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Home My WebLink About1.227 PRE-AUDIT CLERK III 20210401PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.227 Class Specifications for the Class: PRE-AUDIT CLERK III SR-15, BU-03 Duties Summary: Supervises and participates in performing pre-auditing work in the County's central agency; examines and verifies the more difficult and complex voucher claims; maintains control records for special payroll deductions; prepares summary reports; and performs other related duties as required. Distinguishing Characteristics: This class differs from the Pre-Audit Clerk II in that the Pre-Audit Clerk III supervises and participates in the performance of pre-auditing work in the County's central agency involving vouchered or payroll claims; whereas, the Pre-Audit Clerk II is responsible for pre- auditing the full range and variety of vouchered or payroll claims independently and for maintaining appropriate control records and files. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Assigns and reviews the work of subordinates and advises them of pre-audit techniques and procedures; • Supervises and participates in pre-auditing various types of claims against the County; • Reviews expenditures of requisitioning sections to insure that expenses remain within program and budgetary constraints; • Assists with the development and revision of all pre-auditing procedures; • Determines whether claims are-based upon appropriate supporting documents and are in accord with pertinent laws, ordinances, rules and policies; • Verifies that charges are made to proper funds and accounts; • Instructs and advises departmental personnel on matters relating to voucher claims; • Reviews and controls EDP input and output of payroll data; PART I PRE-AUDIT CLERK III 2 1.227 • Informs departments about procedure revisions, as well as compliance with ordinance, State statutes, Federal regulations, and accepted accounting practices; • Supervises subordinate clerical workers on proper voucher processing; • Plans and organizes work flow in order to meet payment schedule; • Conducts quarterly analysis of outstanding encumbrance in order to insure prompt processing of claims; • Reviews and analyzes outstanding encumbrance balance in order to determine extension or cancellation of purchase orders; • Supervises and participates in the maintenance of various control records and registers used for pre-auditing purposes; • Provides supportive assistance to superiors in policy and procedures formulation; and • Performs other related duties as required. Knowledge of: County of Kauai purchasing procedures and forms, as applicable; claims pre-auditing procedures; laws, ordinances and rules governing purchasing and contracting., or payroll matters, as applicable; recordkeeping and filing methods and systems; the use of standard office machines; understanding and application of Electronic Data Processing; basic principles and practices of supervision. Ability to: Assign, supervise and review the work of others; pre-audit and supervise the pre- audit claims; make and verify arithmetical computations rapidly; compile and tabulate fiscal data; understand, interpret and apply laws, ordinances, rules and regulations, and fiscal policies of the department; establish effective working relationship with others; instruct and review the work of others; do basic research and prepare reports. This is an amendment to the specification for the class, PRE-AUDIT CLERK III which was approved on May 27, 1993 and is to be substituted for that specification. Approved: April 1, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.227 Minimum Qualification Specifications for the Class: PRE-AUDIT CLERK III SR-15, BU-03 Training & Experience: A combination of education and experience substantially equivalent to graduation from high school; and • three (3) years of purchasing, payroll, account recordkeeping, the preparation and processing of vouchers and statements, or similar activities. Non-Qualifying Experience: Experience as an inventory clerk, stock clerk, supply clerk, or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations, and which does not involve or require any fiscal recordkeeping knowledge, is not considered qualifying account recordkeeping experience. The following may be substituted for education: A. Four (4) years of full time general work experience may be substituted for a high school diploma. B. An Associate’s, Bachelor’s or Master’s degree from an accredited community college, college or university, trades school, etc., may be substituted for a high school diploma or equivalent. The following may be substituted for experience: A. An Associate’s degree in Accounting or Business Administration from an accredited business school or community college may be substituted for one (1) year of purchasing, payroll, account recordkeeping, the preparation and processing of vouchers and statements, or similar activities. A. A Bachelor’s or Master's degree in Accounting or Business Administration with twelve (12) semester credits or eighteen (18) quarter credits in accounting and auditing courses from an accredited college or university will be deemed to have met the three (3) years of purchasing, payroll, account recordkeeping, the preparation and processing of vouchers and statements, or similar activities. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for PART II PRE-AUDIT CLERK III 2 1.227 education, it may not be used again to meet the experience requirement. Substitutions will be used to the advantage of the applicant. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light PART II PRE-AUDIT CLERK III 3 1.227 This is an amendment to the specification for the class, PRE-AUDIT CLERK III which was approved on May 27, 1993 and is to be substituted for that specification. Approved: (date) ANNETTE L. ANDERSON Director of Human Resources April 1, 2021