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HomeMy WebLinkAbout2019_0325_CRC OP Approved COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Approved as amended 4/22/19 Board/Commission: CHARTER REVIEW COMMISSION Meeting Date March 25, 2019 Location Mo‘ikeha Building, Meeting Room 2 A/B Start of Meeting: 3:00 p.m. End of Meeting: 3:44 p.m. Present Chair Ricky Watanabe. Vice Chair Jan TenBruggencate. Members: Carol Suzawa, Virginia Kapali, Patrick Stack Also: Deputy County Attorney Peter Morimoto. Boards & Commissions Office Staff: Administrator Ellen Ching, Administrative Specialist Anela Segreti Excused Member Marissa Sandblom. Absent SUBJECT DISCUSSION ACTION Call To Order Chair Watanabe called the meeting to order at 3:00 p.m. with five members present which constituted a quorum. Communications None Chair Watanabe called a recess at 3:05pm to get new recorder. Called back to session at 3:08pm. Approval of Minutes Open Session Minutes of February 25, 2019 Vice Chair TenBruggencate moved to approve the Open Session Minutes of February 25, 2019 as submitted. Ms. Suzawa seconded the motion. Motion carried 5:0. Business CRC 2019-02 General Discussion on Charter Initiatives of Interest Discussion of Salary Commission with Ms. Ching. Ms. Ching discussed the Salary Resolution being presented to the Council. Clarified that resolution sets the maximum salary. Charter Review Commission Open Session March 25, 2019 Page 2 SUBJECT DISCUSSION ACTION Ms. Ching stated that the County Engineers position has been hard to fill, given salary and qualifications. Salary Commission has been discussing this in regards to salary and qualifications. Chair Watanabe stated that it was discussed before previous election and Commission turned it down, but now it continues to be a hard position to fill. Vice Chair TenBruggencate asked if the Administration will be bringing a proposal. Ms. Ching replied that she believes they will, but don’t know what proposals at this time. Discussion regarding a change in Charter or policy change for the County Engineer position. Ms. Ching stated that other counties are having the same issues in filling Engineer positions and are looking at more flexible approaches. One approach is rather than mandating an engineer license for the County Engineer position if there are other positions with the Engineer license they have more flexibility in recruiting for those positions. Salaries being proposed in the resolution will still be under what other Counties in the state are offering. Vice Chair TenBurggencte asked if anyone looked at a different structural change. A system with an Engineer and Manager that jointly run. Someone to do technical side and someone to do Administrative side. Ms. Ching stated that she knows that it has been done in Department of Transportation. Discussion continued on possible solutions. Ms. Ching stated that HR is looking at a process for chronically vacant positions. Ms. Kapali suggested that perhaps the County Public Works set up may have positions of a Manager and County Engineer. Have County Engineer and Deputy, in some instances the Deputy can serve as a managing administrator and leave County Engineer as chartered. If Administration is willing to look at a possible re-description to meet those conditions may have the framework. Vice Chair TenBruggencate moved to ask staff to invite the Deputy of Public Works and whoever he requires as staff to come and discuss organizational chart for that department and make suggestions to change. Ms. Suzawa seconded. Motion carried 5:0. Charter Review Commission Open Session March 25, 2019 Page 3 SUBJECT DISCUSSION ACTION Ms. Ching stated that all options are on the table to fill the position. Discussion continued on possible options to fill County Engineer position. Mr. Stack suggested getting a head hunter. Ms. Kapali suggested that may be something for HR. Ms. Ching shared that experience that they previously had has not been good. Ms. Ching stated that benefits vs wages still comes down to people having enough to pay bills. Mr. Patrick stated that he believes that there are a lot of retired Engineers that may want to take on the job pro bono. CRC 2019-03 Discussion on County Auditor Position Discussion on removing County Auditor Positions from Charter with Ms. Ching. Chair Watanabe stated that they would like to invite Council Chair to next Charter meeting and entertained a motion. Vice Chair TenBruggencate moved to ask staff to also invite Human Resources to come and talk about recruiting and whether there are any amendments that the Commission can recommend that can ease the process. Ms. Suzawa seconded. Motion carried 5:0. Vice Chair TenBruggencate moved to ask staff to contact the Council Office and invite the Council Chair or his designee to come and tell them what they think. Ms. Kapali seconded. Motion carried 5:0. Announcements Next Meeting: Monday, April 22, 2019, 3:00 p.m., in the Mo‘ikeha Building, Meeting Room 2A/2B Charter Review Commission Open Session March 25, 2019 Page 4 SUBJECT DISCUSSION ACTION Adjournment Vice Chair TanBruggencate moved to adjourn the meeting. Seconded by Ms. Kapali. Motion carried 5:0 Chair Watanabe adjourned the meeting at 3:44 p.m. Submitted by: __________________________________ Reviewed and Approved by: _________________________________________ Anela Segreti, Administrative Specialist Ricky Watanabe, Chair ( ) Approved as circulated. ( X ) Approved with amendments. See minutes of 4/22/19 meeting.