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HomeMy WebLinkAbout2.326 FLEET COORDINATOR 20210826 PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.326 Class Specifications for the Class: FLEET COORDINATOR SR-24; BU-13 Duties Summary: Coordinates, manages and tracks all fleet operations for the Kaua‘i Police Department; coordinates and monitors fleet repair and maintenance activities and prepares related statistical information, reports and recommendations; develops, reviews and revises departmental policies and procedures related to the use, care, preventative maintenance, procurement and disposal of fleet and related equipment; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility for coordinating, managing and tracking all fleet operations for the Kaua‘i Police Department. The work involves coordinating and monitoring fleet maintenance and repair activities with the Department of Public Works, Automotive Division and outside vendors, and managing the fleet program with assets in various classification types with the purpose of optimizing the life-cycle cost of the department's fleet and related equipment assets. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.) • Coordinates, manages and tracks all fleet operations, preventive maintenance and repair schedules, cost operations, vehicle performance, and vehicle purchases to maximize fleet availability; • Gathers and maintains inventory data and prepares related statistical information, reports and recommendations; • Determines and prioritizes the fleet and equipment needs of the organization, conducts studies and provides recommendations; • Develops performance measures and recommends ways to maximize or extend the life-cycle of assets; • Investigates premature equipment breakage and wear, analyzes pertinent data, and makes recommendations based on findings; PART I FLEET COORDINATOR 2 2.326 • Develops, reviews and revises departmental policies and procedures related to proper care, operation and maintenance of equipment, traffic law violations, home-to­ work use, vehicle acquisition/replacement/disposal, level of spare assets, staff roles and responsibilities, etc.; • Participates in the preparation of the budget by analyzing, forecasting and prioritizing departmental asset needs, monitors inventory and expenditures; • Researches, develops and prepares plans and specifications for the purchase of new police vehicles and equipment, reviews bid proposals and contract documents from vendors; • Maintains database and ensures all training and safety requirements and licenses/certificates are obtained by individual operators; and • Performs other related duties as required. Knowledge of: Principles and practices of fleet maintenance and management; basic principles and practices pertinent to the purchase, repair, overhaul and maintenance of automotive and related equipment; laws, rules, and regulations relating to governmental budgeting and procurement; occupational hazards and safety regulations. Ability to: Plan, coordinate and monitor fleet activities; research, analyze and evaluate administrative situations and exercise appropriate judgment in establishing priorities; identify problems and develop alternative solutions; understand automotive and related equipment specifications; communicate effectively orally and in writing; maintain effective working relationships; utilize general and specialized software programs. This is the first specification for the new class, FLEET COORDINATOR. APPROVED: August 26, 2021 (Date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.326 Minimum Qualification Specifications For the Class: FLEET COORDINATOR SR-24; BU-13 Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in business or public administration or a related field; and •three (3) years of professional work experience involving the management of a vehicle fleet and related mechanical equipment; and •one (1) year of professional work experience which involved responsibility for the management, administration and analysis of multiple physical assets. Qualifying Professional Work Experience: Scope of work would include actively participating and having major responsibility for the development, management, execution and coordination of policies, programs and/or activities and managing the life cycle of physical assets. Substitutions Allowed: The following may be substituted for education: A.General professional work experience or education credits can be substituted for up to two (2) years of the Bachelor’s degree such as: •Full time progressively responsible professional, technical or substantive work experience demonstrating the scope, level and quality of work comparable to a curriculum leading to an associate’s, bachelor's or master’s degree. •Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university. (15 semester credits = 6 months of experience). B.Specialized professional work experience in business or public administration or a related field or education credits in business or public administration or a related field can be substituted for up to two (2) years of the Bachelor’s degree such as: •Full time progressively responsible professional, technical or substantive work experience demonstrating the scope, level and quality of work comparable to a curriculum leading to an associate’s, bachelor's or master’s degree. PART II FLEET COORDINATOR 2 2.326 • Successful completion of semester credits specific to business or public administration or a related field leading to a degree or diploma from an accredited community college, trades school, college, or university (15 semester credits = 6 months of experience). C. Master’s degree or PhD in public or business administration or a related field from an accredited college or university may be substituted for the education requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualifications for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of a valid motor vehicle operator’s license (Hawai‘i Type 3 or equivalent) and the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. PART II FLEET COORDINATOR 3 2.326 Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is the first specification for the new class, FLEET COORDINATOR. APPROVED: August 26, 2021 (Date) ANNETTE L. ANDERSON Director of Human Resources