Loading...
HomeMy WebLinkAbout1.526 ABSTRACTING ASSISTANT III 20220228PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.526 Class Specifications for the Class: ABSTRACTING ASSISTANT III SR-13, BU-03 Duties Summary: Conducts title examinations by searching public records and reviewing, abstracting, and digesting pertinent information from land transfer documents and records to verify or determine ownership of land; reviews and summarizes pertinent information affecting land ownership or titles from sources that are readily available and conditions of titles that are relatively clear; and performs other related duties as required. Distinguishing Characteristics: This class is primarily responsible for independently performing moderately difficult abstracting work in conducting title examinations to determine ownership of land and reviewing and summarizing pertinent information. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). Examines and analyzes deeds, agreements of sale, leases, subleases, Land Court Orders, Final Orders of Probate, Lis Pendens, Final Order of Condemnations, assignments, consents, decrees, amendments, and other legal documents pertaining to land transactions recorded daily in the Bureau of Conveyances for possible omissions and errors; Digests and abstracts pertinent facts contained in land title transfer documents and prepares summaries of land title information including ownership, land description, encumbrances, and other notations such as agreements, options, terms, releases, etc.; Examines, analyzes, and ascertains accuracy of data submitted by the Departments of Land and Natural Resources and Hawaiian Home Lands, and abstracts and records pertinent information therefrom; PART I ABSTRACTING ASSISTANT III 2 1.526 Reviews and researches condominium apartment transfer documents which do not properly reflect correct status or clear intent, including those which show conflicting differences in ownership; Conducts relatively uncomplicated title searches by tracing back matters relating to land ownership and abstracting and recording pertinent information; Contacts property owners, attorneys, escrow companies and other individuals to secure additional information to verify property ownership; Prepares title histories showing all changes of ownership, area, boundary, etc. In chronological order; Assists taxpayers, individuals or agencies over the counter and telephone by giving information relating to ownership, area, boundaries, date of sale, terms of purchase, etc.; May assist in training lower-level abstracting assistants; and Performs other related duties as assigned. Knowledge of: Legal documents and terms relating to land titles and conveyances; legal terminology commonly used in land documents and records; standard sources of information pertaining to land title examinations; words and phrases in the Hawaiian language commonly used in land transactions. Ability to: Analyze and determine the nature and effect of legal documents and abstract pertinent information therefrom; understand legal words and phrases used in conveyances; organize and prepare clear, accurate and complete briefs of legal documents; type with speed and accuracy; understand, interpret, and explain office procedures; deal tactfully and effectively with other employees and the general public. This is an amendment to the specification for the class ABSTRACTING ASSISTANT III, which was approved on September 7, 1994, and is to be substituted for that specification. Approved: February 28, 2022 (date)ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.526 Minimum Qualification Specifications for the Class: ABSTRACTING ASSISTANT III SR-13; BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and • one (1) year of clerical experience, and • two (2) years of specialized work experience. Qualifying Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office, and other technologies. Qualifying Specialized Work Experience: Work experience involving one or a combination of the following: 1) Preparing information from records dealing with real property ownership or transactions; 2) Reviewing information from records dealing with real property ownership or transactions; 3) Extracting information from records dealing with real property ownership or transactions; or 4) Examining and analyzing of real property ownership. Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted up to four (4) years of the education requirement (15 semester credits = 6 months). PART II ABSTRACTING ASSISTANT III 2 1.526 C. An Associate’s, Bachelor’s, Master’s or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. The following may be substituted for experience: A. An Associate’s degree in Secretarial Science or Office, Administration and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement. B. Successful completion of semester credits in clerical, office support, or business technology curriculum leading to a degree or diploma at an accredited community college, business or technical school, college, or university which included courses in English, clerical/office procedures, and mathematics may be substituted up to two (2) years of the clerical work experience requirement (15 semester credits = 6 months). C. A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement. D. A Master’s or PhD degree in any field from an accredited college or university may be substituted for one (1) year of the clerical work experience requirement. E. Successful completion of semester credits leading towards a degree or diploma in real estate, business or public administration, economics, legal studies or a related field from an accredited community college, trades school, may be substituted up to two (2) years of the specialized work experience requirement (15 semester credits = 6 months). F. An Associate’s degree in real estate, business or public administration, economics, legal studies or related field from an accredited community college, business, or technical school, may be substituted for two (2) years of the specialized work experience requirement. G. A Bachelor’s degree in real estate, business or public administration, economics, legal studies or a related field from an accredited college or university may be substituted for up four (4) years of the specialized work experience requirement. H. A Master’s or PhD degree in real estate, business or public administration, economics, legal studies or a related field from an accredited college or university may be substituted for up to one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be PART II ABSTRACTING ASSISTANT III 3 1.526 conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class ABSTRACTING ASSISTANT III, which was approved on September 7, 1994, and is to be substituted for that specification. Approved: February 28, 2022 (date) ANNETTE L. ANDERSON Director of Human Resources