HomeMy WebLinkAbout1.005 CLERK 20211007PART I DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.005
Class Specifications for the Class:
CLERK
SR-08, BU-03
Duties Summary:
Performs a variety of clerical work in preparing, processing, and filing forms, records,
and similar materials in accordance with general instructions and procedures; posts
information to records and files; and performs other related duties as required.
Distinguishing Characteristics:
Positions in this class perform a variety of tasks involving referral to a number of
different sources, executes assignments in accordance with general instructions, and
accomplishes work with some use of discretion and selectiveness in deviating from
established processes and procedures.
Examples of Duties: (The following are examples of duties and are not necessarily
descriptive of any one position in this class. The omission of specific duties statements does
not preclude management from assigning such duties if such duties are a logical
assignment for the position).
• Prepares, checks, and processes forms, records, reports, applications, and other
documents for accuracy, completion, and conformance to established requirements;
• Makes routine follow-ups to secure required information;
• Determines eligibility for and issues applications, licenses, permits, and other forms;
• Assists the public in filling out standard and supplementary forms;
• Posts data to and maintains various types of operational and control records;
• Prepares routine reports of totals and summaries;
• Searches through a variety of files and records, extracts, compiles, and summarizes
information;
• Sorts, files and maintains files of bills, invoices, applications, permits,
correspondence, and other materials;
• Assembles information from various established sources for superior or for the
purpose of compiling a report;
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• Sets up and maintains files and revises system as necessary;
• May accept cash payments and collect payments for standard fees, issues receipts, prepares
deposit slips, and may make deposits;
• Gives out general information to the public regarding rules, regulations, procedures, and
services;
• Prepares requisitions, work orders, daily time sheets, and other materials;
• May receive, inspect, and count incoming supplies and materials;
• Checks delivery invoices for quantity, items and unit price of supplies and materials;
• Issues supplies and materials and posts daily receipt and issues data to stock records;
• Answers telephone and takes or relays messages and calls;
• May compose routine correspondence and other communications;
• May prepare labor and material costs for superior;
• Operates computer related software and equipment such as personal computer, keyboard,
monitor, printer, scanner and other peripheral devices
• Operates standard office equipment such as telephone, calculator, facsimile machine and
copier;
• May supervise the work of others performing routine clerical work; and
• Performs other related duties as needed.
Knowledge of:
Office practices and procedures; filing methods and systems, grammar, spelling, and
word usage; the purposes and uses of standard office machines.
Ability to:
Make arithmetic computations; compare names and numbers accurately; keep
records; summarize materials and prepare simple reports; operate standard office machines
and equipment; understand and interpret laws, ordinances, rules, regulations, and policies
pertinent to the department; follow oral and written instructions, deal tactfully and
effectively with the public; work harmoniously with others.
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This is an amendment to the specification for the class, CLERK, which was approved
on August 21, 1969, amended on July 19, 1999, amended on December 2, 2003 effective
January 1, 2004, and is to be substituted for that specification.
Approved: October 7, 2021
(date) ANNETTE L. ANDERSON
Director of Human Resources
PART II DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.005
Minimum Qualification Specifications
for the Class:
CLERK
SR-08, BU-03
Training & Experience:
A combination of education and experience substantially equivalent to graduation
from high school.
Substitutions Allowed:
The following may be substituted for education:
A. Four (4) years of full time general work experience may be substituted for a high
school diploma.
B. Successful completion of semester credits leading towards a degree or diploma from
an accredited community college, college or university, trades school, etc., may be
substituted up to four (4) years of the education requirement (15 semester credits =
6 months).
C. An Associate’s, Bachelor’s or Master’s degree from an accredited community college,
college or university, trades school, etc., may be substituted for the education
requirement.
If a degree is used to substitute for the education requirement, it may not be used
again towards the experience requirement. If work experience is used to substitute for
education, it may not be used again to meet the experience requirement. If the applicant
holds more than one degrees, transcripts must be provided and a thorough review will be
conducted by the DHR staff in order for more than one degree to be credited towards the
minimum qualification requirements. Additional degrees can be considered if obtained
independently through mutually exclusive classes from another degree being considered.
Substitutions will be used to the advantage of the applicant.
Quality of Experience:
Possession of the required number of years of experience will not in itself be
accepted as proof of qualification for a position. The applicant's overall experience must
have been of such scope and level of responsibility as to conclusively demonstrate that
he/she has the ability to perform the duties of the position for which he/she is being
considered.
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License Requirement:
Possession of the appropriate licenses or certificates as required of the position.
Firearms Requirements:
As applicable to the position, must be qualified to carry and/or possess firearms or
ammunition in accordance with State and Federal law, e.g. no misdemeanor or felony
domestic violence conviction.
Selective Certification:
Specialized knowledge, skills and abilities may be required to perform the duties of
some positions. For such positions, Selective Certification Requirements may be established
and certification may be restricted to eligibles who possess the pertinent experience and/or
training required to perform the duties of the position.
Agencies requesting Selective Certification must show the connection between the
kind of training and/or experience on which they wish to base selective certification and the
duties of the position to be filled.
Tests:
Applicants may be required to qualify on an appropriate examination.
Health and Physical Condition Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
This is an amendment to the specification for the class, CLERK, which was approved
on August 21, 1969, amended on July 19, 1999, amended on December 2, 2003 effective
January 1, 2004, and is to be substituted for that specification.
Approved: October 7, 2021
(date) ANNETTE L. ANDERSON
Director of Human Resources