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HomeMy WebLinkAbout2.220 ADMINISTRATIVE OFFICER 20211214PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.220 Class Specifications for the Class: ADMINISTRATIVE OFFICER SR-24, BU-13 Duties Summary: Serves the head of a department in a staff capacity with full and continuing responsibility for providing a variety of administrative services essential to the direction and operation of the department and with some delegated authority to act for the department head in administrative matters; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished from other classes by its full and continuing responsibility for providing a variety of administrative functions essential to the direction and operation of the organization served. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Provides a variety of administrative services relating to personnel management, budget administration, organization and management, public relations, and property management, identifies management needs and problems; • Analyzes and seeks solutions to such problems and recommends or takes authorized action to resolve same; • Advises management on regulatory and procedural requirements regarding administrative matters; • Counsels management in developing and maintaining sound organizational structures and improving managerial policies, practices, methods, and procedures including distribution and assignment of functions and responsibilities, work methods and procedures and management control systems for more effective and efficient operation; • Provides or obtains personnel management services in resolving problems relating to recruitment, selection, classification, pay, training, employee management relations, promotion, transfer, retirement, and related activities; PART I ADMINISTRATIVE OFFICER 2 2.220 •Promotes an effective interchange of information and coordination of activity between the department and other agencies; •Serves as a representative of management in dealing with employees and employee organizations, participates in departmental planning and programming activities in order that management goals may be fully and effectively realized; •Participates in the development of budget estimates and justifications; •Ensures that funds are used in accordance with the operating budget or prepares justifications for deviations in expenditures; •Conducts administrative and operational studies as required; and •Prepares reports and makes recommendations; and •Performs other related duties as required. Knowledge of: Principles and practices of public administration including personnel management, budget administration, organization and management analysis and public relations; pertinent rules and regulations, policies and procedures relating to administrative functions; research methods and techniques; report writing. Ability to: Obtain, analyze, and evaluate facts; interpret pertinent laws, rules, and regulations; prepare clear and concise correspondence and reports; draft policies and procedures; maintain cooperative and effective relationships with public officers, departmental personnel, and members of the general public. This is an amendment to the specification for the class, ADMINISTRATIVE OFFICER, which was approved on April 24, 1979, amended on November 14, 2013, and is to be substituted for that specification. Approved: December 14, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.220 Minimum Qualification Specifications for the Class: ADMINISTRATIVE OFFICER SR-24, BU-13 Training & Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in business administration, public administration, or a related field, and • four (4) years of professional administrative experience in personnel, budget, management analysis or a related field. Qualifying Professional Administrative Experience: Professional work experience which demonstrated responsibility for planning and coordinating program activities and solving operational problems involving administrative processes and the relationships between programs. Such experience must have demonstrated administrative abilities by completion of assignments or projects which involved administrative problems (e.g., conducting studies and analyses of programs, projects and services to assess effectiveness, adherence to program directives and achievement of goals and objectives, resource needs, cost and benefit factors, and other essential management concerns and recommending alternative courses of action to resolve problems and increase the effectiveness of operations and other concerns). The experience must have demonstrated a high degree of analytical skill involving the ability to identify information needs, collect and analyze data, identify problems and alternative solutions and their advantage and disadvantages, and develop logical recommendations for a course of action, and ability to read, comprehend and interpret complex material and draft comprehensive reports of findings and conclusions. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to two (2) years of the Bachelor’s degree such as: A. Full time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an associate’s, bachelor’s, or master’s degree. PART II ADMINISTRATIVE OFFICER 2 2.220 B. Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university (15 semester credits = 6 months). Specialized professional work experience in business administration, public administration or a related field or education credits in business administration, public administration or a related field can be substituted for up to four (4) years of the bachelor’s degree such as: A. Full time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an associate’s, bachelor’s, or master’s degree. B. Successful completion of semester credits specific to business administration, public administration or a related field leading to a degree or diploma from an accredited community college, trades school, college, or university (15 semester credits = 6 months). A master’s degree or PhD in business administration, public administration or a related field may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits specific in business administration, public administration or a related field leading towards a Bachelor’s/Master’s/PhD degree from an accredited college or university, may be substituted up to one (1) year of professional administrative experience (15 semester credits = 6 months). B. A Master’s degree in business administration, public administration or a related field from an accredited college or university may be substituted for one (1) year of professional administrative experience. C. A Doctorate’s degree in business administration, public administration or a related field from an accredited college or university may be substituted for one (1) year of professional administrative experience. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. PART II ADMINISTRATIVE OFFICER 3 2.220 Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class, ADMINISTRATIVE OFFICER, which was approved on April 24, 1979, amended on November 14, 2013, and is to be substituted for that specification. Approved: December 14, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources