Loading...
HomeMy WebLinkAbout03/29/2018 CIP Budget - All Other Departments CIP Budget—All Other Departments Honorable Arthur Brun Honorable Mason K. Chock Honorable Derek S.K. Kawakami Honorable Mel Rapozo Honorable JoAnn A. Yukimura (present at 9:23 a.m.) Honorable Arryl Kaneshiro Excused: Honorable Ross Kagawa The Committee reconvened on March 29, 2018 at 9:00 a.m., and proceeded as follows: Committee Chair Kaneshiro: Good morning. I would like to call back to order the Budget & Finance Committee and the Fiscal Year 2018-2019 Departmental Budget Reviews. On the schedule for today, March 29, 2018, we will be hearing from the remaining departments and agencies with their Capital Improvement Projects (CIP), except for Information Technology (IT) Division. We will do their CIP during their actual division budget. As we do each morning, we will take public testimony at the beginning of the day. Anyone in the audience wishing to testify? Seeing none, I will suspend the rules and we can start on our CIP discussion. The Administration has put it in order by department. We will just go through the spreadsheet that they provided and go through the line items. If we have any questions, we can entertain them. If not, we will just keeping moving on so that the department heads can go back to work. That is the plan for today. First up, we have the Housing Agency. STEVEN FRANCO, Homebuyer Specialist: Good morning, Steve Franco with the Housing Agency. Committee Chair Kaneshiro: Hi Steve. Do we have any questions for the Housing Agency? I have a question and I just wanted to make a note, predevelopment impact fees is supposed to be on this spreadsheet. What is the predevelopment impact fees of $170,000 from the General Fund? Mr. Franco: From the General Fund, that will be used for the predevelopment of a parcel that we are looking at in Puhi, in the Puhi Park area. Those moneys will be used for the predevelopment. We are in the real early stages right now, but we want to move forward as soon as we can get everything in line for that. Committee Chair Kaneshiro: Do you have any follow-up on the Puhi Park parcel? You folks will come back eventually and give us a briefing on it, right? Mr. Franco: Definitely. Committee Chair Kaneshiro: Any other questions for Housing and their CIP items? If not, we will move on. Thank you, Steve. Mr. Franco: Thank you. March 29, 2018 CIP Budget—All Other Departments Page 2 Committee Chair Kaneshiro: Next up is Planning. KA`AINA HULL, Deputy Planning Director: Good morning, Chair and Members of the Council. Ka`aina Hull and Marie Williams on behalf of the Planning Department. Committee Chair Kaneshiro: Good morning. Do we have any questions for Planning? If not, thank you. Mr. Hull: Thank you. Committee Chair Kaneshiro: Next is Police. I know there are some questions on the Kaua`i Police Department (KPD) training building and the Police evidence building. We will start with the KPD training building. For the moneys coming out of the General Fund, was it originally supposed to be from Forfeiture Funds? It was always General Fund money? MICHAEL TRESLER, Executive Assistant to the Mayor: Michael Tresler, Public Works CIP. In discussion with KPD, Asset Forfeiture Funds are accounted for separately and kept in a different grant line item of CIP. These are General Fund moneys for the training building, which that was a training Kaua`i Police Activities League (K-PAL) building, which got bid-out at $1,200,000, so we have insufficient funds for that building. It is at the almost shovel-ready phase, because the plans are done, but it is a funding issue. Committee Chair Kaneshiro: Oh, so they transferred a majority of it from the Asset Forfeiture Fund, but there is a little more money that they needed and this is to make it complete? Mr. Tresler: The bids came out recently well-above of the funding that they have. Council Chair Rapozo: In the Asset Forfeiture? Mr. Tresler: In both combined. Council Chair Rapozo: Oh, so even this is not going to be sufficient? Mr. Tresler: No. Councilmember Chock: What is sufficient? Council Chair Rapozo: And where is that going to come from? Mr. Tresler: Well, that is the question we are trying to resolve now. I believe it is somewhere in the neighborhood of$800,000. Council Chair Rapozo: More? March 29, 2018 CIP Budget—All Other Departments Page 3 Mr. Tresler: Yes. Well, we were trying to value engineer with Doug Haigh. We were speaking to a company that was willing to donate their labor and stuff to make it more affordable and lower the capital costs. I can get you specific accounting on it. Council Chair Rapozo: This is the little shed by the parking lot? Mr. Tresler: Yes, it is a metal building. The plan is a little larger than that. Council Chair Rapozo: So we are replacing that building? Mr. Tresler: Yes. Council Chair Rapozo: That building is going? Mr. Tresler: Yes. Committee Chair Kaneshiro: A follow-up item can be...I remember us approving the forfeiture funds and they had a price for the building...if they can provide what we approved at that time and what the costs is coming out now. Mr. Tresler: Right. We got a bid, I believe it was $1,200,000. We actually went out, so I will provide an accounting for that with KPD. We are looking at options right now, too. Committee Chair Kaneshiro: Okay. Any other questions on that line item? Councilmember Brun. Councilmember Brun: So that $6,000,000 is still in for the Kapa'a substation? Mr. Tresler: If you notice, Councilmember, we moved out and transferred moneys from their project to other projects within CIP Bond section. I think it was $2,693,000 that we moved out, simply because they are not shovel-ready at this moment. So there are other projects that need funding more immediately. Committee Chair Kaneshiro: I think that fiscal year budget number should probably be $3,000,000. Councilmember Brun: Right now, it still shows $6,000,000, right? Committee Chair Kaneshiro: Yes. It should be $3,300,000. Councilmember Chock. March 29, 2018 CIP Budget–All Other Departments Page 4 Councilmember Chock: I am a little concerned, and I cannot remember the presentation now, as it came from forfeiture money into this, and then now we have the CIP money and now we are looking at it being more than double the cost of what we talked about originally. I do not know if we need a follow-up on this. Was there an estimate that they had put into this project at the very beginning and we could have had a little more insight into what it is we are expending? Mr. Tresler: The funding estimate projections were done a couple of years ago and I know building costs have escalated a lot. We are experiencing that around Countywide projects. Councilmember Chock: So that is the reason for the increase? The cost of the project? Mr. Tresler: Yes, part of our value engineering was to strip everything out and just put the building up itself without any fixtures and everything internally. Council Chair Rapozo: This new amount with this additional $800,000 that we have to find includes fixtures and everything? Mr. Tresler: Yes. I am just taking what was previously budgeted compared to the bid we received. It is a round number, so I will get back on the accounting for it. Council Chair Rapozo: Do we do that when police comes up for their budget? Committee Chair Kaneshiro: When the police comes up for their budget, I think we should just ask them those questions and have police to prepared to just answer that Mr. Tresler: Okay. Committee Chair Kaneshiro: Councilmember Brun. Councilmember Brun: So when we go out and you folks do an estimate, who does that estimate? Do we do it internally? Mr. Tresler: Internally, whether it is a project manager that does it or partly with KPD. But in this case, I believe Doug Haigh, and through KPD, were coming up with some kind of projections. But until the final design is done, you are not going to really know. Councilmember Brun: Something that I have been seeing...I have only been here a year and a half, but almost every single estimate that comes in is always lower. Are we trying to...to me, we are at a point where, "We committed $800,000, so we might as well go find the rest"—do we not want to do a bid that is a little over so that we are not always March 29, 2018 CIP Budget—All Other Departments Page 5 trying to get more money? Then it comes to us and you say, "We need $800,000 more," and it looks bad on us because now we want to shut down the project because it is underestimated so much. It seems like it has been a theme...I do not know if it is just me noticing that, but it is what has been going on recently. Everything is underestimated and we are always coming in for more money. Can we get a little closer or go a little higher so that we have cushion? We are always looking for more money. Mr. Tresler: Yes, point well-taken. I think on our part as well, we are trying to get and be more aggressive in our estimates. Again, over a couple year period, building costs can escalate as contractors get busy and you are busy on O`ahu, it does have a significant impact as well as material costs. Councilmember Brun: Okay, so it is like we are doing things a couple of years in advance and that is why it is going up. Mr. Tresler: Yes, that is part of it. Councilmember Brun: Okay, got it. Thank you. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: That structure, that facility, we would consider that shovel-ready, right? Mr. Tresler: Yes. Council Chair Rapozo: Would it not make sense to just take from the $6,000,000 or the $3,300,000 now and move for now? Mr. Tresler: That has been our discussion, but we are not at the point that we are prepared to submit a money bill. Council Chair Rapozo: But that would be a possibility? Mr. Tresler: Yes. Council Chair Rapozo: I guess what I am trying to say is that I do not want to lose that project. That project needs to happen. I am hoping that it is going to be a nice building with air conditioning. Or is that just a shack? We will get the discussion when the police come up. Mr. Tresler: Yes. Council Chair Rapozo: I think that is kind of steep for a shell and no fixtures. March 29, 2018 CIP Budget—All Other Departments Page 6 Mr. Tresler: The price I quoted was not the shell. We are doing value engineering to try to lower the cost. LYLE TABATA, Acting County Engineer: Lyle Tabata, Acting County Engineer. If I can answer, we hired the architect and the design professionals do the construction estimates. We do not do the estimate that we submit for funding. So when we did the initial design, the estimate came in at a value that was higher than the original conceptual. So the design professional did a conceptual and said, "Okay, it is approximately this much." When we are going out now, after the final design is completed, after working with the Police Department, we start looking at the market for the construction value. So everything that we have seen now is approximately twenty percent (20%) more than what we estimated a couple of years ago. That is the difference in most of the pricing. We went back with KPD and we are in discussion with them. As Mike said, we value engineered, but the value engineering was striping a lot of amenities. So we are at this point today where we are trying to fund the construction portion with as little amenities as possible. As we move forward, we have identified other alternative funding or if more forfeiture funds can be made available, I will let them speak to the funding part. ROBERT GAUSEPOHL, Assistant Chief: Rob Gausepohl. What is the question? Council Chair Rapozo: I was just talking about the K-PAL building. With the asset forfeiture with these funds here, we are still short about $800,000 and we are just trying to figure out where that is going to come from? I think the question was how did the price get so high from the original bid estimate? Mr. Gausepohl: I think there is a possibility that we can move $100,000 from the evidence storage building into that K-PAL project. Council Chair Rapozo: You mean to do away with the mezzanine project? Mr. Gausepohl: No, the mezzanine is complete. Council Chair Rapozo: It is done already? Mr. Gausepohl: Yes and it is working fantastically. It did exactly what we wanted it to do. Council Chair Rapozo: Okay, but it is still on this list over here. Mr. Tabata: This is the unencumbered balance that you see. Council Chair Rapozo: Yes. Mr. Tabata: So with that, if there is any punchlist items and change orders that are forthcoming, we do not foresee, so this can be available to move. March 29, 2018 CIP Budget—All Other Departments Page 7 Traditionally, we keep funds in a project until it is completely closed out. This is not closed out yet. Council Chair Rapozo: Okay. Thank you. Committee Chair Kaneshiro: My question was what was the original price on the building and what is the price now for the K-PAL building? Mr. Gausepohl: I think the original price was basically the shell and I do not know what the exact number was. But I know it is a lot more now than...you have to do quite a bit more work than just the shell. Committee Chair Kaneshiro: We will send the question over and when you come to present your budget, we will probably ask the same question, like what was the original price? I know at that time, we all agreed on using the forfeiture fund for that and if it is higher, then it would be a different consideration. Council Chair Rapozo. Council Chair Rapozo: Just one clarification, so the preliminary estimate that was done was only for the shell? Is that correct? Mr. Tabata: No, it was for full buildout and then we removed scope. Mr. Tresler: The bid we received was for the building with full buildout/amenities/the original. Mr. Tabata: Yes, so now we are trying to reduce out the scope. Committee Chair Kaneshiro: Councilmember Kawakami. Councilmember Kawakami: I am aware of the plans for the K-PAL training facility, but what kind of amenities are we talking about that we are adding into this? Do we have any details? It is important; we are not talking about air conditioning and everything else are we? Not ready yet? Mr. Gausepohl: I really do not know much about that project. Councilmember Kawakami: We can come back when police has their budget and talk about it later. Committee Chair Kaneshiro: Yes, we will probably get more clarity on it. Council Chair Rapozo: We will send it over in writing so that when you folks come back for the police budget, we can...I am kind of interested and I think we all are as far as how it started and where it is at. I do want to know what the amenities are, because if we are paying that much money for a shell, then I do not know. March 29, 2018 CIP Budget—All Other Departments Page 8 Mr. Tresler: Again, it is not for the shell. Council Chair Rapozo: Yes, but I am curious. With air conditioning, if we are going to do it, we may as well do it now and not go back and try to retrofit it. We want to do a class-act facility for the police officers. Let us do it now and deal with the cost now than have to worry about retrofitting it and it maybe never happening. Committee Chair Kaneshiro: Councilmember Kawakami. Councilmember Kawakami: Is this for police officers or for our K-PAL program? Mr. Tresler: It is for both, for training and K-PAL. Councilmember Kawakami: So primarily kinds of athletics? Mr. Gausepohl: Currently, the gym...you have been to the station and have seen the gym on the second floor... Councilmember Kawakami: Yes. Mr. Gausepohl: It is in an area where the Administrative Technical Bureau, where we have three (3) to four (4)people in offices that need more room... Councilmember Kawakami: So we are going to relocate them? Mr. Gausepohl: If we could move that facility into this facility, then we do not need to do anything other than create some office space in the existing building. We just thought that it was a financially responsible way to try to do it. The gym being on the second floor is not practical either. We thought it would be a win all the way around was my understanding. Again, I am not that familiar with this particular project. Council Chair Rapozo: Okay, so it is to relocate the gym? Mr. Gausepohl: I believe so. Council Chair Rapozo: This only says that it is support K-PAL. I am assuming it was basically just to redo the K-PAL building. Mr. Gausepohl: Like I said, I do not have that much understanding of this project. Council Chair Rapozo: Who has that information? Mr. Tresler: That was the project description, which was for police training and K-PAL. March 29, 2018 CIP Budget—All Other Departments Page 9 Council Chair Rapozo: So we are removing that gym; is that what the intent is? Mr. Gausepohl: I believe so, to relocate it. We do not have a training facility. Right now, we are borrowing space from the Emergency Operations Center (EOC). We are trying to use the gym for training and officer use at the same time. That is my understanding, but I could be mistaken. Council Chair Rapozo: We will ask the question when you folks come up here. Mr. Gausepohl: Sorry that I do not have that information. Committee Chair Kaneshiro: Know that those questions are coming on this project. Any further questions on that? Any other questions on police items? So this police evidence building is completed? Mr. Gausepohl: The mezzanine is, yes. It is a real efficient use of funding. We utilize the airspace above where our evidence vehicles are parked that need to be housed for long periods of time. Committee Chair Kaneshiro: Any other questions for Police? If not, thank you. Mr. Gausepohl: Thank you. Committee Chair Kaneshiro: Next up is Fire. ROBERT F. WESTERMAN, Fire Chief: Aloha Members of the Council, Robert Westerman, Fire Chief. Committee Chair Kaneshiro: Good morning. Any questions for Fire? I know Councilmember Yukimura was asking questions and I think I noted it down somewhere, I just have to find it, but I think she had questions on the helicopter hangar pad. Is there one for a building for the helicopter also? Mr. Westerman: Yes. I do not want to change Doug's answer because I think that was right. One was the original design concept, which was called "the pad" and that was about $235,000, I believe, and the contract was for $145,000. Then the additional one was now for the construction, the $544,000, which as Lyle had just explained, sometimes when we go out for these estimates and we finally get the design and the design estimate comes back, it came back higher than what we had estimated. In the meantime, we have gone to the legislature to try and get the funding from the State in a CIP project, considering how much the helicopter supports the State with fire and rescue, so we are trying to get them on the hook to help us out. Council Chair Rapozo: How much are we chasing? March 29, 2018 CIP Budget—All Other Departments Page 10 Mr. Westerman: $1,400,000 was the estimate. Council Chair Rapozo: We have $435,000? Mr. Westerman: $544,000. Council Chair Rapozo: So we need about $1,000,000? Mr. Westerman: Yes. Committee Chair Kaneshiro: So our contribution so far was for the pad and a portion of the hangar, the $544,000 and then we were going to ask the State for the remaining balance? Mr. Westerman: The $1,000,000, yes. Committee Chair Kaneshiro: Okay. Councilmember Chock. Councilmember Chock: Just for the record, I think the other question that Councilmember Yukimura has was about ongoing maintenance costs that you foresee for the building, pad, and the whole project. Mr. Westerman: I saw that and if she is talking about the building maintenance, not the helicopter contract, our estimate is about $2,500 right now for water, sewer, and electric. It is not a real heavily used facility, so we do not anticipate it to have real high bills for water, sewer, and those kinds of things. I am sure over time, we will need paint and that kind of stuff. (Councilmember Yukimura was noted as present.) Councilmember Chock: Just out of curiosity, are you housing your rescue equipment at the hangar as well? Mr. Westerman: Yes. Councilmember Chock: Okay. Committee Chair Kaneshiro: Is the hangar and the pad going to be one (1) project at one time, or are you folks going to do the pad and wait for money for the hangar? What is the plan on that? Mr. Westerman: No, the pad is really design, not a "pad." Committee Chair Kaneshiro: Oh, it is just design of the whole thing? Mr. Westerman: Right, it is design of the whole thing. March 29, 2018 CIP Budget–All Other Departments Page 11 Committee Chair Kaneshiro: Okay, it is not the concrete pad? Mr. Westerman: Yes. It is kind of confusing the way it is labeled. Committee Chair Kaneshiro: Yes, pad and hangar—you are thinking that one is for groundwork and then the other one is for vertical improvements, but it is just one whole project. Mr. Westerman: Right. Committee Chair Kaneshiro: We are on Fire, Councilmember Yukimura. We did ask Fire the questions that you provided regarding total costs of this project, which is $1,400,000 and we have about $800,000 of that and they mentioned that they are going to ask the State for the remaining balance. Councilmember Yukimura: Okay. Committee Chair Kaneshiro: Any further questions for Fire? Councilmember Yukimura. Councilmember Yukimura: So the request is for this legislature? Mr. Westerman: Yes. Councilmember Yukimura: So we should know by June? Mr. Westerman: Yes, I hope so. Councilmember Yukimura: Okay. Are you asking for $600,000? Mr. Westerman: We are asking for $1,000,000. Councilmember Yukimura: Okay. What is the possibility? Mr. Westerman: It is still there. I am sure that when it gets into the negotiations, we have talked to our members and expressed to them how important it is to us. When the Ways & Means Committee came here two (2) to three (3) months ago, the Administration and myself presented it to them and it was taken very favorably by the members of the Ways & Means Committee. Councilmember Yukimura: There is definitely a State nexus. Mr. Westerman: Yes. Councilmember Yukimura: Did you show statistics showing how many were visitor-related? March 29, 2018 CIP Budget—All Other Departments Page 12 Mr. Westerman: Yes. We did a PowerPoint presentation to show them that about the visitor relationship. Councilmember Yukimura: Is the PowerPoint something that you can send us as a follow-up? Mr. Westerman: Yes, we can send you the couple of slides that we used for the Ways & Means Committee presentation. Councilmember Yukimura: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Out of curiosity, do you know what fund the Ways & Means Committee is looking at to fund this? Mr. Westerman: I am sorry, try again? Councilmember Chock: Do you know what fund they are looking at to provide support? Mr. Westerman: I believe it was part of the Bond Fund. Housing and hangar, both. Councilmember Chock: Okay. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I am guessing if any of the Transient Accommodations Tax (TAT) moneys pass, they might just tell us to take it from there. Mr. Westerman: That is a possibility and of course we would love to help spend that TAT money. Councilmember Yukimura: You would take it, okay. Mr. Westerman: It is in support of the visitor industry, as you well know as we give our presentation every year, how much that helicopter is used for that. One of the things I would like to say and we have never said it in the past, this is not a Fire helicopter; this is a County of Kaua`i asset. Police use the helicopter frequently. We do not report that because that is the police's responsibility. It is also used by Planning and other departments, so I just want to make sure that everybody understands that this is not just a Fire helicopter and not just used for Fire operations. Committee Chair Kaneshiro: Council Chair Rapozo. March 29, 2018 CIP Budget—All Other Departments Page 13 Council Chair Rapozo: Can you provide a breakdown of percentage of use from the different departments? Mr. Westerman: Yes, we can come up with something. Council Chair Rapozo: I would assume that eighty percent (80%) must be for rescue, right? Mr. Westerman: About eighty-one percent (81%) or eighty-two percent (82%) are Fire usages. Council Chair Rapozo: Of that eighty percent (80%), what would you say is attributed to the visitor industry? Mr. Westerman: Of the visitor industry? Council Chair Rapozo: Of the eighty percent (80%) that we... Mr. Westerman: Well, in 2016, 133 rescue missions: 55 were visitors, 10 were residents, and 6 was recovering dead bodies. That is over fifty percent(50%). Council Chair Rapozo: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: So 130 rescues total and fifty-five (55) were visitors? Mr. Westerman: Yes. The other ones were what we call"good intent calls." Councilmember Yukimura: Then 10 you said were what? Mr. Westerman: 10 were residents, 55 visitors, and 6 were body recoveries. Councilmember Yukimura: Okay. That does not add up to 130. Mr. Westerman: No, it does not add up to 133 because we do not have the data on everybody. Sometimes, when we do mass rescue of large quantities of people, we do not get everybody's name and where they are from because we are so busy just pulling them out. Councilmember Yukimura: Okay, well, that is not real reliable data. Okay, so the total mission is 130 rescues and you said there were other trips done for Planning and Police. March 29, 2018 CIP Budget—All Other Departments Page 14 Mr. Westerman: Yes. Councilmember Yukimura: Those trips are how many? So other miscellaneous would be how many? Mr. Westerman: Well, I would have to go back and get that list for the breakdown because I only worry about the Fire responses that I do not worry about the other responses. We fly for them because they need it. Councilmember Yukimura: Okay. I think that data will be important, so if you can follow-up. Mr. Westerman: Sure. Councilmember Yukimura: The 130 rescue missions are all Fire-related? Mr. Westerman: Yes. Councilmember Yukimura: Okay. So the total number of uses...do you do it in terms of helicopter hours? Mr. Westerman: We have both, the total number of flights and the hours that we use. Councilmember Yukimura: Okay. If I wanted to find out the cost of each rescue mission on the average, I would divide our annual cost of the helicopter by 130 missions, unless there are more than 130 missions. Mr. Westerman: There are more because that is just Fire time, yes. Councilmember Yukimura: Okay, but eighty percent (80%) is Fire? Mr. Westerman: Right. When we bill, we do not bill that way on an average. When we turn that over to the Office of the County Attorney and they tell us, "Yes, this is billable," then we do actual costs for that particular mission. Councilmember Yukimura: Yes, but you are not taking into account the total cost of support for a helicopter? You are not taking into account the payoff or if you were to amortize the cost of the investment. Mr. Westerman: That is true. If last year we only had one (1) person we could charge, then we would have to charge them our entire operation for the year. Councilmember Yukimura: No, I am not thinking about how we are going to charge people, I am just thinking about what the public cost is and the per trip public cost is, so it is the taxpayers' money...how much does each mission cost the taxpayer is what I want to know. So you would take the total cost that it is costing of taxpayers'money and you would March 29, 2018 CIP Budget—All Other Departments Page 15 divide it by the annual missions to figure out what is the annual cost. You would have to amortize the capital investment. Mr. Westerman: Okay. Councilmember Yukimura: Okay. Thank you. Committee Chair Kaneshiro: Any further questions for Fire? If not, thank you. We will see you folks next week. Next up is the Office of Economic Development (OED). Do we have any questions for OED? I know we had some questions prior, but I do not think Mike is going to be able to answer and if they do not have the answers, we will have them give us the answers when they are up here for their departmental budget review. Some of the questions were regarding total amount the County has spent on energy system to-date, what deliverables or energy savings has the County received and when is the project end- date. We have sent those questions to OED and Mike is not going to be able to answer those questions. Councilmember Yukimura: Yes, my question about total energy was the energy improvements to the Police Department. Mr. Tresler: Yes. Councilmember Yukimura: If you want to give me all of the energy projects that is fine, too, but my question is... Committee Chair Kaneshiro: Sorry, I should have read the first sentence, is it Ka'ana Street Buildings. Councilmember Yukimura: Okay. Mr. Tresler: That is being worked on. Councilmember Yukimura: That is fine. The first item is "Alternative Energy Projects" and he budgeted $1,200,000 and the beginning balance now is $20,000 and the funding status is... "Funding Cornerstone - $63,000 Phase I, completed assessment of RNG." Is that natural gas? Mr. Tresler: Renewable Natural Gas. Councilmember Yukimura: Okay. Thank you. Mr. Tresler: That was a Countywide project regarding light fixtures and different energy projects. I think the latest project he was working on was the RNG gas project. March 29, 2018 CIP Budget—All Other Departments Page 16 Mr. Tabata: Lyle Tabata, Acting County Engineer, so through OED, we are studying the volume and quality of the landfill gas project, which I discussed in our operating budget. So they funded the consultant. Councilmember Yukimura: So the last budget or the one before, we funded the capture of the gas, right? Mr. Tabata: Yes and construction. Councilmember Yukimura: Is that done? Mr. Tabata: It is operating, yes. We are receiving data every month for the volume and the quantity and quality of the methane gas that we are extracting and this company that OED contracted is studying that to determine the feasibility of the conversion system that we will install. Councilmember Yukimura: So we are wanting to see how much it produces over time, per month or something like that, to know whether it would be a viable source of fuel for some of our operations. Mr. Tabata: Yes. Councilmember Yukimura: When will that study be completed? Mr. Tabata: I believe we were going to study the gas between six (6) to nine (9) months. Councilmember Yukimura: Starting when? Mr. Tabata: It started. Councilmember Yukimura: So when is the completion of six (6) to nine (9) months? Mr. Tabata: I believe in September. Councilmember Yukimura: September of this year. What happens after that? Mr. Tabata: They create a report to us and report back the findings then we decide. Councilmember Yukimura: In the report, will there be recommendations for how to use it based on... Mr. Tabata: Yes, it is going to be a very comprehensive report. Councilmember Yukimura: Okay. That is costing us $65,000? March 29, 2018 CIP Budget—All Other Departments Page 17 Mr. Tabata: $63,000, yes. Councilmember Yukimura: Okay. That is good. I appreciate your briefing and the work on the project. How did we spend the $1,200,000? Mr. Tabata: I believe this encompasses all of the projects that we have made energy improvements. A big part of it is the Lihu`e Civic Center air conditioning system. We combined the system into one now so that we do not have an alternate system in Moikeha and Kapule and runs off of one system. I believe we did some work at Ka'ana and insulations. We are reroofing the whole Lihu`e Civic Center right now, so that meeting the new energy standard is a major portion of that. Councilmember Yukimura: We are reroofing the Lihu`e Civic Center and putting additional insulation based on the latest energy code requirements? Mr. Tabata: Yes. Councilmember Yukimura: So we are following the new Energy Code even though this Council has not adopted it yet. Mr. Tabata: Correct. Councilmember Yukimura: But that is going to save us in energy costs? Mr. Tabata: I do not have the exact number, but yes. Councilmember Yukimura: Did we ever get a report on how much was saved by these improvements? Mr. Tabata: We can get that, but I do not have that with me. Councilmember Yukimura: You are not the Energy Coordinator, so I do not expect you to have all of the details yourself. In fact, you are not even the head of OED. Mr. Tabata: I touch all of these projects. Councilmember Yukimura: Yes, you do and that kind of interdepartmental work is very important. Mr. Tabata: Yes. Councilmember Yukimura: If we can get something like that if we have not already... Mr. Tabata: We will. March 29, 2018 CIP Budget—All Other Departments Page 18 Councilmember Yukimura: I guess our staff will know if we have. Thank you on that. Chair, I asked about the Aha Moku signs, but that report is coming or maybe it is in OED's report. I know it is in the budget, but I just did not know if the past year's expenditure has been explained in terms of (inaudible). Councilmember Chock is nodding his head. I have not read the OED report yet. Thank you. Committee Chair Kaneshiro: Since OED is not up here, we can always ask that question when they are here for their department budget also. Councilmember Yukimura: Right, but these are projects under OED, right? Committee Chair Kaneshiro: Yes. Council Chair Rapozo: They are not available today? Is anybody here from OED today that can come across? Mr. Tresler: Apparently not, but... Council Chair Rapozo: This is an opportunity for the CIP discussion. Councilmember Yukimura: It is also an opportunity to really shine and tell us how it is... Council Chair Rapozo: Can we have staff try and call OED? There is nobody in the office there? I hate to be that way, but my gosh. Councilmember Yukimura: It is kind of strange. Council Chair Rapozo: It is their time. Mr. Tresler: I requested that Ben be here to share the energy discussion. Councilmember Yukimura: He should be here. Committee Chair Kaneshiro: If they come in, we will come back to this item. Council Chair Rapozo: If it is not important, we will just take it out. That is the way I feel. If they are not here to justify the money, we will take it out. This is only once a year, one budget a year. Committee Chair Kaneshiro: Okay. We will move on to Parks. Councilmember Chock. Councilmember Chock: So the Clubhouse Parking Lot, I see it in our Housing section, the same amount. It says completed there and ongoing here. I just wanted to get a clarification on that. March 29, 2018 CIP Budget—All Other Departments Page 19 LEONARD A. RAPOZO, JR., Director of Parks and Recreation: For the record, Director of Parks and Recreation, Lenny Rapozo. Which one is this? Councilmember Chock: The Anahola Clubhouse Parking. I do not know if it is separate. It is the first item here on this page. In our Housing presentation, it said it was completed. Mr. Rapozo: That project is completed. Councilmember Chock: Okay. Committee Chair Kaneshiro: Any other questions from the Members? The easiest way would be to go from page to page. We will start with page number 1, look through the projects, and if you have any questions, we can address them. If not, we will move on to the next page. Parks has the bulk of the projects, about four (4) pages worth. Council Chair Rapozo: Committee Chair, Ben and Nalani are on their way. Committee Chair Kaneshiro: Okay. We will take Parks first since they are here and then they can leave and not have to sit here and stress out about our questions. Any questions for Parks? Councilmember Brun. Councilmember Brun: I do not know if this is on here, but it is just a general...do we have any plans on putting comfort stations at Vidinha soccer field? Mr. Rapozo: I just answered a Council communication on that. The original master plan for that area was supposed to be a parking lot. That is a parking lot with the someday expansion on the upper side with tennis courts and a multipurpose building. That was supposed to be a temporary site for soccer. That is why that portable toilet is there. We do not have any plans to put a comfort station there. However, we have made it available at the league's request that they can use the visitor side restroom in addition to the portable toilet, in case there are people that do not want to use them. Some leagues have taken us up on it where we would provide a lock with their own combination; they just needed to make sure that people just go in the comfort station. We do not have any plans to put anything like that on that side. Councilmember Brun: That place is being used every weekend by a lot of people and I sent you some pictures that were kind of disgusting. If we can look into that...I am sorry, I do not know if it is on here, but if we can look into that. I know that Hawai`i Youth Soccer Association (HYSA) was willing to work with us. I do not know if we get them a grant or something for the materials and they build it or something if it is the plans. Mr. Rapozo: There is no infrastructure there to do a comfort station because initially during the Kusaka Administration, they just needed a place to play and really just grassed a parking lot. If you notice the road coming from the Police and March 29, 2018 CIP Budget—All Other Departments Page 20 Judiciary, that road is actually supposed to continue and hooks up with the driveway,because that enters that parking lot and that supposed to add additional parking for the activities there. When you make that turn and you are coming out with that big "S-turn," that is a driveway, not part of a road. Councilmember Brun: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I actually like it better as a park than a parking lot. What is the annual cost of those portable toilets? Mr. Rapozo: When we talk about operating budget, all of those costs are in the operating budget. I think it is in excess of $200,000 or almost $300,000 a year annually. Councilmember Yukimura: Just for Vidinha Stadium? Mr. Rapozo: No, it is broken down into portable toilets that are at a fixed area and ones that we need to move in case of emergencies or special events or what they call"Group 2." We have them broken down into that and not by each area. That will be considered a "Group 1" and we can give you the daily cost of what we pay per month for a Group 1 and we can get the total cost for that particular facility. Councilmember Yukimura: Okay, so it would be specific to that facility. Mr. Rapozo: That would be in our operating budget and not in the CIP budget that we are talking about here today. Councilmember Yukimura: Right. I would like to get that information. Mr. Rapozo: Okay. Councilmember Yukimura: Thank you. I have questions about something else. Committee Chair Kaneshiro: Councilmember Chock has a question. Councilmember Chock: Just on the Black Pot improvements, I know you folks are aware of the discussion we are having now on the parcels of acquisition and I just wanted to be sure that the amount that you have here is taken into consideration some of what might be forthcoming in the master plan and make sure that it is covered. Mr. Rapozo: Yes, so these are new moneys from the new Bond Float that we are looking to the next phase, which would be the permitting for the project itself. That is strictly the permitting. March 29, 2018 CIP Budget —All Other Departments Page 21 Councilmember Chock: So you would not cover any of that need if by chance we do move on those properties is what you are saying. This is only for the permitting based on what it is we have already determined to work on. Mr. Rapozo: What we have so far, yes...the land control that we have so far. Councilmember Chock: Okay. Thinking about it holistically, if it does occur, then it is almost like we have to step back and say, "Okay, wow, what do we do now?" Mr. Rapozo: Yes. Councilmember Chock: How does it integrate into it, I just wanted to put it on the record that that is something that we have all have to consider as we move down this. Mr. Rapozo: Yes. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: Thank you. I want to revisit the question that Councilmember Brun asked about the soccer fields. What is the cost to put the minimal restroom facility in that location? Mr. Rapozo: Depending where and the Americans With Disabilities Act (ADA) connections that we have to do because we are going to build something there, but minimum around $700,000 is what we kind of looked at now that we have three (3) different prototypes that we wanted to standardize when we do it. We are looking at a minimum of$700,000. Council Chair Rapozo: That is for the ADA improvements and everything? Mr. Rapozo: Yes. Of course, depending on where we put it, the walkways might be longer, so that will drive up the cost. Council Chair Rapozo: Yes, I would suspect that you would put it somewhere where it is economical and the cheapest. Mr. Rapozo: Right. Council Chair Rapozo: For ADA, it is like the stadium, right? Where do you have the path from and where is... Mr. Rapozo: Currently, there is none. Again, we have been relying on the master plan that was done back in '83, I think was the one that I have. March 29, 2018 CIP Budget —All Other Departments Page 22 Council Chair Rapozo: Yes, but that is the one that had the gym, tennis courts, and the pool. Mr. Rapozo: Right. Council Chair Rapozo: I do not envision that happening, right? Mr. Rapozo: I do not know...I would like to have a gym in Lihu`e. Council Chair Rapozo: So would I, but that is not going to happen in the near future. In the meantime, these kids are struggling. Mr. Rapozo: That is the decision that maybe we could talk about. Council Chair Rapozo: Now is the time, because if it is $700,000, we have to start thinking about how...we get complaints and I am sure that you get them, too. Mr. Rapozo: All the time. Council Chair Rapozo: It is every single weekend. Mr. Rapozo: Yes. Council Chair Rapozo: Those bathrooms are not being cleaned and these poor kids that are playing on the far side of the field have to...it is really not conducive to having an athletic event over there. That is something that we can discuss and figure out how we can make it happen. Thank you. Committee Chair Kaneshiro: Councilmember Brun. Councilmember Brun: I was having staff draw up something anyway, but I am just letting you know that is coming over about the cost to build a facility or what it would cost for us to open the stadium on that side in the afternoon during practices and have a staff member there for weekends at games and also during practices. I will have staff send that over and we can look into that. I do not expect it to be answered today. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I asked this question over a year ago and I think the answer was that you were allowing the stadium bathrooms to be used. Mr. Rapozo: Yes, that has been our current practice. Councilmember Yukimura: So that is the current practice? March 29, 2018 CIP Budget—All Other Departments Page 23 Mr. Rapozo: If the league so requested it, we make it available for them. Councilmember Yukimura: Have they requested? Mr. Rapozo: Some years they have, this year they have not. Councilmember Yukimura: Why have they not? Mr. Rapozo: That would be a question for the leagues. Councilmember Yukimura: Yes, but we are customer service oriented. Mr. Rapozo: Exactly. We offer it and if they want it, we make it available for them. Councilmember Yukimura: The complaints are coming from the soccer leagues or some other group? Council Chair Rapozo: Soccer and the flag football. Mr. Rapozo: Yes. Council Chair Rapozo: Is there a cost for them to open up? Do we charge them if they have to use the bathroom? Mr. Rapozo: Not at all. Councilmember Yukimura: We should not. Council Chair Rapozo: I am trying to figure out why the reluctance to ask to have the bathrooms open. I was told that they could not... Councilmember Yukimura: That they could not use it? Council Chair Rapozo: Yes, that it is locked. I ended it there, I did not pursue. I just figured that we did not have the stadium open, which it would seem to be the logical thing to do, is have the stadium open. Councilmember Yukimura: Yes. Council Chair Rapozo: That one (1)portable toilet is not doing it and then it gets filled and you cannot use it and it is just a mess. Mr. Rapozo: So contract-wise, they are supposed to clean Monday, Wednesday, and Friday. Obviously, when we do get the calls, they probably have not cleaned it on a Friday, because there is no way that when you call in the morning or... March 29, 2018 CIP Budget—All Other Departments Page 24 Councilmember Yukimura: You are talking about the portable toilet, right? Mr. Rapozo: Yes. Council Chair Rapozo: If you think about it, on a soccer day or a flag football day, there is four hundred (400) or five hundred (500) kids and parents and that is probably close to one thousand (1,000) people. The toilet cannot handle that. Mr. Rapozo: I think we have more than one (1), right. We have three (3). Council Chair Rapozo: At Vidinha? Mr. Rapozo: Yes, at Vidinha, we have three (3). Committee Chair Kaneshiro: Councilmember Brun. Councilmember Brun: To go back to that stadium being opened and not requesting, from what I was told...what happens and it happens at every park that if you open up a facility, there are kids and nobody is watching the kids and they go and play and there is a lot of liability going down. I think that is why some of the leagues did not want to do it. That is why I am asking to see how much it would cost us to put a County employee there to watch and make sure that the kids are not going on the field so that we stay out of that liability part. That is kind of asking the question of why they were not requesting to use the facility, because I see it all of the time; they run on the football field and that is a big liability for us. I called Lenny a couple of times about that when we had baseball. That is part of the reason, to answer the Chair's question, and that is what I am going to be putting in for to see if we can get a staff member there in the afternoons while they are practicing to 6:00 p.m. or whatever, and then on weekends when they have games. That is part of the memorandum that I will be sending over. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: The real solution is another permanent restroom and it is not wise to build a permanent restroom unless you have a revised park plan. Otherwise, we know that "hodgepodge planning" gets more expensive anyway. Mr. Rapozo: Right. Councilmember Yukimura: It seems like Parks should be undertaking an updated master plan for Vidinha. Mr. Rapozo: That was included in that last master plan and the last master plan continued to show part of the community that a multiuse facility was still in that area. In response to Councilmember Brun about staffing, as part of an attempt to manage overtime better and try to be more efficient and getting that, we changed the March 29, 2018 CIP Budget—All Other Departments Page 25 policies of overtime. In 2010, we started moving towards having the users be more responsible. I believe if you go to Pop Warner, the crowd is not as big as it is at the Kaua`i Interscholastic Federation (KIF) football fields at times. So our staff comes up two (2) hours early and they open up and do what has to be done and then they leave. They split-shift and they come back at the end of the night, close up, three (3) hours, and get everything ready for the next day. Most events are like that. There are some events, like the Fourth of July, when they have to prep and everything. In the past, the County's policy was that they wanted staff on duty. One staff person in those...Thursday, Friday...whatever...the three (3) or four (4) days...can make almost forty (40) hours of overtime by just having to be there. Like our neighborhood centers where you issue the key and you go in and hopefully you are a responsible user,we changed the policies so that we no longer have a staff. Sometimes, things come up and we have to call them back, but hopefully that is not often. During the KIF football, when there are thousands out there, we have someone on site because that is an event that needs it. The Fourth of July Hospice event, the day-of the event, we have somebody on-site. But during the preparations when they prep for those events and even after to clean-up, we decided to not have staff on-site as in years past to try and manage overtime and try and reduce overtime. Those are some of the policies that we changed at all of these facilities to try and help with our overtime. If it is a discussion where we want to change and have what we are now discussing, that is a policy change and we should not just limit it to soccer; we should go back to Pop Warner and anytime there is something there that we are going to have to have somebody there on-site. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I see that issue because personnel plus portable toilet costs is going to be a really expensive way to solve the problem in the long-run. I did not quite understand your answer to my question about an updated master plan. Are you saying that our master plan is updated? Mr. Rapozo: We did one about three (3) to four (4) years ago. Councilmember Yukimura: I am not talking about an overall Parks master plan. I am talking about a Vidinha Stadium master plan. Mr. Rapozo: That would need to be updated. Councilmember Yukimura: Okay. Can you give us an estimate of about how much it would cost? Mr. Rapozo: Not at this time...to do an updated master plan for that facility? Councilmember Yukimura: Yes... Mr. Rapozo: I do not have that number off the top of my head. Councilmember Yukimura: As a follow-up... March 29, 2018 CIP Budget—All Other Departments Page 26 Mr. Rapozo: We can do that as a follow-up. Councilmember Yukimura: Maybe we need to at least start that planning process, because to just build a bathroom without knowing how the whole thing will work when the place is built up does not make sense either. Thank you. Committee Chair Kaneshiro: Councilmember Kawakami. Councilmember Kawakami: Thank you, Mr. Chair. You know the 1983 master plan and this new master plan; is this area where we are siting this multiuse recreational facility, is that land our land? Mr. Rapozo: It is not our land. Councilmember Kawakami: How much is it going to cost to get the land? Mr. Rapozo: I do not know. I think Grove Farm owns the land. We have never negotiated with Grove Farm. Councilmember Kawakami: This is the tough part...what we are hearing from some of the parents and the kupuna is that they know that the stadium restrooms are present, but realistically for somebody that is older, to make it there in time is a challenge. So we keep on bringing up the master plan and then further questions arise as to, "Well, when is this master plan actually going to be implemented?" For us, we do not have an answer. That is the tough part. Do we continue to have this vision that may or may not be feasible because we do not own the land; two, at what point do we say, "Well, we are going to invest in infrastructure for this current park." Have we had a needs assessment in Lihu`e for a sports complex? I know that the west side has a vision for a sports complex. At what point do we start conflicting with each other, clashing? Mr. Rapozo: The only part of the land that we currently own is across Kauai Collision. It is kind of like a dip. That is part of County parks and it is used during the fair. But the rest of the land going east or north is not under County control. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: So the area where these kids play soccer and flag football is not our land? Mr. Rapozo: That belongs to us. I am talking about across. Council Chair Rapozo: Right, but the master plan as I remember it, that is where all the facilities were. Mr. Rapozo: On land that we do not control. March 29, 2018 CIP Budget—All Other Departments Page 27 Council Chair Rapozo: Right, on land that we own. Mr. Rapozo: On land that we own? No. Council Chair Rapozo: The master plan...it must be thirty (30) years old, where the kids play soccer now... Mr. Rapozo: Yes, that was a parking lot in the master plan. Council Chair Rapozo: Was the gym over there not... Mr. Rapozo: It is actually on the back side adjacent to the Police Department. There was supposed to have a swimming pool, a gym, and tennis courts. Council Chair Rapozo: Okay. Mr. Rapozo: Where we own, that would be part of the tennis courts if we were to build that out. Council Chair Rapozo: Okay. Mr. Rapozo: That land was granted to the County as part of Molokoa Phase III, is my understanding. Council Chair Rapozo: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: That was somewhat related to the YWCA site...there was going to be something there also. Mr. Rapozo: YWCA, yes. Councilmember Yukimura: Then the YWCA decided that they cannot wait. Mr. Rapozo: Right. Councilmember Yukimura: The first step in updating the Vidinha Stadium master plan would be to determine what land it is going to be on and to make sure that we have site control. Mr. Rapozo: Right. Councilmember Yukimura: That should all be done as part of a Vidinha Stadium master plan update and the Mayor and the Parks Director should be actively negotiating with Grove Farm to get that fulfilled. March 29, 2018 CIP Budget—All Other Departments Page 28 Mr. Rapozo: Point taken. Councilmember Yukimura: Thank you. This is just an ongoing problem and it is causing a lot of hardship for the kids and the kupuna, so we have to begin toward a good solution and quick fixes obviously...we are doing them already with portable toilets. Council Chair Rapozo: But it is not a fix. Councilmember Yukimura: It is not. Council Chair Rapozo: That is the issue. You can put the toilets, but it is not servicing our public and I think that is an issue. Councilmember Yukimura: That is my point, because we have to start moving toward a permanent solution. Thank you. Committee Chair Kaneshiro: Any further questions on the Black Pot improvements? Councilmember Yukimura. Councilmember Yukimura: What is the status of the Black Pot Master Plan? Is that completed? Will we get a final copy to review and vet? Mr. Rapozo: It is being finalized between the County and the consultant, and then we will be coming before the Council for its final presentation and adoption. Councilmember Yukimura: When is that due? Mr. Rapozo: We were looking at May as being before this body. Councilmember Yukimura: Okay. Again, until the master plan is complete, we should not really move on major improvements, right? Mr. Rapozo: Right. Councilmember Yukimura: But the master plan did not include this Sheehan property that is now...well, yesterday, it was approved. Mr. Rapozo: No, it did not. Councilmember Yukimura: Okay. You will have to do an update at some point really fast, an update to the plan that is not yet completed. Are you going to get the consultant to quickly put that into the plan or are you going to give us the plan and say that the next phase is forthcoming? March 29, 2018 CIP Budget—All Other Departments Page 29 Mr. Rapozo: Since it has been approved yesterday, we have not had that discussion amongst ourselves as to how we want to proceed. But that needs to be done soon. Councilmember Yukimura: Okay. Committee Chair Kaneshiro: I has not been approved yet. Councilmember Yukimura: Oh, it has not? Committee Chair Kaneshiro: We just had first reading. Councilmember Yukimura: That is true. Thank you for your correction. As of now, your plans are to come before us in May? Mr. Rapozo: Yes. Councilmember Yukimura: Okay. Thank you. Committee Chair Kaneshiro: Any other questions for that line item? Any other questions on page 1 for Parks? Councilmember Yukimura. Councilmember Yukimura: Your islandwide pool improvements...there were some other pool besides the $150,000...was there not more pool line items? Committee Chair Kaneshiro: There is a Kapa'a Pool restroom reconstruction below. Councilmember Yukimura: That is finishing up, right? Committee Chair Kaneshiro: The procuring consultant for analysis. Councilmember Yukimura: I thought that was part of an old project? Mr. Rapozo: I am sorry? Councilmember Yukimura: For the Kapa'a restroom, we have been working on the improvements for at least a year... Mr. Rapozo: We are working on the finalizing at Kapa'a for the and filter and we are all going to knock on wood because they have the original sand filter from 1961 that is doing the job. But we feel that we should look at replacing it. We have had the consultant and the buying of the filter to replace it. We thought about getting another consultant, because to determine when we put in this new sand filter, to make sure that everything else is going to be working properly. Everything has been built around this original sand filter. The Waimea pool is...we are moving up to...to award. We have the bid, so hopefully we are going to award sometime in April. That is to redo the bathhouse and March 29, 2018 CIP Budget—All Other Departments Page 30 make it ADA accessible and fix the roof. So it is essentially two (2) projects, one being at Kapa'a completing the sand filter and in Waimea redoing the facility itself. Councilmember Yukimura: Okay, so you have Kapa'a pool filter and pump system the second to the last item of$80,000 and then you say it is included in the islandwide pool improvements line item at $150,000, so how much is going to which project? Then you also have Waimea pool renovations on page 3 at $700,000 and then the roof renovation at $41,000, which is on page 4. We were wanting kind of the total amounts per project. My first question would be, how is the islandwide pool improvements...how are you splitting that up in terms of Waimea pool and Kapa'a pool? Are you going to need more than $80,000 that you already have in the line item second to the last on page 1? WILLIAM TRUJILLO, Chief of Planning and Development: Good morning. William Trujillo, Chief of Planning and Development for Parks and Recreation. The islandwide pool improvements was put in, as you can see, back in 2016. That was when we had a lot of pending projects between the two (2) pools. That line item was made as a, "Okay, rather than put it into Waimea or Kapa`a, we just leave it there to see where funds are needed for either side." That is what we will be putting on for both projects. You are right, for the Kapa'a pool, there is the one second to the last on the first page, which should be for the filter system. Right now, we are still going out to procure the consultant for that one, so we do not have a hard figure on the design or the reconstruction yet. I anticipate it to be nowhere near the $80,000 for the design and the assessment yet. However, I am anticipating at least half of the islandwide pool would go towards Kapa`a. Councilmember Yukimura: How much do you anticipate that the consultant work will cost? Mr. Trujillo: We are just at the beginning phases of the project, so I am guessing not even close to the $80,000. Councilmember Yukimura: You do not have any other ballpark figure, like $20,000 or $30,000? Mr. Trujillo: My personal hope is that it is not more than $40,000 for the assessment and the construction drawings and the construction assessment for that. Councilmember Yukimura: Okay. When do you anticipate finishing that phase of assessment and construction? Mr. Trujillo: All the way through construction? Councilmember Yukimura: No, assessment and construction drawings, I am sorry. Mr. Trujillo: So we are just starting the negotiations with the top potential for designs, so at least another three (3) months before we get them under March 29, 2018 CIP Budget—All Other Departments Page 31 contract, and then I want to put it under a six-month contract for them to have everything done. So we are looking at another nine (9) months out. Councilmember Yukimura: Nine (9) months? Mr. Trujillo: Yes. Councilmember Yukimura: Do you have any estimate on the construction? Mr. Trujillo: No. A lot of it will depend on what the consultant uncovers in their assessments. Councilmember Yukimura: What about the Waimea pool? When you say "awarding construction contract," are you referring to the construction contract that is under another line item? Mr. Trujillo: Yes. If you look, it is all on the last page. There are three (3) line items on there: Waimea Pool Roof Renovation and the Waimea Pool Renovations. Those are all being awarded as we speak to the contractor to be done under one (1) contract. That is primarily for the bathhouse and for the pool deck, for ADA improvements as well as addressing some of the plumbing issues. Councilmember Yukimura: So in pages 3 and 4, you have approximately $750,000 total? Mr. Trujillo: Yes. Councilmember Yukimura: So you are anticipating...where are you in the bidding process? Mr. Trujillo: We are finalizing the contract. Councilmember Yukimura: So you got the bid already? Mr. Trujillo: Yes. Councilmember Yukimura: What is the bid? Mr. Trujillo: I believe it is about $670,000. Councilmember Yukimura: $670,000? Mr. Trujillo: Yes. Councilmember Yukimura: So $750,000 will not be enough? Mr. Trujillo: Well... March 29, 2018 CIP Budget—All Other Departments Page 32 Committee Chair Kaneshiro: They have $750,000 and the bid came out to $670,000, right? Mr. Trujillo: Yes. Committee Chair Kaneshiro: So the bid is lower. Councilmember Yukimura: Right. They are saying that they are going to draw from the islandwide pool improvements. Mr. Trujillo: If need be. Councilmember Yukimura: You already have $75,000 more than the bid in the budget. In the bid itself, there is usually a contingency, right? Mr. Trujillo: No, it is exact amount. Councilmember Yukimura: Do we normally put in some contingency? Mr. Trujillo: Into our budgets,we try to have some contingency, but like the discussion you folks had earlier, how much we have on-hand versus how much the actual bid amount... Councilmember Yukimura: If you are not giving us really good numbers, then sometimes we could use the money for another project. So we would like to have it as close as possible. What is your usual contingency that you set aside? Mr. Trujillo: An ideal would be at least ten percent (10%) of the construction costs. Councilmember Yukimura: Okay. Mr. Trujillo: So this one would be right there. Councilmember Yukimura: Yes. Thank you very much. Committee Chair Kaneshiro: Any more questions regarding pools for Kapa'a or Waimea? Any other questions on page 1? Councilmember Yukimura: Just on the Convention Hall, which is ongoing right now, right? The bid was what...you have $1,000,000. Am I reading that right? It is a little bit hidden. Committee Chair Kaneshiro: Yes, Convention Hall Improvements Design and Construction. March 29, 2018 CIP Budget—All Other Departments Page 33 Councilmember Yukimura: Right. What was the bid? Committee Chair Kaneshiro: It is on page 1. Mr. Rapozo: This was when they went out for the bond, they included the tile repair, but this...we have done the tile repair. What this will cover will be the air conditioning system and potentially adding a new system in the lobby area and fixing the roof in the exhibition part of the Convention Hall. We have not gone out to bid for that particular one. The tile itself though, we are almost done, almost complete. Councilmember Yukimura: So do we have the construction drawings, and are we ready to go out to bid for air conditioning? Mr. Rapozo: No, this would be part of the moneys and some other stuff to go out and get the consultant to do that. Councilmember Yukimura: What is the timetable for getting the consultant? Mr. Rapozo: Now that we have the moneys, we were working on some replacement of the air conditioning in the auditorium, so that took place, because we only had one (1) compressor working. So that took place first and now that that is almost complete, we will be working on looking at getting the consultant for the remaining work. Councilmember Yukimura: Air conditioning? Mr. Rapozo: And the roof for the lobby auditorium. Councilmember Yukimura: But you are going to have the same consultants to do air conditioning and the roof? Mr. Rapozo: No, probably separate. Councilmember Yukimura: Why is the air conditioning consultant... Mr. Rapozo: There is no air conditioning right now in the auditorium. Councilmember Yukimura: No, but the compressor was related to the air conditioning? Mr. Rapozo: For the auditorium? Councilmember Yukimura: Yes. Mr. Rapozo: Yes. March 29, 2018 CIP Budget—All Other Departments Page 34 Councilmember Yukimura: So we did not just go for a consultant to do all of the air conditioning... Mr. Rapozo: No, we just needed to replace the air conditioning. Councilmember Yukimura: Okay. Mr. Rapozo: That was the first task. Councilmember Yukimura: Okay. What is the timetable for this? You are going to spend $1,000,000 this coming fiscal year? Mr. Rapozo: We hope to, yes, to get the consultant and at least go to construction. Councilmember Yukimura: Okay. Please give us a timetable for all of this: procure consultant, finish consultant work, go out to bid, and notice to proceed. Can you provide us with a timetable for this? Mr. Rapozo: Yes. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Councilmember Kawakami. Councilmember Kawakami: What is the title of it? The Creative Media Resource Center that is supposed to be tied into... Mr. Rapozo: The Technology? Councilmember Kawakami: Yes. Mr. Rapozo: My understanding is that project has been put on hold for lack of funding. Councilmember Kawakami: Where was the funding source supposed to come from? Mr. Rapozo: They were supposed to raise the funds on their own. Councilmember Kawakami: KEDB? Councilmember Yukimura: I think that is an OED project. Mr. Rapozo: OED, KEDB, we were just going to provide the facility. March 29, 2018 CIP Budget—All Other Departments Page 35 Councilmember Kawakami: But this is the facility we were talking about. Mr. Rapozo: Yes. Councilmember Kawakami: So KEDB was supposed to raise the funds? Mr. Rapozo: Yes. Councilmember Kawakami: Did they give you an estimate of how much it was supposed to cost? Mr. Rapozo: No. Councilmember Yukimura: Yes, they had an estimate. Committee Chair Kaneshiro: Any more questions for Convention Hall Improvements? Any other questions for page 1? If not, we will move on to page 2. Any questions on page 2? Councilmember Yukimura. Councilmember Yukimura: So you have two (2) line items totaling about $300,000 for the Convention Hall, right? It is all the same wording. In fact, you are asking for $1,300,000 to do the work you just talked about? Mr. Rapozo: As well as repainting the interior of the Convention Hall. I think the repainting was about $130,000. Councilmember Yukimura: Okay, so $130,000. We can make the $142,000 repainting? Mr. Rapozo: Yes. Councilmember Yukimura: So this other $185,000, we add to the $1,000,000? Mr. Rapozo: Yes. Councilmember Yukimura: Okay. Is there a way we can get better budget reporting instead of all of these fragments? We are having to put it all together in our mind all of these different line items. I am talking for next year. Committee Chair Kaneshiro: I think we gave Mike a day notice to try and put everything together. Councilmember Yukimura: Well, for next year's budget, even though I am not going to be around...I will be around as a citizen or...anyway...cannot what? You can do a line item and then you can have a different column showing the different funds. March 29, 2018 CIP Budget—All Other Departments Page 36 Committee Chair Kaneshiro: For this one, in this particular instance, they used Convention Hall as a title in the beginning and they have it by project by alphabetical order. If they just named everything for Convention Hall, Kaua`i War Memorial Convention Hall (KWMCH), then it would have been right next to each other. It is just the way they labeled it. Council Chair Rapozo: Scott, do we have the Excel file? So we can sort by projects. SCOTT K. SATO, Deputy County Clerk: Yes, so when we finalize the budget,we left it at the top so that the new bond projects would stand out. When we finalize for second and final, we will sort it by alphabetical. Council Chair Rapozo: We might miss some because it is all scattered, but we can have two (2) copies, one sorted by agency and one sorted by project. That way, all the projects are in one place. I am sure we missed some going this way. If you sort one copy by project, then we know exactly...it is all over the place. I would agree that it would be easier to see, because it is the same descriptions, just copy and paste. If we get to see it together, it is a lot easier to figure out what the total money is. Councilmember Yukimura: I think we should have it at time of hearing. We are now in the process of understanding these projects and the amounts, so it is great that we will do it at the end, but how about doing it in the beginning? Mr. Tabata: Lyle Tabata, Acting County Engineer. Just to support what was put together, we had different types of funding in different funding years. So if a fund that was funded for a previous year and that is why...for this page, you see two (2) of them together, but they are from two (2) different types of bonds and two (2) different funding years. Councilmember Yukimura: Did you hear what I was saying? You do a project and then you can have different funding so that we can see the different funding sources and we see the total at the end. Surely, somebody is doing it this way in the world. Mr. Trujillo: Just for clarity, this particular spreadsheet, I did, and what I did was we do keep it separate by funding, and then also like you said, the title is different, Convention Hall versus KWMCH—I made it match with the ordinances have been, so it goes back to what the original ordinances were. I am just trying to make everything...my point here with this spreadsheet was just to have something that you folks could go straight down on the projects. Unfortunately, when one person did an ordinance many moons ago, it did not match with what somebody did last week. Councilmember Yukimura: You can have the ordinance number somewhere, and I realize that this was short notice, although we were expecting what we got from Keith last time. Mr. Trujillo: Keith set a high bar. March 29, 2018 CIP Budget—All Other Departments Page 37 Mr. Tresler: This is pretty much exactly what Keith had provided last year. I understand what you are requesting. We have been trying to organize this thing a little differently because it is a challenge, but when you do not name projects that is on the ordinance, then that is what we kind of have as a driver. That is the ordinance and that is the law. Unless we change all of the project names on that, and we can do that, we can reorganize that way. Councilmember Yukimura: Well, sometimes you are going to have to change it because you actually change the project, so you have to have a clearer description of it. Otherwise, it is hidden, because it says something and the project is something else. Mr. Tresler: I totally agree and that is what I have been working through to try and organize. Councilmember Yukimura: I know. I am sure it is harder for you folks than for us, but it will help even putting it all in the same place. How you do it, you figure that out. But I am just asking for something that makes it easier for us to understand. I understand that issue for now, but for next year maybe and the following years...constant improvement, right? Okay. Thank you. Committee Chair Kaneshiro: Councilmember Brun. Councilmember Brun: Mike, since we are talking about improving, can you put it in blue so that I can see it better? Just kidding. Lenny, for the Kapa'a Stadium improvements, that is just for like the football stadium part? Mr. Rapozo: Yes. Councilmember Brun: I see that Bryan J. Baptise (BJB), but it is just comfort station. Are you looking at doing dugouts and stuff there? Redesigning the dugouts and announcers booth? Mr. Rapozo: No, not at BJB. We are working on the football right now and possibly the project we talked about helping the Pop Warner with their project with the storeroom and we will include it in this, so that would relieve the Pop Warner of having to take on that burden or that project, which is maybe too encompassing for them at this time. Councilmember Brun: Okay, so good we are looking at a storage facility. Can we dedicate a section of that for the softball? Mr. Rapozo: Yes, and we have had that discussion. Girls softball is blooming out there. They have about sixty (60) kids playing. So part of that, we are going to allot them one (1) room and the rest are going to be Pop Warner. March 29, 2018 CIP Budget —All Other Departments Page 38 Councilmember Brun: Thank you. That was my question about the BJB stuff. Thank you. Perfect. Committee Chair Kaneshiro: Any other questions on page 2 for Parks? If not, we will move on to page 3. Any questions on page 3 for Parks? I think we ask this question every year regarding the Veterans Cemetery; do we have plans for expansion? Mr. Rapozo: Yes, it has been ongoing. The Deputy and I, every second Tuesday, have a conference call with the Department of Defense (DOD), so we have subdivided the six (6) acres behind and now DOD has moved that project higher on the list. I guess moneys are always allocated and it depends what the priority is. We are finally moving up on that list. We have been making aware that we are going to be running out of space very shortly and that we need to get this thing moving. It seems to be starting to move now. Committee Chair Kaneshiro: If you can remind us when we go to the National Association of Counties(NACo) Conference at the ending of February every year,we can start giving our legislators...I am sure that they already know, but we can give them the little reminder that another year has gone by and we are running out of space. Every year that goes by, we are going to be running out of space slowly. I will try to remember it and before we go up, we can get updated on it so that we can just mention it to them. Mr. Rapozo: Yes. Committee Chair Kaneshiro: Thank you. Councilmember Yukimura. Councilmember Yukimura: Is $387,000 already encumbered? You have construction ongoing, anticipated completion, April 2018. Mr. Rapozo: Yes, this is the still the community hall pavilion area. Councilmember Yukimura: Okay. Good. For the expansion, I appreciate the efforts to accelerate the development of more graveyard sites. Mr. Rapozo: Also, as part of it, asked them to put in an irrigation system and we have been trying to push that for the last two (2) years. Councilmember Yukimura: So an irrigation for the existing graves as well as... Mr. Rapozo: As well as the future. Councilmember Yukimura: Yes, it is dry on the west side. What kind of costs are we looking at and do they have moneys allocated for this project yet? Mr. Rapozo: Not for the expansion, no. March 29, 2018 CIP Budget—All Other Departments Page 39 Councilmember Yukimura: So we are looking at State and Federal moneys to do that? Mr. Rapozo: Yes. The Department of Defense is driving this project. Councilmember Yukimura: Is there a design already for the expansion? Mr. Rapozo: No, there is not a design. Councilmember Yukimura: So there is not even a timetable? Mr. Rapozo: Well, we have told them that we are looking within the next two (2) years that we are going to run out of space, so within the next two (2) years, they need to get this thing done. Councilmember Yukimura: That is serious. Okay. Committee Chair Kaneshiro: When do we anticipate to run out of space? Mr. Rapozo: End of 2019. Committee Chair Kaneshiro: That is soon. Councilmember Yukimura: That is a year and a half. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: So the designs are all going to be done by DOD? Mr. Rapozo: Correct. Council Chair Rapozo: We are not involved in the design or anything like that? Mr. Rapozo: No, we are just pushing. Council Chair Rapozo: I actually spoke to Tulsi about this personally and she is pushing really hard because she actually saw and she is concerned, but maybe we just need to put a little bit more pressure on the DOD. Mr. Rapozo: Yes. Council Chair Rapozo: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. March 29, 2018 CIP Budget—All Other Departments Page 40 Councilmember Yukimura: I think we both talked to her and is it a matter of just getting an appropriation or is it subdividing the land also? Mr. Rapozo: We have done that. Councilmember Yukimura: That is done? Mr. Rapozo: Yes. Councilmember Yukimura: Okay. So how much will we expand? Mr. Rapozo: Six (6) acres. Councilmember Yukimura: Six (6) acres. How many sites will that give us? Mr. Rapozo: I am not sure. It is hard to imagine, but depending on how the DOD is going to design it, the trends change and more people go to... Councilmember Yukimura: Choosing columbarium? Mr. Rapozo: Yes. They are talking above-ground crypts and that brings up a whole bunch of other questions, like people breaking into those graves to steal. I do not know what the numbers will be or what the final design will be. Councilmember Yukimura: Okay. The main thing is to get it started. Even if we just got the design done, if we could have a figure for how much it could cost to design it, maybe we should just initiate that phase, because then you have sort of a shovel-ready project, as we finish those preliminary phases. Mr. Rapozo: Yes. Councilmember Yukimura: That is a follow-up question. Can you folks find out how much it would cost to fund the design? Which would be the next step after subdivision, right? Mr. Rapozo: Yes. Councilmember Yukimura: It would be the design. Mr. Rapozo: Yes. Councilmember Yukimura: That would be good. Thank you. Committee Chair Kaneshiro: Any other questions on this Veterans Cemetery Improvements line item? Any other questions on page 3? Councilmember Yukimura. March 29, 2018 CIP Budget—All Other Departments Page 41 Councilmember Yukimura: I just want to say that I am so glad that I see a lot of Parks parking lots improvements, like the Kapa'a Neighborhood Center and the Koloa Neighborhood Center. That is really great because that is an area that is really starting to deteriorate. Also, Lydgate Park, too, right? Mr. Rapozo: Yes. Councilmember Yukimura: You have that on the list? Mr. Rapozo: Lydgate is not on the list. Councilmember Yukimura: It is not? Mr. Rapozo: No, we do not have it on the list. Councilmember Yukimura: Do you have a cost estimate? Mr. Trujillo: We can do another one. The one that we had was many years ago. Councilmember Yukimura: Yes, time to do another one. Mr. Trujillo: We will definitely need to go back out again. Councilmember Yukimura: Okay. Can you provide that for the Lydgate parking lot repaving? It is getting pretty bad. Thank you. Committee Chair Kaneshiro: Any other questions for page 3? If not, we will move on to page 4. I know we have already talked a lot on the Waimea Pool renovations, but any other questions on page 4? Council Chair Rapozo. Council Chair Rapozo: I just have a question on Waioli Park. It says "completed" but there is a balance. Mr. Rapozo: That could be taken out. Council Chair Rapozo: Is it possible to get a list of all the projects that have been completed? I know I heard earlier that we keep some in an account for a punchlist, but I would like to see how many projects have been completed and how much money we have in the punchlist fund. This is $63,500 and that is a lot of money and it is in the budget, but it is not needed in there. I am talking about all departments about getting a list of all projects that have been completed and what unencumbered money is still showing up the budget. Is that possible? Mr. Trujillo: Council Chair, for what kind of timeframe for the completed? What was completed this fiscal year? March 29, 2018 CIP Budget—All Other Departments Page 42 Council Chair Rapozo: Well... Mr. Rapozo: Whatever is on the list. Council Chair Rapozo: Yes, whatever we are showing that...or if there is any project that is completed, but we are still carrying a balance in the account. I would just like to know how much is there and what is the reason we are hanging onto those funds. That is all. Committee Chair Kaneshiro: I had the same thing in my head. I do not know about special trust funds, but like Bond Funds, General Fund—if we have projects that are completed that are holding numbers in there, then ideally, we would want to put another project to it or do something else with the money and not have it stay in a line item that is completed already. Good question. Councilmember Yukimura. Councilmember Yukimura: We had in the project the Waimea/Kekaha multiuse path in our past budget, right? Mr. Rapozo: No. Councilmember Yukimura: I could swear we did. Maybe it was grant money. Mr. Tresler: It is grant money. It is not going to show up on the CIP. Councilmember Yukimura: Okay. I would like to get a report on that because I think there was a design for connecting Moi Road to Salt Pond and also Waimea to Kekaha. I would like to get a status report on that. Mr. Tresler: We are on Parks, so are we done with Parks and all over the place? Moi Road is in DPW and we went over that on Tuesday. Councilmember Yukimura: Right, we did go over Moi Road. I do remember that. There was some multiuse path work that was going to be connecting, I think. Mr. Rapozo: It was not in Parks though. Committee Chair Kaneshiro: We can send the question over in writing. Councilmember Yukimura: Does anybody know what division or department? Lyle, is that Safe Routes to School? Mr. Tabata: Lyle Tabata, Acting County Engineer. This project, we call it the "West Kaua`i Multiuse Path," and it is a grant fund from the Department of Transportation Highways. It includes, like you mentioned, a connection from Hanapepe Road to Salt Pond, and then from Waimea Town to Kekaha Road, in the first two March 29, 2018 CIP Budget—All Other Departments Page 43 phases. That Waimea to Kekaha phase will be in the State right-of-way. So the County is running the project; however, we have to work closely with State Highways. Councilmember Yukimura: That is good. Mr. Tabata: We are in the planning/environmental phase right now. Councilmember Yukimura: So the moneys allocated are just for planning right now? Mr. Tabata: Yes, planning and environmental. Councilmember Yukimura: Okay. Can you give us the timetable on it? Mr. Tabata: I can get that. Councilmember Yukimura: Okay, also the amount of money. Mr. Tabata: Yes. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Any further questions on Parks, page 4? Councilmember Brun: I have a comment. Committee Chair Kaneshiro: Councilmember Brun. Councilmember Brun: Thank you for looking into that Waimea/Kekaha ADA improvements because that is a big park and there is nothing there, but good job. Thank you. I hope that can get completed soon. Thank you. Mr. Rapozo: Finance Chair, this morning, we were apprised that there were three (3) questions that came over regarding Parks, I think from the last CIP, I guess maybe with Public Works. Do you want to have the discussion so that I do not have to write? I saw that the 29th was the due date and I just got it this morning, but we do have the information. Or would you really want me to go back and write it? Committee Chair Kaneshiro: I am fine if you answer it here. I see the questions now. Councilmember Yukimura, did you want to see it in writing or are you okay? Councilmember Yukimura: I am sorry, what was the question? Committee Chair Kaneshiro: One was regarding the comfort station roof in the General Fund, "Please explain and be prepared to explain the status of this project." March 29, 2018 CIP Budget —All Other Departments Page 44 Councilmember Yukimura: Comfort station roof? Committee Chair Kaneshiro: Yes, the Bryan J. Baptiste...it is questions that we asked... Councilmember Yukimura: That is fine, tell us now. It is on the record. We are doing verbatim minutes. Mr. Rapozo: Okay, I like that. With regards to question number 1 regarding the BJB Kapahi comfort station roof, Kapahi comfort station is complete. The roof has been done, the doors have been changed, and a new paint job is there. The BJB...what happened initially was that our preliminary costs was about $100,000 to change both roofs. When we went out to bid, we could not get both roofs for $100,000, so part of the moneys that we received during the winter or Christmas time, we need another $100,000 to do the BJB roof estimate. So that is out to bid and the bids are going to be open next week. That would be question number 1. With regard to question number 2... Councilmember Yukimura: Can you repeat the question for the public? Mr. Rapozo: For question number 2 regarding parking lot, playcourt resurfacing in the Special Trust Fund for Parks playgrounds, "Please be prepared to explain the reconciliation between these funds and the funds the Council recently approved." This was a combination of multi-funds. Councilmember Yukimura: Which line item is that on this handout that you have given us? Mr. Trujillo: It is the top of page 3. Councilmember Yukimura: Okay. That has a figure of$250,000 and what you got recently was how much? Mr. Rapozo: This was part of the money from the winter that we came in for. This particular line item is specific to the Koloa district. So we compiled the moneys from the wintertime, I like to call it the "Christmas money," and the Community Development Block Grant(CDBG) funds, working with Housing, they had moneys, and Land Water Conservation Funds. We put them altogether. The first two parts of these projects that were completed was the Anahola Clubhouse parking lot improvements, ADA improvements, which has recently been completed, and because with the CDBG funds, we are resurfacing the playcourts at Kalawai and the playground area of Kalawai. That project broke ground this week, so they are moving on that project. The other projects, which would be the Koloa playcourts and the Koloa Neighborhood Center parking lot, those are... Mr. Trujillo: Being prepared... Mr. Rapozo: Being prepared to go out to bid. March 29, 2018 CIP Budget—All Other Departments Page 45 Councilmember Yukimura: It is the Koloa playcourts and the what? Mr. Rapozo: Koloa Neighborhood Center parking lot. That is what those moneys including the other groups of moneys that we put altogether to these projects. Councilmember Yukimura: So do they add up? How much are you spending on KOloa playcourts and KO loa Neighborhood Center parking? Mr. Trujillo: We are anticipating at least another $250,000 for the three (3), for the basketball court, tennis court, and then the parking lot. Councilmember Yukimura: I am confused. This is all in Koloa? Mr. Trujillo: Yes. Councilmember Yukimura: Okay, so that is the Koloa playcourts? Mr. Trujillo: Yes. Councilmember Yukimura: That is what you are referring to and that is the one at the park...I am sorry, what is the park... Mr. Trujillo: Knudsen Park. Councilmember Yukimura: Right. So you are putting the two (2) projects together, the playcourts and the neighborhood center parking lot? Mr. Trujillo: Yes. Councilmember Yukimura: That is going to be one (1) vendor? Mr. Trujillo: That is the intention, yes. Councilmember Yukimura: Okay. That makes sense. What is that cost? Mr. Trujillo: We have it at about $250,000. Councilmember Yukimura: Okay. That is in the budget, that is this line item here on page 3? Mr. Trujillo: Yes. Councilmember Yukimura: Okay. Then the "Christmas moneys" that you refer to, you must have an ordinance number, right? March 29, 2018 CIP Budget–All Other Departments Page 46 Mr. Rapozo: Can you check the last minutes of the last meeting? Yes, we do. Councilmember Yukimura: "Christmas money"—nobody is going to be able to find that in the minutes. Mr. Rapozo: We do not have it on-hand. Councilmember Yukimura: I thought you folks put all the ordinance numbers here. Mr. Trujillo: No, project numbers are there. Councilmember Yukimura: What is the total "Christmas money" and what was the label for that? Do you folks want to put it in writing? Mr. Rapozo: The Bill number was 2683. Councilmember Yukimura: Thank you. Mr. Rapozo: That was the comfort station roof, Waimea ADA. Councilmember Yukimura: What was the total amount? Mr. Rapozo: The total for the bill itself? Councilmember Yukimura: Yes. Mr. Rapozo: $1,850,000. Councilmember Yukimura: Okay. So you had a huge list and I am asking you to reconcile because you say playcourts and I think you had playcourts, too, right? You said Kalawai playground...when I saw Kalawai playground on the day of that false alarm, it looked really good. So you are replacing that? Mr. Trujillo: We are not replacing the whole thing. Many of our playgrounds need...at least parks that are rusting out, decks, clamps, so to change out those parts primarily. Councilmember Yukimura: How much does something like that cost? Mr. Trujillo: Depends how we ship it and depends how many of each or how bulk we do it. Councilmember Yukimura: So you actually bring in new fixtures, you do not just change the pieces to it? March 29, 2018 CIP Budget—All Other Departments Page 47 Mr. Trujillo: For instance, playground deck, we would need to custom order the playground deck. The clamps and things like that, they are all custom to that playground set to that brand, to that style. So all of those are brought in individually. Councilmember Yukimura: Why would we not get standard bid and have standard things to replace parts with? Mr. Trujillo: In our procurement system, we have to go out to different vendors to get different bids. I do not think it would be in best interest of the County for to us have one playground vendor be the one. Each playground company... Councilmember Yukimura: Well, if you get it for cheaper and the parts come cheaper, maybe it is, as long as it meets the purpose. Mr. Trujillo: Then if we were to move into that way of having one company be the one vendor, because playground companies do not have their parts interact... Councilmember Yukimura: That is terrible...no, that is why you would choose one (1) vendor and then you would have the supply theoretically. That is the whole purpose of your template restroom, right? Mr. Trujillo: Yes. Councilmember Yukimura: You find the best design, and then you keep using it over and over. Mr. Rapozo: But different construction companies can bid for the design; whereas in this case, you would have one (1) vendor and it is not necessarily you would get the best price, because knowing that they are sole source... Councilmember Yukimura: Well, if you tell them it is over ten (10) years, you are going to get twenty (20), you might get a better price. I would only do this if you get a better price. That is something that procurement should look really carefully at. I am not sure about the reconciliation... Committee Chair Kaneshiro: As far as their CIP, we did two (2) bills, one was for operating budget items and one was for CIP. The CIP items that was in that bill or was the $100,000 Kapahi BJB Comfort Station Roof, $700,000 for the Waimea Swimming Pool Renovations, $95,000 for Po`ipu Beach Improvements, and $1,000,000 for the Waimea/Kekaha ADA Improvements. Councilmember Yukimura: So that is already in here. Committee Chair Kaneshiro: Yes. Mr. Rapozo: Yes. March 29, 2018 CIP Budget—All Other Departments Page 48 Councilmember Yukimura: Okay. The Anahola Clubhouse is in...no, you just finished that? Mr. Rapozo: Yes. Councilmember Yukimura: The Kalawai playground you just finished as well? Mr. Rapozo: Kalawai is breaking ground as we speak today, the playcourts, not the playground. Councilmember Yukimura: Okay. So we do not need that because it is all reflected in here. Mr. Rapozo: Yes. Councilmember Yukimura: Okay. That is all I needed to know. Thank you. Mr. Rapozo: Regarding question 3, regarding the Kapa'a Neighborhood Center improvements in the General Fund, "Please inform us whether this project has been completed. If so, should the remaining funds be zeroed out?" Yes, the remaining funds should be zeroed out. This was the consultant of improving the Kapa'a Neighborhood Center. This was before this Administration came on and we completed the design part of it, but part of the design was to open up the backside of the neighborhood center, but with the illegal camping that goes on and the negative activities that go on, a lot of the concerns from the people that use the facility and around there, they did not want us to construct it. So we completed the design with the idea that someday, maybe the environment would change and people would not have those things that is going on there and maybe we could build it out at that time. Councilmember Yukimura: So you are deferring it for now? Mr. Rapozo: Yes. Councilmember Yukimura: That is line item on page 1? Is that the third from the bottom? Kapa'a Neighborhood Center Improvements? Mr. Rapozo: $54,488. Councilmember Yukimura: Okay, so that is not needed? Is that correct? Mr. Rapozo: Correct. Councilmember Yukimura: Okay. Thank you very much for the clarification. Committee Chair Kaneshiro: Any further questions on page 4? If not, any further questions for Parks? Councilmember Kawakami. March 29, 2018 CIP Budget—All Other Departments Page 49 Councilmember Kawakami: Thank you, Chair. Director, thank you. I have a couple questions on projects that are omitted from the list that I just wanted some follow-up on. During the last budget, we had put in some or we had some assurances that we were going to get some funding for Kaumakani Softball Field roofing improvements. Has that been completed? Mr. Rapozo: No, I wanted to talk to our Parks Chair. We were going to work with the community, Kuku Aces. We ran into some timelines that it is not working out and we need to reappropriate that so that we can grant them the grant again in the next fiscal year. I need to work with Finance as to how we are going to do that. Councilmember Kawakami: So we do not have the money set aside? Mr. Rapozo: No, the money is there. Councilmember Kawakami: Okay. Mr. Rapozo: But it is going to lapse. Councilmember Kawakami: What is the challenge of getting them the money and reset this? Mr. Rapozo: It is not the challenge of getting the money, but...when we were doing the grant and the people that were going to help them do the work are now...construction is booming, so they do not have the people that was going to help them do the work. Councilmember Kawakami: Okay, but that is fair enough. If it is a tie-up on their end, then that is a tie-up on their end. Mr. Rapozo: It was both our sides...we tried to help them to write the grant and it took some time on our side and then the people that were going to do the work...they were going to do all(inaudible)bottom up, so they were going to get somebody an actual contractor to do the work. We talked about it and they are going to try and see...the plans and the design was done in-house by them. They had a licensed architect. They are going to see about trying to redo it where maybe the cement (inaudible) bottom and work with wood. If they can work with wood, then they have the expertise within themselves that can help and do the wood. I assured them that the money is there. When the grant is done, when they are ready, all we need to do is sign it and get the moneys to them. It is still in the 209 Fund. Councilmember Kawakami: Okay. Chair, the next question, and you are familiar with the project, because at some point, you are working with Ed Justice and Kaua`i skate ohana on the west side skate park; what is the status of the skate park? Mr. Rapozo: That kind of has died. March 29, 2018 CIP Budget—All Other Departments Page 50 Councilmember Kawakami: It is dead? For what reasons? Mr. Rapozo: I do not know if you were here when Danny Way was going to come and do a partnership and we were going to provide the materials and raise money to do the labor, because it takes a special craft to do the type of designs... Councilmember Kawakami: Yes. Mr. Rapozo: But Danny Way has gone away...not to try and make a joke of it, but Danny Way is no longer part of the discussion. His manager Ray (inaudible) tried to work with him to try and...he was interested in trying to still raise funds, but that has kind of died. Then we talked about moving the project to Kapa'a because there is still some talk in the community about did they really want that project there and the two (2) sites on the west side was out by the soccer field and the soccer people had some concerns about it of course. Then the other part was the basketball court in `Ele`ele, where the `Ele`ele softball park is...the basketball court is really not in use, so there is some talk that maybe we can put it in that corner there. Residents had some concerns about it, too. So we talked about, "Well, maybe we can just do something for the kids and soccer" and talked about Kapa'a BJB, since it is already a designated use and we could improve upon that. Again, things have just sort of fallen through in terms of we were willing to put up the moneys for the equipment or the materials, but getting the necessary people to do the labor work. Councilmember Kawakami: I would not say that it is dead. It still has a pulse because I recently brought it up and some of the parties that had fell through may be interested in reviving that conversation. We will see how far that goes, but I would like to say that we have a lot of soccer fields and we have a lot of football fields, yet, our skateboarders are getting left behind. Kapa'a is an ideal place to have it. We already have a location...that is our skate park, right? Mr. Rapozo: That is why, the last... Councilmember Kawakami: It is not a real skate park. Any skateboarder will tell you that it was built with good intention, but it is nowhere near a safe skate park. That is one location. The Hanapepe area, maybe we can go revisit and talk to some of the community members and see where they are at. If it is soccer parents that are concerned, I am not sure how deep the conversation went, but I remember when you were the Mayor...do you remember picking us up hitchhiking? Councilmember Yukimura: I do. Well, you remembered and reminded me. Councilmember Kawakami: These skateboarders get kicked out of everywhere because there is no place for them to practice their sport. It is a sport. I do not think we should just brush it off because certain resources have fell through. I think we will go and make it a priority as well once we start getting the budget really rolling. Committee Chair Kaneshiro: Council Chair Rapozo. March 29, 2018 CIP Budget—All Other Departments Page 51 Council Chair Rapozo: I have a follow-up on Kaumakami. You said the money will lapse? Mr. Rapozo: Yes, because it is in our operating. Council Chair Rapozo: Okay, but the 209 Fund... Mr. Rapozo: Is still there. I need to have a conversation with Ken on how do we reappropriate that money. Council Chair Rapozo: Okay. Mr. Rapozo: The money is not going to get used. It is there for them. Council Chair Rapozo: How can we make it work? They were ready a while ago and they told me that they had problems with the grant. What does the grant entail for these people? These are seniors that had a contract and were ready to go and they said they needed help and somebody was going to help them with the grant application. Mr. Rapozo: I wrote the grant for them. Council Chair Rapozo: Then what happened? Mr. Rapozo: The contractor got busy. Council Chair Rapozo: Only recently the contractor...that money was allocated last year. Mr. Rapozo: Yes. Council Chair Rapozo: They were ready to go last year. Mr. Rapozo: Yes. Council Chair Rapozo: What is the delay? I was just out there. Mr. Rapozo: It is no longer delayed. I helped them to write the grant. Council Chair Rapozo: Okay, so when? Only recently? Mr. Rapozo: Yes, about one (1) month or so. March 29, 2018 CIP Budget—All Other Departments Page 52 Council Chair Rapozo: That is my question, why did we not help them early on? When the Council put the money in, these guys were ready to go and they had a contractor and we did not give any assistance? Mr. Rapozo: That is why I ended up writing the grant. Council Chair Rapozo: So now what? Can you help me in the process? I want to make sure that money is... Mr. Rapozo: They just need to sign for the grant and we can get them the money. But in my recent conversation, they need the specialty CMU guys to lay the block. Council Chair Rapozo: So if somebody comes in and signs, they get the money? Mr. Rapozo: Yes. Council Chair Rapozo: I was out there the day the Mayor did his State of the County and Kuku was there...he was there...I do not know what the hold up...he went to sign something, but I do not know what happened. He was leaving and he did not understand what he had to do or the money was not ready. Mr. Rapozo: I gave them two (2)copies of the grant so whatever internal discussions, they could redo it. I told them, "When you are ready,just come and sign it. I will just change the date of your signature." Council Chair Rapozo: Okay. I will make sure that somebody comes in and gets that money. It is actually a safety hazard. The roofs and the puka...the water is running right onto the electrical... Mr. Rapozo: Yes. Council Chair Rapozo: Seriously... Mr. Rapozo: I know, I have been there. I have seen it. Council Chair Rapozo: Okay. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: We are talking about the Kaumakani park? Mr. Rapozo: Yes. Councilmember Yukimura: That is by the... March 29, 2018 CIP Budget—All Other Departments Page 53 Mr. Rapozo: Above the neighborhood center. Councilmember Yukimura: Yes. Why do we have to do this by a grant? Why do we not just fix it if it is a safety issue? Mr. Rapozo: The idea was that they could probably do it for cheaper for what they want to have happen there. Councilmember Yukimura: Okay, but if it is going to take too long, we should... Mr. Rapozo: It is kind of like the same partnership that we had with Hanama`ulu Hillsiders. Councilmember Yukimura: No, those partnerships are wonderful. Mr. Rapozo: Partnerships when they built the pavilion there. Councilmember Yukimura: It is amazing the talent and skills that are out in the community and it is good to use them. If they cannot proceed right now for whatever reason and it is a safety manner, we should go in and just fix it. Anyway, I will leave that to you. I had a question about the skateboard park, because I think it was about 2002-2004, about the time that Danny Way thing came up, I did get from the City & County electronic plans for the skateboard parks that they have in Honolulu. It is already designed and they had several models. They shared it willingly with us, so if we could just...we do not have the reinvent the wheel and start it as a pilot where it is well-accepted in Kapa'a and see how that works. I recall talking about safety helmets and regulations, signing waivers and things like that, but once they do that, then they deserve a site. I think the kids talked to me and they were...young adults already, in their thirties probably. Mr. Rapozo: My involvement was with Jarrick Centeno and this was when this building was in renovations is when I first got the call from these kids who wanted to meet and we tried to work with them. I did present some models and I got some from Honolulu and Maui, but they wanted to design their own "street skating." Councilmember Yukimura: Well, then let us do it. If there are kids who want to design it, let us get something done for them. Committee Chair Kaneshiro: Councilmember Kawakami. Councilmember Kawakami: We already got the plans, the plans are still existent, it is all on our laptop. It is there. It is just the will. Committee Chair Kaneshiro: We are coming up on a caption break. I think we are pretty much done with Parks, so I am going to let Parks go. We will take our ten-minute caption break. When we come back, we will go over OED and then we will have the drug adolescent treatment facility and those are the last items. March 29, 2018 CIP Budget —All Other Departments Page 54 Councilmember Yukimura: Just regarding Parks, we will take up the 209 Fund when we do the Parks operating budget, right? Committee Chair Kaneshiro: Yes. Councilmember Yukimura: Okay. Committee Chair Kaneshiro: With that, thank you, Parks. We will take our ten-minute caption break and come back. There being no objections, the meeting recessed at 11:02 a.m. The meeting reconvened at 11:18 a.m., and proceeded as follows: Committee Chair Kaneshiro: Welcome back. We are on OED. Do we have any questions for OED? Councilmember Yukimura. Councilmember Yukimura: Thank you, Nalani and Ben. I actually just have one question on energy and that is on the first line item of page 1 of CIP, which you folks do not have. It is entitled "Alternate Energy Projects" and the description is "supports the County's alternative energy initiatives." It was bond money and it was $1,200,000. So what is left is $20,000. I just wanted to know what the return on investment was on the $1,200,000. I am not looking for a report today, but I think it behooves the taxpayers that we get a report about what kind of energy savings we realized from that. BEN SULLIVAN, Energy Coordinator: Ben Sullivan, Office of Economic Development, Energy Coordinator, for the record. I think the simplest way to talk about this is to say that we would be happy to provide that report. Certainly, we have reported on numerous projects within that"bucket" in the past, but I can certainly appreciate wanting to have an account for all the funds used. I will cite a couple of them for you just for reference. We did an energy analysis for the Civic Center several years ago and worked with the Building Division to identify energy savings measures within the Civic Center and improvements we can make to save energy. Subsequent to that, and as a function of that analysis, we also decided to upgrade the chiller, which was due to be replaced, but one of the expenses that we used these funds for was to pay for the incremental cost difference for a much more efficient chiller. So that was where some of the funds went. A third piece of funding that we have worked with up until recently is the analysis on the use of the landfill gas for vehicle fuel, and that has been an ongoing effort, which is unfortunately on hold right now, but we will be getting back to Council with more information on that forthcoming soon. Unfortunately, I just got this notice yesterday, so we did not have a lot of time to prepare more comprehensively, but I can tell you on the chiller and the Civic Center that we have seen good savings from the installation of the chiller. The before and after on that chiller installation yielded about...coming close to 200,000 kilowatt hours of reduction in energy use. It is always difficult without a lot of very expensive measurement verification to allocate the savings directly, but you can see largely that the chiller is what is driving that. The roof just was replaced, so we do not know the results of the efficiency there, but we did expect a March 29, 2018 CIP Budget—All Other Departments Page 55 reasonable return on that as well. Really, part of that was also occupant comfort, because obviously in summer months, it can get pretty warm and we really felt like we are not going to get another chance to insulate that roof for twenty (20) more years, so let us make sure that we do it at this point. Councilmember Yukimura: That is excellent. So actually, the roof repair of the Civic Center came out of this budget? Mr. Sullivan: The roof repair did not, just the insulation so that the number that was budgeted for the roof repair was not enough to get the insulation and we talked about it when it was happening and we made the determination that we should supplement and not miss the opportunity. Councilmember Yukimura: I think that was a very good investment. If you could provide that as a follow-up. Thank you. Committee Chair Kaneshiro: Any further questions for OED regarding their projects? Councilmember Kawakami. Councilmember Kawakami: Are we to the point where...so a project not on the list that I want a status update that I asked Parks is the status on the creative technology center and the KWMCH. NALANI BRUN, Operations Manager: Nalani Brun, Office of Economic Development. Yes, that project is basically on hold. It was based out of our office and the Kaua`i Economic Development Board, as we did all the studies, we paid very close attention to what it said, and basically what it was telling us what that we needed to build a bigger base for a technology center. So KEDB has been running with that, as well as our office, in trying to put our efforts into programming. So building programming around technology for youth and for adults. From that,we are going to look again at the KCTC and see if it warrants actually getting done sooner or later. Councilmember Kawakami: So in essence, we are creating programs to boost its high tech center, so improve different avenues where creating that foundation of the actual people that will be utilizing this type of center. Ms. Brun: Yes, absolutely. Everything from workshops to supporting the film academy, as they are starting to grow. There are many different things out there. We just want to support our partnerships that are actually going to be filling that space. Councilmember Kawakami: Do we have a dollar amount of the amount of County resources that we have appropriated towards this facility? Ms. Brun: I am positive that we have it, but I do not have it with me, but will be glad to be provide it later. March 29, 2018 CIP Budget —All Other Departments Page 56 Councilmember Kawakami: Thank you. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Just as a follow-up, I was not able to attend the KEDB meeting as well, so you are saying that the programs, such as (inaudible) and others affiliated with what we initially started to plan for are ongoing. Ms. Brun: Yes. Councilmember Chock: Do we have a record of that or a report on that just from our standpoint in terms of how the County is supporting... Ms. Brun: How we are supporting these different things? We can get that together. Just off the top of my head, I know we have funds through our RFP that are going out to many different organizations and as we do it again, hopefully in the next year, because last year was just a pilot, we should be able to expand on that to open new projects that are starting to pop up. Councilmember Chock: That is in coordination with KEDB? Ms. Brun: KEDB and OED, yes. We all kind of work together daily. Councilmember Chock: Thank you. Committee Chair Kaneshiro: Any other questions? Councilmember Yukimura. Councilmember Yukimura: Nalani, thank you for being here. I did ask as a written follow-up question...maybe it was just a head's up, on your Wailua area moku and your Wailua-Waipouli history programs. A written report will do or if you want to summarize...I just want to know...there is $10,000 each left that will carry over if the Council approves for this coming year, but just a report back on what has been done. I see all of the signs and some of them are great. Ms. Brun: Those particular funds were part of a much larger pot of funds that we worked with. So specifically to that$100,000,we worked on signage...not just the moku and ahupua a signage, but we did a big chunk of money on interpretive signage, which you can find at Lydgate Beach. There are five (5) very large ones with a lot of information. With each sign that Na Hoku Welo and our teams put together that you see, there probably were another ten (10) signs that we had to pick and choose from all of the information that they created. That information is not lost, it is actually going to be uploaded to the website. Our goal is June 30th and we actually have until August 30th to complete that. In our report that we will provide next week Thursday, we will have a comprehensive report of where all the different moneys went by signage, by research, by fieldwork that was done, marketing and outreach, which we are doing, and as far as administrative costs to the nonprofits that are helping house the funds. It has been about forty-three percent (43%) to March 29, 2018 CIP Budget—All Other Departments Page 57 signage, but another forty percent (40%) to research and about ten percent (10%) to eleven percent (11%) to marketing, is generally how it has been working out. We had to slow down with not being able to get the signs up with DOT and that kind of put a big slowdown on everything, which is why we are still here today. However, by June 30th, we are going to actually be completed with the bus depot signs, because we are going to be putting them on twenty-four (24) of the bus shelters, which is feeding information to people that are going through there. Our Department of Education (DOE) curriculum will be out and in the schools. The website updates will have begun, started in June, and then again in August, which is a massive amount of information going up. Hopefully at that point, all the signs will be replaced, the ones that disappeared. Our interpretive signs will be in place, including...we have Kona that has five (5), Wailua or Puna that has five (5), Pana`ewa, which is the Lucy Wright Park Area, that is going to have one (1). We are going to have one out at the Hanalei Neighborhood Center. Then we are going to put one out at the Kilauea Community Center area, too. We have got one in all of the moku, except for Na Pali and Ni`ihau. For Na Pali, we are considering doing a sign at the Ha`ena County Park if we get that agreement. It is not in Na Pali, but it is something that the County controls. Na Pali just has an incredible amount of information that we want to share. But whatever we do not share, we are going to put on the website for sure. Councilmember Yukimura: That sounds like an incredible amount of work done. Ms. Brun: It is a great team, they are a great team. Councilmember Yukimura: Yes. It is not happening like this on any other island is it? Ms. Brun: No, but the team has been requested to go to the other islands to speak with their governments about putting up signs. It is spreading. I think we were the pilot, the guinea pig, and it was tough, but it was worth it and the community seems to really love it. Councilmember Yukimura: It really ties in with the visitor industry as well. Ms. Brun: Yes, that is what it is. Councilmember Yukimura: With the website and the connection between the land. Ms. Brun: Yes, you do for the residents, the visitors like that the best. They recognize that. Councilmember Yukimura: Congratulations and thank you to the team for that work. Ms. Brun: Thank you. March 29, 2018 CIP Budget—All Other Departments Page 58 Councilmember Yukimura: I really appreciate it and I guess you will be covering it again. Ms. Brun: Yes. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Any further questions for OED? I think we had some questions that may have been sent over. Ben, I do not know if you had time to address them. I know it is just off the recent Bond Float, but Ka'ana Street building, the total amount the County has spent on the energy system to-date, what deliverables or energy savings has the County received, and when is the project projected end-date? Mr. Sullivan: We cannot speak to the schedule for that project, but I can tell you that we did an analysis that was provided to the Council a year or two ago and the amount requested was $750,000 and that is what is funded. The simple payback calculation for that was about five (5) years, so it was a very good return on investment as far as the measures. Again, that is the estimate and sometimes these things might not be quite as good, but even if it is seven (7) or eight (8) years, we feel like it is a good investment in terms of reducing energy use at the facility. I can tell you that the measures identified and included in that were chiller replacement, which is coming up due anyway, so it is actually something that we are going to save money on, but we are also going to need just from a maintenance standpoint...I should not say maintenance, but from a capital investment standpoint, for improvements, a control system to control the air conditioning system there in a more precise way, which will also save a lot of energy. Some proposed virtualization work, which really ties into IT and the equipment they are using over there and the potential to save money in that regard, and then really some simple things, like selective lighting replacement. We are not able to just go to LED comprehensively in a facility like that because it does not make sense in every single case, but if we do it selectively, we can save a good amount of money without spending too much. Finally, there was some Energy Star appliances, which I believe the Police have been really good about starting to replace those things already, just ahead of the CIP. But that was a smaller portion of the budget and they are realizing some savings from that. Committee Chair Kaneshiro: Good. Councilmember Yukimura. Councilmember Yukimura: When you mentioned the chiller investment, I thought about what we were told earlier this morning about the Convention Hall air conditioning and I wonder if they can use or maybe you are already involved in looking at energy savings from however they rehabbed the chiller or replaced their air conditioning system. Mr. Sullivan: We are happy to support however we can. Councilmember Yukimura: Would you contact Parks, William Trujillo, to see if maybe...even some of your energy moneys can go to that? March 29, 2018 CIP Budget—All Other Departments Page 59 Mr. Sullivan: Sure. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Any other questions for OED? If not, thank you. Our final item for today is the CIP for the Adolescent Treatment & Healing Center. WALLACE G. REZENTES, JR., Managing Director: Good morning, Wally Rezentes, Managing Director. DOUGLAS HAIGH, Chief of Buildings: Doug Haigh, Department of Public Works, Building Division. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Thank you for being here. So in the budget is almost another $1,000,000 in addition to the $5,000,000 that we are getting from the State, right? Mr. Rezentes: I think that was always there. It is not new. Councilmember Yukimura: Okay. I do not know...the Administration has been using a $5,000,000 figure and it is actually a $6,000,000 facility, is it not? Mr. Haigh: The latest Bond Float is when we added another $1,000,000 to the project. Councilmember Yukimura: So the total project cost now is projected to be? Mr. Haigh: Total cost we are looking at...we need total funds of$7,900,000. Councilmember Yukimura: We need $7,900,000? How much do we have now? Mr. Haigh: $6,000,000. Councilmember Yukimura: $5,000,000 from the legislature and $1,000,000 from the Bond Fund? Mr. Haigh: Correct. Councilmember Yukimura: And you are requesting another $1,000,000? Mr. Haigh: $1,900,000. Councilmember Yukimura: You are requesting $1,900,000? Where is that request? March 29, 2018 CIP Budget—All Other Departments Page 60 Mr. Haigh: That request is not on the CIP right now. That request was made last week Friday via a money bill. So it is going to be on your agenda forthcoming, in the next week or so. Councilmember Yukimura: Why is the cost so much greater than the initial projected $5,000,000? Mr. Haigh: My involvement in this project really started significantly when John Isobe passed away, so I really do not know the history of the funding and the budgeting. I do know that I took over the management of the design contract beginning last summer, and at the time, as we were getting to final design, we were looking at a $7,100,000 cost for the construction of the facility. Since I have been involved in the project, it has had that type of magnitude. I am not sure what took place when we were looking at just the $6,000,000. Councilmember Yukimura: Can you breakdown those costs for us? Mr. Haigh: Absolutely. Councilmember Yukimura: So are you going to provide that as a follow-up, the design, the construction, and the offsite improvements? Mr. Haigh: Yes. Councilmember Yukimura: Okay. Mr. Haigh: We are almost done on the offsite improvements. Councilmember Yukimura: Okay, so is that money spent? Mr. Haigh: Correct. Councilmember Yukimura: So how much are the offsite improvements? Mr. Haigh: About $256,000. Councilmember Yukimura: Okay. That is not a whole lot for offsite improvements. Mr. Haigh: We got a good bid, so it was under our estimate and it is not that much work. Basically, paving the road coming into the facility and providing the water service. Councilmember Yukimura: Sewage? March 29, 2018 CIP Budget—All Other Departments Page 61 Mr. Haigh: It will be onsite, wastewater treatment, so it is not part of the offsite. Councilmember Yukimura: Oh. Mr. Rezentes: It is part of the vertical construction. Councilmember Yukimura: I see. Okay. So if you could provide that breakdown? Mr. Haigh: Yes. Councilmember Yukimura: I have a couple of questions about the feasibility study...well, excuse me, it is based on the feasibility study, which said that a commitment of Department of Health funding was a necessity in order for the project to be feasible. So I just wanted to ask Theresa whether we have gotten any commitments from the Department of Health. Mr. Rezentes: Well, we received $5,000,000 from the State. Councilmember Yukimura: That is for construction. We are talking about operation. Mr. Rezentes: Okay, that will come later. THERESA KOKI, Life's Choices Kaua`i Coordinator: Good afternoon, Council Chair and Councilmembers. Theresa Koki, for the record. Councilmember Yukimura: Thank you, Theresa. Ms. Koki: Yes, in the feasibility study, they did suggest that we secure money from the Department of Health. We have had several meetings with the State Department of Health. We travel to O`ahu to meet with them. We are having open discussions and I believe we brought this up before, where we cannot really procure or secure money without their being a request for proposal for us to respond to, to secure bid space. We just missed the cut-off for this contract that started in 2018 right now, so we are going to be a little bit off from the timing of these funding availabilities. Councilmember Yukimura: So basically,we do not have any commitment from the Department of Health? Ms. Koki: Well, we do not have a commitment because it is illegal for them to commit to something. Everybody goes through procurement processes. However, we do have the new Director of Treatment Edward Mersereau who has been helping us with suggestions, looking at our plans, and really likes the idea for the continuum of care to be on one site and actually praised us for having a state-of-the-art model for the treatment and healing services. March 29, 2018 CIP Budget—All Other Departments Page 62 Councilmember Yukimura: But we missed the contract deadline for applying for those bid moneys? Ms. Koki: Yes, we could not apply for it because we had no bids. Councilmember Yukimura: So when does the next contract come around? Ms. Koki: The contract now was 2018-2020. The next contract will be...I will really have to check on the specifics and I can follow-up with correspondence just to make sure we are accurate. We are looking at some other funding sources, basically working with moneys from the Department of Human Services for the assessment center. Hopefully, the other ancillary service will generate income to help out the treatment center. Councilmember Yukimura: So the operating cost will be for an assessment center, as well as an adolescent drug treatment? Ms. Koki: Yes, the residential part. Councilmember Yukimura: Who is going to run the assessment center? Ms. Koki: That will also be a procurement issue that we will have to go into contracts with that. We are hoping to have one (1) operator to sublease all of the others so it will be easier for the County to keep up. Councilmember Yukimura: Okay. What is the projected operating costs of an assessment center? Ms. Koki: It all depends on the individual vendor if they are going to have that open 24/7 or not. Councilmember Yukimura: An assessment center will be open 24/7? Ms. Koki: If somebody gets arrested at 11:30 p.m., yes. Councilmember Yukimura: That is pretty expensive. Ms. Koki: Like I said, it is up to them. Councilmember Yukimura: Well, who is going to be the procurer of the assessment center operator? Ms. Koki: I am sorry, I do not understand the question. March 29, 2018 CIP Budget—All Other Departments Page 63 Councilmember Yukimura: Who is going to procure the assessment center operator? Ms. Koki: We are hoping that we have one (1) vendor to procure all of those other services. Councilmember Yukimura: So we are going to procure both a residential treatment operator and an assessment center operator. Ms. Koki: We are hoping to have one (1) operator to procure the rest of the services. Councilmember Yukimura: Right, but the two (2) functions... Ms. Koki: So subcontract the other services. Councilmember Yukimura: But the two (2) functions are going to be procured by us? We are going to say that we want a vendor who is providing both functions, whether by subcontract, but they are going to be responsible for it. So we are going to say, "We have this building and we want somebody who is going to provide both services in that building." Ms. Koki: Three (3) services. Councilmember Yukimura: Okay, what is the other service? Ms. Koki: Okay, we start with the assessment center. Councilmember Yukimura: Okay, one. Ms. Koki: Inpatient services, which is known as residential treatment services, and then outpatient services. Councilmember Yukimura: Okay. Ms. Koki: Outpatient services is divided into "intensive outpatient" and just "outpatient." Councilmember Yukimura: Do they not usually say that for outpatient services that they need to be fairly accessible and like accessibility through buses and transit is important, especially for the clientele? Ms. Koki: I do not know who they would be, but we are hoping that these people will have transportation to the facility. Again, we are not going to put a bus stop in a residential treatment center where it is like private... Councilmember Yukimura: I do not think you should. March 29, 2018 CIP Budget —All Other Departments Page 64 Ms. Koki: Yes. Councilmember Yukimura: But normally, people choose the location of assessment of outpatient services to be someplace that is convenient to access for the clients. Ms. Koki: Yes, and we do have a lot providers that will not be moving to the treatment center, so it is going to be the best fit for the youth and the proximity of...like if somebody lives in Waimea, they are probably going to Ho`ola out in Waimea instead of coming all the way to Lihu`e to go to the residential treatment site to get their outpatient services. We make sure that we will be working with our whole continuum of care, whether they move to the site or not. Councilmember Yukimura: It is just a matter of sustainability of services and whether you can get enough funding to do that if your clientele is small. What is the projected operating cost for this facility? Ms. Koki: You mean in its entirety? Councilmember Yukimura: Yes. Ms. Koki: I do not have the breakdown with me, but I believe that we submitted that correspondence when we first got the request for proposals. Committee Chair Kaneshiro: That was probably in the feasibility study, $1,000,000 plus is ringing a bell in my head. Councilmember Yukimura: The assessment center was not part of the feasibility study. That is a totally different function than a residential treatment center. Ms. Koki: I can get the figures from O`ahu. They were doing a pilot program. We also went to visit them when Nadine Nakamura was our Managing Director. Recently, we had a visit from Lili`uokalani Trust to open up an assessment center on Hawai`i Island. In fact, they have two (2) of them, east and west, and they are interested in helping us get ours off the ground. I can get the figures from the Department of Human Services that funds these assessment centers. Councilmember Yukimura: Yes, please provide that. Is it the intention that through the RFP process, the operator will cover the operating costs? Ms. Koki: Yes. Councilmember Yukimura: Okay. You have interested operators for the residential treatment part? Ms. Koki: Yes. We sent over the Request For Information (RFI) responses. We had three (3) viable operators. In the meantime, we have had a lot of other people inquire. Then every time they do, I do have to go through Ernie to make sure March 29, 2018 CIP Budget—All Other Departments Page 65 that we are answering questions and not giving people inside information or updated information. We have to make sure that the other people that were interested get the answers as well. Councilmember Yukimura: Okay. So you think you would have a minimum of at least three (3) operators who are interested who would bid? Ms. Koki: I think as the way juvenile justice is shifting, we will probably have more than that, maybe more than five (5). Councilmember Yukimura: For the residential services? Ms. Koki: To operate the whole treatment center. Councilmember Yukimura: Okay. Thank you. Committee Chair Kaneshiro: Any questions from the other Members? Any further questions, Councilmember Yukimura? Councilmember Yukimura: No. Thank you. Committee Chair Kaneshiro: Okay. Good job. Ms. Koki: Thank you. Committee Chair Kaneshiro: That was our last department for CIP, so thank you again for coming prepared. I think that helps because we get our answers a lot faster and we have been seeing how quickly the meetings have been moving. Thank you for all of your hard work. At this time, I would to recess the departmental budget reviews. We will reconvene at 9:00 a.m. on Monday, April 2, 2018. Monday, we will hear from the Department of Parks and Recreation and all of their divisions. There being no objections, the meeting recessed at 11:47 a.m.