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HomeMy WebLinkAbout03/29/2019 Public Works Dept (Operating & CIP Budget) Department of Public Works - Operating & CIP Honorable Felicia Cowden Honorable Mason K. Chock Honorable Luke A. Evslin Honorable Ross Kagawa Honorable KipuKai Kuali`i Honorable Arryl Kaneshiro Excused: Honorable Arthur Brun The Committee reconvened on March 29, 2019 at 9:01 a.m., and proceeded as follows: Committee Chair Kaneshiro: Good morning. I would like to call back to order the Committee of the Whole and Fiscal Year 2019-2020 Departmental Budget Reviews. Let the record reflect that we do have a quorum. On the schedule for today, March 29, 2019, we have the Department of Public Works' Operating Budget, followed by Capital Improvement Projects (CIP) Budget, if time permits. We have allocated today and Monday for Department of Public Works due to their size. If we get done with everything today then we will cancel Monday's meeting. We will see how it goes. For today, we will take the Public Works divisions in the following order: Administration and Fiscal, Building, Engineering,Auto Maintenance, Highways and Roads, Wastewater, Solid Waste and I believe you folks gave us that order. So you will have everybody here on time for those, yes. As we do each morning we will take public testimony at the beginning of the meeting. Anyone in the public wishing to testify on this? There being no objections, the rules were suspended to take public testimony. There being no one present to provide testimony, the meeting was called back to order, and proceeded as follows: Seeing none, I would like to call up Lyle. Lyle, if you want to do your presentation. Let us go in that order. If you want to do the presentation for Administration and Fiscal, do that presentation, we will ask questions on the presentation and the budget. Then we will move on and you can do the presentation on Building or Doug can do the presentation on Building. We will just go through it that way. LYLE TABATA, Deputy County Engineer: Yes, Lyle Tabata, Deputy County Engineer. Chair, Members of the Council, we welcome the opportunity to spend our morning or our day with you. I have prepared in advance a summary of the entire Public Works Budget. My Fiscal Management Officer has prepared this, just so you have a background of the last five years and where we are today. The Budget is in sections by Division. This kind of puts it all on one page, quick reference for you. The most significant in changing of the budget, as you will see, is our new line item for General Excise Tax (GET) Fund. Alright, so to begin, myself and Mike Tresler my Fiscal Management Officer, will be doing our presentation for Administration and Fiscal and be available for all the Divisions. We had multiple sets of meetings. I just wanted to start off quickly by going over our synopsis. This is just the Administration section where a majority of our funds are for salaries; myself, and March 29, 2019 Department of Public Works —Operating & CIP Page 2 our staff, and very little for utilities, and other. In general, I just wanted to summarize the overall Public Works budget right now. As I stated upfront, the major change overall in the Department of Public Works budget is the GET surcharge money. We worked long and hard, and appreciate the Council's approval of this surcharge. We will deliver, there is no question, and we are in the process already. The 2019 islandwide contract is out to bid. By the end of the month, we will have a known bidder, and contractor, which will go to contract. Further, we have some increases in Solid Waste Management and Wastewater Management Divisions, primarily to do catch-up in overdue maintenance. Each division head will come forward and speak to those individual needs. Some of the operational challenges that we have out there is that the Department of Public Works is so large, our mission is to protect the health and safety of our community and ensure that our infrastructure needs are met.As you know, our County being as small as we are, is limited in size. Thus, the amount of General Fund available to us to do these repairs and maintain all of the infrastructure is limited. Thus, that feeds back to at least for our roads and bridges, the GET surcharge, which we asked for and you approved. I would like to say that we are challenged, that I am the administrator of the Department, and the Deputy. It presents its own challenges. I lean heavily on my Fiscal Management Officer and my division heads to meet the challenges that we see every day. I would like to put forward that my style of management is being of that a servant-leader and I am there to support the division heads and help ensure that we provide the financial, personnel, and equipment needs for all of our divisions so that we can carry on our mission. I would like to summarize last year's top three highlights: we completed the Environmental Impact Statement for the new Ma'alo Landfill; a major hit to us was the April storms of last year. We continue to bring forward projects that help us continue our recovery. As we all know, Kuhio Highway. The State Department of Transportation (HDOT) is still working to complete the needs that are beset us on the North Shore. Public Works has a number of projects in the Roads Division, Engineering, and Solid Waste, that we can recover as we anticipated at least 75% of the costs through our Federal Emergency Management Agency (FEMA) partners. Then another major project was the rehab of the Puanani Street storm drain which was a problem for eight years; it is looking for a solution that had met the needs to not only structurally support the storm drains, but also meet the needs of storm flow. Given that, we can go right into any questions you might have fiscally on the Operating Budget for Administration. Committee Chair Kaneshiro: Any questions from the Members?We are going to start with Administration, or if there is any questions on the presentation? Operational challenges? Highlights? Councilmember Kagawa. Councilmember Kagawa: Thank you. Lyle, you went over the GET share. So we are talking about $24 million, right? Per year? Mr. Tabata: The Public Works' share. Councilmember Kagawa: Public Works' share is almost $18,000,000. Mr. Tabata: Yes. Councilmember Kagawa: $6 million going to the bus? March 29, 2019 Department of Public Works—Operating & CIP Page 3 Mr. Tabata: Yes. I believe it is a 75/25 percent split. Councilmember Kagawa: Does that mean we are taking some from the bus to go elsewhere?Freeing up General Funds?We just had a news report on KHON, where the bus ridership is down nationwide, it seems to be going in the opposite direction with bus ridership going down nationwide, and we are going to try and expand the bus now? It is like we are forcing, but anyway, because we talked about that in the last meeting how the roads is a $100 million backlog, but now we are $200 million in backlog, yet when we approved this thing...I think it was one Councilmember...two...Councilmember Chock and Councilmember Yukimura who maybe supported some going to bus. The other five...we are going to catch up on the roads and the bridges. I do not know what the split is here. I think it is 4-3. We want the roads to get done. Why are we going to take $6 million and expand something that is going downhill? I can see if we take $2 million maybe, increase by $2,000,000 but to increase it by $6,000,000 when you have four here that want to fix the roads...I think they are short-changing you folks. How are we ever going to catch up on the backlog if it is now $200 million? Committee Chair Kaneshiro: Councilmember Kagawa, I get your point, but let us not make assumptions on the Members and where they are going on this. Councilmember Kagawa: I am talking about when we approved it in its first intentions, $25 million was about the roads. I would have voted "no" if they said they were going to give 30% to the bus of the 0.5% GET. It has everything to do with intentions, right? To the public, what is the GET for? It is for Transportation and Roads? I would say, "no, it is for roads." That was my intention when I supported it. Mr. Tabata: Your point is well-taken, Councilmember Kagawa. I do not think Mr. Tresler and I are in a position to answer your question. Whatever funds that we are provided, I guarantee we will spend it. Councilmember Kagawa: If the Council were to change the funding, and say instead of $6 million per year for Transportation and $2 million per year goes to Transportation, can you spend $4 million more? Mr. Tabata: Yes. Councilmember Kagawa: Thank you. Committee Chair Kaneshiro: Any other questions from the Members? It can be on the presentation or it can be on the actual budget for Administration. Mr. Tabata: Our budget is pretty flat for Administration and Fiscal. Committee Chair Kaneshiro: Yes, there is not much to the Budget. Councilmember Cowden. March 29, 2019 Department of Public Works —Operating & CIP Page 4 Councilmember Cowden: I was just trying to look where I put it, I was reading in here on your "challenges." One of your challenges is that you have a hard time finding Civil Engineers; is that correct? Mr. Tabata: Yes, the Engineering Division, in the last three months...we made offers to engineers, as I believe was mentioned by the Department of Human Resources (HR) Manager yesterday. They are looking at shortage differential, but it has not been implemented. So we still, though we hire on a range, and the range is based on what they tell us is their years of experience, we match according to where it would fall in our range for that certain level of engineer that they applied for. It still falls short, and we have been turned down. Councilmember Cowden: Did I read in here that you get new hires, they are not in long and they get picked off by industry? Mr. Tabata: The last two years, we had two Civil Engineers hired, not licensed, and so they fall within that range that based on their previous experience, they gain knowledge while working for us. Councilmember Cowden: Yes. Mr. Tabata: We advance them as much as we can within the rules, and they had been offered positions in the construction industry that did not require a Professional Engineer (PE) license for more than double the pay that we offer. That is very hard for us to compete with. Councilmember Cowden: So in really grasping this challenge, even as you are raising people up and you need to have someone who is licensed to take our County Engineer position, you cannot even get them to that point, because there is too many other better-paying jobs out there that are available? Mr. Tabata: At this point in time, yes, because of the construction industry being very vibrant. Councilmember Cowden: Are we directly prospecting, say, University of Hawai`i (UH) graduates for those beginners? Mr. Tabata: Yes. We have posted on the University website in the past, in national publications. We interview people from around the country who have applied. I believe the cost of living, once they identify how much it costs to live in Hawai`i, we have a hard time competing. Councilmember Cowden: Okay. Thank you. Committee Chair Kaneshiro: We will try to hold, if we have questions for Engineering we will wait until we get to the Engineering section. We will have Engineering March 29, 2019 Department of Public Works –Operating & CIP Page 5 folks here. No problem. Any questions for Administration? We are on Administration right now. Councilmember Kuali`i. Councilmember Kuali`i: So on the County Engineer position, the budgeted amount is $119,357. That position has been vacant for a very long time, correct? Mr. Tabata: Yes. Councilmember Kuali`i: What is the plan'? How is that money being spent if the position is vacant? Mr. Tabata: It is not being spent. Councilmember Kuali`i: It is not being spent. Mr. Tabata: So it would be the carryover. Councilmember Kuali`i: Carryover? Mr. Tabata: It would carry over to the next year. Councilmember Kuali`i: What is the anticipation of filling that position? Any time soon? Mr. Tabata: I am not aware of candidates. I touched base with the Administration and they tell me that they are working on a solution. Councilmember Kuali`i: We should follow-up with HR. Mr. Tabata: I am not aware. Councilmember Kuali`i: Okay, thank you. Committee Chair Kaneshiro: Any other questions for Administration?If not,we are going to move on to Fiscal. We will move on to Fiscal. Oh, wait, one more question. Councilmember Kuali`i: I only noticed in our variance analysis it said that three positions were changed. I do not know what this position is E-24, Program Administration Officer II, and it is listed at $112,104. Can you tell me just real quick what that position is? Whether it is vacant or not or how long it has been occupied? Mr. Tabata: Thank you. That is our CIP Manager, Wade Lord. You will be seeing him when we go into CIP. Councilmember Kuali`i: CIP Manager—so because of the "E" that is an appointed position? March 29, 2019 Department of Public Works –Operating & CIP Page 6 Mr. Tabata: Yes. Councilmember Kuali`i: We have somebody newly-appointed into that position? Mr. Tabata: Wade Lord. Councilmember Kuali`i: Wade Lord. Okay. Committee Chair Kaneshiro: Are we allowed to say names? Mr. Tabata: I believe he is still under Mayor's Office. Councilmember Kuali`i: It is filled, yes? Mr. Tabata: Yes. Councilmember Kuali`i: Same thing for 9051—that is a Civil Service position, Program Administration Officer II...it is the same title with $91,752. So basically, this is generic term, right? Mr. Tabata: That was Mr. Tresler's former position in the Mayor's Office. So Mr. Tresler took the position of Fiscal Management Officer, and vacated that former position. Councilmember Kuali`i: So what is 9051? Mr. Tabata: I do not have that on my list. I am sorry. JANINE M.Z. RAPOZO, Director of Human Resources: 9051 is classified as Program Administration Officer II and used to be the Executive Assistant to the Mayor, EM-5 and downgraded the position to an EM-3 and it is attached to the Mayor's Office and it is filled. Councilmember Kuali`i: So it used to be the Executive Assistant to the Mayor; what is it now? Ms. Rapozo: It is the Program Administrative Officer. It is still attached to the Mayor's Office, but we downgraded the position from Executive Assistant at an EM-5 to Program Administrative Officer, EM-3. Councilmember Kuali`i: When you say attached to the Mayor's Office, what does that mean? Is it here in Public Works or is it in the Mayor's Office? What does the job do? Connect Public Works to the Mayor's Office? March 29, 2019 Department of Public Works—Operating & CIP Page 7 Ms. Rapozo: I think the intent there was because there is no County Engineer, it is helping Public Works through the Mayor's Office with special assignments, and Mr. Tresler was in the position so he could better answer. MICHAEL TRESLER, Fiscal Management Officer for Public Works: Councilmember Kuali`i, for me, I was in that position and for all intent and purposes I acted like the acting Deputy to the Engineer. Councilmember Kuali`i: Okay, that makes sense. Thank you. Committee Chair Kaneshiro: Any other questions? Okay, we will move on to Fiscal. Mr. Tresler: Michael Tresler, Fiscal Management Officer for Public Works. There is really no change, I think the change here is an increase in office supplies, basically to keep up with costs and increase in supplies that are needed that is it. Committee Chair Kaneshiro: Thank you for the $1,000 increase in Office Supplies. The budget is pretty flat; the only difference is the benefits, which we all know have been going up. Any questions? Councilmember Cowden. Councilmember Cowden: I see that you bought a new copier, is that right? Pretty small in terms of increase. Mr. Tresler: Yes. We are adding a copier this year. There is a lot of copying and scanning that we do for our federal projects and other projects. Right now, we have to run back and forth to the Administration Office from Fiscal. Councilmember Cowden: I support that. Mr. Tresler: Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: Position No. 807, Accountant II, vacant since December 15, 2018, so 90 days now. What is the status of filling that position? Mr. Tresler: Councilmember Kuali`i, the status is we are close to closing the recruitment on that position, so we expect to fill it in the next 90 days. Hopefully, sooner. So we have been challenged, there has been two of us running that office—Menchie and myself—and she has been doing an outstanding job, basically filling more than her role currently. Councilmember Kuali`i: Filling 90 days or sooner is what I heard you say, right? Mr. Tresler: Yes. March 29, 2019 Department of Public Works —Operating & CIP Page 8 Councilmember Kuali`i: Okay, then the last one, another one was highlighted as changed, too. What is that position? Sometimes these generic titles that are what the system generates, like you ended up telling me about the CIP Manager. That is something different, but I could not distinguish between what that position was. What is this Fiscal Management Officer, Position No. 804, $116,844 budgeted, EM-5.What is that position actually? Is it currently filled? Is it newly filled? New appointment by the Mayor? Mr. Tresler: You are looking at the person. Councilmember Kuali`i: Your position? Mr. Tresler: Yes, that is my position. Councilmember Kuali`i: What is your title? Mr. Tresler: I guess it is Fiscal Management Officer. Councilmember Kuali`i: It is that. So it is not like Deputy County Engineer? Mr. Tabata: He assists me every day. It is like the two of us. Councilmember Kuali`i: Yes. Mr. Tabata: Division head and I cannot cover, you know? I have vacation days and so forth. He is the next in line for signing authority in the department. When I am not there, he helps me chase down day-to-day items and he is very busy, on top of his regular work. Councilmember Kuali`i: Okay. Thank you. That answers it. Committee Chair Kaneshiro: Any other questions for Fiscal? We will move on. Next up is the Building Division. Mr. Tabata: We have, Chief of the Building Division, and Leolynne Escalona is our Code Enforcement Officer. They will do their presentation on their synopsis and answer your financial questions. DOUG HAIGH, Department of Public Works, Building Division Chief: Good morning, Doug Haigh, Department of Public Works, Building Division. The Building Division has two primary functions: we develop facilities for the County of Kaua`i, building facilities and others, and we manage the code enforcement process for the island. Our division is made up in those two groups, basically we have two and a half people working on the Facility Development side. That is myself and our Project Manager, and then our Office Manager, halftime helping us on the Facilities Development side. Then the balance of the employees in the Building Division are part of the Code Enforcement section, which is led by Leolynne Escalona, our Code Enforcement Officer. Our goal is customer service. One, we are servicing March 29, 2019 Department of Public Works —Operating & CIP Page 9 our clients, other County agencies, providing facilities developments for the other County agencies. That is our primary job there and then we provide services to the public, for code-related issues. I will let Leolynne address some key issues concerning our code enforcement section. LEOLYNNE ESCALONA, Code Enforcement Officer: Good morning, Council Chair Kaneshiro and Members of the Council. Leolynne Escalona, Code Enforcement Officer. I just want to go over a couple of changes that we have in the Building Division over the past year. Last February, we implemented 100% electronic plan review. When we implemented this change, we also purchased large monitors for the Building Permit Clerks to aid in reviewing and processing our permit applications. I guess after a little more than a year, the average number of review days went from 97 to 67. So that is a significant improvement in one year. Also last year, we purchased iPads for all of our Field Inspectors. These iPads have cellular capability. Once we get the supporting software, our inspectors do access electronically at the job site and also it allows Field Inspectors to enter inspection results in real-time. It will also allow Field Inspectors to research properties for permits, and possible code enforcement violations. Thank you. Mr. Tabata: If I may add to that, we have taken an aggressive approach to enforcing our Sign Ordinance. We work with our community members and I believe we are making headway; it is not perfect, but we are making headway. Committee Chair Kaneshiro: Okay. Thank you. Any questions from the Members. Councilmember Evslin. Councilmember Evslin: Thank you for your presentation and thank you for transitioning to electronic review; from everything I have heard, it is working well for a lot of people. Just a quick question on the presentation, you said permit time went from 97 to 67 days; is that just for the Building Division's review or is that time to get a permit? Ms. Escalona: That is the operational review. Councilmember Evslin: Thank you. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I want to also thank you, and having seen those large screens and seen how much of an improvement that would be for viewing, I am surprised you are able to do a quicker job. Does your area...do you make any decisions, like when people want to be part of a stewardship or is that completely out of our purview? Mr. Haigh: I am sorry, I do not understand the question. Councilmember Cowden: When the community wants to be involved with the design of the buildings, is there any job position or any piece in here that helps that or is that all the different departments? March 29, 2019 Department of Public Works —Operating & CIP Page 10 Mr. Haigh: If you are talking about County Facilities. Councilmember Cowden: County facilities... Mr. Haigh: Some of our projects we do are public outreach, bicycle path projects for one, the Transportation Investment Generating Economic Recovery (TIGER) Grant project that we are managing for engineering had a tremendous amount of public outreach. Typically, our fire stations/police stations...we do not do extensive public outreach. Really, most of that public outreach will be covered when we go for our planning permits. That would be when it is opened up for permitting issues for public input. Councilmember Cowden: Okay. I know sometimes on the park buildings, at least right now coming up, I am hearing a lot of feedback. So I was not sure if it is in. Mr. Haigh: The feedback would happen primarily during the planning stages of the project. Right now, we are managing the Kawaihau Police Substation Project, which we just recently awarded the contract to the design firm to move forward. One of the first steps is to get ready for the planning process, which will include public meetings to do outreach to the public and let them know what we are planning and getting input on the site selection and move forward from there. Of course, the planning will also go through the Planning Department. With a project like that, we try to have public informational meetings early on in the project to get feedback from the public. Councilmember Cowden: That is all included in this price here. Mr. Haigh: Well, it is managed by two-and-a-half people. We hire consultants, who help us through the projects. So we are basically managing the consultants, and of course, when it comes in the public process, our clients...when we have public meetings, we expect our clients like the Police Department to be there at the public meetings to be able to listen to the public and inform the public on some of the key issues related to a project. Councilmember Cowden: Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: So on positions, I noticed in your comments you have operational challenges, and you say your intent for 2020 was to move two positions, the Building Permit Clerk and the Supervising Plans Examiner, from the Revolving Fund to the General Fund. That was denied. So because you were unable to get the funding source you wanted, General Fund instead of Revolving Fund, you have dollar-funded both of those vacant positions. Do you need those positions or not? If you need them why are you unwilling to pay with the Revolving Fund or unable to? I do not know what your balance is or what have you. The other question I had with regard to those positions, and needs as far as Building Permits...because obviously, we want to be fully staffed if we want to expedite permitting and do better for our constituents, be quicker, to move that along. These positions are vacant and dollar-funded and it seems like it is because of the funding source. The March 29, 2019 Department of Public Works —Operating & CIP Page 11 Building Permits Clerk is the lowest-level position, its salary is only $36,732. I do not want to use harsh words, but it seems kind of extreme that a low-level position that might be needed for expediting and moving things along is not being funded for $36,000. Now, I do see all these other positions with a "T" in front of them, which I think means, "temporary" and one funded by another source. What can you say to that? Mr. Tabata: Councilmember Kuali`i, if I may answer. These positions are traditionally held as flex positions for the division. We had wanted to convert to General Fund, so we could have more Building Revolving Fund available to flex even more, if we needed. However, decisions were made, and you know, as the Mayor said, we have to make cuts to balance the budget. Councilmember Kuali`i: You say "decisions were made." The budgetary decision to deny $36,000 for Building Permit Clerk, that decision was made by whom? Mr. Tabata: To be funded through the General Fund. Councilmember Kuali`i: By the Council? Mr. Tabata: No. Councilmember Kuali`i: By the current Mayor? Mr. Tabata: Administration. Councilmember Kuali`i: By you? Mr. Tabata: Our Administration. Councilmember Kuali`i: You decided not to fund it? Mr. Tabata: We decided to keep it as a flex position to be able to flex and hire as-needed, as more Revolving Funds can become available. As building production picks up further, statistics showing that we really not at the point where we...it is "nice to have" versus a "need to have." So we are keeping this and asking that it not be cut and kept as a dollar-funded position for that flexibility, if it does become a needed position. Councilmember Kuali`i: So I am hearing your explanation now, but I just have to point out to you that in your operational challenge report, you say, "since this request was denied, it limits our capability of increasing staff to address the growing number of building, plumbing, electrical and sign violations complaints our offices receive weekly." So if you are making the decision not to fund it because you want that flexibility, do not say it was denied because now I am questioning: Did the Mayor deny it or do we as a Council, because I will add it to the budget if you need it, I will propose adding it. I am one vote and I need five. Mr. Tabata: Your point is well-taken. We correct it. March 29, 2019 Department of Public Works — Operating & CIP Page 12 Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: It is just a matter of justifying the position. If you folks need it, then put it in the budget. If you do not need it and you are going to try to do the work without it, then you stand by the position you are at. Mr. Tabata: I ask that my people try to do the work without it and we keep it available to flex, when it becomes... Councilmember Kuali`i: The follow-up to that as far as funding source, Revolving Fund versus General Fund, for General Fund, where do the funds come from and go? It comes from fees, right? Fee for service? People pay? Mr. Tabata: The Building Permit fees. Councilmember Kuali`i: All go into the Revolving Fund? Mr. Tabata: Not all of them, a percentage of it goes into the fund. Councilmember Kuali`i: So demand is growing, that means we can collect more fees. So we should be able to budget for more staff? Mr. Tabata: Yes. Councilmember Kuali`i: The last question on positions is T-1981, "Supervising Building Plan Examiner." So what does the "T" mean? "Temporary"? Mr. Haigh: Okay, this is a Building Permit Revolving Fund position. The "T" ones are temporary because they are not funded under the General Fund. Councilmember Kuali`i: So all the "T's" are Building Revolving Fund. That is what you mean by other source, too? Mr. Haigh: That is correct. Let me just make sure. Councilmember Kuali`i: Which in a sense it means it is being helped being paid for by the fees that we collect from contractors and whoever pays. Mr. Haigh: We have a plan review fee. Councilmember Kuali`i: Plan review fee. Mr. Haigh: Which is the 15% of the Building Permit Fee and those go to the Revolving Fund. Up to $250,000, I believe. If we collect more than $200,000, it goes to the General Fund. March 29, 2019 Department of Public Works –Operating & CIP Page 13 Councilmember Kuali`i: The last question on this, and I am not proposing anything, I am just saying obviously, those fees are looked at from time-to-time, and as time goes by and everything gets more expensive and the salaries go up, those fees are adjusted accordingly? Mr. Haigh: Well, the fees are based on the cost of construction. We have a policy on how we generate the cost of construction. The value is within the policy, so we can adjust the policy as construction gets more expensive. Councilmember Kuali`i: So there is a mechanism in place? Mr. Haigh: Yes. There is a mechanism in place. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: I have a fun question and I am going to ask this to Parks also: How is the "Green Box" initiative working? Are we seeing more efficient work getting done? Faster service?Any cost-savings on it? Mr. Haigh: It is great. Committee Chair Kaneshiro: For the Members, the "Green Box," at one time, Buildings had their own Building employees, Parks had their own Parks employees, and the Buildings folks would do building work and Parks would do parks work. Then last year or two years ago, we moved all those employees into Parks to be more efficient in getting work done. Mr. Tabata: From my point of view—and Doug is not involved in the day-to-day operations of the "maintenance" anymore—with the new Parks management, I believe they are evaluating, and we have had preliminary discussions on where we are at and if it has improved or not. They would be more appropriate to answer at this time, but I would give them some time to analyze what they have received and where they are at.As far as from the technical perspective, we are available to assist them and have been assisting them as they need. Committee Chair Kaneshiro: You can give Parks a heads-up, I am going to ask that to them when they are up here. Mr. Tabata: I will. Committee Chair Kaneshiro: As far as the Building side goes though, is it still running as smooth as it used to be? Better? Do you have less people to manage? Mr. Haigh: It certainly makes my job easier, but then they load me up with more projects to make up for that. But for maintenance, managing the maintenance side is a lot of work. It is a very critical operation. You have union issues and you have a whole bag of issues that goes with that. So it is not an easy task. So having that March 29, 2019 Department of Public Works —Operating & CIP Page 14 task assigned to somebody else, as far as Code Enforcement, we are very fortunate Leolynne has stepped up and moved up in managing that. Again, that has made my job a lot easier that I have someone very competent managing that side. It allows me to focus primarily on the facility development, while also still focusing on the code development side. Committee Chair Kaneshiro: I have another question. For Security Services, is that security for the building at night? Do we have a contract? Mr. Haigh: It is security in the morning. Committee Chair Kaneshiro: Civic Center, Monday through Friday, $35,000. Mr. Haigh: This is one of those, it is in your budget, but this year, Parks actually managed the contract because I did not have the time to procure that contract. My priorities for the CIP projects was such that I could not get to do that purchase order. So Parks does it and the service is really is for the janitors, to provide security for them in the morning when our janitors are here at 4:00 in the morning. It is very early in the morning and they are feeling uncomfortable being on site without anybody else around.There is a certain population that can be there in the mornings. So the service works out well. I have been trying to get it shifted over to Parks as a funding source to be their funding. So they can move forward on it. We will have all the same challenges next year. Committee Chair Kaneshiro: Has it been contracted out? Mr. Haigh: Yes. It is been contracted out. Committee Chair Kaneshiro: But it is in your budget? Mr. Haigh: It is in our budget. Committee Chair Kaneshiro: I am looking at year-to-date expenditures and it was zero. Mr. Haigh: It took a long time for them to get contracted out, but it is out and there have been some invoices coming through because I have been trying to let the vendor know that they need to send those invoices to Parks. I have been forwarding them to Parks. Committee Chair Kaneshiro: So Parks has the number? Parks is paying? Mr. Haigh: Yes, they are paying. They should be using this account. So they should be coming to us for the funding, but they are managing the contract. Committee Chair Kaneshiro: The invoices are going to you? Mr. Haigh: They are coming to me and I forward them to Parks to be approved. March 29, 2019 Department of Public Works —Operating & CIP Page 15 Committee Chair Kaneshiro: Okay. Mr. Haigh: They just started a couple of months ago. So they may not have been in the system as far as the budget. Committee Chair Kaneshiro: Does Parks have a number for security in their budget or what is the intention? Mr. Haigh: I do not believe they have a separate item in their budget. Committee Chair Kaneshiro: As far as the Supplemental Budget, are we going to expect to see this in Parks' budget or keep it in yours? Mr. Haigh: I fully support that. Mr. Tabata: We will talk to the Administration of making the change. Committee Chair Kaneshiro: Any other questions from the Members? Councilmember Kuali`i. Councilmember Kuali`i: Just a quick one. So your training budget is flat. You are not asking for any more than you asked before? Mr. Haigh: That is correct. Councilmember Kuali`i: But in your comments, you seem to be alluding to the changing technology and the changing codes and everything, that you may have a need for additional training or just the same training...what about all of the additional Transient Vacation Rental (TVR) enforcement? Mr. Haigh: TVR enforcement is not a Building Division task, it is the Planning Department's task. We work closely with Planning. As far as training, we also supplement our training with the Revolving Fund. But the Revolving Fund is getting more tasked with salaries, so our flexibility is not quite where we would like it to be and that is why we would like a separate training budget to make sure that we can maintain the minimum amount of training for our staff. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Any further questions for the Building Division? Councilmember Kagawa. Councilmember Kagawa: Thank you. Three years ago, we moved Building Maintenance from the Building Division to the Parks Department, right? March 29, 2019 Department of Public Works—Operating & CIP Page 16 Mr. Haigh: Three years ago. Councilmember Kagawa: Was it three years ago? Mr. Haigh: About. Councilmember Kagawa: So anyway, I know I had kind of asked about that and almost got into one Councilmember wanted to charge me with meddling or whatever. So anyway, they moved it. The Mayor was allowed to move it and we were not allowed to, built-in on that issue, so I am wondering now with the new Mayor, where are we with that? Mr. Tabata: Councilmember Kagawa, that question surfaced earlier... Committee Chair Kaneshiro: I do not want to say you went to the restroom, but you went to the restroom. Councilmember Kagawa: We are not on Buildings? Committee Chair Kaneshiro: I asked that question. If you could just summarize. Mr. Tabata: The summary is that the new Department of Parks and Recreation management is evaluating where they are, to identify...and we have had preliminary discussions of working together on a possible new direction. We are letting them have time to assess where they are at. Committee Chair Kaneshiro: No problem. It is a big question. Oh, lollipop. Councilmember Kagawa: I wanted to get sweeter. I started off my day dropping my Hydro Flask on the floor, full of water so it was not a good start. Committee Chair Kaneshiro: We will have staff keep bringing you lollipops. Committee Chair Kaneshiro: Any further questions for Building? Councilmember Evslin. Councilmember Evslin: Just expanding on my other question regarding average time to get a permit, so that is continuing to trend downward?Are we pretty flat at 67 days? Is that the best we can do? Ms. Escalona: Well, the assessments are as of February 1st of this year. So we will continue to monitor. Councilmember Evslin: As we get adjusted to the electronic, or you get adjusted to electronic, does it seem like there are more improvements we can make to reduce that time? March 29, 2019 Department of Public Works —Operating & CIP Page 17 Ms. Escalona: Definitely. Councilmember Evslin: Does that includes the Department of Water's plan review time? Ms. Escalona: It also includes the Department of Water. Councilmember Evslin: Lastly, to make significant decreases in that, in theory, would another position help decrease that? What makes it be 67 days? Mr. Haigh: I will answer that. Primarily our staff is doing really well. Right now we just recently promoted the Supervisor Plan Examiner to strengthen our plan review. We are pretty capable but the other agencies have further challenges and we cannot answer to their challenges. Councilmember Evslin: Is there anywhere that we could have a breakdown on how much each department is taking? Because I know you are pretty quick. Mr. Haigh: That information is available. Councilmember Evslin: It is available, the average time for each? Thank you folks. Mr. Haigh: Yes. Committee Chair Kaneshiro: That would probably come as a follow-up question. I think you have seen that before where you line-itemed each department and the review time. Mr. Tabata: Yes, we have. Committee Chair Kaneshiro: So we will probably send that as a follow-up question. Good information to have. Any further questions for Buildings? If not we will move on to Engineering. Mr. Tabata: Engineering. We have Engineering Chief Michael Moule here to provide his discussion points for his synopsis that has been submitted. MICHAEL MOULE, Chief of Engineering: Good morning, Members of the Council. Michael Moule, Chief of Engineering for the record. Our budget is pretty straightforward. Our main piece of our budget is for salaries. We do not have a whole lot of other interoperating budgets, no travel for training, office supplies...as far as traffic counts and things like that. We have two major changes that we sent to you in our Operating Budget this year. The first is to...we have an item called "Other Services." In that item is several things lumped into that, one of which for the past year was...last year was a $30,000 item for Surveying Costs shown in the Budget. We propose to increase that Surveying Costs from $30,000 to $50,000. We have not been able to fill a position for the County Surveyor since March 29, 2019 Department of Public Works —Operating & CIP Page 18 2015, there is no one available for that position at the level it is at. Instead, we have been very successful with handling much of what the County has done in-house, but when we need actual surveys done, we do not have surveyors. We can do some data collection for our in-house design purposes in-house, but as far as doing surveys that require mapping, signing, and sealing by a surveyor, we cannot do that and we have an on-call contract with Esaki Surveying & Mapping Inc. about a year-and-a-half ago, something like that. We are asking for additional funds to bring that amount up a little bit for this fiscal year because there are additional surveying needs, sort of backlog of things to be surveyed for various purposes. For that contract, we do surveys for not just the Engineering Division, but other divisions in Public Works, as well as for other Departments, the Parks Department, primarily. So we are just trying to bump that amount up so we can do more of the surveys. The other item that we have a significant increase in is our...sorry, I think I might have made a mistake in this text, but it is for our Plotter, our Supplies Budget...Small Equipment, sorry. It is relatively small, $3,500 usually used for purchasing traffic counters, things that break or things that get stolen off the road, things like that. We are increasing that significantly to $3,500 to $13,500, $10,000 one-time item, meaning once every ten years, items to purchase, a new Scanner/Plotter for the office. It is something we use on a regular basis, almost daily, doing scans/plotting several times a month for various things that we design or otherwise and it is ten years old. It is breaking down regularly. Computer drivers for new computers do not work really well. When we asked about it, my staff said, "This is getting pretty old. What do you think?" We talked to the Information Technology (IT) Department and they said, "Yes, you need a plotter, it is time." I think ten years is a pretty reasonable timeframe for getting a new one. That is where we are. The only other items that we have in the operational challenges that we brought up are just staffing issues in Engineering, especially with the engineer positions. We briefly had all positions filled last year, but the challenge we have is largely related to salaries and some of the younger engineers being pulled away by contractors who are really busy right now, especially with the emergency stuff, they just are being paid higher salaries. We are working with Human Resources on the possibility of doing shortage pay, which, does not, as I understand it, bump everyone up in the office, but especially people at the lower level where we need it to recruit and retain staff. We did just fill one vacancy with the one person that left last year, although it was an internal hire, someone who came from another division, so it still leaves a vacancy elsewhere. We just had interviews this week for another one with some promising candidates. We have made offers to people in the past and they have turned us down. It is still an ongoing challenge with recruitment and retention. It may affect the budget if the shortage pay does kick in, but it would not be significant. Just a handful of employees at the lowest steps within their salary range if that makes sense, as I understand it. That is all I have to talk about and I am willing to answer any questions. Committee Chair Kaneshiro: Councilmember Cowden. Then Councilmember Kuali`i. Councilmember Cowden: Okay, thank you so much. I will definitely support the new printer/scanner. Talking about the employment, I think it is a real big issue, especially when people are coming out of such slow performance. I am learning about the union, but can we maybe take those positions and move them up on the Salary Range (SR) or however we do that, so we can be paying a little bit more for those positions? March 29, 2019 Department of Public Works —Operating & CIP Page 19 Mr. Moule: Yes and no. The two staff members that we lost last year are both relatively young, new engineers that were some of the best employees that we have had, very competent employees, but without enough experience, and we had them at the highest salary range they possibly could be at based on their experience. We reallocated them because they were good employees. The only way to raise their salaries, the only mechanism to increase, is to move them to the higher step, but you cannot just do that. Councilmember Cowden: Okay, do they have to have more experience? Mr. Moule: Or there is the shortage pay thing, which again HR is working on. However, we did not have that in time to retain the staff that we had. Councilmember Cowden: I am wondering if we have anything in the budget for going out and doing active recruiting. I remember as an engineer, certain companies would come and try and you do not just post, but show up and talk people into coming into the job. Do we have any effort in that? Mr. Moule: We have not made those kinds of efforts. We have made contacts where we, besides posting on our own website...I might contact a network nationally to get people out or on O`ahu, not going to conferences and things like that. Councilmember Cowden: With surveying, is that something we can work with training people? Like using the UH system or can we take our own people and train them to become surveyors? Because lack of having a surveyor seems like a really big impasse. Mr. Moule: The system is working out pretty well right now. Councilmember Cowden: With the contracting. Mr. Moule: Contracting in place. We just wanted to get a little more funding in it to do more of those. I think it is a reasonable solution given the alternative to staffing in this case. Mr. Tabata: I believe that filling the position has been a challenge because the position requires the surveyor to be licensed to meet the County's needs. Councilmember Cowden: Right. Mr. Tabata: So training somebody up, it can be done with the intent that they will sit for the exam and become licensed. Committee Chair Kaneshiro: I have a follow-up on the surveyor question. Was there a position for the surveyor? Did we move the position to something else? Mr. Moule: It was reallocated to an engineering position. March 29, 2019 Department of Public Works —Operating & CIP Page 20 Committee Chair Kaneshiro: Is it currently filled? Mr. Moule: We currently have one vacancy in Engineering. The answer being that we tend to use that position for project management, managing County projects, trying to keep our projects moving; especially with the emergencies and everything, we have an increase in that, essentially to avoid overtime for staff and have more staff to manage our actual projects, our regular projects, and emergency projects. Committee Chair Kaneshiro: I agree with contracting surveying. If we have one surveyor in the office, is he able to do the amount of work that we can contract a company to do that maybe has all these employees that can get on a project and do it all within one day? I want us to continue to look at that cost-benefit analysis. If we get one employee who needs to be certified, we are probably looking at over $50,000 for that employee and his benefits when we can contract $50,000 out, as it is now and maybe get the same amount of work or more because they have more resources. So yes, I am happy that we are contracting it out rather than having one employee. I do not know how much that employee would be able to do as far as surveying. If things change, if our contract for surveying goes up and you say it might be better to be justified that we have a surveyor that can do all the work by themselves and it will make better sense for us, I would be more than open to listen to that. I think right now at the amount that we have, we are probably getting the biggest bang for our buck, rather than trying to find a surveyor to do the work. Mr. Moule: I think that is right for the actual surveying. Surveyors cannot do surveys by themselves for a lot of things and requires staff to do flagging or to hold rods and that sort of thing. We had a surveyor and still do some kind of surveying ourselves like data collection for design purposes. In that case, we would use our Engineering Support Technicians or Surveyor I, II, or III, go out with the Surveyor and do data collection or do the actual work in the field. So in a sense, this is sufficient because they do have stuff to do that and they can do the surveys very efficiently. It is just that we have a pretty big backlog and it keeps getting bigger. We take some off of it and we get other requests, then the Roads Division says, "Oh, there is this, we got a complaint from a resident there, drainage easements between these houses in Kalaheo can you survey that?" So we can determine whose houses or properties the trees are on. So we need to go and do that and we can tell the Roads Division folks to take the trees out. We have done that on roads as well, right-of-way of the roads and trees on our property or on State property. These are the kinds of things that we use this for and they keep coming up. At some point, if our backlog gets smaller, where it is not growing, when we are conducting...maybe we can dial this back, but right now the backlog is growing, if that makes sense. Committee Chair Kaneshiro: It makes sense. Councilmember Cowden. Councilmember Cowden: One simple question, I noticed on other employee benefits on page 189, it dropped by $72,730. Is that because of not being able to fill the position? What would make the other employee benefits have a negative number that large? Page 189. It is over on the right. March 29, 2019 Department of Public Works —Operating & CIP Page 21 Committee Chair Kaneshiro: It says "STIP Reimbursement" on it. We are getting reimbursed by the State. Mr. Tresler: Michael Tresler. Fiscal Management Officer, Public Works. That is offset, what we do with our Federal projects is we charge our time to those projects. As we go through reimbursement, it nets out against our General Fund salaries. Councilmember Cowden: Okay. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Under "Salaries" there is $100,000, "STIP Reimbursement" and then under "Benefits" there is this $72,000 reimbursement. Mr. Tresler: Yes. So whatever our benefit rates are, it is the salary plus the benefits. That currently is at 79.66%. Councilmember Evslin: Is that $100,000 just based on the amount of Statewide Transportation Improvement Program (STIP) funds we are getting? Mr. Tresler: Yes. It is an estimate on projects we have, and how much time we will be putting forth on those projects. Councilmember Evslin: Is the $100,000 reimbursement pretty steady throughout the years or does that fluctuate? Mr. Tresler: Yes. It is been pretty consistent. Mr. Moule: We have not had problems with our salary budget in Parks because of the vacancies, so between the vacancies and this reimbursement we have not had an issue going into the budget for the last several years. We always have STIP projects and staff and we always have a line item for County forces. We will continue to have them. We think that consistent amount makes sense this time. Mr. Tresler: There are also budgets within each project and sometimes you exceed or do not exceed those budgeted line items within that project as well. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: Back to the positions. You talked about the two engineer vacancies and filling one. So what was the other vacancy? I see one is Civil Engineer II that went vacant on January 14th, so 60 days now was the other Civil Engineer II? Mr. Moule: It was a Civil Engineer I. March 29, 2019 Department of Public Works—Operating & CIP Page 22 Councilmember Kuali`i: And then you said the one that was filled was filled internally. Does that mean we have a new vacancy? Mr. Moule: Yes. The first filled was Engineer I and was previously the Engineering Support Tech III in the Roads Division. Councilmember Kuali`i: Do you know the position number? Mr. Moule: It is not in Engineering. Councilmember Kuali`i: Roads Division. Mr. Moule: That is something you can talk to the Roads Division about. Councilmember Kuali`i: Tell me the name of the title again. Mr. Moule: Engineering Support Tech III, I believe. Councilmember Kuali`i: The other vacancy you have just happened a week ago. Two weeks ago. Mr. Moule: January. Councilmember Kuali`i: Clerical Assistant, Position No. 1999—was that a retirement? They got gobbled up in County? Mr. Moule: That is a staff person who is with the County, a person who is on extended leave. Councilmember Kuali`i: Now you are going to fill the position you posted? Mr. Moule: We are working on documents to post that position. Councilmember Kuali`i: Do you anticipate filling within 90 days? 120 days? Mr. Moule: I would say 90 days. Hopefully, sooner. Councilmember Kuali`i: As soon as possible, but however fast HR can move. It takes time. The only other question I have is, you talked about the small equipment and $10,000 investment in something bigger and better because the other one was old already, too, like ten years or something? On this new equipment, it also said something that we use it on a weekly basis. I am curious then as to how often the machine might sit idle and how much use are we using it and is there any way maybe there is other builders or March 29, 2019 Department of Public Works —Operating & CIP Page 23 contractors, or people who could potentially, if it is even possible, use it for a fee and make back some of the money to help pay for the $10,000 equipment? Mr. Moule: Theoretically, that is possible. We do not really have a system in place for that use. When I say least on a weekly basis, it is almost every day. Councilmember Kuali`i: Well, in the standard office, the copier is"hot" and used all the time. Mr. Moule: Right. It is a large format scanner/plotter, so big maps. We have a large archive of old plans, of County projects dating back decades. What that scanner is used for in part is to archive those electronically. Essentially, we have one staff person who has other duties as well, but one of his main duties is doing that. On days when he is not busy with other duties, it is sort of his backup. He will continually be scanning and archiving those maps. There will be times where we need specific maps, where we say, "Okay, we have an upcoming road project on Olohena Road. Let us find the old plans for Olohena Road. Get all those scanned in if they have not been already and get those to the designers and consultants who are designing the project." It is probably on average three days a week. It is pretty regular, if not more. Councilmember Kuali`i: So even three days or more, the thought about getting more use out of it and making some revenue back, that is just not possible or feasible in your opinion. Mr. Moule: We have not looked into it. Councilmember Kuali`i: You have not looked into it? Mr. Moule: We have not looked into it. I do not know that it is advisable because it would cause wear-and-tear and we have to replace the existing bulb. Councilmember Kuali`i: You would be handling it, right? And you would charge a fee for doing it? I do not know if there is a desire or even demand. Mr. Moule: There are services for that on-island. There are printing/scanning services that smaller engineering companies use. The larger ones have their own. Councilmember Kuali`i: Then the other thought is based on how much those services are? Is it better for us to have our own machine or to be paying for that? Mr. Moule: I think it is also important to note that we do scan maps for other departments as well on a regular basis. For example, Attorney's Office comes to us with large subdivision maps that are part of some discussions we are having right now, and ask if we can scan it for them. Having something like that in-house, is necessary. It is just a matter of needing a new one. March 29, 2019 Department of Public Works—Operating & CIP Page 24 Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Any further questions for Engineering? If not, thank you. Next up is Auto Maintenance. Auto Maintenance is on page 277 on the bottom. Mr. Tabata: This is a Division that Mr. Tresler helps me administer daily. He is highly involved in the Automotive Division. Unfortunately, Mr. Adachi had a vacation scheduled, so he is not available. Mike and I are covering for him. The challenges he states is the facility. As you all know, we have been in this facility from the `70s. We are limited in size, and because of the limited size, Transportation has their own shop, Fire takes care of their own maintenance. Police actually has their yard and they bring the vehicles to us as we have space available for them. So he is also limited because of the size in the amount of employees he can have in the footprint he has. So part of it is we have a growing fleet and we are challenged with maintaining all the equipment in the space that we have. Part of the original discussions for the use of the GET money was to look for additional property to create a whole new shop. But right now, the thrust of our focus is repairing roads. So down the line, as we start catching up, and as Councilmember Kagawa points out, the backlog has grown, as a County we still need to look for a new auto and equipment maintenance facility location so we can meet the needs of the change in the growth of the County maintenance needs. Mr. Tresler: I would like to point out that I am not sure organizationally but there is a General Fund piece that you are seeing, but the main budget for that is in Roads. Committee Chair Kaneshiro: Right now we are looking at the Highway Fund. Mr. Tresler: Okay. Committee Chair Kaneshiro: Page 277 is the Highway Fund. Mr. Tabata: Having said that, we will open up the floor to questions. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Thank you, Mr. Chair. Lyle, a couple years back we were talking about this expansion. I just wanted to get an update in terms of the future. You have said that this is something from the `70s and we have not even addressed it. With these folks, every year, it is the same thing, same need. Mr. Tabata: Right. Councilmember Chock: I am just curious, as you look past roads and to get to where we need to on this, where are we in locating a better area for their needs? March 29, 2019 Department of Public Works —Operating & CIP Page 25 Mr. Tabata: We continuously look in the community for opportunities. We are working on something right now, but it is not ready to bring forth to the Administration to look at. But we have looked at, I have looked at different locations around the Lihu`e, Puhi, and Hanama`ulu area and talked to landowners of opportunities and "what-ifs." It is only at that point and nothing has been confirmed. Councilmember Chock: When we are talking about space, we are talking about work space. Mr. Tabata: Exactly, roof over the workshop. Councilmember Chock: Where they can do their maintenance. Mr. Tabata: Part of what we are moving forward right now, I believe we are going to contract, is finally completing the mezzanine we talked about in the shop. So we can move groundfloor storage on the mezzanine level to open up another bay to do work. Until that gets done...that was one of the first steps. Mr. Tresler: The other point is when you are doing maintenance, there is a need for space, other than just under roof space. Right now we utilize the "park and ride" to stage equipment there. But that will be or is intended to be developed into a housing facility project, so we may end up losing that staging site as well. So that is going to create more challenges. Councilmember Chock: The reason I asked is because I do not know if you need Administrative space. It is not like we have space across the street here. What kind of space are we looking for? If it is storage stuff, I know the mezzanine was a big project that was going to take care of a lot of that, as you said. I am curious. Mr. Tabata: It is a short-term fix. Councilmember Chock: Yes. Mr. Tabata: We are looking at something along the lines of six (6) acres. Councilmember Chock: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Okay, just a quick follow-up. I noticed that the old Department of Water Building is sitting there unutilized. Is that an area where something like that would work? Mr. Tabata: They are presently going through a redesign for their own Maintenance Facility. March 29, 2019 Department of Public Works—Operating & CIP Page 26 Committee Chair Kaneshiro: Councilmember Kagawa. Councilmember Kagawa: Have we looked at reorganizing so that we perhaps limit the amount that we require our auto shop to do and make do with what they have for now and just contract out the rest to private sector? Mr. Tabata: We have utilized contracting out some of the work. Councilmember Kagawa: I think that is what the State does. I used to bring my car to Gary's regularly and I would see a lot of State vehicles there. I am just thinking that, yes, it is nice to fix our own, but seems like we are getting too big for our capacity. So maybe if we can just reorganize, and that way our auto shop knows what they are going to get regularly instead of knowing that every time we buy something that is possibly going to be added to their job...keep them limited to a certain amount, and contract the rest to the private sector, who can meet our demands and get things out. Mr. Tabata: Thank you. Point well-taken. We have utilized that. However, their turnaround, because of how busy they are, has been a challenge for us. Councilmember Kagawa: You mean the private sector? Mr. Tabata: The private sector, yes. Meeting our needs has also been a challenge for them. Councilmember Kagawa: Like with the heavy equipment, I know a lot of times they would say the heavy equipment shutdown, lawnmowers or what have you, not fixed. Is that something that can go to the private sector? Mr. Tresler: I believe lawnmowers are handled by Transportation. Heavy equipment is handled by us. Councilmember Kagawa: Transportation fixes the lawnmowers. Do we not have a policy that says if Transportation has a backlog to send it out to the private sector? It is ridiculous that we have to add more because the maintenance folks are backed up. I know you said maybe the private sector is backed up. Thank you. Mr. Tresler: We totally agree. We have looked into it and some part of it is making that transition, right? If we are going to feed Private Sector businesses consistently, then we can expect to be prioritized and get a quicker turnaround in equipment. Some things are specialized in Solid Waste, in our rubbish collection vehicles, and nobody else deals with it really. So those would be hard to outsource. But yes, we do look into that. We have actually utilized that at one point, and we will look into that. Councilmember Kagawa: Do we have an account for that? Mr. Tresler: Actually, we charge to our Repair and Maintenance line items. March 29, 2019 Department of Public Works—Operating & CIP Page 27 Councilmember Kagawa: Thank you. Committee Chair Kaneshiro: As far as looking for land, getting bigger operations, are you folks looking at consolidating with Transportation also? Mr. Tabata: So that was the intent, going back four years ago, when we first came forward, that we would look for enough land so that we can consolidate all of the shop operations under one roof. Thereby, synergize the resources, and not have each individual shop creating their own purchasing system. You can buy oil, tires, batteries, and have it kept at one location, versus little satellites all over the place. We are trying to do that right now as far as the procurement process. Committee Chair Kaneshiro: If we are going to do it, we may as well as consolidate. Mr. Tabata: Yes. That is the intent. Committee Chair Kaneshiro: Right now, both operations are busting at the seams. I forgot what my second question was, I will come back. Councilmember Cowden. Councilmember Cowden: I was just kind of following up on that same wave. Seems like if we consolidated all of that together, we would have crossover in our staffing. So people shifted or moved, we would have them cross trained. Seems like there is empty spaces in some of these industrial parks. Maybe their rent is too high? Mr. Tabata: Yes. Councilmember Cowden: Is that a challenge? Mr. Tabata: It is all about the funding. Councilmember Cowden: Okay. Committee Chair Kaneshiro: My other question, is that we are investing heavily in new vehicles, new trucks; are we going to be able to see the fruits of that as far as less maintenance on our vehicles? When will we start to see something like that? Mr. Tresler: Specifically speaking to refuse trucks. Committee Chair Kaneshiro: Obviously, we cannot replace them all.Will it kind of give them a little more breathing room? Mr. Tresler: Yes, absolutely. If we continue and stick to our replacement schedule,we will see that. We have seen it in spaces, and results in certain areas of our equipment. But yes, we definitely get into trouble when we do not stick to our current replacement schedule, for sure. March 29, 2019 Department of Public Works –Operating & CIP Page 28 Committee Chair Kaneshiro: Yes, for us the expectation if we are going to be investing in new vehicles is that we see less maintenance work and open up our folks to actually get other work done. Any further questions for Auto Maintenance? Councilmember Cowden, do you have a question? Councilmember Cowden: I think it would be for Transportation. The Transportation is all a separate budget, right? Mr. Tabata: Yes. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i Just on the two vacant positions—Heavy Vehicle and Construction Equipment Mechanic I and Repair Shop Utility Worker—one was just since January and the other since November of last year. What is the status of the recruitment and expectations to hire? Mr. Tresler: Councilmember Kuali`i, for the Utility Worker, I believe I was on the interview committee, I think that is in the process of hiring. The other one Heavy Equipment, there is a person being temporarily assigned to that position, filling that position. So I think in next couple of months, there will be a transition and recruitment for another position. So we could possibly be filled in the next...I would say, four to five months. Councilmember Kuali`i Thank you. Committee Chair Kaneshiro: Councilmember Kagawa Councilmember Kagawa: Mike, I noticed that a lot of our County work trucks have a lot of dents. Are we holding folks accountable to report, or if they dented it and the excuse was bad, take it out of their paycheck or something? When it comes to their personal vehicles, I do not see these folks driving around nice trucks with dents all over. When they come to the County truck, it seems a little more lackadaisical attitude or something that is going into our efforts to make sure we are avoiding reckless...Those are some pretty nice trucks that have all these dents on them. Are we going to try and...because I know that is not something that we condone. I am just thinking do we take that serious? Mr. Tresler: Councilmember Kagawa... Councilmember Kagawa: For our auto body folks to make it nice again? Mr. Tresler: Mayor Kawakami and his Administration has made it very clear that one of their initiatives is basically to improve the way we view our equipment as it belonging to the taxpayers, and therefore, we need to be more accountable. So they have really pounded on us in all of our operations, especially Solid Waste where we have a lot of equipment use. Roads, and doing the preterit, do the reporting and the follow-up and management of that. So yes, definitely more emphasis is being put on that. We March 29, 2019 Department of Public Works –Operating & CIP Page 29 just need to take more pride in our equipment. All the way around that should also help our shop, too. Councilmember Kagawa: Because I think a lot of times when the dents are made, it is known who put the dent on. So if you hold someone accountable and take it out of that employee's paycheck, everybody will drive a little more carefully, I guarantee that. We have to basically hold the folks accountable or just get them to be more honest and self-report and that way we have transparency. Thanks. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I am wondering if we have many decommissioned vehicles that are basically otherwise running fine for one small issue or another. I see we had that in Transportation...chassis gets damaged. In our General Auto Maintenance, do we have fine working engines and just a little damaged chassis? That kind of thing? Do we have a problem that has not surfaced to my attention yet?Are we just having them sitting there and parked and largely fine? Mr. Tresler: From what I know and what I have learned the past year-and-a-half, we do a good job of salvaging. So you may have good equipment laying around that has a purpose and use for it. If not it gets... Mr. Tabata: We place in the Honsador lot for auction. Mr. Tresler: We auction it off. So we do dispose of it...that was the word I was looking for. Councilmember Cowden: Okay. Alright. If we need to we can cannibalize and get some parts and things like that. Mr. Tabata: Especially for our refuse trucks to turn them around faster because lead times for delivery of parts. Councilmember Cowden: Very long. Mr. Tabata: It is substantial in some cases. So we have them go out there and disassemble and scavenge, but it makes it less attractive for auction, but we do what we have to do to keep things running. Councilmember Cowden: Okay. That is what is important to me. We do not have gaps in service. Thank you so much. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: I just have to offer my apologies if you went over it already, but reduction of services to non-highway funded—so each department will pay for their own maintenance when it comes you folks? How does that work? March 29, 2019 Department of Public Works—Operating & CIP Page 30 Mr. Tresler: There is a General Fund...other departments...we do set up those reimbursements. Solid Waste, General Fund, which includes Kaua`i Police Department (KPD), and all other departments. Mr. Tabata: The larger departments. Committee Chair Kaneshiro: Our Highway Fund can only cover Highway Fund-related costs. Like all of our Roads Maintenance folks, if they have vehicles or equipment that needs to be repaired, that is covered by the Highway Fund. Our Auto Maintenance takes care of police vehicles but police vehicles repair cannot be funded through Highway Maintenance. That is why we see these reimbursable type of expenses. Councilmember Evslin: How do you bill the department? Is that just staff time? Mr. Tresler: Yes. Time and parts are tracked. KPD is a little unique where we actually communicate with them, and they order and purchase their parts and deliver it. Then we record our time as far as their repairs for the most part. Councilmember Evslin: Last question, do you folks keep track? Is there any data to look at as far as average time for repair or downtime of vehicles or number of vehicles sitting in the repair shop? Mr. Tresler: We have a report about downtime, for sure. Committee Chair Kaneshiro: Who maintains the replacement schedule for vehicles? Is it the Auto Maintenance Shop or is it the individual divisions? Mr. Tresler: It is Auto Maintenance Shop, that program is maintained by Dwayne Adachi, Superintendent. Committee Chair Kaneshiro: As far as rental vehicles, we rent vehicles also, right? For roads? Mr. Tresler: Yes. We try not to, but at times we do rent vehicles, trucks mainly, and equipment when we need specialized equipment or when we need a certain piece of equipment that is under repair and we need to get certain projects out and they are not available in rest of the County. Committee Chair Kaneshiro: For me, I am interested in an analysis as far as purchasing or leasing of a vehicle, versus having to rent the vehicle the entire year. Are we utilizing the vehicle as best as possible? Does each individual employee get to drive to their place or carpool them around? I know there is probably difficulties, if their work is spread out and getting people around. Just some type of analysis? Do we have more vehicles than we need? Do we need more? Can we rent less? Something along those lines. March 29, 2019 Department of Public Works —Operating & CIP Page 31 Mr. Tresler: Council Chair, very good question and we had a lot of dialogue, again with the new Administration not frowning upon the rental situation. There are justified rentals, and operationally we can pose those questions to our Roads Division. Exactly like you said, there are opportunities to carpool. We still have ride-share vehicles. I forget what the term is. Mr. Tabata: Labor wagons. Mr. Tresler: Those are trucks that are utilized in operations. But if they are in different areas, it does not become problematic as dropping everybody off as far as transportation to specific job sites. I do not think I am the one to answer. I know we have discussed it. Committee Chair Kaneshiro: I will probably ask that question later, and again, it is justifying it. Is there any way to consolidate our vehicles? I do not know...not rent as many? Instead of renting the vehicle we can just buy it for ourselves, that type of analysis. Councilmember Cowden. Councilmember Cowden: Following up on that, I wondered if there was or if there is not, it would be really nice to have a general performance indicator package, so we have a nice little binder like this. Maybe not during this particular budget session, but moving forward; that would be really excellent way for us to be educated and to be able to see where we can most help you all become more efficient, if all these different pieces that are being asked right now.That would be kind of standard to get a performance indicator package like that. Mr. Tresler: Point well-taken. I believe some part of that could be answered by our very robust fleet management system that could actually track our vehicle and equipment use and utilization. So right now we do not have that. We have a fleet managing system but it is only basically on our vehicles and not equipment. Anyway, point well-taken. We can look into it. Committee Chair Kaneshiro: I am not going against rental vehicles. There may be cost-benefits for rental vehicles. Maybe if we do bang them a little bit, they are not going charge us for the dents. I do not know about the maintenance of those vehicles. So if there is a cost analysis on rental vehicle versus actually purchasing where we take care of everything, just being able to see what is the biggest bang for our buck again from the County's perspective. Mr. Tresler: Council Chair, we are trying to figure out something, but I think we do, as we go through the Budget process, go through a justification need. But maybe not on a higher-level that you are discussing. Committee Chair Kaneshiro: The cost to rent it is equal to the cost of us actually purchasing and maintaining them. March 29, 2019 Department of Public Works —Operating & CIP Page 32 Mr. Tresler: Certainly for specialized equipment, that analysis has been done where you would not use that equipment more than maybe a month out of year or a few days so forth, so that kind of analysis for justification of acquiring or replacing. But I think we try to do that. We certainly can do a better job and maybe formalize that. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Thank you so much on that awareness. When the Mayor was in here, we talked about our priority products for this whole Administration. So auto was a piece of that and to me, having things like performance indicators is an ongoing self-audit that can move forward all the time. It is in alignment with our overall goals. So it is not a request just for right now. I know that you folks are working hard and it is just something moving forward, I think really helpful for us to hone in on where we can become more efficient. Thank you. Committee Chair Kaneshiro: I know these budget presentations are like a living, breathing document. In the past, they provided a lot of information. Sometimes I did not think all of it was relevant and our meetings would go really long. Sometimes there are things that are relevant. It just really depends on the interest of Councilmembers and what they are trying to look at in the budget. So if it is something that you are interested in, we can definitely request it and we can request it throughout the year for them to put it together. Some things that we used to ask them to put in the budget took them a super long time to put together and it was a special interest of a Councilmember. I want these folks to be spending all of their time to work on stuff that we care about. It is definitely something that is valid. Councilmember Cowden: It would not be just coming for me. I would see this as something that the Mayor and whole Council would want. It is something that I used to do a long time ago as an engineer. It was one of my roles and made a big difference. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Just sort of building off of what Councilmember Kagawa and Councilmember Cowden were saying; for me, I have always subscribed the notion that government outsources construction of a vehicle, obviously, but we do in-house maintenance. It would be so valuable for us to see what that cost is, what we are actually paying for maintenance so we can compare it to what we could potentially get by outsourcing, because this is one of the few things for a potential to outsource. I am not suggesting that we should, but it would be important to get that data somehow, including salaries, parts, and overhead for that department just to see how we are doing. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i I will just echo, it is important to me, too. I asked for it before in the sense of we are making these investments in equipment, and obviously the maintenance is important. But knowing budgetarily how long that equipment is going to last having and a depreciation schedule, along with the replacement schedule and being able March 29, 2019 Department of Public Works —Operating & CIP Page 33 to plan ahead of when we need"x" amount of dollars to replace it, is just sort of basic. In the budget, when you come before us, highlight it, because we can highlight for us right here on this Automotive Division, "Vehicle Equipment Lease" line item goes from $37,000 up to $84,000. It is more than double, 128%increase. But in the item of major changes and variance in the Operations Budget, it just says "none." It would have been easy to just highlight that you are renewing some equipment and saying what that is. I see there is, after digging around, a Portable Welder for$21,000. It is all part of the budget.You are making investment in new equipment, so do not forget to mention it. Committee Chair Kaneshiro: Any further questions from the Members? This is for the Auto Maintenance Highway Funds. We are going jump back to the Highway Maintenance General Fund. We may as well get through Auto Maintenance now and not have to come back to it. I have the page number. I have it somewhere written down. Auto Maintenance General is on page 199, on the bottom. This is for work on vehicles that cannot be paid out of the Highway Fund, Solid Waste vehicles, police cars, et cetera. Mr. Tabata: Solid Waste vehicles would come under the Solid Waste Budget. This is the General Fund, and on page 201, you will see the entire list of vehicles that are going to be replaced. These are vehicles that are in the motor pool. We are replacing a number of vehicles for the motor pool because of age for some of them and unavailability. So we are upgrading the age of the motor pool, so it can be more available to the users. Councilmember Kagawa: I have a question. Committee Chair Kaneshiro: Councilmember Kagawa. Councilmember Kagawa: Who is in charge of the purchasing of the vehicles? What kind of vehicles?Because I know the last time they blamed Governor Lingle's mandate that we had to buy hybrid vehicles and then it turned out to be highly inefficient because hybrids are meant to be driven a lot, which recharges the batteries. That is why they said a lot of batteries were dying because we have use that is irregular, I guess. Mr. Tresler: Public Works and Dwayne Adachi specks the vehicles. Councilmember Kagawa: Can we make sure we learn from our past mistakes though? Mr. Tresler: We are. We do have that Hawai`i Revised Statutes (HRS) law that we have to follow but then we, I think in reality, look at the needs based on utilization and needs of the County of what kind of vehicles and types of vehicles. Most recently, we need more trucks, more off-road vehicles or vehicles with higher clearance, because we go into construction sites, or sometimes in the camps and off-roads types of areas. So we are trying to basically replace vehicles with those that would be more utilized and will be more appropriate for our user base. March 29, 2019 Department of Public Works–Operating & CIP Page 34 Councilmember Kagawa: So hopefully we will get something that fits. Mr. Tabata: So what we have done with the motor pool is we have partitioned it for office users and then field users. Councilmember Kagawa: If Governor Lingle's mandate is not working let us go to Senate President Kouchi, because I do not want us to go back to that mistake that does not fit our needs. Mr. Tresler: Part of the use thing, Councilmember, was the fact that these hybrids were older and in bad shape or broken a lot of times and there are smaller office type of hybrids, which cannot be used by our field people...or they can, but they get really roughed up and dirty, which is a whole other set of challenges. That is why we went to bifurcating the pool for office use versus field use. Councilmember Kagawa: We had George Costa washing cars and he said he was doing two cars a day, trying to keep the cars from smelling. Mr. Tresler: We are trying to figure that out for the motor pools. We are getting vehicles that are more appealing and we ordered hybrids with better ground clearance and even four-wheel drive. Councilmember Kagawa: So hybrids that will be used, hopefully. Mr. Tresler: Yes. Exactly. Councilmember Kagawa: If the hybrids are not used, then they do not recharge and it is problematic, right? If you do not use the hybrid for a couple days then it does not recharge the battery. I just want to make sure. I love it that we have a lot of cars, that the motor pool is there and people do not have to drive the same car all the time. But if the battery is dead, you cannot drive the car. Mr. Tresler: Exactly, right. Councilmember Kagawa: To make sure that we have cars that fit our needs so that our workers do not have to use their personal cars and they are going to get reimbursement. It creates a lot more accounting headaches, I guess. Thanks. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Page 199, there under "Regular Salaries"—between 2016 and 2020, I noticed a dip; why was 2018 so low? $68,000, and then in 2019, $175,000?Although, I want to acknowledge 2016 is $196,000. So just seems unusual for it to move like that. Do you see that there?Top line. Mr. Tabata: Yes. I think 2018 was when we first started the motor pool. March 29, 2019 Department of Public Works –Operating & CIP Page 35 Councilmember Cowden: See how 2016 is so high. Mr. Tabata: I think it was how we used to account for the funding in the benefits and so forth. That was the higher need for the higher change. Councilmember Cowden: So it is like a $107,000 increase? Mr. Tabata: Yes. Councilmember Cowden: Between 2018 and 2019. So if we are on the same thing there, what is our change right there? Mr. Tabata: We have to get back to you on exactly what happened between `18 and `19. Councilmember Cowden: Alright. Committee Chair Kaneshiro: Any further questions on this from the Members? I misspoke—Solid Waste is General Fund and is going to be in the Solid Waste budget section when we get there. This is for just motor pool. But then it also says, "Police," which I have not looked at Police's budget yet. Mr. Tresler: So like I explained earlier, this General Fund reimbursement includes Parks, Kaua`i Police Department, and any department in the General Fund that has vehicles that we worked on for equipment in the auto shop. So Kaua`i Police Department will have their budget for parts and Auto Maintenance as well. Like I said, Kaua`i Police Department is a little unique because they purchase their own parts for their vehicle repairs. But their salaries and stuff is included in this reimbursement section. Councilmember Evslin: So just to clarify, for repair, KPD pays for the parts, but the labor expense is coming from here for the repair. Mr. Tresler: Yes. I believe so. Councilmember Evslin: So that is unique for Police? Like Solid Waste and others? Mr. Tresler: I will double-check on that to be absolutely sure. I know parts, for sure. Committee Chair Kaneshiro: Any further questions on this?If not, we are going to move to Highways and Roads. Public Works Roads tab. We have about ten more minutes. I am thinking we will take whatever presentation they have and if we have a few questions, we will try to squeeze it in and then we need to take a ten-minute caption break. Mr. Tabata: Roads Division Chief Ed Renaud and his Superintendent Scott Suga are here. I will let Ed review his synopsis. March 29, 2019 Department of Public Works —Operating & CIP Page 36 EDMOND RENAUD, Chief of Field Operations & Maintenance: Ed Renaud. Good morning, Councilmembers. I am here with Scott Suga. SCOTT SUGA, Assistant Chief of Field Operations & Maintenance: Good morning Council, Scott Suga. Committee Chair Kaneshiro: Ed, do you want to go over your synopsis? Mr. Renaud: Yes, it is short and simple. The Roads Division is made up of approximately 81 people or positions, I should say, and divided into two, to make it simple, two areas. One is the projects, which are the roads that we work on and the other part is the maintenance. That is where we are at, to make it real simple, and with the moneys that we have been receiving, I thank you folks. It is been great. We just have to put it to use. We will do that, if we keep on getting it. Committee Chair Kaneshiro: We have the synopsis. Do we have any questions for Roads? Mr. Tabata: Outside of the GET Funding, the budget only increased $330,000. The GET Funding, as we spoke to earlier, is the difference in the overall Public Works' budget. The Roads Division administers that fund, along with Engineering. Committee Chair Kaneshiro: We are on Roads and Administration. Councilmember Kuali`i: On your overall basic presentation that you gave us on the charts, graphs, and the changes—the Vehicle Equipment Lease line item for Fiscal Year 19 is $769,000, Fiscal Year 2020, is $1.4 million—so almost doubling; what does that represent? Significantly getting additional equipment or vehicles? Mr. Renaud: Councilmember Kuali`i, majority of that money is going to replacement of aged equipment that the prior Administration...thankfully gave us the funding to replace a lot of our trucks, several pieces of heavy equipment, and much of that money is going to replacement equipment. Councilmember Kuali`i: Any kind of detail? How many trucks? At what price? This is over half a million dollars, and under major changes and variances in Operations Budget, you list "none," just the basic summary that you provided. That, to me, is major. Just something with simple detail, how many vehicles at what price, for what purpose? Also, maybe the replacement schedule or depreciation schedules for what it is replacing. Committee Chair Kaneshiro: That is the overall budget. So as we go through the individual budgets. Councilmember Kuali`i: Does it not start with the overall? They came up to do their first presentation. March 29, 2019 Department of Public Works —Operating & CIP Page 37 Committee Chair Kaneshiro: Yes. So overall, as we go through each division, Highway, you will see all of the different lease equipment that we have. They are buying a lot of equipment. Councilmember Kuali`i: Are we starting each division with the overall presentation? Committee Chair Kaneshiro: It is the overall. So with this one, they just did an overall for all of divisions. Councilmember Kuali`i: So you are saying my question is not appropriate at this time? Committee Chair Kaneshiro: No. I am saying as we go through the budget, through the individual departments and divisions, we will get the line items for each, for all the new equipment. Councilmember Kuali`i: I am reading Roads Division: "Vehicle Equipment Lease." Is that for them to answer or for somebody else? Mr. Tresler: Councilmember Kuali`i, the Roads Division is broken out into Administration, Hanapepe Baseyard, Kapa'a Baseyard, and Hanalei Baseyard. What they are saying is that equipment will be reflected in each of those. So we can go and explain the increases in vehicles and equipment in each division. Councilmember Kuali`i: Okay. I will hold my question until later. Mr. Tabata: Each section of the division, yes. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I have a basic question, when I see Equipment Vehicle and Equipment Lease, when I watch the roads get fixed, you folks have contractors, right? Is that part of the Equipment Lease or is that contractor a separate line item? This is our own leases on vehicles for us, versus... Mr. Tabata: Yes. Councilmember Cowden: Okay. Mr. Tabata: It is only for us. When we outsource the road resurfacing, that is a separate contracted total. Committee Chair Kaneshiro: We can get into individual budgets. Councilmember Chock. March 29, 2019 Department of Public Works —Operating & CIP Page 38 Councilmember Chock: Before we go to that, since we have them on the overall...when I look at the budget submission, the written submission, I know we have talked about this issue with the vegetation and the ordinance. It says that the ordinance is on hold although, it has already been sent to the County Attorney's and Mayor's Office. What is the hold up?This is the one regarding private property. Maybe Lyle knows this one, dealing with the problems we have had in the past. Mr. Tabata: Yes, we are working with our assigned attorney to complete this. We have prioritized the ordinance we just have one attorney and he has a heavy work load, so hopefully he will be able to get us something shortly. Councilmember Chock: Okay. So the Attorney's Office. It was not clear, it was just on hold. Okay. Mr. Tabata: Well, hold because we are waiting for the attorneys to help us complete preparing to send over for Council review and go through the process, hopefully for approval. Committee Chair Kaneshiro: With that, we will go into the individual budgets. We are going to start with Roads Administration. Councilmember Kuali`i. Councilmember Kuali`i: Because I am not following this as clearly, do you under this budget that we are talking about right now, have any vacant positions? If so, can you tell me? 258, right?You just did 257, 258. Committee Chair Kaneshiro: We are on 258, if they have any vacant positions? Councilmember Kuali`i: There are only five positions listed...Chief of Field Operations and Maintenance...Civil Engineer VI. None of those are vacant, correct? If it is on another fund on another page, I am not seeing it? No vacancies? Committee Chair Kaneshiro: We are on the Administration Budget. Mr. Tabata: No vacancies on the first page. Committee Chair Kaneshiro: I did not see any vacancies in the Vacancy Report. Councilmember Kuali`i: Okay, where are we going next? Committee Chair Kaneshiro: We will stay on this budget for now. Any other questions for Highways, Roads, Administration? I have a question on Position No. 836, Project Manager—there was a note it moved to Finance—IT. Is that a position you folks needed? Why did it move to IT? Can you give me a little background info on it? Mr. Renaud: That one is supposed to be to assist me with my field operations, but I was too slow to react to the hiring process. It was presumed that we did not need the position so I guess it was shipped off to Finance. March 29, 2019 Department of Public Works –Operating & CIP Page 39 Committee Chair Kaneshiro: That was the position that was vacant for a long time? Mr. Renaud: Yes, I believe so. I believe it was a couple of years. Mr. Tresler: Part of that justification was moving that position to IT and I know we brought up the discussion about tracking and gaining information on such as vehicle use replacement information was part of the justification that was used for that transfer. We are supposed to get additional support. Committee Chair Kaneshiro: Anyone else, questions? I have a question on the lease. The third year lease, the prior year was around $7,000 and went up to $10,000. The very last line item. Councilmember Cowden: Which page? Committee Chair Kaneshiro: Page 259. $10,128 and prior year lease payments was about $7,000. Typically, when you have a lease payment, they do not change over the years. Mr. Tresler: Yes. Committee Chair Kaneshiro: Unless there was a new, so I was wondering why there was a difference. Mr. Tresler: So sometimes there is a lag between when it is budgeted, procured, when the lease is done for the exact amount. If I remember correctly, with Menchie, I think that was a catch-up because the true-up in the lease amount. So yes, that is a good catch, Council Chair. But I believe that is the one that we needed to catch up on for some reason. Normally, you have a budgeted amount. When the actual procurement occurs and the lease amount is calculated, you will see a difference in year 2 and 3 sometimes and then it should be fixed at that point. Committee Chair Kaneshiro: I think difference is from year 1 to year 2, I was wondering if this one is year 3. Mr. Tresler: Yes. I remember that one. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Yes, that was my question, too. The leases have all gone up in all the categories and the ones that relate to outside Administration, that relate to the Heavy Equipment and so forth. My question is, in the past as Council, you see a lot of lease equipment, they come back to us in the form of repairs and issues in terms of how we are using the equipment, and then they are damaged or whatever—I was just curious in terms of the lease as it relates to these kinds of...because we are really doing a lot, right? Moving forward? What kind of protections do we have as a County? I do not know if it is March 29, 2019 Department of Public Works —Operating & CIP Page 40 insurance or whatever to make sure these things are being taken care of. We are going to put a lot of wear-and-tear on them over next year and moving further than that. I am curious as to what I am missing on that? Mr. Tresler: Councilmember Chock, to answer your question, one part of my response is that I believe the lease terms always are shorter than the life of the asset. Meaning these assets, for example, a loader, excavator, they can last 10, 12, 15 years...we make them last a very long time and the leases are five years. We have looked to go to seven years in some cases when they are a bigger, larger dollar item equipment, and to smooth out and basically better match revenue with expenses. With that said, to answer the other part of your question, earlier we mentioned the emphasis on changing the way we view our equipment and the attitude towards it. So the Administration has been very serious about it. In fact, we were not gaining approvals on our budget requests until we made some changes in our policy and proved to them that we are doing the pre-trips on our equipment and post-trips. There are follow-ups and supervisor follow-ups. So we do need to improve. We can improve. We have a lot of room to improve, but we are emphasizing that, and we are taking that very seriously. Committee Chair Kaneshiro: Any other questions for the Administration budget? I have a question regarding our islandwide resurfacing. I know we have the entire amount of GET and nothing that I need to worry about within my term, but eventually, as GET comes to expire in ten years, as it gets closer, I think we are going to really have to be careful on how we deal with pulling that money back into the Highway Fund or other funds. It will affect the budget at that time. GET is for islandwide resurfacing projects. It is going to make our Administration budget look great for the next seven or eight years. But year 11, we are going to see, that either we do not do any roadwork, or we have to put that money back in somehow. Mr. Tresler: Good catch. Nothing gets by you, Council Chair. It is actually a significant variance that we went from $5 million to $4.5 to zero in the Highway Fund and we have $17, almost $18 million for road resurfacing and other road projects. Your point well-taken and I cannot answer whether tax revenue versus what we are expending right now. I think the important thing is that we have more money than we ever had in the past and we will get these roads resurfaced. We always talked about seeing a five-year difference after this program, the GET Program, is implemented and executed in five years, so we should see a big improvement in our roads and quality of roads and hopefully quality of life. We are already seeing improvements in the areas that we did address and having a positive impact on our Roads crew because they would have to constantly be attending to those roads. One example is Olohena. That has improved. So they can focus their efforts on other areas, so we are excited for the next few years to get these contracts out, get our roads fixed, and again, I think it will help our overall operations in roads. Committee Chair Kaneshiro: We should not get too comfortable with all the GET money because as time goes on we will have to figure out what we are going to do when the time comes. What if the GET does not get renewed then? We will be looking at pulling a lot of money back in here. I know there are probably a few more questions. Let us take a March 29, 2019 Department of Public Works —Operating & CIP Page 41 caption break, we are at eleven o'clock. We will take a ten-minute caption break and come back. There being no objections, the meeting recessed at 11:04 a.m. The meeting reconvened at 11:19 a.m., and proceeded as follows: Committee Chair Kaneshiro: Welcome back. We are still on Highways and Roads Administration Budget. Do we have any further questions for the Administration Budget? I have one last question and I know we do have GET Roads coming up later in the budget. Mine is just an overall question: are we ramped up and ready overall for GET money coming in?Are we ready to spend it? Do we have enough people? In general, the expectation on passing the GET was to get roadwork done and to make sure that we are ramped up that we will be ready to get the work done. Mr. Tresler: I can help answer that question. I think Deputy Engineer Lyle Tabata answered that earlier our islandwide resurfacing went out to bid, and so what we have done, what Ed has done and spearheaded...in the past, we have actually put out contracts to bid late in the year. So now it is March and then we contract. We end up doing the work actually in next fiscal year, but it is using this fiscal year's Funds. But to turn the dial and turn the table, we are prepared. So what we do, we go out. We went out with a whole slew of roads knowing that we had "x" amount of moneys, but added alternatives. So that when additional funding becomes available, we can just issue those contract amendments and get those roads done. The answer is "yes, we are." We are aware of our procurement challenges and we know we have that money to spend and we have a whole bunch of roads and we have other projects that need funding. So we are prepared. Committee Chair Kaneshiro: Okay. Thank you. Any further questions? If not, we are going to move on. Councilmember Kagawa. Councilmember Kagawa: I was talking to my friend and he was telling me and showing me, trying to get me this video link, but I do not have E-mail anymore, thanks to someone. But anyway, he was trying to send me the link and I think I have it here...it is in Europe...this is a pothole repair machine and he said it is just amazing. He thought of Kaua`i as being perfect. I guess, that machine cuts the puka and everything, then fixes it. Is that realistic for something like Kaua`i or are we too small? England has millions. Mr. Suga: Yes. I have seen that same video also. I think it is a little unrealistic because we do not have the supply for the asphalt here as they do maybe in some other areas. We are limited to just two contractors right now that we can get asphalt from. It is all based on their schedule. Most of them are doing night work at this point in time. So it is not quite feasible. Councilmember Kagawa: The machine will not have enough asphalt? Mr. Suga: It would be hard to get the material to do the repairs. Going back to what Council Chair was saying as far as equating the cost of something March 29, 2019 Department of Public Works—Operating & CIP Page 42 and you buy this piece of equipment, but it would not be utilized to its full extent. It would probably just sit there. Councilmember Kagawa: Maybe we will see how Honolulu does it. Mr. Suga: They have more contractors there. Councilmember Kagawa: Yes, they have a little bit more money, too. It seems amazing. That is a problem because you can cut it out and then vacuum all the loose stuff and I guess that is the true way to fix the potholes. Mr. Suga: It is just one guy, instead of six, you have one guy operating the equipment. Councilmember Kagawa: Thank you. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Just a question on Operations. You folks contract out all resurfacing, but repairs and preventive maintenance is done in-house?How does that work? Mr. Renaud: Okay, say today, we get back to the office and there is a pothole complaint, we go out and we schedule that pothole to be repaired. It is temporarily fixed. Now other repairs, is all subcontracted out. We call "big repairs" reconstruction or partial. Councilmember Evslin: So temporary pothole filling and restriping and such are done in-house and everything else is contracted? Mr. Renaud: Restriping, if we damage it. Very shortly we will be doing more restriping. Mr. Suga: Just to add on, the majority of the paving work is done by contractors. They hire their own stripers to stripe the road. We do not use County forces for that. It is primarily a contractor who hires their own entities to do the permanent restriping after the road is resurfaced. Committee Chair Kaneshiro: Can you give an over view of what our folks are responsible for and what they do on a daily basis? We have new Members and I know our budget is all over the place. A lot of people say even with the GET conversation they are asking, "What are we getting for our money?" The fact of the matter is we need to maintain roadsides, we do potholes, we do a whole bunch of things. If you can just give an overview of what our road maintenance crews do? Just so we have that information. Mr. Suga: In a nutshell, some of the activities that we do is pothole patching, grass trimming along the County right-of-way which is right along some of March 29, 2019 Department of Public Works —Operating & CIP Page 43 the County shoulders. Tree-trimming and picking up dead animals. We specifically only pick up dead pigs and cats; dogs are handled by the Humane Society. We do not take care of dead chickens. We also at times deal with residential homeowners putting out obstructions in the right-of-way, whether it is rocks or reflectors. We go and talk to the homeowners to have those removed. We also maintain County bridges including swinging bridges. There are three of them on the island right now. Alongside that, we also have the levees: Waimea and Hanapepe, those flood control systems. We maintain that. There are a lot of other activities that we do assisting other departments. Oftentimes, we help KPD pull derelict vehicles off of beaches. They do not have equipment to do that and we do that for them. As far as Parks, we help maintain a lot of their gravel and sand parking lots, majority on the north shore, stretching from Anahola going North and also pothole repairs from time-to-time. But in a nutshell, that is what we do daily. Mr. Tresler: So structurally, the Roads Division consists of the Administrative Office.We have a baseyard in Hanapepe, Kapa`a, and Hanalei. The Hanapepe baseyard maintains from "Halfway Bridge" and west; Kapa'a baseyard maintains from "Halfway Bridge" to Anahola; and Hanalei takes care of Anahola to Ha`ena. We have a Signs and Specialty Crew Division as well that is based in Lihu`e. Mr. Suga: The Sign Crew is in Kapa'a and our Special Construction Crew is primarily in the Lihu`e area. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Follow-up question. Thank you for that, that was helpful for me. You said you do a temporary fix for a pothole and if there is a stretch of asphalt, do you come to a temporary fix and is there a permanent fix that is done later on? That is not rebuilding the road? Like somebody resurfacing that or way down the line? How does that work? Mr. Renaud: If it is a local county road, it is 100% County funds. If the road only needs repair, rectangle or square, and the rest of the pavement is in good shape, that is all we do. If the road is bad, we do an overlay over that. Collector Roads are different, these are shared by the State 20/80 and I think you have heard in the past meetings that the funds for the State are limited. So what we have been doing on the Roads side is on our contract trying to do the repairs and if it is in worse condition, we have a little meeting with my bosses. I am going to say, make it simple. So we are going to overlay this...I have some money...we will share it then and we will overlay it because the State will not do it and we wait for State funding. We would lose, and the road would be in worse condition. There is a lot like that. Mr. Tresler: Councilmember, we do have the temporary and then that road is subject to our policy and how we schedule that road. So if it is on the list to be repaved and repaired, then it would be done in a more permanent fashion under our contract, and if it takes two, three years, we will continue to do the repairs until that road comes up and is selected to be repaved. To answer your question, we do the initial repair work. Unless that road becomes a road that is selected to be repaved and repaired under our March 29, 2019 Department of Public Works —Operating & CIP Page 44 islandwide road resurfacing contract, it will not be permanently repaired. We are looking to do an open-ended contract, and with that contract, the State has done it. Then what we will be able to do is address these situations where it needs more than just a minor repair. We can do the minor repair, so it can last months. You would then call the contractor to do a permanent fix of that patched area. That is something that we are looking to implement that I think is the game-changer in the next year. Councilmember Evslin: That sounds great. One follow-up question, final question. You said you help with Parks for gravel and dirt lots, but you do not help for their other lots, like public beach parks? Mr. Tresler: Paved parking, no we do not. We are under discussion with them. Councilmember Evslin: So they handle paved parking? Mr. Tresler: They are responsible for those paved parking. Councilmember Evslin: Alright, that is all. Thank you folks. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: First of all, thank you for all the work that you are getting done and I know it has been a really rough year. I appreciate what has happened in the parks along the bay, and on the north shore. I have a couple of questions. Some roads seem like almost maybe no one owns them. I do not quite understand. If you go up in Kapahi, Kawaihau Road going mauka, there are roads to the right that you can hardly tell they are paved except for how big the potholes are. I know the refuse trucks go down there. What is the story with those roads?Are those our roads? Mr. Tresler: Some of them are clearly County roads and some are not. That has been part of the discussion earlier about "roads in limbo" and these other types of roads. I know that Mr. Tabata issued a directive basically saying if we provide garbage service down those roads, we need to try to help maintain them, because we need to protect our equipment and make sure that they are safe. It is hard to answer your question unless we know the road specifically. Councilmember Cowden: Right. Mr. Tresler: We do have bad County roads. Ka'apuni is one of them. Councilmember Cowden: Yes, that is clearly County. Like I said, between Kealia, Keapana, and Kapahi, it seems like there are roads that we probably should not be driving on. As people complain, I go and drive them. Even going from Kealia Road over to Anahola...it would be nice...I know it is too expensive. Who owns that road?You can go along that road along the back. March 29, 2019 Department of Public Works—Operating & CIP Page 45 Mr. Tresler: "Spalding monument." Councilmember Cowden: Is that private? Mr. Tresler: That is private. Mr. Renaud: What we have been doing, because we know it is an emergency outlet, Scott goes in and schedules his crew to try to grade with natural materials. Councilmember Cowden: Okay, because I was thinking of natural materials...some of those in Kapahi...if they just put crushed coral or something on it would make it...not a good idea? That might make it so that I wonder how the refuse trucks get in there and work. I am going to jump topics. For sides of the roads, not asking for this yet, but when we have seen lawsuits that are won against Roundup...where there have been very significant lawsuits both at the State and Federal levels saying that is a carcinogen and I get E-mails all the time and questions, but we do not always we use Roundup along sides of the roads but is there another method? Can we do a heat gun or anything like that? Is Roundup our main maintenance tool beyond mowing? Mr. Suga: Yes. Right now, that is our primary use as far as vegetation control. There has been studies that Maui County uses a variety of products, some that are organic, using salts, and so forth. None of those things were successful. Organic products were much more expensive also so there was a cost added to that one. For us, as far as spraying, we do pick what locations we spray. Obviously, we stay away from schools, dense residential areas...the majority of areas that we spray is where there are some guardrails that we need to keep the vegetation off, so it is more to the rural areas that we apply that type of material. Councilmember Cowden: Okay. Committee Chair Kaneshiro: If someone has a problem with spraying are they able to go and maintain it themselves if they wanted to? Mr. Suga: Sure. We have had individuals in the community who have done that, but there have been times when they say they will do it and they end up not doing it and we will have go back in and take care of it ourselves. Committee Chair Kaneshiro: We have a lot of people say, "Do this and do that," and if you really want it that bad then they can go and take it over. It will help us. We can spend more resources on other areas. Councilmember Cowden. Councilmember Cowden: In working with Ray McCormick before with the Department of Transportation, they did take a two-year break on that. There is a steam wand that does melt it down. That is what they use in Australia, that they have county trucks or municipal trucks that steam it or melt it down. We can look at that another time. March 29, 2019 Department of Public Works —Operating & CIP Page 46 Mr. Tresler: I would like to take this opportunity to point out the change in the landscape of maintenance because when we started not using Roundup as actively in spraying, that put a much greater burden on our crews to mow.You folks all know in the area of Hanalei Bridge to Anahola, which has a lot more rain than sunshine and a lot more growth. So it has increased the burden on our work crews, for sure. Committee Chair Kaneshiro: Do we want to get into...I forgot where we were at already. Hanapepe Baseyard Budget. Do we have any questions on the Hanapepe Baseyard Budget? Councilmember Kuali`i. Councilmember Kuali`i: Position No. 919, Laborer II. Vacant on February 16th. What is the status of filling that position? Mr. Suga: We are currently in the process of filling the Laborer position. This was just put out and I believe the list closes on the 6th, I believe. So we will be actively recruiting for that position soon after. Councilmember Kuali`i: Is it expected to be filled within the next 60 to 90 days? Mr. Suga: Yes. Councilmember Kuali`i: Any other positions vacant in the Hanapepe Baseyard? Mr. Suga: No. Committee Chair Kaneshiro: I just have an overall question, in looking at our three different baseyards, how our roads are split, do we have enough staff, enough people in each section?It looks like Hanapepe has the most, but Hanapepe might have levee employees also. You have the whole Kapa'a area and Hanalei is probably the smallest budget. Do they have enough people to be able to cover that ground? I would think that Kapa'a has a ton of County roads compared to Hanalei roads. Do we have enough resources?Are we able to say, "Let us move a Hanapepe guy to Kapa'a or to Hanalei for coverage purposes"? Mr. Suga: It is a very good comment. We do have some resource challenges, I guess you could say, with manpower. As you suggested, also, we do from time-to-time move our resources as needed to assist other baseyards. Of course, we would always use the extra help. I think moving forward, having this equipment coming in is going to definitely have a role in improving our maintenance. So in the upcoming budgets, we probably might want to be asking for more resources at that point. But I think for this point in time, we are going to utilize equipment that we have, and transitioning folks from other areas to assist each other. Committee Chair Kaneshiro: Because I see, yes, we have a huge equipment request for each baseyard and dump trucks loaders, water trucks; are we going to see a big March 29, 2019 Department of Public Works —Operating & CIP Page 47 difference in them being able to be more efficient? Are we down water trucks? So they have to wait? How is this new infusion of new equipment, what should we expect to see with that? Mr. Suga: Definitely as far as maintenance purposes, each of those pieces are critical as far as which work activity we can do. So the answer would be"yes," as far as some shoulder work. We do need a water truck to wet down the base course for good compaction. From time-to-time we do not have that equipment, so we would have to skip over that work activity and postpone it. It may be from two to six months down the road before we can get to it because we do not have that piece of equipment available. To go back to what you mentioned earlier, this would definitely help cut down on our rental fleet. Equipment like these are critical need equipment that we use every day, but having these County-owned pieces coming in is definitely going to cut down the need to rent. Mr. Tresler: Council Chair, I would also like to point out that the majority is replacement of equipment versus adding equipment. There is one piece of equipment, I believe, that we are adding. Certainly, updating our fleet and getting newer equipment with reduction of repair and maintenance time is important and would be beneficial. We are not adding a whole bunch of new equipment, we are on a replacement program. That is why we are being aggressive. Committee Chair Kaneshiro: Any other questions from the Members for the Hanapepe baseyard? If not, we will move on to the Kapa'a baseyard. Councilmember Kuali`i. Councilmember Kuali`i: I see that Position No. 937, Labor Working Supervisor, has been vacant since December 31, 2018. Mr. Suga: We just actually sat down and had interviews yesterday and that position will be filled probably within the next couple of weeks. Councilmember Kuali`i: Thank you. Any other vacancies? Mr. Suga: Not at this baseyard, Sir. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Any other questions for Kapa'a baseyard? If not, we will move on to Hanalei. Any questions for Hanalei baseyard? Councilmember Kuali`i: No vacancies here? Mr. Suga: No vacancies. Councilmember Kuali`i: Okay. Committee Chair Kaneshiro: If there are no more questions, we will keep moving. Councilmember Evslin, I saw a hand go up and thought maybe you had a question. March 29, 2019 Department of Public Works —Operating & CIP Page 48 Signs and Roads Maintenance. Councilmember Kuali`i, I am sure you will have a lot of questions on this one. I see four vacancies. Councilmember Kuali`i: I see at least four vacancies. Can we start with 899 TS and Marking Crew Leader?Vacant since January 16th. Mr. Suga: That one there...same thing...we just solicited for. It should be filled shortly. Councilmember Kuali`i: By shortly you mean, by 60 to 90 days? Mr. Suga: Yes, Sir. Councilmember Kuali`i: Then Position No. 956, has been vacant for over a year, Bridge Maintenance Worker I, vacant since January 16, 2018. What is the status? Mr. Suga: This one here has kind of been a challenge. It is one of our skilled workers for our best Bridge Maintenance Crew and some of the issues is them passing the written test. As of right now, we have five individuals, I believe, that passed. We will be doing interviews here to recruit for that position. Councilmember Kuali`i: The challenge has been met? Mr. Suga: Yes, Sir. Councilmember Kuali`i: By hiring one of these five individuals in the next 60 to 90 days? Mr. Suga: Yes, Sir. Councilmember Kuali`i: Then, Position No. 879, Equipment Logistics Crew Leader, vacant since October 1, 2016, two-and-a-half years and an even bigger challenge. Mr. Suga: For this one, we have been trying to work with the union. We had a lot of back and forth discussions. We have been trying to reclassify the position. So as of this past year, we finally have an agreement made with the union, so we will be recruiting for this position and the other Equipment Logistics Operator coming up, probably within the timeframe of 60 to 90 days. Councilmember Kuali`i: So for 879 and 856? Mr. Suga: Yes, Sir. Councilmember Kuali`i: Operator, which was vacant 3.3 years. Mr. Suga: Yes. March 29, 2019 Department of Public Works—Operating & CIP Page 49 Councilmember Kuali`i: Did you say that you worked out the classification and expect it to be filled within 60 to 90 days? Mr. Suga: Yes, Sir. Councilmember Kuali`i: Okay. No other vacancies in this division?Just the four? Mr. Suga: Yes, that is it. Councilmember Kuali`i: Where is Position No. 939, Laborer I? Committee Chair Kaneshiro: It might be in GET. Double-check the far column. Councilmember Kuali`i: Yes, okay, GET. Committee Chair Kaneshiro: We will get to GET after this. Any further questions for Signs? If not, we will move on to Roads Maintenance, we are on page 274. Any questions regarding Roads Maintenance? Councilmember Evslin, then Councilmember Cowden. Councilmember Evslin: Sorry, what are "indirect costs"? A million dollars? Councilmember Cowden: Page 274. Mr. Tresler: Those are Central Services Costs. That is allocated by our Finance Division for overhead. We could eliminate that, that would be great. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Another one that is a little vague to me that I see going up, is "Other Services." What does "Other Services" mean? That seems like a "catch-all." Mr. Tresler: Yes. There is a detail, actually. Committee Chair Kaneshiro: Tree-trimming, $100,000, Multimodal Improvements, $100,000, and Roadway Safety, $200,000. Thank you. It is on page 275. Councilmember Cowden: Thank you. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Sorry, just going on individual cost slots. Every department has an allocation based on cost of... March 29, 2019 Department of Public Works—Operating & CIP Page 50 Mr. Tresler: We do not know what it is at all. No, I am just kidding. It is based on there...yes, there is a rhyme or reason. There is justification for it, yes. Councilmember Evslin: Sounds good to me. Committee Chair Kaneshiro: Any other questions for Roads Maintenance? Mr. Tresler: I am being reminded because Roads and Highway Fund is separate, they need to pay a portion for the overhead costs of the services they provide or they receive, for example, payroll, benefits, accounting charges. Part of it is my services, because I am general-funding Fiscal Officer. So that is well worth it, right? Committee Chair Kaneshiro: We are going to be jumping around again. So let us go to the General Fund. We will go to the General Fund. Did we do General Fund Auto Maintenance? Mr. Tresler: Yes, we did that. Committee Chair Kaneshiro: General Fund Road Maintenance? No. Page 197. Mr. Tresler: That is basically to cover the services provided by Roads for General Fund departments. Councilmember Kuali`i: Can you repeat what you just said? You said that with a little hesitancy. Mr. Tresler: Well, it is Roads, and they can provide more detail, providing services to other Departments. So that is where it is similar to Auto Maintenance. That is where they are charged back for those services. Part of this "Other Supplies," for example, the maintenance we do for parks non-paved parks. That supplies the materials in this line item. That is "Other Supplies" so that would be a big, large portion of that budgeted amount. Committee Chair Kaneshiro: Just for the Members, I do finally realize why I am getting confused on the numbers, too. We are in the Public Works tab, page 197. I was trying to look the GET master plan, I see it got moved up. Councilmember Kuali`i: So there is a salary line for $70,000, but there are no positions. Mr. Tresler: Sorry, what was that? Councilmember Kuali`i: I may just not be seeing it, but there is "Regular Salaries, $70,000." But I do not see any positions. Mr. Tresler: How that works is when they are doing services, meaning repaving the parking lots, dirt or gravel parking lots for Parks, they are going to March 29, 2019 Department of Public Works —Operating & CIP Page 51 charge their salary, time, benefits, and materials to this account for the General Fund because it is a Highway Fund, they should not be using...we should not be using their employees and resources. Councilmember Kuali`i: So we are allocating a part of another salary to this fund? Mr. Tresler: Right. Councilmember Kuali`i: So when we look at that other salary, will it show a smaller salary with the allocation? Mr. Tresler: If you look at every baseyard, there is a negative amount in there. We just kind of breezed over it. Councilmember Kuali`i: It is at the bottom. Mr. Tresler: Yes. Councilmember Kuali`i: So the salary is still showing full. Mr. Tresler: Right. Councilmember Kuali`i: At the bottom, part of that salary is back to the budget. Mr. Tresler: Correct. It says "Labor for Projects and Special Events," there is a negative $47,000 (-$47,000) in the Roads Hanapepe Baseyard Budget, for example. Councilmember Kuali`i: In this whole area, that is what is happening? That is why there are no details here? Mr. Tresler: Yes. Councilmember Kuali`i: They are all being charged back to different places? Mr. Tresler: Yes. Councilmember Kuali`i: Or being charged from and credited back. Mr. Tresler: Right. Councilmember Kuali`i: Okay. Thank you. March 29, 2019 Department of Public Works —Operating & CIP Page 52 Committee Chair Kaneshiro: Again, in the past, I believe we were mixing funds. Highway Funds, probably to do work in Parks. One year, the Auditor came in and said that we are not allowed do that and that is why we have the Highway Fund being very specific. You see the transfers because it only makes sense to have our Roads folks who have all the equipment to do the parking area in a park, where Parks is not going to have a road crew that going to take care of all of the parking areas. As far as the funding goes, that funding has to come from the General Fund and not necessarily the Highway Fund. Councilmember Cowden: I see. Committee Chair Kaneshiro: The Highway Fund money comes from vehicle registration, gas tax; that money is earmarked for the Highway Fund. Just like the General Excise Tax. So we cannot move in and go down a big parking area in our park, and use Highway Funds. That is the reason you see all of these in-house. Councilmember Chock. Councilmember Chock: Mike, earlier when you stated you folks are talking with Parks, are you folks leaning towards expansion or taking over more of these parking lots? Is that part of the discussion? Mr. Tresler: That is part of the discussion because we deal with potholes and repaving and paving, so they would certainly like us to do it. We, again, we are challenged with what we already have. Councilmember Chock: How much does this one cover that you folks are taking care of? Mr. Tresler: These cover from North Ha`ena to Kalapaki...the non-paved areas. So that includes Black Pot...Kealia is a big one...Kalapaki, Ha`ena...Pine Trees...Pavilion...Anahola is another one. Councilmember Chock: So what happens? Do you folks get a call from Parks to do them or do you just enter it on the calendar? Mr. Tresler: Scott tries to schedule it, but again, things like this storm and Act 12 issues kind of threw us off. I think we are trying to get to Kealia. Mr. Suga: Yes, Kealia is coming up. We are trying to avoid the busy times and obviously trying to do it in the winter when there is not a summer crowd there. Summer is coming up. We are probably going to have to do something soon, prior to the summer crowd coming in. It is good weather that we can get that done. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Just an overall question. Do we have data on the number of potholes annually or the amount of time from a complaint to potholes getting filled? Is that tracked? March 29, 2019 Department of Public Works —Operating & CIP Page 53 Mr. Suga: We do not have a specific number-to-number of potholes. We have data as far as when we do them and what roads we cover. We have data as far as how often a complaint comes in on that road. We do not have anything more. Councilmember Evslin: Do we know the average time from complaint to when the pothole is fixed? Mr. Suga: To answer that question, as far as when a pothole complaint comes in and we receive it. We typically try to ask the caller some detailed information, size, depth, and so forth and that determines how we are going to handle this. If something comes in, six inches deep, they definitely can do a blow out, and something that we are going to verify first to make sure that is the case. For something like that, we will handle it that day. Other potholes may be just an inch deep. We typically schedule that at the end of the week by Friday to do all the potholes at one time. For those that are severe, we typically do that day and schedule it during that time to get it done. Councilmember Evslin: Are we trying to look at ways to judge effectiveness over time? It would be great to have some way to look at how we are doing in those regards, whether we are improving on our response time. Mr. Tresler: We look for that same information. Point well-taken. I think I can, that is the reason for the transfers to IT, to gain more support. We also have our LIMS Project we are working on and we think next couple of years there is a concerted effort to improve on our technology and use of it and be able to get data such as that. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Mostly I have a question, but slightly following-up on that same thing as far as a performance indicator package. It would grow over time to have that collected. This is just for my education. When you have a six inch hole, what kind of crew is required to go out there? How big is that? Is it a truck with asphalt in it and you take a shovel and crew of two and fill it up? How big of a production is it to go and do that? You are saying when you get out there within a day. There are a lot of places where there are problems, so I imagine there is a region. Mr. Suga: Typically, our pothole crew averages is six to eight people. Councilmember Cowden: That is a lot. It is not trivial. How big is that vehicle? Mr. Suga: We have one labor truck to transport the people, one dump truck that carries the material, and we have a Supervisor and one Equipment Operator. We also need folks for traffic control to stop traffic, so we can safely work on the roadways. We have individuals actually filling the holes. From time-to-time, we have a variety of materials that we use. We have the typical standard cold mix, which is just stuff March 29, 2019 Department of Public Works—Operating & CIP Page 54 that you "throw and go." We have more expensive materials that we found and have been utilizing one that have had some success. Councilmember Cowden: Is that white? Mr. Suga: No. That is part of the reason it is white because the aggregate that they use comes from the mainland, it is granite.That is why it turns white. It is not cement. We have a product that is similar to cement, where you need to have water to initiate the curing process. So there is a pothole, most of the holes show up when it is raining. So we can actually throw this material in the hole with water and we actually need water to start the curing process; that actually helps us. With the typical material we normally use, you put it in and it will be out within a few hours as people drive over it. But we do have a better type of material that we use that has been lasting a little bit longer. Councilmember Cowden: A month, two months longer? Mr. Suga: We had success with over six in some areas. Places like Ka'apuni is a challenge, that road is severely beaten. If you put this material in, it will stay. But areas typically around that will then come up and then you will have another pothole besides the area that we used the cementitious material in. Councilmember Cowden: Okay. It is kind of like digging in sand. It is a constant process. Mr. Suga: We should also clarify that there is a difference between a pothole and a depression. Councilmember Cowden: A pothole is broken asphalt and a depression is flat. Mr. Suga: Correct. Depressions are where the road is starting to sink and unfortunately some of the areas cannot be patched because the material is not going to stick. So until the pothole actually forms is when we can do the formal repair. Councilmember Cowden: Okay, so eight employees, two vehicles, and some skill for something that is short period, just so people understand and I understand; people do not seem to understand why it is hard. Mr. Suga: The challenge is the safety aspect. Unfortunately, people are a little reckless when we are on the roads, speeding by. We are trying to be out of the way as soon as we can, but it is hard sometimes. I think the road that we have the most difficulty with is Maluhia because the speed limit is 50 miles per hour. We employed contractors to help us, professionals who can set up all the right signs and set-up so we can safely go and do what we need to do. Councilmember Cowden: How long does that material take to become hard? March 29, 2019 Department of Public Works —Operating & CIP Page 55 Mr. Suga: As soon as you place that cementitious material in, you can probably drive over it within a few minutes. You cannot turn your steering wheel over it. It will unravel. If you are just driving over it, it will not come out. Councilmember Cowden: Black patch takes longer, right? Mr. Suga: Excuse me. Councilmember Cowden: A cold mix of black asphalt takes longer to go hard, yes? Mr. Suga: That actually does not typically become hard. Councilmember Cowden: Oh, okay. Thank you so much. Committee Chair Kaneshiro: There is no good product out there. From my experience with roads, you fill a pothole and we get a big rain, everything around the pothole just starts to disintegrate, too. Maybe they did not fix the pothole and you put the material in, but then everything around it or past it starts to deteriorate and I do not know how you solve that besides you having to redo the whole road. Mr. Suga: That is where the GET money is a huge benefit to us where we can minimize having to do these costly repairs. It will save us time and we can do other work activities to focus our time and energy on. With resurfacing, as you know, Mike mentioned earlier that Olohena is saving us some time now. We used to be out there weekly, if not every other day. Committee Chair Kaneshiro: Councilmember Kagawa. Councilmember Kagawa: I have a different take on complaints because I think a lot of local people, at least where I come from, do not complain too much. The complaints are from our newfound residents. Do we need those calls to tell us where the potholes are? We know where the potholes are. Our workers live in the community and we do not need calls. We know where the potholes are, right? Mr. Suga: True. The calls are just an added bonus. Councilmember Kagawa: I do not like the fact that if you call you will get the pothole fixed because I know who will be calling. It is not local people. Mr. Suga: Understood. That is not the correct way we handle it. The calls are just in addition to what we already know. Our District Supervisors are tasked to go out weekly, especially now since we all know when it rains, you are going to have potholes, especially those roads like Ka'apuni. We check them after a rainy event. Kilauea Road is another one. Roads that are in pretty horrible shape, we send our folks to go check and drive to see. From there where we can determine when the temporary repair can be done whether it has to be immediately or.... March 29, 2019 Department of Public Works–Operating & CIP Page 56 Councilmember Kagawa: We know where the potholes are, it is just difficult to have the manpower and materials and hopefully we can catch up with repaving because we put off with paving for a while. Hopefully, we can solve the road in its entirety instead of patching here and there, right. Mr. Suga: Right. Mr. Renaud: Just to add one thing. I have been hearing "Ka'apuni, Ka'apuni, Ka'apuni"—Ka'apuni supposed to have been repaired already, but the State needed to help in Hanalei, so the contractor is out there and they should be coming back next month. That is what we are told. They are going finish up the road. They are going to do all the repair areas first and then in the next contract, so many months later, we will do the overlay. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: I just want to say that I used to drive on Ka'apuni. I hear that every week someone has a complaint. I use to drive on that every day. It is a heavily-used road. Committee Chair Kaneshiro: Any further questions on General Fund Road Maintenance? If not, we are going to move on. So this is the General Excise Tax for Roads. Do we have any questions for that? Councilmember Kuali`i. Councilmember Kuali`i: So three vacancies. I am curious as to the first one, 939, vacant since July 1, 2018. Says Laborer I—Bus Stops. So is this an old position that was reallocated? The GET only starts...when did the GET funding start? January 1st? Mr. Suga: So this is something that the previous Administration allotted. We had vacant positions at the time and we created a Bus Stop Maintenance Crew for the Transportation Agency. So we did hire two individuals, but looking at the number of bus stops that we have, the two individuals were more than sufficient to maintain all the stops on the island. Having the third individual, we made the choice that it is not needed and we will not solicit for that position. I am hoping that we could transfer that position into one of our baseyards to use that as additional manpower. But that is to be... Councilmember Kuali`i: This vacant Position No. 939 Laborer I—Bus Stops is the third position you are talking about? Mr. Suga: Correct. Councilmember Kuali`i: So we are going to see that there is no intention to fill that position. Mr. Suga: Not for the Bus Stop Crew, correct. March 29, 2019 Department of Public Works –Operating & CIP Page 57 Councilmember Kuali`i: So we are going to see that come out, and you are... Mr. Suga: Hopefully, yes. Councilmember Kuali`i: And try something else? Mr. Suga: Yes. Councilmember Kuali`i: Okay. So that would be an eliminated position, 939, or dollar funded. The next position...and these two were only vacant since March 16, 2019. So for the Project Assistant 1977, $45,000—I think I noticed it was dollar-funded last year. So was this is a position that came from somewhere else? Mr. Tresler: No. These are reallocated, those positions were created for the General Fund. I do not know, Scott? Councilmember Kuali`i: Newly-created positions being paid by the... Mr. Tresler: Yes, these are specific positions created for the GET Fund. Councilmember Kuali`i: Correct. Mr. Tresler: Just to get to the point of it, we had it filled. But other agencies stole employees. Mr. Renaud: They were looking for more money so they went to other agencies. Councilmember Kuali`i: So 1977 is currently vacant. What is your intention on filling that position? Mr. Renaud: 1977? Councilmember Kuali`i: Yes. The position we are talking about. Mr. Renaud: We have it out for recruitment...I should find out in maybe a week. Councilmember Kuali`i: Then the last position is 9047, Principal Project Manager. Mr. Renaud: Same thing. Yes. Correct. Councilmember Kuali`i: Same thing. Okay. March 29, 2019 Department of Public Works —Operating & CIP Page 58 Committee Chair Kaneshiro: Councilmember Kagawa. Councilmember Kagawa: A follow-up. What do these folks do? What do these two positions do? Specifically for the GET? Mr. Renaud: Work for the GET Projects, road projects. Councilmember Kagawa: I thought we contract out most of those. Mr. Renaud: No. Not my work in the office. Councilmember Kagawa: Oh, okay. Mr. Tresler: Project inspection and making sure the contracts are doing what we are paying them to do. Councilmember Kagawa: Helping to follow-up since there is such a big bulk that will be going out? Okay. Mr. Renaud: We would create a lot of overtime, I do not want to work a lot of overtime. Councilmember Kagawa: Police and Fire did not mind. Committee Chair Kaneshiro: We are getting close to lunch. Any other questions on GET? I have a question regarding GET...So right now, we have it separated between, and this might be a Finance question, also but we have the GET moneys separated between Roads and Transportation. So what happens if money lapses in Roads or money lapses in Transportation? Does that money stay with the Transportation folks? Does the money stay in the GET Fund? Ideally, since we have an unlimited amount of roads to do and if Transportation does not spend the money, do they keep gaining funds or does it go back into GET? Mr. Tresler: That is a good question and I am glad you have asked that question. We have been in discussions on how to handle that situation and I know our hope was that because it is one fund, everything would be in one area. So if money lapses operationally and you are not going to spend it, say, for example in Transportation, we could take that money and use it for repaving more roads before the end of the year. So mechanically, I think that would be the easiest. We are trying to get that resolved. If not, then there may be complications with money bills and so forth. But I think for efficiency, transparency purposes, it would be great to have, it is all-in-one fund, but to have it by Divisions. So if Transportation needed money, that transfer could be made quicker. But, again, the purposes of expending these funds is to fix roads, which is our interest. That it would make it much more efficient mechanically than having to come back and go through a money bill process for two months, which then would make it too late and lapsing funds into next fiscal year budget. March 29, 2019 Department of Public Works —Operating & CIP Page 59 Committee Chair Kaneshiro: Could you E-mail us what the policy is going to be? Does the money stay with Transportation? Does it get to go back into the GET Fund and reallocated based on who is spending the money or using the money?I understand the timing on roads. Ideally, I would love to see a money bill come through where I know people are not spending money and when another budget comes up, we know roads did not get all the work they wanted to get done and Transportation was not able to get theirs done? I am kind of fine either way of knowing that the money is earmarked to Highways and Transportation. So it is going to have be spent that way. I just wanted to know, how does this bucket work? Is it two separate GET buckets or one big GET bucket? Could I get better clarity on how you plan to handle it? That can come in an E-mail if you are not ready policy-wise to tell us how we want to handle that. Mr. Tresler: We will follow-up with discussion with the Administration. Committee Chair Kaneshiro: I think the intent of GET is to see projects move. So I do not want a policy that is going to be holding up projects either. I think we passed it with the intent of allowing the residents to see the work getting done. So I am open either way. If you tell me it is faster to have it in one bucket and we can get projects moving a lot faster. I am almost more open to that because I want to see work getting done on the roads. People are paying a higher tax and they want to see the outcome of it. That is just my feeling. If you could send something over later so we know what to expect. We can always change it later, how we want to see it. Councilmember Chock. Councilmember Chock: Speaking about that, I think it is outlined in how it is that we passed the GET in disbursements with 25/75 and would need to be a change to those details. I actually want to have that money working for us constantly, too. I do not think it was clearly stated about what is being underutilized and how we spend it. I will look into it, too. Committee Chair Kaneshiro: Any other questions from the Members on GET? Councilmember Kuali`i. Councilmember Kuali`i: It is a broad question in the sense of "Other Services." It is a huge item, going from $7.6 million to $17.4 million, you stated before that you used to make your plan for future road paving and what have you, and then you budgeted and then it happened the following year. Do you have the numbers for what the $17 million will get us? Mr. Tresler: Well, we have identified the roads, yes. We do not have a problem in spending that money to repair our roads. We also have... Councilmember Kuali`i: Can we get some basic information, for example, "Last year, with $7.6 million we did`x' miles and this next year with $17.4 million we plan to do `x' miles"? March 29, 2019 Department of Public Works—Operating & CIP Page 60 Mr. Tresler: We have that breakdown and we will provide that information. It was part of our presentation, earlier, when we spoke about our policy and road repaving. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: We talked about all of the different ways that we want to repave these roads. A lot of the time, what we are hearing are the benefits of doing concrete and I just wanted to make it clear, we are not going to do that improvement, right? We are just doing all asphalt improvements, right? Mr. Tresler: Right now, that is the focus. We cannot say that we would eliminate analyzing if perhaps it would make sense to use concrete, right? Councilmember Chock: We could do that. That is an option. Mr. Tresler: It is an option. Committee Chair Kaneshiro: We have done collector roads with concrete, Puhi Road is concrete. Mr. Tresler: Yes. Ed has mentioned about our STIP collector roads, 80/20 match; we spent 20% and the Federal government provided 80% and we did do cement on that road. Councilmember Chock: It is the cost. Mr. Tresler: It is the cost, but I think at some point there is a crossover with the cost of fossil fuel, cement, and the life and maintenance and so forth. So once fuel prices dropped, that changed. If it is coming back up, it is worth the analysis. We would normally look at those projects, kind of a major construction/reconstruction. So that would be kind of like a STIP funded project. Again, it is something that we could look at. It is always an option. Councilmember Chock: Thank you. Committee Chair Kaneshiro: I did get clarity. The bill does not specifically break it out. I believe we left it that way, because we did not know how the money...we just know the money is specific to Highways and Transportation. There was no indication that it had to be 25% Transportation and 75% to Highway. I think right now that the Administration's policy on how they are splitting up the money, but it could change. Next year, it would be 100% Roads and next year could be 100% Transportation. It can go either way. Councilmember Kagawa. March 29, 2019 Department of Public Works —Operating & CIP Page 61 Councilmember Kagawa: With concrete, is it more difficult to get to utilities?Like our Department of Water(DOW), they are famous for patching, right?It would seem easier to patch asphalt than concrete? Mr. Suga: I think something like that, discussion and communication with DOW for a project like that should happen before the project, actually, and have them replace the lines prior to this going in. It would be a significant problem trying to do that. Councilmember Kagawa: Thank you. Committee Chair Kaneshiro: Any other questions from the Members on our General Excise Tax for Roads? If not, I think, we have gotten to a good stopping point before lunch. We are going to be done with Highways and Roads. Any last or final questions on Highways and Roads? We have Wastewater and Solid Waste left, and if we have time, we can go over CIP. Again, if we can get through all of these today, then we will not need to show up on Monday for any follow-up on these. I would love to do that, Members. So we will be back at roughly 1:20 p.m., one hour lunch. There being no objections, the meeting recessed at 12:18 p.m. The meeting reconvened at 1:31 p.m., and proceeded as follows: Committee Chair Kaneshiro: Okay. Next up, we have Wastewater. Jason, if you want to provide your brief synopsis, then we can get into the numbers. JASON KAGIMOTO, Chief of the Wastewater Management Division: Good afternoon. For the record, Jason Kagimoto, Chief of the Wastewater Management Division. So just to give an overview of our utility. How we basically...we have four treatment plants, two on the westside, two on the eastside; Waimea services basically Waimea, and `Ele`ele services Hanapepe and `Ele`ele. We have one in Lihu`e that services half of Lihu`e and Hanama`ulu and we have one in Wailua that services Wailua and Kapa`a. We have about 20 pump stations and 35 people within the division. The utility is in charge of maintaining all of the facilities, including about 50 miles of wastewater pipelines, as far as the utility itself. Generally, we operate behind-the-scenes.You do not really see or hear from us. The work has been getting done, and I guess when you see us, that is generally when there are issues and whatnot, so I am proud of our folks knowing that basically they are kind of out of sight, and they go about their jobs on a daily basis and take a lot of pride in their work to be able to make sure that we are maintaining our services. There are a lot of times with running utilities that operates 24/7 that there are equipment or things that need to be juggled around when things go down to be able to maintain services. That does not come to the forefront as far as in the public eye. A lot of those things happen behind the scenes. So they do a really good job of responding at all hours of the day to be able to make it happen. So we do have a lot of backlog of work. So I really do appreciate...we are grateful for the Administration for helping us. They have provided us with a bunch of help as far as being able to get more equipment, more budget, and it is a good step in the right direction. So we are definitely grateful for them listening and helping us to get the utilities to where we need it to be. That March 29, 2019 Department of Public Works —Operating & CIP Page 62 is an overview of the utility and where we are at. If anybody has any specific questions, we can answer them. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: As we look at your budget, we definitely see an increase in the equipment, which is a big concern that was outlined in your presentation. So I think listening to what the Mayor had to say, I want to be clear on what the outcome will be. What are the takeaways at the end of this next fiscal year in terms of what you folks will be investing in from the community's standpoint?Expansion of services or more connections? Mr. Kagimoto: Yes, so for right now, our main focus for the next several years is to really just catch up on a lot of deferred maintenance, a lot of deferred replacement of equipment, and whatnot. As far as in your budget, that is the main focus. We are trying to catch up on replacing a bunch of equipment. It was presented to the Administration and they have helped us with this new approach. You will see we are doing this leasing program for a bunch of our equipment, so that helps to lower the capital cost up front and that allows us to be able to pay off these loans more in line with the revenue that we are getting from our sewer customers. So that allows us to be able to do more than we have been able do in the past. That is basically our primary goal right now, to get our existing utility to a better condition, and then we are also going to be doing some facility plans, which is more on the CIP side. When those kind of projects come around, that is when we are going to be looking at planning and expanding the system. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Not too long ago, when we had the accident in Wailua, we learned that there is a sleeve or a stent that we can put in the pipe. Is that going to happen with this? That would cost a whole lot more than $500,000, yes? Mr. Kagimoto: Actually, all of that we do that under contract. That is not really reflected other than it will be eventually reflected in our loans, so if we get a State Revolving Fund (SRF) loan to do the construction. That is stuff we contract out and we basically get a 20-year loan for that work. Councilmember Cowden: Is that work intended to happen during this upcoming year? Mr. Kagimoto: Yes. It is sort of an ongoing thing. There is the condition assessment portion and then we go into the actual design, and then eventually it will be the construction. So it is a several-year process. On two of our projects, we are finishing-up the design phase. So we have already done the assessment and we are almost done with the design phase and this I guess next fiscal year or this calendar year we expect to get at least one of them on the street, which is the `Ele`ele subdivision. We are going to be doing assessments throughout our collection system, the design and the construction. March 29, 2019 Department of Public Works —Operating & CIP Page 63 Councilmember Cowden: Once that eventually shows up in here, is that in CIP or under Wastewater? Mr. Kagimoto: We are trying to do as much as we can through the SRF Program. So the SRF Program will at least help us... Councilmember Cowden: What is SRF? Committee Chair Kaneshiro: State Revolving Fund. Mr. Kagimoto: Yes, sorry. State Revolving Fund. That is a program that is administered by the Department of Health and they offer a 20-year loan. Historically, what we have done is the County has funded the assessment portion and the design portion and we could then apply to the loan for construction. In the past year or so, we have been informed by the Department of Health that they are willing to help with the design side of it also. So the goal is to do the design and construction and those things will then just show up in the loans within our Operating Budget. Councilmember Cowden: This is one of the few areas. This is almost revenue-neutral, right? When we see the expenses is that coming out of General Fund? Mr. Kagimoto: It is both. We have Sewer revenue and General Fund support. Councilmember Cowden: Is the Sewer revenue reflected on this anywhere? Committee Chair Kaneshiro: The Sewer revenue is in the very beginning. They get about $9.6 million in revenue. But the Wastewater expenses are almost $11 million. So there is a $2 million gap, which they get, which is fed by the General Fund. Councilmember Cowden: So we are looking at the differential right here. Okay. Right here. Mr. Tabata: Lyle Tabata, Deputy County Engineer. I would like to add that Wastewater does provide services to the General Fund entities. For instance, they provide septic tank maintenance for everything from the west side of the island, ending just at the Hanalei Bridge. So we do not take care of anything beyond the Hanalei Bridge because of capacity of our vehicles. Everything before that, they provide the services. So we call it an exchange for the General Fund. Also, we provide the effluent from the Wailua Wastewater Treatment Plant to the golf course. Although there is a fee, there is no real transaction that occurs. Councilmember Cowden: Okay. All right. Thank you. Thank you for the work that you do. March 29, 2019 Department of Public Works–Operating & CIP Page 64 Committee Chair Kaneshiro: As far as our system, the $2 million gap...we would love to fill it; is there underutilized areas that can get sewer or that it is easy to get sewer? Is there any way to close that gap between our revenue and our expenses on it? Mr. Kagimoto: Yes, there are various ways of getting more customers. The one that is sort of happening right now, and I think it has been a while since the County has really put out their own project to expand our own collection system—the way we have been gaining more customers is based on development. So if there is Kohea Loa or Lima Ola or those different kinds of projects, they will construct the sewer system and then convey it over to us to own, operate, and maintain. As far as getting new customers...I guess, when we get to through our facilities plan, there will be discussions as far as what we should do. There is the 2050 deadline for all of the cesspools to be removed. So there are, planning things that we need to do to figure out certain areas that we can help...things with the shoreline going down the highway and we do not sewer within the block of the highway. There are other potential pockets, possibly Kekaha, possibly the lower Hanapepe Heights sections, since the upper portion is already sewered. So there are a bunch of areas that are within range of our existing collections system that we can grow and we just need to go through with the planning. Committee Chair Kaneshiro: Okay. Thank you. Thanks for that. Councilmember Evslin. Councilmember Evslin: Follow-ups. The one on the planning side, is there a master plan of some sort that guides you folks when we are trying to look into maybe installing lines in existing neighborhoods? Mr. Kagimoto: We do have an existing facility plan that was done for each collection system. So what we are doing within this budget—and we will talk about it in the CIP—we got approved to do another round of the facilities plan. Because it is basically looking at, I think ballpark...a 10-year window. So those things that they kind of identify...it will include things like planning, so we can stay ahead of possible areas that we will need to accommodate higher capacities for our treatment plants so we can stay ahead of the expansion of those kind of things, just be all inclusive of how we are going to go about replacing or repairing certain things within our facilities and those kind of things. Councilmember Evslin: On that note, how have you folks in the past funded expansion within an existing neighborhood? I know it has not happened for a long time, right. What was the model for that when it has happened? Mr. Tabata: So you are correct, Councilmember Evslin, that we have not done expansion. The majority of the reason for not expanding is we relied on developers coming in to provide the infrastructure to expand versus the County to go out and create expansion. So this is something that we would have to investigate. I know there are funds available through the SRF program. However, as is evidenced in our huge push to replace a lot of equipment in the plants—and we thank the Administration and Finance for helping us create an avenue where we are financing these replacements to at least that program—The facilities need to be corrected first and capacities reestablished. So part of March 29, 2019 Department of Public Works —Operating & CIP Page 65 what Chief Kagimoto is saying is that our facilities have fallen into disrepair and we need to get them back to the designed capacities so that we can expand. So one of the plans that we have completed was 'Ele'ele. It is a plant that is ripe for receiving more flows and as he mentioned, we have this section of Hanapepe Heights that has the design. We need to look at it closely and price it to today's costs because I believe that design was completed in the '80s. So we have to revisit that and look at how we can then finance it. We can either use SRF or we create a district, create a finance district. There are different avenues to finance. Councilmember Evslin: The finance district is like a property tax surcharge or something? Mr. Tabata: Yes. Councilmember Evslin: My understanding is Community Development Block Grant (CDBG) money in other larger municipalities can be used for Wastewater expansion. Is that ever a possibility? Mr. Tabata: The community needs to qualify under the CDBG program. Councilmember Evslin: To my other follow-up question, you mentioned septic pumping; is that septic pumping from the County? Mr. Kagimoto: Yes. Only for County facilities. So that is all of the County parks, the County neighborhood centers, Solid Waste transfer stations...yes, just County facilities, not private stuff. Councilmember Evslin: I have one new question, which I can ask after if there is no follow-up. Committee Chair Kaneshiro: Councilmember Kuali`i is first. Councilmember Kuali`i: Position No. 1851, vacant since May 7, 2017, Operator IV. What is the status? Recruitment? Hiring? Mr. Kagimoto: For that one, I guess to give a better understanding of our organization. At each treatment plant, we have five positions. The first, the top two, which is the Working Supervisor and Operator IV, both require a Grade IV license. Part of it is you qualify to take the test, then to get the license, you need years of experience; it is not just over time to grow into it and you have to pass the test. We have one of our, I guess another person within our division used to be in Operations as an operator and she has qualified and passed the Grade IV test. Right now, she is also moved over to the chemist side and we have chemists doing a bunch of water quality testing. At the moment, she is a chemist and she is wanting to get the comfort and experience and just broaden her knowledge and experience. At this moment, we are kind of holding that position open to see if she does want to basically move back into operations. So that is why that one is vacant at the moment. March 29, 2019 Department of Public Works —Operating & CIP Page 66 Councilmember Kuali`i: So can you define for me what "holding open" means? Do you have an idea to what period? Mr. Kagimoto: She just passed the test. Let us see...I think it was this past October. Councilmember Kuali`i: Is she interested in the position? Mr. Kagimoto: Yes. Councilmember Kuali`i: So you could be recruiting and hiring her into that position? Mr. Kagimoto: Yes. Councilmember Kuali`i: When? Mr. Kagimoto: I think part of is just depending on what her interest is. So what we try to do is we try to hold them, I guess promote our folks within. So what happens when we have these kinds of vacancies...we are in discussion with her to make sure this is something for her and something she wants to do it, and if she does, then we will go ahead and open recruitment for her. Councilmember Kuali`i: In the meantime, how is this person being paid? In another position? Mr. Kagimoto: What do you mean? She is a chemist at the moment. Councilmember Kuali`i: The position is vacant. Mr. Kagimoto: Yes. Councilmember Kuali`i: When she gets her license and what have you, you may promote her into that position, so that will free up another position. So currently, she is in another position? Mr. Kagimoto: Yes. Councilmember Kuali`i: So that would just lead to another vacancy. Mr. Kagimoto: Yes. Councilmember Kuali`i: Do you have any idea whether that will happen in the next 60 to 90 days or beyond that? March 29, 2019 Department of Public Works –Operating & CIP Page 67 Mr. Kagimoto: So we have, talked to her within...so she got her Grade IV license in October and this is probably four...six months we have spoken to her about it maybe three times. So now is probably a good time to check back in again and see what her feelings are for that position. Otherwise, I guess the idea is that we would still...because if you are not already working at a wastewater treatment plant, nobody from the outside, unless you are working at a private treatment plant, will have those. To keep it open...so if it is not her, if somebody else qualifies and passes the test, then we can promote that person. Councilmember Kuali`i: Obviously, the budget shows the position fully funded. Mr. Kagimoto: Sure. Councilmember Kuali`i: So if she is not going to start on July 1, 2019, you should reduce the budget. Whatever your plan is. Mr. Kagimoto: Okay. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Two questions—one, we have discussed this a little bit in the past but right now, my understanding is if you are on sewer, you are paying a monthly fee no matter the size of your household and there has been some discussion on looking at the barriers of trying to transition to water use and my understanding is that there was some progress on that front. So maybe you folks could talk about what the barriers were and how we can move in that direction. Mr. Kagimoto: With our existing billing system, yes, it is a very manual process. So that is essentially the reason why we are just doing the flat rate. It is just way too time-consuming and difficult to be able to do it on a volume basis. Lyle has helped us with entering into discussions with the Department of Water. So we are kind of working with them to see what possibilities we have of either getting the data easier from them or working with them to do it. But we are in our CIP budget we did get some money towards evaluating a new billing system. So whether we do it in-house and upgrade our thing, that is basically the direction we are going is to be able to do more volume-based because that is one of the bigger concerns of our customers.You could be one person in a home and your neighbor could have a family of six and you are both paying the same rate. So we are working towards getting a volume-based rate. Councilmember Evslin: Yes, thank you. I am excited to see where you folks will go with that. Final question, how many houses on Kaua`i or what percentage of the homes do you folks service? March 29, 2019 Department of Public Works —Operating & CIP Page 68 Mr. Kagimoto: I guess just in terms of customer accounts, we are about 20% of the Department of Water. So ballpark about 20% of the island. There are big pockets of Kauai where we do not service. There are some of those that are actually serviced by private utilities, one owned by Aqua Engineers that is next to Puakea golf course, they service half of Lihu`e and through Puhi. There is a utility in Po`ipu, there is a utility in Princeville and other smaller package systems and then I guess, rest of the island I would say...I do not know...maybe more than half of the island on their own, like either cesspool or septic system. DONN KAKUDA, Civil Engineer: Donn Kakuda, Civil Engineer VI. Just to give you a more round number, I think we have 3,500 residential accounts and about 1,500 commercial accounts in that range. Councilmember Evslin: How are we trending? The majority of new homes on Kaua`i have been built on Ag land or Residential, is that percentage heading down? Have most new homes been built with septic systems and not on sewer? Mr. Tabata: We have to investigate that. It depends on if it is on Ag land, it is not connected to a developer's project...most likely it is not connected. Councilmember Evslin: Thank you. Committee Chair Kaneshiro: Any other questions for Wastewater? Councilmember Kuali`i. Councilmember Kuali`i: I think the overtime budget is showing $390,000 and that breaks down to the overtime of$115,000 and standby pay for call-out at $275,000. That is the same as it was last year, and last year you utilized all of that funding for that purpose. Mr. Kagimoto: Yes. For the most part, I guess I will have to look back to see, what was last year's? Mr. Tabata: I guess the issue with the standby is whether or not they are called we have to pay them a stipend for being on-call. Councilmember Kuali`i: Okay. Mr. Tabata: So it is a fixed cost, and the variable is the amount of hours if they do get called to come to the plant that they spend to remedy the problem. Councilmember Kuali`i: So this budgeted amount is expected costs based on the contract and what you are scheduling. Mr. Tabata: Historically. March 29, 2019 Department of Public Works —Operating & CIP Page 69 Councilmember Kuali`i: And probably would have been spent in the prior year? Mr. Kagimoto: Yes. So we have, based upon the last three years, we have been cutting down that budget. Committee Chair Kaneshiro: I think historically they have been higher. They have been around $411,000, $433,000, and $436,000. Then the last two budgets were in the $390,000 range and we will not know what they are going to have by the end of this year until it is done. Mr. Kagimoto: Looking at historical trends, what Lyle was saying, the standby is what we can basically count on and that is what we can quantify. The overtime is based on having emergencies and things that are a little more unpredictable. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: This bad debt expense from 2018...and it looks like no bad debt expense recently...is that accumulated over the years for non-payment? Mr. Tabata: The Division had done an extensive search into looking at recovering and getting customers up to current status in their receivables. There was that one that we came to Council for last year, the commercial account, which is no longer exists. So on our Attorney's recommendation, we wrote the debt off. Councilmember Evslin: That was just one account? Mr. Tabata: Two accounts. Councilmember Evslin: So that was it? What about personal home non-payment, has that not been an issue? Mr. Kagimoto: That is still something that we are working towards getting better. There are other delinquent accounts. For that one, they were closed for some time prior to 2010, I think. So for those ones we are just basically trying to move forward to get them off the books. As far as going forward, what we are doing, is evaluating our current ones. We are working together with the Department of Water as far as looking to...so right now our process is when you have a delinquency, and I forget the dollar amount, when you get over this threshold, we basically will file and put a lien on the home. That sort of has been the extent of what we have done historically. Our Ordinance and the Water Department allows for the water to be shut off. We are looking into it to get a better grip of those things. So yes, it is a work in progress that we are trying to tighten up on. Councilmember Evslin: Is that the reason we do not see those here because they have not been totally written off yet? March 29, 2019 Department of Public Works–Operating & CIP Page 70 Mr. Kagimoto: Yes. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Just a slight follow-up on that one. So when we see an amount that big, $292,000—I am presuming we probably would never get into that much trouble again with one or two accounts, right? Somebody has really been egregious and keeps getting service? Mr. Kagimoto: So part of the things for these ones is on the commercial accounts, they are billed based on volume. So depending on their water usage, if it is a restaurant or what not, some of those bills can get pretty high, pretty fast. Councilmember Cowden: I see. Mr. Kagimoto: So that is how some of these bills can get really high. Councilmember Cowden: That was a hotel, right? Mr. Kagimoto: Yes. Councilmember Cowden: So that would get pretty high pretty fast. Mr. Kagimoto: Yes, and I think that what generally happens is even when we have a lien on it, different people who are owed money...they sort of like are, "We are not that high on the priority list," I guess, I will say. So there are times where even when having the lien on it, we still end up with non-payment at the end of it. Committee Chair Kaneshiro: Okay.Any other questions for Wastewater?If not, we will move on to, I believe Wastewater has a General Fund also. Auto Maintenance items. It is on page 350. Any questions on their Auto Maintenance? Councilmember Chock. Councilmember Chock: This is in regards to your narrative. You mentioned not being able to fill the manager and electrician positions. Is that due to, getting applicants? What is the root cause of that? Mr. Kagimoto: Well, for those, there is not a position available. We are trying to work, on getting them. For us, the first big help we got from the Administration was to get more money and hopefully we will work towards getting those other positions. Mr. Tabata: I guess to add to that, electricians and plumbers are hard positions to fill. We are working with HR and starting this journey to create a County apprenticeship program. Hopefully, that will yield us being able to build from within, and when we are ready to launch the program, we can ask for funding. So we had in prior years two plant electricians in Wastewater and we are never, ever able to fill two. So one was March 29, 2019 Department of Public Works —Operating & CIP Page 71 taken away from us a few years ago and was never reinstated. So we kept trying to find a way to do this, and even the Building Maintenance group, which has transferred; Parks Maintenance lost electricians and were unable to fill, too. So we are looking at this filling from within. Councilmember Chock: The other thing I was thinking about was in the narrative, you talk about, that position, without it at least the flexibility of it. We stand to actually not avoid some of these spills. Mr. Kagimoto: Yes, that is a real concern. Councilmember Chock: Because we have that position. One. We need more. So I guess the question is really from an emergency standpoint; do we have any leeway? Any flexibility in contracting out on-call for these kind of purposes? Because this is going to save millions of dollars and the environment in terms of a spill; should we not have that kind of leeway? Mr. Kagimoto: Yes, at least in the sense of dealing with things whether it be after-hours or on the weekends or whatnot, our first call would be to our electrician and if not then yes, we have money in our budget there intended to hire out electrical services. It is not a standby thing. It is as issues come up, we will go ahead and address those. For us, the main thing is that level of stress when things do come up within our division that are handled. So for instance, if we have an issue with an electrical pump and cannot get there quick enough or get an electrician on-site and all of that stuff, we are mobilizing our line crew and bypass pumps to make sure we are doing all that we can to keep services operable and not have a spill. Councilmember Chock: Where is that in your budget? Contractual repairs? Mr. Kagimoto: I think there is one specifically for...yes...you are right, it is within contractual repairs. There is a line item for Contracted Electrical Repairs within that account. It is on page 345. Councilmember Chock: Perfect, thank you. Committee Chair Kaneshiro: Any other questions for Wastewater? Is this the first time we are starting to purchase equipment through the budget rather than...I know we have all of these pumps...we had them before. Mr. Kagimoto: Yes. I think the big shift with this year is the move towards doing leasing. So we traditionally have our equipment and we still continue to have some, depending on the type of equipment and life the expectancy, there were decisions made to move some into leasing to help us, to basically be able to purchase more equipment this fiscal year. March 29, 2019 Department of Public Works –Operating & CIP Page 72 Committee Chair Kaneshiro: With this leasing, typically, those would have been repair&maintenance (R&M)items?As you upgrade the wastewater facilities you would add in those type of bond funds? Where would these usually be? Mr. Kagimoto: I think we want to be at a point that we will do the facilities plan and we can plan and do a whole bunch of these things. So that we can actually put them in the design. We are doing a CIP project and let us say we upgrade one of our pump stations and replace the pump within that project we can fund that through the SRF loan. That is the goal where it is the best way for us to spend our money. That is where we ultimately want to be. For right now, because we are playing catch-up, there is some equipment that it cannot wait until we go through the whole planning, design construction kind of thing. Hopefully, the goal is we are doing these to make sure that we maintain our services right now. We catch up with all of our facility plans and those things and then we are at a point that this number in the future should be purchasing less equipment, replacement situations, and probably more into CIP projects. Mr. Tabata: Chair, if I may add—so if you look at the list, the majority of the listed equipment previously, we were only leasing back vehicles. But because these pieces are pretty much at the end of their useful life, we are looking at it as an equipment purchase and if you look at the dollar amount...during my days in the private industry, we would look at this as capital lease of new equipment replacement that is going to give us a minimum 15-year life. Committee Chair Kaneshiro: For the items that you are expensing in R&M equipment, are those more short-term type of equipment or are those equipment that eventually we are going to see us moving towards? Mr. Tabata: I believe they are more short-term. They are more on the use every day, whereas, most of these are generators. The tertiary filter is a larger expenditure for a capital investment in the plant. If you look at some of the other pieces, they are smaller pumps and not as long a useful life. Committee Chair Kaneshiro: Any other questions for Wastewater? Councilmember Evslin. Councilmember Evslin: Just a comment, I just noticed here that in the last six years that only two employees have left; that is pretty impressive. So good job to all the work you folks are doing to retain qualified staff. Mr. Kagimoto: Yes, I guess I cannot say enough, our folks really do take pride in their work. I think when a lot of our folks are hired or when they apply to work in Wastewater it is probably...just honestly, part of it just trying to get into the County. Then, I do not know if they are thinking this is a career for them at the time, but I think a lot of folks, when they come aboard, they realize the stigma that generally you are working with waste. When they get into it and they actually do the work, we are running an industrial treatment, and it is instead of making other products or treating other products, ours is waste. But there is a lot of chemistry involved, mechanical stuff, electrical equipment and a March 29, 2019 Department of Public Works—Operating & CIP Page 73 lot of skills that are gained from working. There is a lot of pride because they know the things that they are doing behind-the-scenes to prevent spills or to protect the beaches and all these things. So there is a lot of pride and job satisfaction. Mr. Tabata: To maintain their licensure, they need to earn continuing education units. So that is extra commitment on their part. We provide the classroom environment and the training, but it is the actual effort on their part to maintain their license. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I want to congratulate you on that. It seems like you are more effective than some other departments on it. It seems there are so many other places that need wastewater treatment, hotels, and whatnot. Do you have any extra sense of why you are able to retain people from the outside coming in? I mean that seems like there would be a demand to take them, too. What are you doing right? Mr. Tabata: It is management. Give him the kudos. Since Jason has taken over, he has brought a sense of pride to the division. He has shown that he will address personnel issues immediately and follow a process so it becomes bulletproof, so to speak. He has done a lot to help us turn the Wastewater Division into a place where you want to come to work, in spite of the perceived perception. But I think Jason is creating a team over there in the division that can become a showplace for us. So we are helping him now with the facility and making the facility...I walk around the plants and I see the big change. I can see the landscaping is well-maintained and before it was just grass and weeds growing all over the place. They take pride in facilities. That also ties into retention, yes. Councilmember Cowden: Well, good. Thank you so much. Mr. Kagimoto: Thank you. Committee Chair Kaneshiro: If no further questions, we will move on to Solid Waste. Thank you. Mr. Kagimoto: Thank you. Mr. Tabata: It is my pleasure to introduce...I believe he did one presentation already...but our new Chief of Solid Waste, Zahid Kahn and he has Allison with him. I will let him introduce himself and give you his brief overview of the division. Go ahead. ZAHID KAHN, Chief of Solid Waste: Thank you, Lyle. Good afternoon, Council. Thanks for the opportunity to come in front of you. As Lyle said, I will first talk about the Solid Waste Division. The way I see the Solid Waste Division is that it has three main sections. That means three main functions. One is waste diversion, our goal is to keep materials away from our landfill. So that is reuse, recycling, that is where Allison comes into play. We have a recycling rate of 43% and our goal is to increase that rate. The next division March 29, 2019 Department of Public Works –Operating & CIP Page 74 is waste disposal. In waste disposal, here comes the landfill. We have the Kekaha landfill that is our active landfill. We also have a closed landfill, Halehaka landfill, we have to maintain that correctly thirty years and beyond. We are going to be building a new landfill probably seven to eight years down the road when Kekaha reaches its capacity. We have four transfer stations. We are going to be doing some upgrades. So those are some major CIPs. The third section is the waste collection, where we collect waste from residents. That is basically the overview of the division. Some of the improvements we are planning to do over the next couple of years is we want to improve safety, because safety is first. We are working on our processes and procedures. As you have noticed, we have some major capital projects. We are going to be building new landfill transfer stations. We want to improve our project management processes. We will be adopting the Project Management Institute (PMI) so we can do better with project delivery. We started to apply LEED principle where we clean out unusable or not value-added items. So it starts from listening from people on the floor. So we had our first all-hands meeting. We want to hear from everybody. So we learned from them to see how we can improve processes. To do that, we have to improve communications. So that is our goal is to improve communication, customer service. We want more financial stewardship. To do that, we are asking questions to our consultants. Whenever they propose a design, is it best design? So we challenge the, basically. So we are trying to build leaders, because in the Solid Waste Division, there are 69 employees and five vacant positions. We have a number of supervisors. We are trying to improve the leadership skills and the goal is to improve morale within the Solid Waste Division. That maybe we can do what the Wastewater Division is doing so that we can retain our employees longer. Those are some of the things that we are working on going forward. For this presentation, I will talk about some of the areas where there are some major changes. One is for the Kekaha landfill—we increased our budget by $90,000—that is for the gas collection. We had that at the top of our list for the landfill. So we have to collect gas from every square inch of the landfill, so that is why that increased. For the Halehaka closed landfill, their electrical system needs repair. Last year, we went out to contract, but the market condition is such that we did not have enough funding.As a result, we requested $200,000 more. For the Kekaha landfill, we looked for opportunities to save some costs. Instead of upgrading both scales, the decision was to upgrade one scale. That is where there is a reduction of$200,000. The biggest-ticket item is $500,000 to transport contaminated soil from Puhi Metals Recycling to the Kekaha landfill. When the lateral expansion happens on the very bottom, there will be a base layer. So that would be using the contaminated soil. So there are a couple more increase, one is for the green waste processing. We are asking for $110,000 more. It is because the cost of doing business is much higher on the island. It is the same reason for the commercial recycling $112,000 more. So those are some of the changes. I will be happy to answer any questions that you might have. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: You mentioned 43% diversion rate, that is 43% of our entire waste here and that includes green waste? ALLISON FRALEY, Solid Waste Program Development Coordinator: Yes, green waste is the highest number. I am sorry, Allison Fraley, Programs Coordinator, Solid Waste Division. Yes, we track diversion—both what the County diverts through all of our March 29, 2019 Department of Public Works —Operating & CIP Page 75 recycling programs and commercial diversion. So we do surveys with businesses to find out, for instance, what is being back-hauled by the big-box stores back to the mainland? And things like that. So right now, it is about 42%. Councilmember Evslin: How are we trending on the number? Are we improving on that? Ms. Fraley: It has been at that rate for about three or four years. Councilmember Evslin: And you mentioned the challenges about recycling and the need for more money for commercial recycling. Ms. Fraley: Well, for commercial recycling, I have to say the reason that increased is because that is for 14 months of service. We are going to extend that contract into the next fiscal year and then negotiate a new contract at that point. So that is why it is just two extra months worth of funding for that program. The commercial recycling program is we contract for all the cardboard, all of the HI-5 materials that come into the certified redemption centers. They get processed by Garden Island Disposal, our only commercial recycler on-island. Businesses that are recycling they do not have to pay, recycling is free for businesses. Councilmember Evslin: Where does plastic waste end up going? Ms. Fraley: The plastic waste right now is going to Taiwan. Councilmember Evslin: Does it impact our bottom-line if the price of plastic is fluctuating? Ms. Fraley: No, right now, those contracts are negotiated in advance. So if the commodity loses value, then the contractor has to "eat" those costs, basically. It is a very volatile market. They are always looking to market everything. But right now, the market is low. It has been higher in the past, but the China situation has definitely made commodity values low the last two years. Councilmember Evslin: Final question, you said commercial recycling is free, but there are other solid waste commercial users who pay per ton, right? Ms. Fraley: What I am saying is free to the customer. So businesses do not have to pay to recycle, the County is picking up the tab for that. That is what I am saying. Councilmember Evslin: But that is throwing trash away that has a commercial account, the landfill will have to pay for them. March 29, 2019 Department of Public Works—Operating & CIP Page 76 Ms. Fraley: Yes. It is an incentive to recycle and then helps support some of our programs such as a cardboard ban at the landfill. So businesses do not...they can sell their cardboard for free, because they cannot dispose of cardboard. Councilmember Evslin: What about commercial food waste? Is that also free to dispose? Ms. Fraley: We do not have any programs for food waste. There is a lot of pig farming that is happening, where businesses are giving away food to pig farmers. So that is technically free to them, instead of throwing it as trash. Councilmember Evslin: And then the final question, the $110,000 increase for green waste processing, will that result in any service improvements? Or that is just strictly the cost of doing business is increasing? Ms. Fraley: Well, it is two things. We do anticipate more green waste being recycled next year and we are renegotiating contracts. So the contract price could be higher. So we are putting in a cushion for that, in case that is the case. Councilmember Evslin: Thank you. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Thank you, Mr. Chair. Let me first thank you for the presentation, I appreciate you integrating the LEED principals in culture. I think it is a good direction and one I have been looking for in Solid Waste in response to some of the capacity needs. My question is around the half a million dollars requested for soil contamination soil removal, Puhi Metals Recycling. So prior to you, in the past we have had a line item necessary for this clean-up and mitigation. I am curious, my question is really around is this part of the past clean-up effort or are we looking at new issues that are arising? Mr. Tabata: Councilmember Chock, Lyle Tabata, Deputy County Engineer. This is the clean-up of the clean-up. Councilmember Chock: Okay. Mr. Tabata: This is the final. We have been holding it off until the lateral construction started. As Zahid said, this will be used as the bottom layer on top of the liner. Councilmember Chock: So this is what we had in reserve all the time. Mr. Tabata: Exactly, yes. Councilmember Chock: And was waiting for. Mr. Tabata: Yes. March 29, 2019 Department of Public Works –Operating & CIP Page 77 Councilmember Chock: Thank you. Mr. Tabata: The time has come. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: The one vacant position in Solid Waste Disposal is 9827 Civil Engineer VI,vacant for nine months, salary of$72,528. What is the status of filling that position? Mr. Kahn: About two weeks ago, we had interviews and we interviewed a couple of people, because Solid Waste is a very specialized field. It is very hard to find somebody with a lot of experience. So there is one potential candidate that HR is working on. So it is possible we could fill that position in the near future. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: I have a general question. In looking at the total revenue we get from Solid Waste and our total expenses, disposal collection, recycling—is there any way to close the gap? I think it is about a $12 million loss every year...and I mean this year. Do you see any other options? Is there cheaper more efficient ways to get rid of trash somehow? Mr. Kahn: I can share my experience from King County, Washington, where I worked before. King County's, solid waste division is fully self-funded. In fact, it pays $11 million to the general fund every year for the landfill. Committee Chair Kaneshiro: I will stop you there, just switch the budget and do that? I would love to hear some of the ideas, how they are doing it. I think it is a big climb for us as an island to get there. Mr. Kahn: I think this is my own opinion, which is one of the things we can do is at the transfer station, people can dispose of for free. If we start looking at some of the tipping fees there, that could help us with gaining some revenue. Committee Chair Kaneshiro: Follow-up? Councilmember Cowden. Councilmember Cowden: Well, I have a concern with that one, because people will just throw stuff into the bushes. That is what happens is people throw their rubbish on the side of road somewhere if it is too expensive. So we have to be a little careful with that. Committee Chair Kaneshiro: It is tough, we are a small island and we are going to try to collect more solid waste fees and there is only a limited amount of people that we can spread it over. It is ultimately the residents and commercial operations. March 29, 2019 Department of Public Works —Operating & CIP Page 78 Mr. Kahn: Some other ideas would be...we are looking at how we manage our landfill. For example, we can improve compaction because right now the compaction...what it is we can improve it by getting some modern equipment that will give us more airspace so there will be some savings in costs. Committee Chair Kaneshiro: Is there a way to go back and compact older areas that we have landfilled to get more space? Is it only moving forward any new areas that we are putting material on our or maybe we have a covered one that is completed. If we bring in this modern compaction machine, then we can get 25% more out of this space? Mr. Kahn: So actually, what I have done in the past is what is called preload. So if we put, let us say more soil or more weight, it increases the settlement rate. So that gives us more space. So that could be done with doing the preload it takes two, three years to gain more capacity. Committee Chair Kaneshiro: Oh, so if we went back and premeasured our heights we might have a little lower. Mr. Kahn: Yes. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I have a very basic question. Halehaka—I do not know where that landfill is. Are you saying we have one that is... Committee Chair Kaneshiro: It is by the Puakea Golf Course. Councilmember Cowden: Okay. Committee Chair Kaneshiro: If you go from Nuhou Road and you try to hit Puhi Road...I guess Kipu Bypass Road...Not really drive by it, but it is on the right side of the road. Councilmember Cowden: When we are looking at our transfer stations, have we gotten to that yet? Is that in here? Committee Chair Kaneshiro: Transfers is under recycling. Councilmember Kuali`i: Collections. Committee Chair Kaneshiro: Or Collections. Councilmember Cowden: So on the transfer stations. Committee Chair Kaneshiro: Oh, sorry. Collections. March 29, 2019 Department of Public Works —Operating & CIP Page 79 Councilmember Cowden: I know that we have talked a little bit about maybe trying to put some covering on them, so that the rain does not fall into it and create as much effluent. Is that something on this year's agenda? Are we looking to make that improvement there? Is that cost in here? Mr. Kahn: We are in the process of design. So we are 10% design and that design will include that cover and we are hoping to start construction next year, hopefully we will start with Hanalei first. Ms. Fraley: That is a CIP project. Councilmember Cowden: That is CIP, okay. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Out of curiosity, what was the diversion rate in King County? Mr. Kahn: Pardon. Councilmember Evslin: What was the diversion rate in King County? Mr. Kahn: 57%. Councilmember Evslin: How do we compare, our 43% is good to me. How do we compare with other places? Mr. Kahn: So part of the reason I think King County is higher is because they have curbside collection of recyclable materials and they also have very extensive programs and construction and demolition (C&D) Diversion is another one. Councilmember Evslin: Right now we have a zero-waste resolution calling for 70% by 2023. How do we achieve that? Mr. Kahn: Well, to me, that seems like that would be a very ambitious goal to meet within this timeframe. But we should strive to maximize it. Councilmember Evslin: Is the low-hanging fruit food waste?Where can we really make up those numbers? Mr. Kahn: I think it is C&D. Ms. Fraley: Yes. Low-hanging fruit would be C&D. It could be some organic waste. Legislation would be another way that we would be able to get more increase in diversion, and so those are some things that could be done. March 29, 2019 Department of Public Works—Operating & CIP Page 80 Councilmember Evslin: Just when we are talking about diversion, do we have any idea what diversion ends up saving us in the long-run for every pound that does not go into the landfill? What are we saving on landfill costs? Mr. Kahn: That depends on the waste requisition. For example, C&D does not decompose. If we can divert C&D, that gives us most benefit for the costs. Whereas, for organic materials, it will decompose over time, it reduces the volume. Councilmember Evslin: What is C&D? Mr. Kahn: Construction and demolition debris. Councilmember Evslin: Alright. Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i or Councilmember Cowden, I think while we have everyone here, we are just talking in general about our waste and we have not hit numbers yet. I think we are just talking in general how we are getting rid of our waste and what is cost of our waste is?Any other questions?We can ask questions on Solid Waste disposal. I have a question on the landfill scales. I know that has been an ongoing issue for a while. Do we currently have scales that are working or is this item going to fix the scales, one scale that is not working? I know it has come up in a lot of budget meetings. I just wanted to know what the status of it is today, and what the solution is. Mr. Kahn: At present, we have two scales. I believe one is fully functional and the other one needs some repair. The previous plan was to fix both, but then decided that we just need one scale. So what is proposed in the budget is to repair one scale. Committee Chair Kaneshiro: Did we have issues with being able to calibrate it or calibrating the scales to weights? RICK RENAUD, Solid Waste Superintendent: Rick Renaud, Solid Waste Superintendent. I think was it contract, yes. We had some issues, I think we resolved them and we are able to calibrate now. Committee Chair Kaneshiro: Okay.Any other questions from the Members?Let me try to find my last question. I have one on loans. Maybe not. It is okay. I did not write my notes good enough. Any other questions? If not, we will move ahead. We will move on to collections, from disposal to collections. Before we move on from disposal, we will move to collections. Any questions on collections? Councilmember Cowden. Councilmember Cowden: I have heard a number of concerns on our collections system. One is that when you drive behind the trucks, you can see the little bits of stuff coming out of the top, when the piece is open. Sometimes it tends to leave waste on the side of the road, just small little pieces. I do not know if there is any cover that goes in there or not? I do not know enough about the design of the truck and then another one has been a complaint from the people who work on the truck. I want to be very vague about where March 29, 2019 Department of Public Works —Operating & CIP Page 81 those complaints have come, but it used to be when they would grab it, when they would literally pick up the garbage things they knew who had bad chemicals, right? That maybe they were painter surfboard shapers or something but now it all goes into the top, and it all just mixes those chemicals in somewhat of a soup in the truck and that there are health concerns about that mix. Do you from King County know of any way of dealing with that, because there is no real way of knowing how we mix all of that chemical fluid? Mr. Kahn: So I will answer part of it, and then I will direct it to Rick. So in Seattle, Washington, they have a program they call "trash patrol"...they have appointed people who go around and inspect people's trash and that one is of the reasons that they want to make sure in trash there are things that should not be there. That is the way they solve that. For the first part of your question, Rick can you answer, please? Mr. Renaud: Rick Renaud. What is the first part again? Of the chemicals? Mr. Kahn: The design. Mr. Renaud: Oh, the design. What you are talking about there is a window on the top of the hopper there is a pack assist door that should be down when traveling between the dump site and their last pickup. So I am assuming in route to the transfer system the door must have been left open. Councilmember Cowden: Maybe that is what it is. But you can drive behind the truck...you can see the little bits. So the people a lot...who clean, we have volunteers who clean the sides of the roads, and they really pointed out to me the little small pieces of rubbish. Mr. Renaud: Okay. Councilmember Cowden: I started to pay attention. So there is a door. So maybe it just gets forgotten to be closed? Mr. Renaud: Yes, and I am assuming it might be our rollup truck or commercial rollup truck, those also just have a net. It is not a taut net or very tight on the container, so to speak. It is something that I have noticed some things fly off from commercial haulers, too. Yes. Committee Chair Kaneshiro: Any other questions? Councilmember Kuali`i. Councilmember Kuali`i: For vacant positions, Position No. 1879, Equipment Operator III, vacant since August of 2018. What is the status of recruitment? Mr. Renaud: We have a list of candidates ready to go. We are just waiting on performance or practical tests with HR. March 29, 2019 Department of Public Works–Operating & CIP Page 82 Councilmember Kuali`i: So for the list of candidates, do you foresee filling the position within 60 to 90 days? Mr. Renaud: Yes. Councilmember Kuali`i: Okay. Next, Position No. 1010 is newly vacant, Refuse Collection Equipment Operator. Mr. Renaud: The job announcement went out, we have a list of candidates. We are just waiting for...I think it is going to be an in-house promotion. Councilmember Kuali`i: Then we have 958, Solid Waste. Mr. Renaud: It has been challenging for us. The job has gone out...958 and 959 jobs have gone out previously and we have had a couple of people resign to move to the private sector, but we have a list of candidates and we are just waiting to do the practical tests. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: In regards to Other Services, "Transfer Station BMP—Hanapepe, Lihu`e" was the number in the budget last year. Did we not complete it last year or this year? Mr. Renaud: No, we did not. We are still in the process. We are just about ready to go. So part of that money is not only for Hanapepe, I think it is for other transfer stations also. Committee Chair Kaneshiro: Okay. And Lihu`e. As far as the automated refuse trucks, I noticed our lease-years went from five years to seven years and I know it reduces our costs on the front-end and over the years. Do those trucks last seven years? Usually, our leases are five-year leases. Mr. Renaud: I think on the average, our trucks last six years...we have been stretching that out to eight. Committee Chair Kaneshiro: Because I would hate for us to be leasing them longer than the life of the truck. I would hate for your payment plan to be longer than the life of the truck. Any other questions from the Members? If not, we will move on. Any questions for Recycling? Lihu`e Transfer Station—what is going on with the recycling contract on that? Ms. Fraley: You mean the Kaua`i Resource Center? Reynolds Recycling is going to be relocating from Nawiliwili Harbor to the Kaua`i Resource Center and we put out the news release...I believe it was yesterday. They are starting operations on April 4th. They will be open every day except for Wednesdays and Sundays, working 9-5 with lunch from 12-1:30 as a concession operation. So they are actually paying the County to use the space. March 29, 2019 Department of Public Works —Operating & CIP Page 83 Committee Chair Kaneshiro: So there would no longer be recycling at Nawiliwili? Ms. Fraley: Correct. They are relocating, yes. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I am noticing the grant-in-aid for $25,000. What does that go towards? Ms. Fraley: $20,000 is for Kaua`i Community Recycling Services (KCRS) to do the non-HI-5 recycling at the Kilauea HI-5 Redemption Center. That allows businesses in that area to pay HI-5 cardboard or wine bottles or whatever their generating to a spot for free recycling, at the same time that they are doing 11I-5 recycling. Also for next year is a budget request for $5,000 for grant-in-aid to Surfrider Foundation. That would assist them with managing some of the waste that they are not able to do on their own. I will give you an example that would be like large tires and boat bumpers that they pull out of the ocean, and then also to load and dispose of the nets that they get, which they get quite a bit. Councilmember Cowden: In the containers? Filled two containers? Ms. Fraley: Correct? Councilmember Cowden: Our budget helps to pay for that to go to O`ahu. Ms. Fraley: No, actually they are going to be disposing of that at Kekaha landfill. There is a waiver, our legislation allows for waivers for disposal of community clean-up projects. So that is not the cost we are talking about, it is the cost of actually recycling those boat bumpers and loading the material into the containers. Councilmember Cowden: Okay. We used to use the glass and crush it and put it in the roads. Are we still doing that? Ms. Fraley: Yes. All the bottle glass, which is the majority of what we capture through recycling programs because there is an incentive with the $0.05, that all goes to California to be reprocessed into new bottles. The non-HI-5 glass gets put in a glass crusher at Garden Isle Disposal. That gets crushed to spec and it is used to for mud abatement, backfill, landscaping projects, things like that. Councilmember Cowden: Okay. Thank you. Ms. Fraley: You are welcome. Committee Chair Kaneshiro: Councilmember Evslin. March 29, 2019 Department of Public Works–Operating & CIP Page 84 Councilmember Evslin: Am I reading this correctly? It says $1 for a building lease? Ms. Fraley: When we put a dollar in it is...so when we put a dollar in, so that fund, that line item can be used and we can pull money from other accounts if we need to use that line item sometime during the year. If we have savings in other areas, we can transfer funds there. Committee Chair Kaneshiro: The building lease item is for what again? Ms. Fraley: Yes. What is this one? It is not a lease. I think it is...I am not sure. I am so sorry. Committee Chair Kaneshiro: It is on page 321. Ms. Fraley: Yes, I know. Does it say lease though? I can get back to you on that one. My apologies. Our spreadsheet is different. We do not plan on leasing any buildings. Committee Chair Kaneshiro: Any other questions from the Members? I have a question in general regarding green waste and our recycling programs. So something like green waste, the cost of green waste is $1.6 million. If we were to calculate the number of tons of green waste we are diverting versus putting into the landfill, are we paying more money to divert it? Obviously, if we keep putting green waste in the landfill then we are shortening the life of the landfill, but on a cost-to-cost basis, does it cost more to divert green waste away from the landfill versus putting it into the landfill? Ms. Fraley: It costs less for green waste. All the programs have different costs per ton, but green waste is one of our least expensive programs. The cost we pay to the contractors is about $60 a ton. We do have other internal operating expenses for green waste, but this is what we are showing in the budget for green waste. Committee Chair Kaneshiro: I was just curious. Of the recyclable materials, which ones are more expensive to divert? Ms. Fraley: Metals is about the cost...the price we pay for our metals processing is about $128 a ton. That handles all the metals on the island. We have to accept tires...they are banned from the landfill and we are paying about $9 on average for a tire and we collect about 16,000 tires a year through our programs and some of those are really big tires. So that is why the average cost is high. Kaua`i Recycles drop bins—that is a high-cost program, a residential program. We have about 2,000 tons a year that we accept through that program and it has kind of been at that rate for quite a while. That is at a higher cost program at about $400 a ton. Then the commercial recycling is the same as landfill disposal or less, it is $113 a ton. Household hazardous waste diversion is very expensive, but we keep that hazardous waste out of the landfill so we do those programs twice a year and the actual tonnage cost is in the thousands. But it is something that assists us in keeping hazardous waste out of the landfill. We are planning a new textile recycling program that we March 29, 2019 Department of Public Works —Operating & CIP Page 85 put in the budget. We are really excited about that. It is also like a reuse program and we are working with the Adult Rehabilitation Center (ARC) on O`ahu, it is part of Salvation Army. So we are going to be helping the thrift stores accept things that they cannot really use once they go through it. We will have a surplus of reusable mostly textile items, textiles, like clothes. That we will be able to ship to Oahu. They will get reused there and if not there, shipped to other countries that could use them. That is about half the cost of landfilling and when we did our waste characterization, we saw that textiles is something that could be easily be diverted through a simple program like this. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Just expanding on that, when you say half the cost of landfilling. What is the cost per ton? Ms. Fraley: Our tipping fee is $119 and we did a study when we increased to that rate of 50 a few years ago. That is what we suspect there are...there are a lot of costs to add into there. We calculated that as the true cost, but it is probably higher. We did another analysis. We will probably do an analysis in our Integrated Solid Waste Management Plan update, which we are working on getting a consultant at this time. Councilmember Evslin: To build on Chair Kaneshiro's question, now that I have the $119 figure had my head, which of our diversions are actually less than that? Ms. Fraley: So it would be our home composting program, green waste...metals processing is right there...commercial recycling and the textile recycling...that is about it. Councilmember Evslin: Thank you. Ms. Fraley: You are welcome. Committee Chair Kaneshiro: We get a lot of questions like, "Can we do curbside recycling pickup?" There is a cost to that. Ms. Fraley: Yes. Committee Chair Kaneshiro: There is already a cost just to our recycling centers that we have around the island. If we were to end up picking up the recycling, it is an even bigger cost, just based off of our collection. How much do we pay to collect trash from the homes?Any other questions from the Members? No? Do not let them off that easy. Mr. Kahn: Thank you. Ms. Fraley: Thank you. Committee Chair Kaneshiro: We do have Solid Waste Roads Maintenance, and again, that is their allocation to the General Fund for General Fund items. We have Auto March 29, 2019 Department of Public Works –Operating & CIP Page 86 Maintenance. Are there any questions on those? If not, we will move on to CIP. Do we need a five-minute break to stretch our legs? Let us take a ten-minute caption break right now. We will try to power through CIP. There being no objections, the meeting recessed at 2:48 p.m. The meeting reconvened at 3:09 p.m., and proceeded as follows: Committee Chair Kaneshiro: Welcome back. Our final item for today is the CIP Budget for Public Works. Wade, thank you for providing a spreadsheet on the Solid Waste—Public Works—CIP items. If you want to go through, we have the order already and we will start with Wastewater and briefly go through the projects and maybe explain the new ones. WADE LORD, Executive Assistant to the Mayor: Great. Thank you, Chair. Wade Lord, for the County of Kaua`i. I am the CIP Program Manager. I work with the various departments on Capital Improvement Projects. Just briefly, the work this year with the new Administration was done in a way to attempt to bring private sector efficiencies to the processes. We made several changes this year in the way we approach it, and the way we are going to be going forward with it, which include just the outgoing requests from the various divisions to make sure that their projects dovetail with the General Plan Update and the fact that the projects needed to be cost-effective. We were looking to not go out for bond fund loans this year. So in order to do that and to achieve that, we had to look at repurposing moneys. So part of that initial work was to do a look-back at projects that were either open, were closed, and just had not been resolved yet, and/or projects that had not moved forward. So we asked each of the various project managers to give us detail on those open-ended projects, and from that, we were able to save some moneys and repurpose them. It does not mean that the projects are not valuable. We still feel that many of them are and we feel that the timing is such that if you are going to be out borrowing money you need to deploy it and allocate it because we are paying interest on it. What we did was we have redeployed the money, reallocated for projects that are either in the planning stage or ready to go. So when there is a project that maybe has three phases to it, you have planning, design, and construction—we may be looking in the CIP budget to fund one portion of it, knowing that there is going to be separate tranches later as the project moves forward. So with some of these projects, will you see them again in future years as they move through the process. With that, we will go ahead and get started with Wastewater. The Wastewater projects this year were really high-priority for the Administration, because of the condition of the system and Jason Kagimoto our Chief is here to provide color and detail on the various projects. There are several areas of need and so we asked Jason to prioritize his projects, and we then took some of those projects, and allocated funding for work, again, that was in planning stage and other projects that were lower-priority, that were not health and safety-related. We moved those off for future years. With that, I will go ahead and introduce Jason to talk to you about the Waimea R-1 Wastewater Distribution Plan, the facility plan, which is new, and that is a look at our complete system to analyze it from top to bottom to understand where we are at and what the needs are going forward, so we can take appropriate measures; rather than waiting and being reactive, we are looking to be proactive. As it loads to the sewer collections system upgrades, Jason will talk to you about details of that but we have got some lift stations in March 29, 2019 Department of Public Works–Operating & CIP Page 87 East Kaua`i that are obsolete. They are made up of multiple mechanical components, some of which can be replaced now with newer components with submersible pumps that do not require an elevator. Some of our stations actually have to have both a pump and elevator for someone to service them. So this new technology allows the Wastewater Division to create that without having to buy two separate mechanical systems. The Wastewater improvements renovation that Jason will talk to you about relates to the ocean outfall at Wailua and that system and how we are going to manage that and try to abandon use of the outfall. Then the Wailua emergency manhole upgrades—in their evaluation, they found two manholes that are in disrepair and need to be improved, upgraded, and repaired in order to carry some of the loads. Committee Chair Kaneshiro: Jason, if you want to go line item by line item,just briefly explain the project. I know you have the status, but I know we just got this right now. So none of us had a chance to kind of read it but if you can give us an overview, maybe line item by line item? Can you explain, if it is an ongoing project? Is it going to be done this year or if it is a project that may be longer than this year? Mr. Kagimoto: Okay. Committee Chair Kaneshiro: We will just go down the line, start from the top and go down. Mr. Kagimoto: The first one, as Wade mentioned, is Waimea R-1 distribution system. So that project is essentially going to allow us to be able to provide R-1 water to the Waimea community by building storage and distribution systems. So we can water the Waimea athletic field and Waimea Canyon Middle School. There are a bunch of things that still need to happen, but essentially what we are trying to do...we will be doing storage, which is pressurized tanks which will be at the treatment plant site, and pumps to pressurize that to allow us to get the distribution to the park. That project is currently ongoing. Actually, we have grant funds that have been given to us by the EPA, and the County had a match. So as you can see, the grant funds were roughly $715,000, and our match, $585,000. So the grant funds basically need to be spent by the end of November, this calendar year. Our consultant is already moving forward and we should be building out a couple of distribution system upgrades in the next month or two. Committee Chair Kaneshiro: Okay. Any questions on this Waimea R-1 distribution system? Councilmember Evslin. Councilmember Evslin: Quick question. Does the Department of Education end up paying for that water in some fashion in the end? Mr. Kagimoto: Yes. The way our Sewer Ordinance reads is that for R-1, it is a negotiated price. There is a clause in there that essentially has to be cheaper than other sources, I guess. So we will be charging for that water; at this moment, we do not have a set rate, though. Committee Chair Kaneshiro: Councilmember Cowden. March 29, 2019 Department of Public Works—Operating & CIP Page 88 Councilmember Cowden: I am sorry, what is "K/J"? It says "working on scope and fee K/J." Mr. Kagimoto: That is abbreviation for our consultant Kennedy/ Jenks. Councilmember Cowden: Okay. It says wastewater, but this is really freshwater that you are putting out there, right? Mr. Kagimoto: So when we treat the water that are treated effluent, there are different levels of recycled water. So yes, that would be our water treated effluent. Councilmember Cowden: Treated effluent. Okay. Alright. Thank you. Mr. Kagimoto: That would be similar to the same type of water that we currently send to Hokuala to water the golf course, that same quality of water. Committee Chair Kaneshiro: Any other questions on this? If not, we will move on to the next item. Mr. Kagimoto: Okay. Let us see, that would be "Wailua NPDES." A bunch of these projects are all tied in because there has been a several-year process. There is been different sort of like phases of the project. We initially got the National Pollutant Discharge Elimination System (NPDES) permit. It kind of outlined the compliance schedule for us to be able to meet our nutrient limit, which we are putting out into the ocean, that is why there is a bunch of different projects. Essentially, the project that we are currently doing right now is we and our consultant are designing the soil aquifer treatment basin. That will be just mauka of our treatment plant. It is going to be...so our treatment plant is right next to Lydgate Beach Park. Between our treatment plant and Leho Drive, just mauka of it, we will be putting in a soil aquifer for treatment basin. Essentially, that will be the way if we have water that we cannot send to the, does not meet the R-2 recycled water standards that we cannot send to Wailua Golf Course, we will be putting this water, sending it to the basin that is the alternative that allows us to abandon the ocean outfall. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: What is "NPDES"? Mr. Kagimoto: "National Pollutant Discharge Elimination System" is a permit put out by the Department of Health. Councilmember Cowden: Okay. Alright. So I am glad that you are working on that one. March 29, 2019 Department of Public Works –Operating & CIP Page 89 Mr. Kagimoto: Yes. Within that compliance schedule, there are definitive milestones that we need to hit. Right now, we should be...we will be done with design in this year and next fiscal year we will be bidding out the construction of that. Councilmember Cowden: So that means at that point we will no longer be putting that effluent into the ocean at all? Mr. Kagimoto: Yes. Councilmember Cowden: Good. Mr. Kagimoto: To clarify, that is our backup disposal but our primary use for R-2 water, is to send it to the Wailua Golf Course. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Just curious, what portion of the water goes to the backup outflow? How often does that end up getting utilized? Mr. Kagimoto: So for this one, in the recent past, we have had issues with our outfall being sanded over. It is in an area that is impacted by onshore waves and tides and those type of things. So we use the outfall three days a week and that allows us to sort of make sure it is functional if and when we need it. Committee Chair Kaneshiro: Any further questions on this line item? If not, we will move on. Mr. Kagimoto: Okay. The next one would be the Wastewater Facility Plan. So for that one, we will be evaluating the four different collection systems that we have—that is the Waimea, `Ele`ele, Lihu`e, and Wailua areas—and essentially that will lay the map for us going forward for the next 10 or so years. That will essentially look into planning population kind of growth and it will look into the existing condition of our systems, doing condition assessments and those kinds of things to basically lay out a plan. So when we do go ahead and do these CIP projects, we have the bigger-picture in mind. Also, we are basically trying to get out of this reactionary stage and we can stay ahead of a lot of these things and do more on like a CIP-level where we can fund it with SRF loans. So that one will be a project for next fiscal year. Committee Chair Kaneshiro: Any questions on that? Councilmember Evslin. Councilmember Evslin: I know you just explained it, but $1 million for Wastewater Facility Plan—so that includes actual on-site assessments of the equipment or is that just a consultant doing...could you offer a little more detail on what it is? Mr. Kagimoto: Yes. It will be, comprehensive enough that it will get down to the level of in this fiscal year we will make these upgrades to this portion of the facility, which will basically portion out different projects. So it might say"change or upgrade March 29, 2019 Department of Public Works —Operating & CIP Page 90 the head works at this specific plant in this year." So can you map out the plan as our budget. So it will get to the level of talking about projects and what will be included in them. Councilmember Evslin: Is the reason it is expensive because it involves on-site inspections to figure out what is aging? Mr. Kagimoto: Yes, because it is, so we will have to be evaluating. So that will be the four treatment plants, the 20 pump stations, 50 miles of collection systems and they will basically have to kind of like incorporate all of that, look at asset information as in the age of it and condition of it. Do we have the proper redundancies?Where we are at, sort of looking at, are there specific developments that are going to come on, especially like affordable housing that we need to make sure that we have capacity at the plants? If we do not, then what kind of roadmap do we have the plan to be make sure we are ahead of those things to accommodate them? So it does seem like a lot of money, but because it is so comprehensive and involved, I guess, is the justification for it. Councilmember Evslin: Do we have a current plan that we are operating under? Mr. Kagimoto: Yes. We have a current plan that was done, so there are four different plans, one per different area and it is at the end of the plan's life. Councilmember Evslin: Thank you. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: So when we look at the four plants that we have, would we say Waimea is in best condition and perhaps Wailua is in needing the most care? Mr. Kagimoto: Yes. I think that is fair to say. Councilmember Cowden: So I have not seen the other two really, Lihu`e and `Ele`ele, right? So is Lihu`e better or worse than `Ele`ele? Mr. Kagimoto: So I guess as far as the treatment plant conditions...because there is a multitude of things that will maybe factor into which is best or worst. Yes, for Waimea, it was upgraded in early 2000. So that is the most recently upgraded and newest-looking plant and on the leeward side which because you do not get the trades and all of that stuff, the condition of the equipment and what not, it has...it lasts longer. Like you mentioned, Wailua has been a while...we did have in 2000...I guess five years ago, we did modifications of the treatment plant. We have two other projects that we are looking to do bigger stuff. When you look at it physically with the onshore trades there and it is close to the ocean, there is a lot of corrosion and deterioration that has happened. So building-wise, and appearance-wise, we definitely have some ways to go to bring it up to a nicer-looking standard. March 29, 2019 Department of Public Works —Operating & CIP Page 91 Councilmember Cowden: I am not so much concerned about how it looks, I am concerned about how long it will last and trying to get, a gauge—is `Ele`ele closer to looking like Waimea or seemingly like Waimea or more like... Mr. Kagimoto: Both of those plants are old. The `Ele`ele plant, I would say, is at least 50 years old, and I would say what Lihu`e is probably at least that old, too. But both of those treatment plants just in terms of its performance, we do some projects that are currently ongoing that will help. But the overall performance of those plants are good. Councilmember Cowden: Okay. I know the Wailua plant...probably the far reach is up there at Mahelona and the system up there is weak, as far as I understand Mahelona. When we are looking at this plan, does it just look at the plant itself or does it look to the stretches of the lines? Mr. Kagimoto: All of the lines look at capacity and possibly servicing different areas and things like that. I guess for the Kapa`a area what I would assume is when we are doing the facility plan, we would be looking at what would it take to extend the sewer system to service other areas?If we did that, what kind of sewer flows would that be? Does our collection system as it stands right now have enough capacity to do those things? Councilmember Cowden: So this million dollars goes to a contractor and it is not $250,000 per plant; it is collectively for all four? Mr. Kagimoto: I guess we will have to decide on how to procure it because I think there are different ways to look at things. If you do one consultant, and then we do it for all four, then that is one way to do it and you would have consistency. You would have some benefits in that. If you did four different consultants or maybe two different consultants doing one or two each that would also possibly give different perspectives that will also allow more work to be done in parallel, versus one consultant trying to do it four different directions or work on four different at the same time. So I guess we have not specifically looked at that. I know for the other facility plans that we do have, they were done by the same consultant. So I guess we will evaluate it when we get down that road. Councilmember Cowden: So we are at the very beginning stages. Have you not decided who is doing the work yet? Mr. Kagimoto: No. What will happen is that next fiscal year, we will put out the professional services request and we will have to evaluate resumes and go through the whole selection committee. Councilmember Cowden: Okay. Thank you. Mr. Kagimoto: Yes. March 29, 2019 Department of Public Works —Operating & CIP Page 92 Committee Chair Kaneshiro: Any further questions on the Wastewater facility plant? If not, we can go to the next one. I think you explained this one when you were up earlier. Mr. Kagimoto: Yes, the Sewer Collection System upgrades. As Wade mentioned, of the 20 pump stations we have if I had to guess, probably about half of those have elevators, which are a maintenance issue. The elevators are old. We are having a hard time finding replacement parts for them and whatnot. So we are looking to make some improvements to a bunch of our pump stations. We have two in design already right now. So this is kind of like extending that program to look to put...instead of a dry...or a can underground area where we have pumps that cannot get wet and then there is a pipe that reaches into the wet well, or underground tank that pumps out the wastewater. What is being more common now in the industry is to use submersible pumps. Instead of having this underground pump, you are basically putting the pump in the wet well and that is the way it is met. So that would eliminate the need for the elevators and all of that stuff. So it is a better operation for our folks, who do not have go up-and-down this elevator. It is easier to maintain because you do not have this restricted space and all of that. So then there are other things that typically our approach has been to work on one pump station at a time. When you have 20, it is a pretty drawn-out process, right? So there could be issues with other pump stations that will happen before we get to them. With this approach, what we are trying to do is try to take care of the priority needs at several pump stations. So some of them, for instance, for the wet wells more or less underground concrete tank. Because of it being wastewater and because of the conditions of gassing of sulfuric acid and what not, there are liners on those and the liners have a certain life before they fail. That is the point, we are trying to do various upgrades at different pump stations. Committee Chair Kaneshiro: Okay. Wade, these are all repeat items? The Wailua emergency manhole upgrades that is on here, but it is not funded. Mr. Lord: Yes. I apologize for that. We are having some trouble with our spreadsheet and some corruption. It is in the budget. The manhole upgrades of$200,000. Committee Chair Kaneshiro: Wait, what is that? Mr. Kagimoto: It just did not get into this spreadsheet. Mr. Lord: It disappeared from our spreadsheet because of the corruption. Committee Chair Kaneshiro: Oh, so there is supposed to be numbers there. Mr. Lord: $200,000 is the number. For the next one, the Billing System is just $200, yes. Mr. Kagimoto: The other way to look at it in the Capital Budget. March 29, 2019 Department of Public Works —Operating & CIP Page 93 Committee Chair Kaneshiro: Yes, the Excel file is corrupted, not government corruption, right? Mr. Lord: Yes, not government corruption. File corruption. Committee Chair Kaneshiro: Do we have any questions on either of those? Councilmember Evslin. Councilmember Evslin: Quick question on the Wastewater billing system upgrade, that is what could potentially move us in the direction of billing based on water use? Mr. Kagimoto: Yes. The other big benefits that we are trying to do as far as providing customer service is the biggest complaint we probably get is...or not necessarily complaint but the biggest request we have is to get auto bill pay. So that would be upgrading that system to get auto bill pay, which will be a much easier way for our customers. It seems like we are probably the last utility that does not have it already offered for our customers. The other hopeful thing is also that monthly billing. Right now, we do billing every other month. So hopefully we are going to be doing volume-based billing, auto bill pay, and monthly billing and that will be very big upgrade for our customers. Councilmember Evslin: Awesome. Thank you. Committee Chair Kaneshiro: Okay. Any further questions for Wastewater? If not, thank you. Mr. Kagimoto: Okay. Thank you. Committee Chair Kaneshiro: We will move on to Auto. Mr. Lord: Okay, great. Our Chief is out on vacation. Committee Chair Kaneshiro: There are only two items if you want to talk about the fuel management system item. Mr. Lord: Yes. As I understand, it is an ongoing project and it is one that allows for these. It allows us to do tracking and management of the fuel system. Mike is familiar with it. Mr. Tresler: Michael Tresler, Department of Public Works. Fuel management system is an ongoing installation of equipment and replacement and replacement vehicles and so forth. The second project is the fuel tank project that is it is still on hold as we you go through countywide proper permitting and compliance (PCC) analysis for all of our fuel tanks. So we will be doing that project, but right now, we need to finish that process first and I think we are doing it internally. That is the update on those two. Committee Chair Kaneshiro: Yes. I know the Hanapepe fuel tanks has been on the list for a while. March 29, 2019 Department of Public Works —Operating & CIP Page 94 Mr. Tresler: Yes. Committee Chair Kaneshiro: Any questions on either of these items from the Members? Councilmember Cowden. Councilmember Cowden: Michael, forgive me, what does "AIM" stand for? Mr. Tresler: I have no idea. It is the brand of the fueling system. Basically, what it does, it is a hardware put into the car and it allows our fuel system to collect data. As they fuel, not only how much they fuel, but information from the vehicle itself, like mileage, and so forth. Councilmember Cowden: So what is its main goal? Is its main goal that we are not stealing fuel or looking for efficiency? Mr. Tresler: It is all of the above. Collecting information from these vehicles on an electronic basis as a fuel. So we are getting that information every time they fuel, mileage, and so forth. Councilmember Cowden: So we would see between one tank and another tank the mileage was vastly different? Maybe some of that gas was taken? Mr. Tresler: Possibly, yes. Councilmember Cowden: That was a problem? Mr. Tabata: Lyle Tabata, Deputy County Engineer. It was a finding by our auditors back in 2010, and not only was the findings for Highway Fund use, but also our fuel system. So we had an antiquated fuel system and the new system we brought on allowed us to have this interlock between the vehicle and the pump. Committee Chair Kaneshiro: "Automated Information Module (AIM)." Mr. Tabata: Yes, so you cannot fuel your vehicle until the electronic connection is made between the fuel pump and the vehicle.What we had previously was undocumented use of fuel. Councilmember Cowden: Okay. Mr. Tabata: So people would go to the pump and start filling up? Councilmember Cowden: Their friends'... Mr. Tabata: Cans or whatever and with this mechanism now, you cannot do that. March 29, 2019 Department of Public Works —Operating & CIP Page 95 Councilmember Cowden: So this is predominantly an internal control. We can analyze things, but it is safeguarding against bad practices. Mr. Tabata: Exactly. Councilmember Cowden: Thank you. That helps me to understand. Committee Chair Kaneshiro: This is for something that goes on the vehicle or something that goes on the... Mr. Tabata: On the vehicle itself. Mr. Tresler: There is a system that it communicates with. Committee Chair Kaneshiro: Because I know when they did that audit, they found the system we are using at the fuel tank was faulty and would not even take correct readings of the tank. So the system alone could not keep track of whether people were taking more or less gas. But I know we switched that system and this is to put on the individual cars that go and have fuel added. Mr. Tresler: We previously had a Gasboy system. So this is an upgraded newer and better system. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: So when we put this piece on the car or the vehicle and then we get a new garbage truck or whatever else, do we take that piece out and put it on the new one? Can we use it again and again? Does it go away when we are done with the vehicle? Mr. Tabata: It can be transferred. Councilmember Cowden: It can be transferred. Okay. Just curious. Thank you. Committee Chair Kaneshiro: Any other questions from the Members?If not, we will move on. Next is Solid Waste. We have two items if you just want to go through the two briefly. Mr. Kahn: Zahid Kahn, Chief the Solid Waste Division. The first one is NPDES compliance and these are for all four transfer stations. The reason for those projects...we had some orders of non-compliance and these projects will address all of these non-compliance issues. Currently with this project, are at 10% design and our goal is to move to 60% design later this year, and next year, we want to start construction of some of the measures that are in item defined in the design so that we are not in violation of the NPDES permit. March 29, 2019 Department of Public Works—Operating & CIP Page 96 Committee Chair Kaneshiro: Are we working with the State on that one as far as our timing and are they okay? Mr. Tabata: Yes, and SRF funding. Committee Chair Kaneshiro: Okay. Any questions on that? Next item. Mr. Kahn: The next item is actually our new landfill. The phase that we are working on right now is to negotiate that scope of work with the consulting firm called R.M. Towill and we are at the beginning of the negotiation phase. The contract would be negotiated in two phases. The first phase would be planning work that involves land transfer and rezoning and phase 2 would be going through the design. Committee Chair Kaneshiro: Okay. Any questions on this line item? Councilmember Cowden. Councilmember Cowden: If that is $1,916, that is remarkably low. Is this some tiny down payment? Mr. Kahn: No. I think it is an Excel glitch that we talked about because I wish it were that cheap. Councilmember Cowden: What is the real number? I cannot imagine... Mr. Zahid: No it is not, unfortunately. Mr. Tabata: We are renegotiating and when we know the number, we will go to the State to get the SRF loan. The preliminary number there...we do not want to divulge because we are negotiating a price right now. Councilmember Cowden: Okay, but it is substantially more than this? Mr. Tabata: Yes. Councilmember Cowden: Okay. That makes sense. Committee Chair Kaneshiro: Any other questions? If not, thank you. Mr. Kahn: Thank you. Committee Chair Kaneshiro: Move on to Building. Mr. Lord: Before we go to Building, one thing I did want to mention is that as part of our delivery of CIP, Zahid is a certified instructor and published in project management. So he is offering classes to our engineers and project team at the County and he went through his first couple of sessions and has another one coming up. So we are March 29, 2019 Department of Public Works —Operating & CIP Page 97 really grateful for him to be there with his PMI, which is one of the leading project management institutes in the Country. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Can I attend? Mr. Tabata: Sure. Councilmember Cowden: Okay. Can you send me an invite? I would like to learn. I may be a lot more prepared to help. Mr. Lord: Thank you. Committee Chair Kaneshiro: Thanks. You are up, Doug. Mr. Haigh: I would just like to say I attended Zahid's first class and even an old dog like me learned some new tricks. Committee Chair Kaneshiro: Again, if he could just, we are going to quickly go through the line items, just give us, brief information on the line item. If we have questions, we will ask them, and if not, we will keep moving on. Mr. Haigh: Okay. The first project listed, Koloa Fire Station improvements; actually, this is a carryover when maintenance was still with the Building Division. This project is being managed by Brian Inouye and Brian Inouye is currently with the Parks & Recreation Department. So I am not familiar with where that is...Kaua`i Fire Department helicopter hangar project. We are very... Committee Chair Kaneshiro: Doug, Koloa Fire Station improvement, what was that, to make it longer so it could fit the fire truck? Mr. Haigh: I believe it is more of a maintenance project. It is probably roofing, painting, that sort of work. But as I mentioned, I am not directly involved with it. So I am not sure what the scope would be. But it is not an addition. If it was an addition, it would probably be coming to me as a bigger project. $200,000 is more like a roofing and painting type of project and considering the age of the facility, it is about right. It is time to do that, definitely. Okay. Committee Chair Kaneshiro: Okay. Mr. Haigh: Kaua`i Fire Department helicopter hangar pad—for that project, we are very close to being able to go out to bid. Actually, we have multiple funding sources for this. So we will see different items listed, but they all combine to make the one project. Hopefully, within the next couple of months we will be able to go out to bid on this project. March 29, 2019 Department of Public Works–Operating & CIP Page 98 Committee Chair Kaneshiro: Any questions from the Members on this? If not, we will move on to the next one. Just completed. Mr. Haigh: Well, it is closed out and actually there is a new budget item for this now, at the very bottom, in the CIP budget it is shown, but not in the spreadsheet. Mr. Lord: Right. Mr. Haigh: It is not on this spreadsheet. Mr. Lord: No. Mr. Haigh: Okay, so I will not talk about it. For the Adolescent Treatment & Healing Center, we are very close to completion and expect that project to be completed construction in May and we have already eaten up some of this money here with some change orders. We have some more changes to go I am not sure how much of that money will be left over when we are done with the project. Committee Chair Kaneshiro: Any questions on that? Councilmember Evslin. Councilmember Evslin: Finished in May. Do you know when it will be operational? Mr. Haigh: We are building the facility and I was actually planning on calling Purchasing to see where they are with the Request for Proposals (RFP) on that project. I am not aware of where they are at on that project. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: You are saying we are on-budget'? Mr. Haigh: Correct, for this project, for construction. Councilmember Chock: Yes. Thank you. Committee Chair Kaneshiro: Any other questions? If not, thanks. Next one. Mr. Haigh: Real Property counter renovations—we went out to bid and there was not enough funding available, so this project has been canceled. I am not sure if and when the Administration will look at providing full funding for this. Committee Chair Kaneshiro: It says "project complete." Mr. Haigh: We did the design work. We completed the design. We went out to bid. It exceeded available funds. So the improvements have not been completed. Maybe sometime in the future it will come back up on the list. Also, the champion March 29, 2019 Department of Public Works –Operating & CIP Page 99 of the project moved on to different employment. So that may have changed the desire. Auto shop improvements—we are out to bid right now for adding a storage mezzanine for the auto shop. We will be providing a storage mezzanine and lighting improvements, energy efficient lighting improvements. Bids open next week and hopefully we will be able to start construction within a couple of months. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Is this at the Transportation Agency? Mr. Haigh: This is the Lihu`e Auto Body Shop, which is the one by Kawamura Farms. Committee Chair Kaneshiro: This has been a project that has been on the list a year or two and this is to help them when they came and presented this earlier, having more room, having more space to do work. Mr. Haigh: It is been on his list for a long time. We are happy to finally be able to...interesting thing, we did a similar mezzanine a couple of years ago for the police, so we have the model of what would work well, so that has gone pretty smooth so far. Committee Chair Kaneshiro: Okay. Next. Mr. Haigh: Kalaheo Neighborhood Gym—we just opened bids for that. We had a problem in the first bid the low bidder was considered, the bid was unresponsive. They made some major mistakes how they put the bid together and then the second bidder far exceeded our available funds. So we re-bid the project, which ended up being a good thing because the current low bidder is right at our estimated amount, which was not the previous one and we are right now working on recommendations of award and hopefully we will in construction within a couple months on that one. Committee Chair Kaneshiro: Okay. Any questions? Mr. Haigh: Just to add a comment on this, also, we were able to get a State grant. We are actually hardening the gym so that it could be used as a hurricane emergency shelter. So that is a good thing. Committee Chair Kaneshiro: Okay. Next one. Mr. Haigh: Kaua`i Police Department—Kapa`a Substation—For this one, we have just entered into contract with the consultant to do preliminary design and permitting and that would be planning permitting, zoning permitting and we are going to be moving forward within a couple of months. I believe I submitted the draft contract to the County Attorney and waiting for their...actually that one we may have gotten...well it has not been executed yet, but in the process. So this is a project I mentioned earlier today where we will be having public meetings to get community input on the location. March 29, 2019 Department of Public Works —Operating & CIP Page 100 Committee Chair Kaneshiro: As far as community input on the location, I thought I heard we were having a hard time getting this location. Mr. Haigh: My understanding is that it is moving along well. We are working with Mahelona. We are working on getting a license agreement. It was almost fully executed and they had some change in management and they asked for some more information. I believe that Police are...that everything was kind of in place. Public Works has not been involved in the land negotiations. That has been done by the Police themselves. So I really do not know the exact details but from our meetings my understanding that they did not consider it a potential problem. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Thank you. So we are moving to Mahelona and we are moving out of the Armory, is that the plan? Mr. Haigh: That is the plan. Councilmember Cowden: And that is because the Armory...we just did that because the bid was too low? Mr. Haigh: The armory is in the tsunami evacuation zone. Councilmember Cowden: That is low, so you want to be up high? Mr. Haigh: Yes. Ideally, you do not want to be there when you have a tsunami warning to have the Police be able to fully function where they are. Councilmember Cowden: Okay. Committee Chair Kaneshiro: Yes. I was not sure if we were still moving forward on this because we also had in the bond previously construction for the new substation and those numbers were all over the place. What is the plan on this? Mr. Haigh: Well, we are moving forward with the planning, the permitting so we will get that step done and then we will be ready to have a much better idea what the construction cost will be. At that time the decision is made, when we have the right to actually proceed with construction. As mentioned, they are currently housed at the old armory. So they do have a place. But once we go through the further planning and permitting, we will have a good idea what the actual costs will be, and then that will be the time to make the decision of when to start the actual construction. Committee Chair Kaneshiro: Did we not do work at the armory building also? Mr. Haigh: Yes. Well, we did some asbestos tile removal there and I believe Parks was working on reroofing the building. But of course that building...if the Police move, Parks & Recreation would love to have it as a site to provide recreation. March 29, 2019 Department of Public Works —Operating & CIP Page 101 Mr. Lord: This is part of our process that we were talking about in the beginning, where we are trying to deliver projects on-time and on-budget. To understand budget and costs, we have to go through these things with a more methodical approach. So what Doug is doing through the planning process is he will be able to really get their arms around what the facility is going to look like and then be able to do some better cost estimations than what were done in the past. Committee Chair Kaneshiro: If we do a new substation, are we going to need more Police staff there? Is it going to be a big substation? Is it going to be a small, neighborhood type substation, like Koloa Neighborhood Center where they are just in a small room?There is going to be financial impacts to it and I did not have a clear indication in the past of what we were looking at. Just off the building sizes and how big the facility was going to be was huge and expensive. If the Administration wants to pump the brakes on it or kind of see if we keep Police at the armory building or are we going to actually go full-blown and put them at Mahelona? I would like to hear a little more direction on it. Mr. Haigh: We did a detailed site evaluation process with the previous consultant looking at four different sites. One was at Mahelona, one at the armory and the other was by the Kapa'a Middle School. That is when we looked at the size of the police substation. They were looking at a significant operation there. The Police have now given us the idea, a set of plans of a substation that was built on the Big Island, and this is kind of ideal for what we want. Of course, there are some revisions to make it work better for them. So we have a basic plan we are looking at. It is a significant police substation. It is not a minor police substation. We are talking holding cells, you know? It is a significant facility. Committee Chair Kaneshiro: I think timing is a big thing on it and we do not even have enough police officers to begin with. So if we are going to be building a bigger facility that needs more employees...I do not know...Councilmember Chock. Councilmember Chock: Lyle, when was the license agreement executed? Mr. Haigh: Actually, there was an older one that was executed. They are in discussions, and the discussions, my understanding, are positive. But they want to get the final plot plan and the information. So we need to go through the planning process to develop further documentation. I believe that will be used to finalize the license agreement. Like I said before, I do not have the answers on that. Councilmember Chock: Okay. I guess my concern is, it comes first...to invest this amount of money and not have a license agreement that clearly articulates what it is...we can expect as a future site. It is a little bit of a concern for me. Obviously, this Council has not seen the new license agreement. It is in the works. What I am hearing you say is, as part of this agreement, this work that you are outlining here needs to be completed first. Mr. Haigh: Not all of the work. Some of the work involved in this contract needs to be completed in order to finalize the license agreement. The County Attorney's Office and KPD would be much better able to give you the specifics on that. March 29, 2019 Department of Public Works –Operating & CIP Page 102 Councilmember Chock: Okay, I will follow-up on that. Thanks. Committee Chair Kaneshiro: Yes. I thought at one point the deal between us and Mahelona was not going to go through at all. So I was kind of surprised to see this on the bond. Mr. Haigh: The last letters I saw it looked positive to me. But then again, as I mentioned, the County Attorney's Office and KPD would be much better to answer your questions on that. Committee Chair Kaneshiro: Yes. I guess from my standpoint, I want to make sure we get the land first before we start spending money on plans. Mr. Lord: This is part of the bonds—so the funding is actually in place for this part of the project...certainly, you make a good point. Mr. Haigh: We are actually in contract already to do this work. Committee Chair Kaneshiro: Okay, any further questions on this item?The last item. Project complete? Mr. Haigh: Historic County Building—I believe that one is complete. But I thought I saw another item on the bond for that. I am not sure. I have not been involved on any new work being requested there. I cannot answer for that. It has not been assigned to the Building Division yet. So I will skip it. There is a project that we are working on that is not on this list and that is the Kaua`i Police Activities League (KPAL)/Police Training Building/multi-purpose room. Committee Chair Kaneshiro: $300,000. Mr. Haigh: Yes. We are looking at hiring a consultant to do a user need and permitting, conceptual design and permitting for this project. So we are just at the beginning of consultant evaluations. So within 4 to 6 months, we should have a contract in place and start work on that. Committee Chair Kaneshiro: Okay. Any questions on that? If not, that is it for Building. We will move on to Engineering. Mr. Haigh: Thank you. Committee Chair Kaneshiro: Engineering is the last one. So pressure is on you Mike. It is 4:00. If we can go through each one, kind of, just give us a brief description. If we are able to combine items, let's combine them. March 29, 2019 Department of Public Works —Operating & CIP Page 103 Mr. MOULE: Michael Moule, Chief of Engineering Division, Public Works, for the record. Alright, so we are going to go through all of the items on the list, right? Not just ones that are changes, right? Committee Chair Kaneshiro: Yes. I think some of the new Councilmembers were not here also, so they may not know the description of some of these, so if you can go through them briefly, we can try to get through them. Mr. Moule: Okay, I will do what I can. First project, Hanapepe Road resurfacing is a Federal Aid project to resurface and restripe Hanapepe road, pretty much the full length of Hanapepe Town, from the highway back to the highway, and that includes changes to provide pedestrian walkways along the street. This is part of the County match for the project. Federal Aid project. Committee Chair Kaneshiro: Okay, good. Any questions on that? We will move on. Mr. Moule: The next one is Kawaihau/Haua'ala Mailihuna Complete Streets Safety Improvements and this is also a Federal Aid project. The project adds the "peanut-about" or roundabouts that sort of is shaped like a peanut at the intersection of those three roadways, and some sidewalks and crosswalk improvements in that vicinity near the three schools: Kapa'a High School, Kapa'a Elementary School, and St. Catherine's. That is the County match again. Committee Chair Kaneshiro: Any questions on that one? I know we get a lot of comments and questions about that intersection, but it is in our bond. Councilmember Chock. Councilmember Chock: As I recall, there was also discussion on sidewalk as it up that side, the side road. Is that Haua'ala? Mr. Moule: There is no sidewalk on Haua'ala Street, except for a very short piece, just down to the entrance of St. Catherine's. We originally had that in the plan for this project but the amount of work necessary for that, given the narrow right-of-way and topographical constraints. We do not have plans for sidewalks for this project now in that area. We have plans for sidewalks in Mailihuna, where none exist today, and on Kawaihau Road, but not Haua'ala, except for a short piece. Committee Chair Kaneshiro: Thank you. Next one, Puhi Road. Mr. Moule: Puhi Road Phase 2. You may remember that we reconstructed a portion of Puhi Road a few years ago. This is the second phase of that, from Kaneka Street to Haleukana Street, and again this is the County match, which is up again a couple lines down, and is a County match for a Federal Aid project on that. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Is that $795.49 amount accurate? March 29, 2019 Department of Public Works —Operating & CIP Page 104 Mr. Moule: That is not the full County match. It is part of the County match. Councilmember Cowden: That is...that is correct for our purposes today? Mr. Moule: For that, three lines down is another Puhi Road Phase 2. I think there is another one on the next page. Mr. Lord: It has to do with the buckets of money and where the funds come from. Each one gets separately identified. Councilmember Cowden: So that is accurate for that piece? Mr. Lord: Yes. Committee Chair Kaneshiro: Any other questions on Puhi Road? We will move on. Mr. Moule: The next one is Twin Reservoirs, two defunct reservoirs in the Kapa'a area next to Olohena Road, Waipouli Road, and Hauiki Road. The County owns what was the dams essentially.The roads form some of the dams for that...those old reservoirs and we are working with several private landowners who also own some of the land that the reservoirs are on to decommission those. It is kind of moving slowly, because we are having a lot of trouble getting...not a lot of trouble...some trouble getting all the property owners moving on that effort. But the idea is to update the FEMA maps, and eventually move towards decommissioning those and eliminating those as possible reservoirs. They are already empty. We are just trying to make it so that they would not hold water in a big rain storm in the future. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Do the roads stay in our jurisdiction or do we relinquish those as well? Mr. Moule: No. The roads portion is the portion that we own that have formed the dams. We would keep the roads...no plans at this point, but there would likely end up being some sort of culverts for the water to pass through in the future underneath our roads. We would end up owning those as well. Nothing has been designed yet, but that is the concept. Committee Chair Kaneshiro: Councilmember Evslin. Did we skip Aliomanu Road? Mr. Moule: Oh, I did. You are right. Sorry. I saw that. Committee Chair Kaneshiro: We will get back to Aliomanu Road right after this. Councilmember Cowden, you have a question on the Twin Reservoirs? March 29, 2019 Department of Public Works —Operating & CIP Page 105 Councilmember Cowden: It was on Aliomanu Road? Committee Chair Kaneshiro: If there are no more questions on the Twin Reservoirs, let us go back to Aliomanu Road. Mr. Moule: Yes, that was my fault. I saw the other Puhi Road and moved on to the next one. My fault. Aliomanu Road is a project to repair the road where it has been damaged by the water in that location. Councilmember Kuali`i: It is delayed so the funding has been repurposed? Mr. Lord: That is correct. There is a perpetual easement with the Department of Hawaiian Homelands (DHHL) that they got to a...we have to obtain and two permits, and that is a lengthy process. Right now, rather than hold that money up, we thought it would be better to repurpose it. Committee Chair Kaneshiro: Any other questions? Councilmember Evslin. Councilmember Evslin: The seawall portion, has that has not been built yet either? Mr. Moule: Nothing has been built at this point and what is proposed is not really a seawall. It is more of a slope revetment that has less impact on neighboring properties than a vertical seawall as far as changing how erosion occurs elsewhere. That is the current concept plan and design. Councilmember Evslin: Would that be the County's first type of "not a seawall, but a seawall"? Mr. Moule: I think it would be the first that I am aware of near the road. There are similar existing boulder revetments like on Lawa`i Beach for example that are somewhat similar where there are rocks that are sloped as opposed to...but it is not as engineered as this, I would say. Councilmember Evslin: I know we talked about this a little bit before. My concern is still...I worry about heading down a path building seawalls, and I know this one is a little more unique and that there is not a...surrounding areas will not be impacted because it is rocky shoreline instead of beach on either end. The idea to me of building a seawall there and an inch of the road back...when sea level rises it does not seem like a great one in terms of solution for the area. I know you folks have worked hard to identify other potential places for that road, unsuccessfully. Hopefully we can continue trying to be creative in that area. Mr. Moule: Yes, understood. Good point. Committee Chair Kaneshiro: Okay, next item, Kilauea Road, Kolo Road. March 29, 2019 Department of Public Works –Operating & CIP Page 106 Mr. Moule: This again is a little complicated. It is funded, there is effort by...there is Federal Land Access Program (FLAP). FLAP Funds, are funds for access to Federal land. In other words, the Kilauea Lighthouse is a Federal asset. They did a project to plan for improvements of pedestrian/bicycle access to the lighthouse and what we are trying to do is combine that with resurfacing safety improvements on Kilauea Road for the County's currently existing asset because their design for the bike and pedestrian improvements may involve fixing the roads that makes us do it all at once. These funds are for design to do the County portion to supplement the Federal funds that are being used to design the pedestrian access portion specifically to design a potential roundabout at the intersection of Kolo Road and Kilauea Road. Committee Chair Kaneshiro: Any questions from the Members on this? If not, we will move on to the next page, Koloa Road Safety Improvements. Mr. Moule: Koloa Road Safety Improvements. This was a project that has been complete and it existed to install guardrails, rumble strips, and minor roadway realignments to improve the safety in an area where there have been several serious crashes 5-10 years ago...10 years ago at this point. The project is complete. There is just a little funds left in here as we...where we had to...in order to add more guardrails we had to move a power pole, because the power pole was in the way where the guardrail had to go and make it easier for the Department of Water to put in a replacement pole to hold up the other pole and we are working on finalizing that easement now and just a little bit of money left for our consultant to finalize that, that is it. Committee Chair Kaneshiro: Next one. Mr. Moule: On Wastewater improvements, this was under construction—this is the project to create a force main from the park...the comfort station which is a the park to an existing gravity sewer at Leho Road and that project is under construction and it is actually moving along pretty well with completion late Summer this year. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: So right now, those bathrooms are closed...was connected to that little...there are two sets of bathrooms at Salt Pond, so one side is closed? Mr. Moule: Yes, I believe. I do not recall exactly what happened there. I know there was an issue with there being a bunch of unidentified lines underground that we had trouble and broke a couple of supply lines or something. So one of them had to be closed temporarily but I do not think it is intended to be closed the entire time of the project. Councilmember Evslin: But was there not issues with one of them? Mr. Moule: I do not know the answer to that. I do not know, I am sorry. March 29, 2019 Department of Public Works —Operating & CIP Page 107 Councilmember Evslin: So you do not know if that bathroom will stay closed until this is complete? Mr. Moule: I do not know, I am sorry. I was not aware of anything (Inaudible). Councilmember Evslin: That will bring both bathrooms down there onto sewer? Mr. Moule: Yes. That is the plan is the whole thing will be sewer. Councilmember Evslin: Thank you. Committee Chair Kaneshiro: Any other questions? If not, lets move on to Biennial Bridge Inspection. Mr. Moule: This is a project that, we have every other year, we inspect all County Bridges over twenty feet long. They are considered federal aid bridges and there is a County Match to that. These are County Funds for that. Committee Chair Kaneshiro: The County bridge inspections, anything under twenty feet. Mr. Moule: Yes. This is something that...this is a new initiative that is really important. There has not been a program in the past for the County to inspect smaller bridges and we think it is very important we have been talking about this for a while, that we do these inspections we are identifying all those bridges and we want to have a contract for a bridge inspection consultant to inspect County bridges that are smaller than twenty feet that are not federal aid. So we can make sure we are repairing those in a timely manner. Reducing the need for replacing bridges and also from a safety point of view making sure that we catch any problems in advance. Committee Chair Kaneshiro: Any questions on that? If not, next item. Mr. Moule: So the next one is the TIGER Grant Project, Lihu`e Town Core Revitalization Project to make changes to several roads in the Lihu`e Town Core area, including Rice Street, `Eiwa Street, there is work ongoing now on`Eiwa Street and the County parking lot and the path was built, almost complete now between Civic Center and Convention Hall. Changes on Ho`olako Street as well as Kalena Street and Hoala Street in Lihu`e Town Core area to largely to, to improve...help revitalize the area, add on-street parking, provide improvements for pedestrian safety and actually safety for all modes on Rice Street. This is a Federal grant program we applied for $14,000...excuse me $14 million grant with a match of$2 million and these are some of the funds for that. March 29, 2019 Department of Public Works —Operating & CIP Page 108 Committee Chair Kaneshiro: I cannot remember, is this the remaining amount of our $2 million or did we fund $2 million through other sources also? Are we expecting to get... Mr. Moule: I do not recall, but I believe the $2 million it is already funded. It is not something we would be asking for in the future. Committee Chair Kaneshiro: Just the last part of the 2 million. Mr. Moule: I believe so. Committee Chair Kaneshiro: Any questions? Next item. Mr. Moule: Hanapepe Bridge Repairs. This, this project is really to do, repair Spalding concrete and other problems of the substructure of the Hanapepe Bridge. The current project does not include the installation of the pedestrian walkway. That was removed from the project due to historic concerns. So we are just trying to repair the structure to protect the steel and other things in the structure. So that it can last longer and not be deteriorating. Again, Federal project, this is a County match. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I do not know if this is appropriate, I have a question about the Bridge. Can I ask a question about the bridge?I am always confused when I go there. There is a road and there is a bridge that goes over. Is that the State highway and we are talking a different bridge? Mr. Moule: This is the bridge, the mauka bridge from the State Highway. The State Highway recently closed their main highway bridge and put the temporary bridge in. This is mauka of that, the smaller one-lane bridge on Hanapepe road. Committee Chair Kaneshiro: If you go through Hanapepe Town. Councilmember Cowden: Okay, yes, I know which one. Mr. Moule: It is on Hanapepe Road not on the Highway. Councilmember Cowden: So we are just making that one a little bit more safe. Is that what we are doing? Mr. Moule: It is really a preservation thing. We are preserving the structure as it is. Councilmember Cowden: Okay. Mr. Moule: Patching old bridges, since 1911, matching concrete that has chipped off. Things like that. March 29, 2019 Department of Public Works —Operating & CIP Page 109 Councilmember Cowden: So we are just keeping it. Mr. Moule: That is right. Councilmember Cowden: Okay. Committee Chair Kaneshiro: Next item, Rice Street Crossing Improvements. Mr. Moule: This is related to the TIGER Project. I believe that these funds are being used for, sorry, for. I believe these funds are for the, what do you call it? The wayfinding signs and those aspects of the project for the TIGER and Rice Street improvement Project. What is listed here is not exactly correct. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: I am sorry, what, did you said wayfinding? Mr. Moule: Yes, there is some elements of that for streets gaping and wayfinding signs that have been effortly been done through the Planning Department to provide signs to get to parking, and various aspects in the Lihu`e Town Core area. Committee Chair Kaneshiro: What is wayfinding? Mr. Moule: Sorry, it is a directional signs that help people. Wayfinding signs. Signs that would, directional signs to parking lots, to things like that. Actually, related improvements sort of streetscape enhancement it was where the idea is a theme of signs and markers essentially that kind of highlight Lihu`e Town Core. If you recall it was the design of the, the, sugarcane, I guess that would, that design being placed as markers for both wayfinding and for identifying the place essentially of Lihu`e Town Core. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I am just kind of stunned that $146,000 for some signs. How many signs are we getting for $146,000? Mr. Lord: I think it, Councilmember, I also think it includes some appointments, benches and trashcans, all of those associated what we call F&E that go with the project. Councilmember Cowden: Okay. Committee Chair Kaneshiro: Next page, last page. Mr. Moule: Complete Streets Safety Improvements. These are just funds that we use to supplement our Operating Budget for minor complete streets improvements. A small amount of money for that. March 29, 2019 Department of Public Works —Operating & CIP Page 110 Committee Chair Kaneshiro: Any questions? Islandwide? Next item. Mr. Moule: Wa'a Road Drainage Study. This one is some drainage concerns and Wa'a Road is just across the street here as it runs down to the Nawiliwili Stream that water is going to run down the road and getting down to the houses at the bottom of the hill and concerns of flooding. We are working with the Grove Farm Museum. They are planning to change their, their... they want to rebuild the train and connect that across Wa'a Road. So we essentially combined our project with theirs, because any work that we do would affected by their work to rebuild the road to put in the train back in. We are sort of waiting on them to complete their design, so we can add our funds so that takes care of our portion of that, where we are draining the roadway next to the, next to the train, essentially the train tracks. Committee Chair Kaneshiro: Any questions? Next item. Mr. Moule: Kanaele Road Stabilization. Kanaele Road Slope Stabilization is a project to stabilize the slope on Kanaele Road. It is the road that connects from the Kapa'a Transfer Station back toward Hauala and Laipo Roads. You will see, if you drive the road today you will see there is concrete barricades where the slope is starting to fall. That one is well into the design process, and we are moving towards final construction plans on that one. These are only part of the funds for that project shown here. Committee Chair Kaneshiro: Okay. Next item. Mr. Moule: Opaeka`a Bridge Replacement is a project to replace Opaeka`a Bridge. Which is the iron bridge often called on Opaeka`a Road. That we, we literally signed NTP the letter for the contractor and we are looking to get that started soon. The official NTP will be going out in the next week or so, actual construction will not start at least until the Pu'uopae Bridge is complete. We do not want to have both those bridges closed at the same time because they are close to each other but the NTP allows the contractor to start ordering the materials and all the long lead items it will be sort of a construction start date later on. Committee Chair Kaneshiro: Any questions on that? Mr. Moule: This is a match for Federal Aid Project. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Where is that? Mr. Moule: It is on Opaeka`a Road. If you go up to Wailua Homesteads, and you go past the Country Store, continuing on, if you continue straight on Ku`umou Road there, it is I think the next right turn after that is Opaeka`a Road and then maybe you go down a quarter mile and then you come to the bridge. It is Opaeka`a Road crossing Opaeka`a stream. They call it the Iron Bridge with the through troughs, yes that is the one. March 29, 2019 Department of Public Works —Operating & CIP Page 111 Councilmember Kuali`i: It is the main connector between Ku`umou and Olohena. Mr. Moule: They are reloading the troughs, the troughs will still be there when they are done. It is part of the project. Committee Chair Kaneshiro: Okay, next one. Mr. Moule: Niumalu Bridge Replacement. We are currently, sorry, that is to replace the Niumalu Bridge. It is in the Nawiliwili area. It is a one lane bridge by Niumalu Park and we are currently in the final stages of procurement for the consultant to design that replacement. Committee Chair Kaneshiro: Any questions on that? Okay. Next item. Mr. Moule: Islandwide Road Safety Program. Again, this is a funding overall to, kind of like the complete streets one above, where we have ongoing needs for safety improvements like we get requests for guardrails because there are no guardrails on this road. We prioritize those and we add things like guardrail and other safety improvements, stripping improvements as well relatively small enough for that. Committee Chair Kaneshiro: Okay. Next item. Mr. Moule: The Kilauea/Kolo Road we talked about so the last one then, the Collector Roads Improvements, the match for the Koloa Maluhia Road Projects. This is a project that we are, it is a very significant, primarily a road resurfacing and reconstruction project. We are including some safety improvements like shoulder widening and a roundabout at the intersection of Koloa Road and Kalanikaumaka as we discussed with this body a couple of years ago or maybe a year ago now. Then some turn lane improvements on Koloa Road as well near in Lawa`i near Lauohu Road and Epico Road for some left turn improvements. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I am presuming that includes the reflective striping and little bumps and everything? People ask for that because it is curves and winds and things? Mr. Moule: Yes. We would put back the center lines stripes and reflecting markers on the center line and the edge lines back on as well. Which are missing now. They just put in some reflectors on edge lines on Koloa Road. Councilmember Cowden: You did. Mr. Moule: Well the Roads Division did that. But yes, it is a stopgap measure until this project happens. March 29, 2019 Department of Public Works —Operating & CIP Page 112 Councilmember Cowden: Okay. Mr. Moule: We will get the nice solid white line down again. Committee Chair Kaneshiro: Any other questions on this one?And this does not go into Koloa Town. I know we get a lot of questions about the intersection by Chevron. Mr. Moule: It goes to that intersection, but it does not change the intersection. Committee Chair Kaneshiro: Yes, no roundabout or anything at that intersection. It is just the one by the by pass road. Mr. Moule: That is right. I think that, as you know, we have talked to, well, newer Councilmembers might not know, but there was discussion about the Lopaka Paipa connection between Po`ipu Road and the bypass road, which will help allow more people to use Kalanikaumaka instead of come up Po`ipu Road. Which will help alleviate the intersection there. Committee Chair Kaneshiro: Okay, any other burning questions before we finish? Councilmember Evslin: I have one burning question. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Someone just emailed with concerns about Weke Roads drainage, I know it is not on here. Is that a concern on potential lack of drainage under Weke Road? Mr. Moule: As part of the emergency that we are doing or elsewhere? Committee Chair Kaneshiro: If you want, maybe we will send that question in an E-mail and get it back. I do not want you just to answer off the cusp. Mr. Moule: The answer really is that entire road is higher than the land on both sides of it and has been that way forever. That is not planned to be changed as part of the project. Although, we have in one area built a swale to carry water towards...the best place to water as it crosses the road. But there are still areas on the mauka side of that road that are lower than the road at and away from where we are currently repairing the project. Councilmember Evslin: I think she forwarded that concern to the Administration also. So I am pretty sure I was just "cc'd" on the E-mail a couple of days ago. I do not know, but if it gets addressed somewhere. March 29, 2019 Department of Public Works—Operating & CIP Page 113 Mr. Moule: Okay. Councilmember Evslin: Thank you. Committee Chair Kaneshiro: Thank you. Let me be the first to congratulate ourselves that we finished this in one day, it was long but our Monday meeting will be canceled. Our next meeting would be on Tuesday, April 2nd, and it will be all other CIP Projects. Mr. Lord: Ahead of that meeting, Council Chair, after I sweep up the remnants of my computer, I will rebuild a new spreadsheet that works. You will have an accurate document. Committee Chair Kaneshiro: Okay, Sounds good. So with that have a good weekend and we will be back on Tuesday. There being no objections, the meeting recessed at 4:25 p.m.