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HomeMy WebLinkAbout2.322 PROJECT COORDINATOR 2021004PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.322 Class Specifications for the Class: PROJECT COORDINATOR SR-20, BU-13 Duties Summary Performs routine professional work in planning, organizing, managing, implementing, and evaluating projects according to project management principles and methods; prepares designs, plans, specifications, estimates and reports; and performs other related duties as required. Distinguishing Characteristics A position in this class performs routine assignments in the planning, implementation and evaluation of projects of well-defined, routine or uncomplicated nature, exercises some degree of judgment based on experience and assists higher level project managers on more complex projects as needed. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Assists in designing and reviewing project plans, specifications, manuals, and applicable policy requirements; • Assists in making preliminary and final inspection for projects • Monitors, schedules and coordinates work performed by contractors or service providers; • Reviews and inspects work in progress for cost and operational needs; • Ensures that required field inspections are conducted to verify compliance with established standards, laws and regulations relating to construction projects; • Maintains project files and documentation; • Prepares reports, studies and evaluations on contracts and bid documents; • May meet with public groups, citizens and stakeholders to explain and support projects as needed; PART I PROJECT COORDINATOR 2 2.322 • Attends or conducts project related meetings as required; • May operate a motor vehicle to perform site visits and inspections as needed; and • Performs other related duties as assigned. Knowledge of: Principles and practices of project management; theory, principles and practices of engineering and architecture; field testing equipment, procedures, forms and final material summaries; inspection and testing procedures, contract payment processes and record keeping requirements; quality assurance requirements and processes. Ability to: Learn principles, practices and fundamentals of project management; read, comprehend, interpret and implement rules, regulations, policies and procedures, plans, specifications and special provisions; work independently with minimal supervision; use sound judgment in solving routine problems; communicate information clearly and concisely with others both verbally and in writing; establish and maintain effective working relationships with others; use a computer and relevant software proficiently; pay attention to detail. This is the first specification for the class PROJECT COORDINATOR. Approved: October 4, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.322 Minimum Qualification Specifications for the Class: PROJECT COORDINATOR SR-20, BU-13 Training & Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in project management, public administration, business administration or a field pertinent to the department’s program and activities, and • two (2) years of specialized experience. Qualifying Specialized Work Experience: Professional work experience planning, directing, managing, monitoring and evaluating projects. Such experience must include determining project goals, scope, deliverables, timelines, costs and resources; leading project teams; administering budgets and contracts; tracking project progress to ensure that milestones are met on time and within budget; documenting project progress; and identifying metrics for project evaluation. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to two (2) years of the Bachelor’s degree such as: A. Full time progressively responsible professional, technical or substantive work experience demonstrating the scope, level and quality of work comparable to a curriculum leading to an associate’s, bachelor's or master’s degree. B. Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university. (15 semester credits = 6 months). Specialized professional work experience in project management, business administration, public administration or a field pertinent to the department’s program and activities or education credits in project management, business administration, public administration or a field pertinent to the department’s program and activities can be substituted for up to four (4) years of the bachelor’s degree such as: PART II PROJECT COORDINATOR 2 2.322 A. Full time progressively responsible professional, technical or substantive work experience demonstrating the scope, level and quality of work comparable to a curriculum leading to an associate’s, bachelor's or master’s degree. B. Successful completion of semester credits specific to project management, business administration, public administration or a field pertinent to the department’s program and activities leading to a degree or diploma from an accredited community college, trades school, college, or university (15 semester credits = 6 months). A master’s degree or PhD in project management, business administration, public administration or a field pertinent to the department’s program and activities may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits specific to project management, business administration, public administration or a field pertinent to the department’s program and activities leading towards a Bachelor’s/Master’s/PhD degree from an accredited college or university, may be substituted up to one (1) year of the specialized work experience requirement. (15 semester credits = 6 months). B. A Master’s degree in project management, business administration, public administration or a field pertinent to the department’s program and activities from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. C. A Doctorate’s degree project management, business administration, public administration or a field pertinent to the department’s program and activities from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. PART II PROJECT COORDINATOR 3 2.322 License Requirement: Possession of a valid motor vehicle operator’s license (Hawaii type 3 or equivalent) and appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is the first specification for the class PROJECT COORDINATOR. Approved: October 4, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources