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HomeMy WebLinkAbout2021_0831_CSC_Minutes_Open_Approved COUNTY OF KAUAI Minutes of Meeting SPECIAL OPEN SESSION Board/Commission: CIVIL SERVICE COMMISSION Meeting Date: August 31, 2021 Location Teleconference via Microsoft Teams Start of Meeting: 3:00 p.m. End of Meeting: 4:30 p.m. Present Chair Beth Tokioka. Vice Chair Vonnell Ramos. Commissioners: V. Pamai Cano, Jennifer Carter and Fely Faulkner. Deputy County Attorney Mark Ishmael. Human Resources Director Annette Anderson (left at 3:07 pm). Office of Boards and Commissions Staff: Administrator Ellen Ching and Commission Support Clerk Sandra Muragin. Excused Absent SUBJECT DISCUSSION ACTION Chair Tokioka, Vice Chair Ramos, Commissioner Cano, Commissioner Carter, Commissioner Faulkner, Deputy County Attorney Ishmael, Human Resources Director Anderson, Administrator Ching, and Commission Support Clerk Muragin were logged onto Microsoft Teams by video. Call To Order /Roll Call Chair Tokioka called the Special Open Session meeting to order at 3:00 p.m. and requested a roll call. Commission Support Clerk Sandra Muragin verified attendance by roll call and requested a verbal response of present or here; Commissioner Cano replied here Commissioner Carter replied here. Commissioner Faulkner replied here. Vice Chair Ramos replied here. Chair Tokioka replied here. Deputy County Attorney Ishmael replied here. Director Human Resources Anderson replied here. Administrator Ching replied here. Support Clerk Muragin replied here. Quorum was established with five commissioners present. Public Comments and Testimony Ms. Muragin reported no one from the public called into the meeting and no written testimonies received. Civil Service Commission Special Open Session August 31, 2021 Page 2 SUBJECT DISCUSSION ACTION Approval of Meeting Minutes A. Open Session Minutes of August 3, 2021 Ms. Faulkner moved to approve the Open Session minutes of August 3, 2021, as circulated. Vice Chair Ramos seconded the motion. Motion carried 5:0. Human Resources Director’s Report CSC 2021-22 July/August 2021 period, August 31, 2021, special meeting. a) Collective Bargaining b) HRMS Project c) HR Trainings d) Update on Review and Revisions to Internal Policies and/or Procedures e) Monthly Report from HR Divisions/Sections a. Administrative Services and Benefits b. Employee Development and Health Services c. HR Manager, Classification and Pay and Labor Relations d. Reallocations Processed e. Recruitment and Exam f. Recruitments g. Lists Referred to Departments h. Written Exams Administered i. Administrative Reviews j. Payroll k. EEO/ADA Human Resources Director Annette Anderson reviewed the July/August 2021 period, August 31, 2021, special meeting report. (Documents on file) Ms. Anderson presented an abbreviated report on following; • HFFA (Hawai‘i Fire Fighters Association) Bargaining Unit 11 Fire was still going through the collective bargaining and HGEA (Hawai‘i Government Employees Association) Bargaining Unit 15 Ocean Safety and SHOPO (State of Hawai‘i Organization of Police Officers) Bargaining Unit 12 Police were still outstanding. Civil Service Commission Special Open Session August 31, 2021 Page 3 SUBJECT DISCUSSION ACTION • The final vendor, ADP (Automatic Data Processing), for HRMS (Human Resources Management System) was completed, which concludes the four contracts needed. The county team was involved with data input into the HRMS system along with IT department. Met with the project management team that uses a software that tracks tasks and detects any that are behind schedule. The next phase would be to test the system. With no other questions or clarification from the commissioners on the information provided in the director’s report Chair Tokioka moved on to the next agenda item. Business CSC 2021-23 Director of Human Resources Goals and Objectives for evaluation period February 16, 2021 to February 15, 2022 (on-going) a) Review updated report b) Discussion and possible decision-making on other related matters The commissioners did not have any questions or require clarifications on the information provided; Chair Tokioka moved on to the next agenda item. Ms. Anderson left the meeting at 3:07 p.m. Executive Session Ms. Ching read the Hawaii Revised Statutes to move the meeting into Executive Session. Pursuant to Hawai‘i Revised Statutes §92-7(a), the Commission may, when deemed necessary, hold an Executive Session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to HRS §92-4 and shall be limited to those items described in HRS §92-5(a). Discussions held in Executive Session are closed to the public. Ms. Faulkner moved to enter Executive Session. Ms. Cano seconded the motion. Motion carried 5:0. The commission and staff, disconnected from open session at 3:13 p.m. and connected into Civil Service Commission Special Open Session August 31, 2021 Page 4 SUBJECT DISCUSSION ACTION executive session. Return to Open Session Chair Tokioka, Vice Chair Ramos, Commissioner Cano, Commissioner Carter, Commissioner Faulkner, Administrator Ching, and Commission Support Clerk Muragin were logged onto Microsoft Teams by video. Call To Order in Open Session /Roll Call Chair Tokioka called the Open Session meeting to order at 4:22 p.m. and requested a roll call. Commission Support Clerk Muragin verified attendance by roll call and requested a verbal response of present or here; Commissioner Cano replied here. Commissioner Carter replied here. Commissioner Faulkner replied here. Vice Chair Ramos replied here. Chair Tokioka replied here. Administrator Ching replied here. Commission Support Clerk Muragin replied here. Quorum was established with five commissioners present. Ratify Actions Ratify actions taken by the Civil Service Commission in executive session for agenda items: ES-020, ES-021, ES-022 and ES-023. Ms. Cano moved to ratify actions taken in Executive Session for ES-020, ES-021, ES-022 and ES-023. Ms. Faulkner seconded the motion. Motion carried 5:0. Announcements Next Meeting: Tuesday, September 7, 2021 – 2:00 p.m., Boards and Commission Conference Room. Adjournment With no objections from the commission, Chair Tokioka adjourned the meeting at 4:30 p.m. Civil Service Commission Special Open Session August 31, 2021 Page 5 Submitted by: ________________________________________ Reviewed and Approved by: _________________________________________ Sandra Muragin, Commission Support Clerk Beth Tokioka, Chair ( X ) Approved as circulated. 10/05/21 ( ) Approved with amendments. See minutes of________meeting.