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Home My WebLink About2.259 HUMAN RESOURCES MANAGEMENT SYSTEMS ADMINISTRATOR 20211201PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.259 Class Specifications for the Class: HUMAN RESOURCES MANAGEMENT SYSTEMS ADMINISTRATOR SR-26, BU-13 Duties Summary: Responsible for directing and coordinating the activities in support of the implementation and maintenance of the Human Resources Management Systems (HRMS) for the County of Kaua‘i; performs analytical work related to position management, benefits, payroll and various initiatives related to HRMS maintenance and management; and performs other duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility for the development, implementation and maintenance and serves as the administrator of the HRMS for the County of Kaua‘i. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Works with departments to design and implement performance measures that are aligned with the work to be accomplished; • Develops standard operating policies and procedures, training materials and presents new process designs; • Designs and conducts systems tests of new procedures, modifications and enhancements; • Configures, updates and manages the HRMS and time management systems to meet the requirements as dictated by County, State and Federal guidelines; • Reviews and audits HRMS and time management systems, analyzes data to ensure accuracy, security and compliance and makes recommendations; • Maintains systems and works with vendor to minimize risk of errors and resolves performance issues; • Provides technical and functional application support and performs end-user training; PART I HRMS ADMINISTRATOR 2 2.259 • May plan, develop, write, implement and review security standards, procedures and guidelines to safeguard systems and databases; • Serves as liaison between the Human Resources (HR) and Information Technology (IT) and County of Kaua‘i departments to align HRMS technology functionality to operational processes; and • Performs other related duties as required. Knowledge of: Principles and practices of administration, supervision, organization, and management; government organization and functions; merit system philosophy; laws, regulations and collective bargaining agreements governing public employment; public human resources administration principles and practices; information systems, analysis, design, and development; office systems and procedures; information technology concepts, methods, techniques; functions of computer operating systems; use of auxiliary and peripheral IT equipment; research and analytical methods and techniques. Ability to: Gather, analyze, correlate, and evaluate facts and make sound judgments; interpret and apply laws, regulations and contractual provisions; recommend operational improvements; plan efficient organizational structures, work flow procedures and processes, and integrate these in the overall information technology system; prepare clear and concise reports and operating procedures; establish an effective working relationship with vendors, department officials, and other employees; plan, organize, assign, direct, and review the work of others. This is the first specification for the class HUMAN RESOURCES MANAGEMENT SYSTEMS ADMINISTRATOR. Approved: December 1, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.259 Minimum Qualification Specifications for the Class: HUMAN RESOURCES MANAGEMENT SYSTEMS ADMINISTRATOR SR-26, BU-13 Training & Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in public administration, business administration, human resources, information technology or a related field, and • five (5) years of specialized work experience. Qualifying Specialized Work Experience: Professional work experience in computer-based information systems, including experience supporting HRMS/Time systems, business practices within a public sector environment, software configurations, process design, process mapping, project planning, work flows and work scheduling. Working knowledge of HR related policies and State and Federal laws. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to two (2) years of the Bachelor’s degree such as: A. Full time progressively responsible professional, technical or substantive work experience demonstrating the scope, level and quality of work comparable to a curriculum leading to an associate’s, bachelor's or master’s degree. B. Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university (15 semester credits = 6 months of experience). Specialized professional work experience in public administration, business administration, human resources, information technology or a related field or education credits in information technology, computer science or a related field can be substituted for up to four (4) years of the Bachelor’s degree such as: PART II HRMS ADMINISTRATOR 2 2.259 A. Full time progressively responsible professional, technical or substantive work experience demonstrating the scope, level and quality of work comparable to a curriculum leading to an associate’s, bachelor's or master’s degree. B. Successful completion of semester credits specific to information technology, computer science or a related field leading to a degree or diploma from an accredited community college, trades school, college, or university (15 semester credits = 6 months of experience). A master’s degree or PhD in public administration, business administration, human resources, information technology or a related field may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits specific to public administration, business administration, human resources, information technology e or a related field leading towards a Bachelor’s/Master’s/PhD degree from an accredited college or university, may be substituted up to one (1) year of the specialized work experience requirement. (15 semester credits = 6 months). B. A Master’s degree in public administration, business administration, human resources, information technology or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. C. A Doctorate’s degree in public administration, business administration, human resources, information technology or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. PART II HRMS ADMINISTRATOR 3 2.259 License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is the first specification for the class HUMAN RESOURCES MANAGEMENT SYSTEMS ADMINISTRATOR. Approved: December 1, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources