Loading...
HomeMy WebLinkAbout2.225 MAYORS ADMINISTRATIVE AIDE 20211214PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.225 Class Specifications for the Class: MAYOR’S ADMINISTRATIVE AIDE SR-24, BU-13X Duties Summary: Under the general supervision of the Mayor or Managing Director, serves as staff assistant in performing a wide range of tasks required for the efficient and effective operation of the administrative functions of the Office of the Mayor; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility in providing a wide variety of administrative services for efficient and effective operation of the Office of the Mayor. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). •Conducts research, gathers data, and coordinates special projects; submits reports on issues of County interest and represents the Mayor's Office in meetings and other public functions as required by the Mayor and Managing Director; •Drafts letters, speeches, proclamations, messages, memoranda, policies, testimonies and other correspondence for the Mayor and Managing Director as effective communications with the public, County departments and employees, and State and Federal agencies; •Assists in the formulation and implementation of administrative policies and in the preparation of the Mayor's Annual Report and budget preparations, serves as the "in- office" liaison on legislative matters affecting the County; •Serves as the liaison between the Mayor's Office and the various County boards, commissions, and committees; •Reviews legal opinions and rulings of the County Attorney and keeps Managing Director informed of their significance and effect on administrative matters; •Prepares administrative orders and directives for the Mayor or Managing Director; PART I MAYOR’S ADMINISTRATIVE AIDE 2 2.225 •Prepares drafts, analyses, and comments of proposed bills for the Legislature or County Council; •Serves on various administrative committees as assigned; •May meet with community groups and others to explain county government operations; •Supervises assigned employees in the Office of the Mayor; and •Performs other related duties as required. Knowledge of: Principles and practices of public administration; government organization and functions; principles and practices of public relations; research methods and statistical analysis methods and techniques; report writing; group instruction and training. Ability to: Obtain, analyze, and evaluate facts, interpret pertinent laws, rules, and regulations; prepare clear and concise correspondence and analytical reports; draft policies and procedures; develop and maintain effective working relationships with appropriate governmental agencies, operating departments, employees, special interest committees and groups, and the general public. This is an amendment to the specification for the class, MAYOR’S ADMINISTRATIVE AIDE, which was approved on July 15, 1988, amended on September 23, 2013, and is to be substituted for that specification. Approved: December 14, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.225 Minimum Qualification Specifications for the Class: MAYOR’S ADMINISTRATIVE AIDE SR-24, BU-13X Training & Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in business administration, public administration, or a related field, and •four (4) years of professional administrative experience in government or in a business organization. Qualifying Professional Administrative Experience: Professional work experience which demonstrated responsibility for planning and coordinating program activities and solving operational problems involving administrative processes and the relationships between programs. Such experience must have demonstrated administrative abilities by completion of assignments or projects which involved administrative problems (e.g., conducting studies and analyses of programs, projects and services to assess effectiveness, adherence to program directives and achievement of goals and objectives, resource needs, cost and benefit factors, and other essential management concerns and recommending alternative courses of action to resolve problems and increase the effectiveness of operations and other concerns). The experience must have demonstrated a high degree of analytical skill involving the ability to identify information needs, collect and analyze data, identify problems and alternative solutions and their advantage and disadvantages, and develop logical recommendations for a course of action, and ability to read, comprehend and interpret complex material and draft comprehensive reports of findings and conclusions. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to two (2) years of the Bachelor’s degree such as: A.Full time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an associate’s, bachelor’s, or master’s degree. PART II MAYOR’S ADMINISTRATIVE AIDE 2 2.225 B.Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university (15 semester credits = 6 months). Specialized professional work experience in business administration, public administration or a related field or education credits in business administration, public administration or a related field can be substituted for up to four (4) years of the bachelor’s degree such as: A.Full time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an associate’s, bachelor’s, or master’s degree. B.Successful completion of semester credits specific to business administration, public administration or a related field leading to a degree or diploma from an accredited community college, trades school, college, or university (15 semester credits = 6 months). A master’s degree or PhD in business administration, public administration or a related field may be substituted for the education requirement. The following may be substituted for experience: A.Successful completion of semester credits specific in business administration, public administration or a related field leading towards a Bachelor’s/Master’s/PhD degree from an accredited college or university, may be substituted up to one (1) year of the specialized work experience requirement (15 semester credits = 6 months). B.A Master’s degree in business administration, public administration or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. C. A Doctorate’s degree in business administration, public administration or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. PART II MAYOR’S ADMINISTRATIVE AIDE 3 2.225 Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class, MAYOR’S ADMINISTRATIVE AIDE, which was approved on July 15, 1988, amended on September 23, 2013, and is to be substituted for that specification. Approved: December 14, 2021 (date) ANNETTE L. ANDERSON Director of Human Resources