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Home My WebLink About1.380 AUTOMOTIVE STORES CLERK 20211209PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.380 Class Specifications for the Class: AUTOMOTIVE STORES CLERK SR-10, BU-03 Duties Summary: Receives, stores and issues spare and replacement parts, equipment and expendable items used in a major automotive repair shop; orders and purchases parts and accessories; maintains inventory records; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility for ordering, purchasing, receiving, storing and issuing spare and replacement parts, equipment and expendable items used in a major automotive repair shop. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Maintains storekeeping system, obtaining quotations, locating and purchasing items from vendors; • Receives, stores, classifies and distributes incoming parts and equipment, stock and replacement expendable items, expediting movement of items to job sites; • Advises mechanics on substitutions or modifications when replacement parts are unavailable and discusses use, features and relationship of various replacement parts; • Translates shop or colloquial terminology to standard commercial or manufacturer's nomenclature to place orders; • Reads manufacturers' catalogs for stock numbers and replacement parts; • Receives, reviews and edits requests from maintenance shop personnel for non- stocked replacement repair parts, accessories and related supplies; • Studies buyer's guides and source documents for listing of vendors, commodities and services offered; • Files copies of repair orders; PART I AUTOMOTIVE STORES CLERK 2 1.380 • Compares invoices against request forms and items received to verify quality, quantity and unit prices; • Files reports to supervisor of inferior products received or failure of vendor to deliver or complete delivery by a specified date; • Contacts vendors for shipping adjustments; • Prepares daily tabulations of items received, issued and on back order; • Takes periodic physical inventory of parts, supplies, expendable items and equipment in stock; • Check supplies and orders to replenish stock and fuel when needed; • Inspects worn out or damaged tools and equipment for serviceability; • Operates a motor vehicle to pick up automotive and equipment parts and accessories and related supplies from vendors; • May operate fork lift, hand truck and other equipment necessary to move bulk materials and equipment; and • Performs other related duties are required. Knowledge of: Automotive parts and accessories; common practices, tools and equipment used in the repair of automotive and other motorized vehicles; sources of supply; terminology and classification of automotive parts and accessories; purchasing and requisitioning procedures; principles and methods of stock accounting and control; basic office procedures; use of a personal computer and software applications. Ability to: Make arithmetical computations; read parts catalogs and recommend substitutions; inspect automotive parts and accessories to determine their operational fitness; operate a personal computer, peripherals and other standard office equipment; perform clerical functions; work harmoniously with others; give and follow oral and written instructions. PART I AUTOMOTIVE STORES CLERK 3 1.380 This is an amendment to the specification for the class AUTOMOTIVE STORES CLERK, which was approved on September 12, 2007 effective June 26, 2007, and is to be substituted for that specification. Approved: December 9, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.380 Minimum Qualification Specifications for the Class: AUTOMOTIVE STORES CLERK SR-10, BU-03 Training & Experience: A combination of education and experience substantially equivalent to graduation from high school, and •one (1) year of clerical work experience. Qualifying Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office and other technologies. Substitutions Allowed: The following may be substituted for education: A.Four (4) years of full time general work experience may be substituted for a high school diploma. B.Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted up to four (4) years of the education requirement (15 semester credits = 6 months). C.An Associate’s, Bachelor’s, Master’s or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for a high school diploma or equivalent. The following may be substituted for experience: A.Successful completion of semester credits in clerical, office support, or business technology curriculum leading to a degree or diploma at an accredited community college, business or technical school, college, or university which included courses in English, clerical/office procedures, and mathematics may be substituted up to two (2) years of the clerical work experience requirement (15 semester credits = 6 months). PART II AUTOMOTIVE STORES CLERK 2 1.380 B. An Associate’s degree in Secretarial Science or Office, Administration and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement. C. A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement. D. A Master’s or PhD degree in any field from an accredited college or university may be substituted for one (1) year of the clerical work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degrees, transcripts must be provided and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of a valid motor vehicle operator’s license (Hawaii type 3 or equivalent); and possession of an appropriate valid forklift certification, as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. PART II AUTOMOTIVE STORES CLERK 3 1.380 Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class AUTOMOTIVE STORES CLERK, which was approved on September 12, 2007 effective June 26, 2007, and is to be substituted for that specification. Approved: December 9, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources