,160,202 1,901,427 -258,775 -12.0% Utilities 96,500 103,200 6,700 6.9% Vehicle/Equip, Lease 334,473 369,950 35,477 10.6% Operations 355,228 313,051 -42,177 -11.9% 6,389,951 2,687,661 -3,702,290 -57.9% FY 2021 Operating Budget 5% ■ Salary and Wages 1% 6% ■ Benefits Utilities ■ Vehicle/Equip, Lease Operations 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500, 000 1,000, 000 500,000 0 Salary and Wages Benefits FY 2022 Operating Budget 0% ■ Salary and Wages 1195 11111L ■ Benefits 4% FY 2021 and FY 2022 Comparison Utilities ■ Vehicle/Equip, Lease Operations Utilities Vehicle/Equip, Operations Lease 0 FY 2021 Y FY 2022 3 2. MAJOR CHANGES AND/OR VARIANCES IN OPERATIONS BUDGET General fund Salary & Wages and Benefits expenses increased by $1,594 and $5,484 respectively due to increases prompted by union collective bargaining agreements. No new positions were obtained. Other Operating expenses decreased by $3,345 due to a reduction in the need for the purchase of stock supply for the Agency's Repair Shop (R&M Equipment). Highway Fund Salary & Wages expenses are being reduced by $2,205,292 (Salary, Wages & Hourly Pay, Overtime, and Premium Pay) and will be funded through the Federal Transit Administration COVID Relief funding Kaua'i County received to maintain transit staffing levels and public transit service for the community. No new positions were obtained. Benefits expenses increased by $22,060 due to positions moving between On -Call and Full Time, prompting adjustments to comply with required benefit rates. Other Operating expenses decreased by $10,999 due to furniture for the Agency's Portable Office Building being purchased in the current fiscal year (Controlled Assets). General Excise Tax Fund Salary expense amounts are being reduced by $3,443,515 (Salary, Wages & Hourly Pay, Overtime, and Premium Pay) and will be funded through the Federal Transit Administration COVID Relief funding Kauai County received to maintain transit staffing levels and public transit service for the community. No new positions were obtained. Benefits expenses decreased by $258,775 due to positions moving between On -Call and Full Time status, prompting adjustments to comply with benefit rates. Utilities expenses increased by $6,700 to support the annual cost of the new, expanded Computer -aided Dispatch (CAD)/Automated Vehicle Locator (AVL) program installed, along with its increased data plan requirements. Equipment expenses increased by $35,477 due to the need to replace several 800 MHz handheld radios to ensure reliable communication between Drivers, Dispatchers, Mechanics, and Management, and fund the purchase of several additional Base Yard security cameras to enhance the safety for employees on the Agency property. Other Operating expenses decreased by $42,177, primarily due to the lower cost of planned Repair and Maintenance projects for next fiscal year. 4 3. OPERATIONAL CHALLENGES The primary operational challenges the Kaua'i Bus continues to experience follow: 1) Kaua'i's Short -Range Transit Plan was completed in 2018 and provides the County with a list of useful recommendations for improving Kaua'i Bus service that upon implementation will continue to increase the effectiveness, efficiency, and user-friendly nature of essential public transit service for the people of Kaua'i. The ongoing support provided by our Mayor, Councilmembers, and many other partners in public service has provided the County Transportation Agency the resources and capability to successfully implement some of the significant changes recommended. Meanwhile, the greatest challenge faced by the Kaua'i Bus continues to be the limited space on which the bus baseyard, repair shop, and administrative facility are located. The current facility was constructed 20 years ago, at which time transit service was extremely limited and ridership was less than 25% of what normal ridership would be today outside of the pandemic conditions. Since then, the fleet size, repair shop requirements, and operations staffing have more than doubled, and ridership of the Kauai Bus by the public more than quadrupled. The existing facilities have reached their maximum capacity, and although a portable office building is being installed over the next several months to address the shortage of office space, the repair shop and bus base yard space needs are still deficient. The Space Needs Study currently being assembled by PBR Hawaii will provide an assessment of the facility space needed to sustain the anticipated growth in demand for public transit service on Kaua'i in the future, and therefore funds requiring no local match are being requested from the Federal Transit Administration to proceed with planning, design, engineering, and then construction of additional repair shop and base yard functional space. 2) The State of Hawai'i's renewable energy and transportation electrification goals prompted a County Proclamation made December 12, 2017 to describe the County's commitment to converting 100% of the County's fleet to renewable -powered fuels by the year 2035. The County Transportation Agency remains committed to working towards transitioning all Kaua'i Bus vehicles to a zero emission fleet by 2035, and will continue to seek funding and identify collaborative opportunities to successfully achieve this bold vision and goal. The challenge continues to be in identifying ways to secure sufficient alternative fuel supplies to incrementally transition the fleet while simultaneously ensuring that current transit service levels remain safely and reliably provided through the replacement of 12-15 buses annually. 3) Kaua'i Bus team members continue to encounter challenges with non-compliance when respectfully enforcing customer compliance with county, and now federal regulations related to mask wearing. Most customers comply, however incidents of non-compliance prompt follow-ups with them by management. Federal funding received for pandemic response provides the ability to provide masks as needed. 4. TOP 3 OPERATIONAL HIGHLIGHTS FROM FY 2021 1) Syncromatics Software Deployment improving the Kaua'i Bus experience for riders The deployment of new transit software purchased with funds provided by the Federal Transit Administration is scheduled for completion by the end of March. The program provides several benefits to Kaua'i Bus riders, as follows: • Internal voice announcements of all next bus stops, which will particularly benefit riders with visual impairments and those unfamiliar with bus routes. • Internal digital signage of all next bus stops, which will particularly benefit riders with hearing impairments and those unfamiliar with bus routes. • External route announcements, which will most benefit bus riders with visual impairments. The following features will be activated later this calendar year: • Web based Kaua'i Bus info site to access information on routes, announcements, traffic conditions. • Mobile App to be available through Apple Store/Google Play Store • Live Map of bus routes and real time status of Kaua'i Buses • Realtime tracking of estimated bus arrival times • Text update notifications 2) Wi-Fi now available on the Kaua'i Bus The Kaua'i Bus completed the installation of on -board hardware that provided stronger communication signals ahead of the Syncromatics Software Deployment, which simultaneously added the activation of Wi-Fi on board all Kaua'i Buses. All Kauai Bus riders are now able to use the Wi-Fi available on board the Kaua'i Bus. Wi-Fi connectivity on the Kaua'i Bus also provides the County with portable Wi-Fi connection points when in periods of disaster and emergency response, as well as the ability to assist with initiatives and activities needing Wi-Fi connectivity. 3) Kaua'i Bus Customer Service Improvements The Kaua'i Bus utilized the reduction in service prompted in response to the early impacts of the COVID pandemic to restructure bus schedules, increasing the frequency of weekend and holiday bus service from every other hour to every hour. Kaua'i Bus stops that were included in the Rice Street improvements project were implemented into regular service, and the newest Eiwa Street passenger shelters are being placed into service in March 2021. C: