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Home My WebLink About2.320 PROJECT ASSISTANT 20210930PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.320 Class Specifications for the Class: PROJECT ASSISTANT SR-18, BU-13 Duties Summary: Assists in performing routine professional work in planning, organizing, managing, implementing, and evaluating projects according to project management principles and methods; assists in preparing designs, plans, specifications, estimates and reports; and performs other related duties as required. Distinguishing Characteristics: This is the entry level for the project management series. A position in this class receives specific instructions and follows well-established practices in the planning, implementation and evaluation of projects of well-defined, routine or uncomplicated nature and assists higher level project managers. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Assists in reviewing project plans, specifications, manuals, applicable policies and environmental requirements; • Studies project details, work performed and materials involved; • Attends or conducts pre-project meetings to confer with service provider and schedules project dates and discuss work practices and activities; • Assist in performing detailed inspections of processes, materials and work in progress to ensure equipment and operations conform to specifications; • Keeps records and notes of work observed and pertinent to project activities, and prepares work progress reports and change orders; • Provides assistance in inspection processes; • Assist in performing tests to determine if quality meets specifications; • Ensures completed work meets specifications and timelines; PART I PROJECT ASSISTANT 2 2.320 • Assists in closing, or closes, the project by double-checking, testing processes, and performing inspections; • May operate a motor vehicle to perform site visits and inspections as needed; and • Performs other related duties as assigned. Knowledge of: Principles and practices of project management; theory, principles and practices of engineering and architecture; field testing equipment, procedures, forms and final material summaries; inspection and testing procedures, contract payment processes and record keeping requirements; quality assurance requirements and processes. Ability to: Learn principles, practices and fundamentals of project management; read, interpret and implement plans, specifications and special provisions; work independently with minimal supervision; use sound judgment in solving routine problems; communicate information clearly and concisely with others; use a computer and relevant software proficiently; pay attention to detail. This is an amendment to the specification for the class, PROJECT ASSISTANT, which was approved on December 1, 2009, amended on December 29, 2009 and November 19, 2013, and is to be substituted for that specification. Approved: September 30, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.320 Minimum Qualification Specifications for the Class: PROJECT ASSISTANT SR-18, BU-13 Training & Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in project management, business administration, public administration or a field pertinent to the department’s program and activities, and • one (1) year of specialized work experience. Qualifying Specialized Work Experience: Professional work experience planning, directing, managing, monitoring and evaluating projects. Such experience must include determining project goals, scope, deliverables, timelines, costs and resources; leading project teams; administering budgets and contracts; tracking project progress to ensure that milestones are met on time and within budget; documenting project progress; and identifying metrics for project evaluation. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to two (2) years of the Bachelor’s degree such as: A. Full time progressively responsible professional, technical or substantive work experience demonstrating the scope, level and quality of work comparable to a curriculum leading to an associate’s, bachelor's or master’s degree. B. Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university. (15 semester credits = 6 months). Specialized professional work experience in project management, business administration, public administration or a field pertinent to the department’s program and activities or education credits in project management, business administration, public administration or a field pertinent to the department’s program and activities can be substituted for up to four (4) years of the bachelor’s degree such as: PART II PROJECT ASSISTANT 2 2.320 A. Full time progressively responsible professional, technical or substantive work experience demonstrating the scope, level and quality of work comparable to a curriculum leading to an associate’s, bachelor's or master’s degree. B. Successful completion of semester credits specific to project management, business administration, public administration or a field pertinent to the department’s program and activities leading to a degree or diploma from an accredited community college, trades school, college, or university (15 semester credits = 6 months). A master’s degree or PhD in project management, business administration, public administration or a field pertinent to the department’s program and activities may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits specific to project management, business administration, public administration or a field pertinent to the department’s program and activities leading towards a Bachelor’s/Master’s/PhD degree from an accredited college or university, may be substituted up to one (1) year of the specialized work experience requirement. (15 semester credits = 6 months). B. A Master’s degree in project management, business administration, public administration or a field pertinent to the department’s program and activities from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. C. A Doctorate’s degree project management, business administration, public administration or a field pertinent to the department’s program and activities from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. PART II PROJECT ASSISTANT 3 2.320 License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class, PROJECT ASSISTANT, which was approved on December 1, 2009, amended on December 29, 2009 and November 19, 2013, and is to be substituted for that specification. Approved: September 30, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources