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HomeMy WebLinkAbout15A2093 ADMINISTRATIVE SERVICES OFFICER I 20220113PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 15A2093 Class Specifications for the Class: ADMINISTRATIVE SERVICES OFFICER I EM-01, BU-13X Duties Summary: Serves the head of a department in a staff capacity with full and continuing responsibility for providing a variety of administrative services essential to the direction and operation of the department and with some delegated authority to act for the department head in administrative matters; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility for managing fiscal, human resources and other administrative services for a major department on a full and continuing basis. This class differs from the Administrative Services Officer II in that it serves in a staff capacity and provides administrative services with some delegated authority to act for the department head in administrative matters; whereas, the Administrative Services Officer II oversees and coordinates the administrative support functions and staff services of the department, and advises management in matters related to program evaluation and analysis, organizational planning, and work methods and operational efficiency. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Provides a variety of administrative services primarily relating to human resources management, budget administration and organization and management; • Identifies management needs and problems, analyzes and seeks solutions to such problems, and recommends or takes authorized action to resolve same; • Advises management on regulatory and procedural requirement regarding administrative matters; • Provides or obtains human resources management services in resolving problems relating to recruitment, selection, classification, pay, training, employee management relations, promotion, transfer, retirement and related activities; • Promotes an effective interchange of information and coordination of activity between the department and other centralized service agencies; PART I ADMINISTRATIVE SERVICES OFFICER I 2 15A2093 • Participates in departmental planning and programming activities in order that management goals may be fully and effectively realized; • Assigns and supervises the work of accounting and clerical subordinates; • Administers the departmental contracts regarding funding and payment; • Advises and coordinates accounting procedures affecting the department; • Reviews and approves expenditures to ensure that expenses remain within program and budgetary limits; • Reviews and recommends for approval requests for personnel, reorganization, etc.; • Reviews, analyzes and compiles budget requests from divisions; • Supervises and participates in the preparation of financial statements and reports, budgetary estimates and other statistical reports; • Conducts studies, and makes estimates and projections of department’s requirements and assists in computation of allocation of funds to various programs and activities; • Conducts internal review to ensure that accounting systems and supportive procedures are effective, efficient and properly implemented and makes recommendations as appropriate; • Recommends and assists with the development and revision of departmental fiscal and personnel policies and procedures; • Conducts special studies on matters pertaining to fiscal, human resources or other matters as requested; and • Performs other related duties as assigned. Knowledge of: Principles and practices of supervision, public administration, including human resources management, budget administration, organization and management analysis; pertinent rules and regulations, policies and procedures relating to administrative functions; research methods and techniques; report writing. PART I ADMINISTRATIVE SERVICES OFFICER I 3 15A2093 Ability to: Obtain, analyze and evaluate facts; interpret pertinent laws, rules and regulations; prepare clear and concise correspondence and reports; draft policies and procedures; maintain cooperative and effective relationships with public officers, departmental personnel and members of the general public. This is an amendment to the specification for the class, ADMINISTRATIVE SERVICES OFFICER, which was approved on September 30, 2003, effective November 16, 2001, amended and re-titled to ADMINISTRATIVE SERVICES OFFICER I on October 17, 2017 effective January 1, 2017, and is to be substituted for that specification. Approved: January 13, 2022 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 15A2093 Minimum Qualification Specifications for the Class: ADMINISTRATIVE SERVICES OFFICER I EM-01, BU-13X Training & Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in business or public administration or a related field, and •four (4) years of professional administrative work experience in human resources management, budget analysis, organizational or management analysis or a related field. Qualifying Work Experience: Professional work experience which demonstrated responsibility for planning and coordinating program activities and solving operational problems involving administrative processes and the relationships between programs. Such experience must have demonstrated administrative abilities by completion of assignments or projects which involved administrative problems (e.g., conducting studies and analyses of programs, projects and services to assess effectiveness, adherence to program directives and achievement of goals and objectives, resource needs, cost and benefit factors, and other essential management concerns and recommending alternative courses of action to resolve problems and increase the effectiveness of operations and other concerns). The experience must have demonstrated a high degree of analytical skill involving the ability to identify information needs, collect and analyze data, identify problems and alternative solutions and their advantage and disadvantages, and develop logical recommendations for a course of action, and ability to read, comprehend and interpret complex material and draft comprehensive reports of findings and conclusions. Substitutions Allowed: General professional work experience or education credits can be substituted for up to two (2) years of the Bachelor’s degree such as: A.Full time progressively responsible professional, technical or substantive work experience demonstrating the scope, level and quality of work comparable to a curriculum leading to an associate’s, bachelor's or master’s degree. B.Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university. (15 semester credits = 6 months of experience). PART II ADMINISTRATIVE SERVICES OFFICER I 2 15A2093 Specialized professional work experience in business or public administration or a related field or education credits in business or public administration or a related field can be substituted for up to four (4) years of the Bachelor’s degree such as: A.Full time progressively responsible professional, technical or substantive work experience demonstrating the scope, level and quality of work comparable to a curriculum leading to an associate’s, bachelor's or master’s degree. B.Successful completion of semester credits specific to business or public administration or a related field or a related field leading to a degree or diploma from an accredited community college, trades school, college, or university (15 semester credits = 6 months of experience). A master’s degree or PhD in business or public administration or a related field may be substituted for the education requirement. The following may be substituted for experience: A.Successful completion of semester credits specific to business or public administration or a related field leading towards a Bachelor’s/Master’s/PhD degree from an accredited college or university, may be substituted up to one (1) year of the professional administrative work experience requirement. (15 semester credits = 6 months). B.A Master’s degree in business or public administration or a related field from an accredited college or university may be substituted for one (1) year of the professional administrative work experience requirement. C.A Doctorate’s degree in business or public administration or a related field from an accredited college or university may be substituted for one (1) year of the professional administrative work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degrees, transcripts must be provided and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. PART II ADMINISTRATIVE SERVICES OFFICER I 3 15A2093 License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class, ADMINISTRATIVE SERVICES OFFICER, which was approved on September 30, 2003, effective November 16, 2001, amended and re-titled to ADMINISTRATIVE SERVICES OFFICER I on October 17, 2017 effective January 1, 2017, and is to be substituted for that specification. Approved: January 13, 2022 (date) ANNETTE L. ANDERSON Director of Human Resources