HomeMy WebLinkAbout1.361 1.362 PROCUREMENT CLERK I & II 20220413PART I DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI
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1.362
Class Specifications for the Class:
PROCUREMENT CLERK I & II
SR-10, BU-03
SR-12, BU-03
Duties Summary:
Assists simple procurement methodologies, County purchasing processes and
procedures, general office practices within the Purchasing Division, and central mailroom
functions; and performs other related duties as required.
Distinguishing Characteristics:
Level I: Positions in this class receive orientation and training on simple procurement
methodologies. Incumbents work under direct supervision, performing clerical support and
public contact work in the Purchasing Division.
Level II: Positions in this class provide substantive program support to professional
procurement staff with processing of requests and requisitions for the purchase of goods,
services, and construction, and receives training on purchasing operational requirements
and basic processes of the County's centralized purchasing program. Clerical tasks assigned
require judgment to determine the proper course of action.
Examples of Duties: (The following are examples of duties and are not necessarily
descriptive of any one position in this class. The omission of specific duties statements does
not preclude management from assigning such duties if such duties are a logical
assignment for the position).
• Assists with front counter operations and answers phone calls, explaining County
procurement and purchasing processes and procedures and advising agencies on
requirements of bid or contract processing;
• Receives and compiles bid documents and addendums, producing copies, packaging
of bid documents that include plans and attachments, mailing and maintaining logs
of bidders;
• Accepts deposits for plans and specifications;
• Prepares deposit slips and makes same day deposits to the County Treasury;
• Assists in opening of sealed auction bids, and the preparation of auction tabulation;
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Researches requests for public documents;
May conduct small purchases of goods and services, inclusive of reviewing
requisitions and small purchase documents and forms;
Assists staff with receiving and preparing surplus property for disposition;
Maintains Purchasing accounts and related records, files, invoices, etc.;
May be assigned responsibility for the division's petty cash fund;
May conduct and maintain inventory of fixed assets, controlled assets, and supplies;
Attends training and/or informational meetings relating to procurement, contracts,
and surplus property; and
Performs other related duties as required.
Knowledge of:
Office practices and procedures; filing methods and systems; various types and
sources of supplies and materials; simple purchasing methods; basic bookkeeping;
business office practices and procedures.
Ability to:
Understand, interpret, and explain ordinances and regulations pertaining to
purchasing; communicate effectively; establish and maintain effective working relationships
with vendors, departmental representatives, and others; make arithmetic computations;
maintain purchasing records.
This is an amendment to the specification for the class PROCUREMENT CLERK I,
which was approved on November 28, 2007, and for the class PROCUREMENT CLERK II,
which was approved on August 8, 2006, as a PROCUREMENT CLERK, amended and retitled
on November 28, 2007, and is to be substituted for those specifications.
Approved: April 13, 2022
(date) ANNETTE L. ANDERSON
Director of Human Resources
PART II DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI
1.361
1.362
Minimum Qualification Specifications
for the Class:
PROCUREMENT CLERK I & II
SR-10, BU-03
SR-12, BU-03
Training and Experience:
A combination of education and experience substantially equivalent to graduation
from high school; and for
Level I: one (1) year of clerical work experience.
Level II: one (1) year of clerical work experience, and one and one half (1 ½) years of
specialized work experience.
Qualifying Clerical Experience:
Work experience which involved the performance of a variety of clerical tasks and
demonstrated knowledge of office practices and procedures, and the ability to carry out
procedures in clerical work systems, and operate various kinds of office equipment including
computers, Microsoft Office, and other technologies.
Qualifying Specialized Work Experience:
Work experience which involved one or a combination of the following business office
principles and practices: bookkeeping, purchasing, supply or account recordkeeping.
Substitutions Allowed:
The following may be substituted for education:
A. Four (4) years of full-time general work experience may be substituted for a high
school diploma.
B. Successful completion of semester credits leading towards a degree or diploma from
an accredited community college, college or university, trades school, etc., may be
substituted for up to four (4) years of the education requirement (15 semester
credits = 6 months).
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C.An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community
college, college or university, trades school, etc., may be substituted for the
education requirement.
The following may be substituted for experience:
A.An Associate’s degree in Secretarial Science or Office, Administration and Technology
(OAT) from an accredited business school or community college may be substituted
for up to two (2) years of the clerical work experience requirement.
B.Successful completion of semester credits in clerical, office support, or business
technology curriculum leading to a degree or diploma at an accredited community
college, business or technical school, college, or university which included courses in
English, clerical/office procedures, and mathematics may be substituted up to two
(2) years of the clerical work experience requirement (15 semester credits = 6
months).
C.A Bachelor’s degree in any field from an accredited college or university may be
substituted for up to four (4) years of the clerical work experience requirement.
D.A Master’s or PhD degree in any field from an accredited college or university may be
substituted for one (1) year of the clerical work experience requirement.
E.Successful completion of semester credits leading towards a degree or diploma in
business, finance, or supply management, or a related field from an accredited
community college, trades school, may be substituted for up to four (4) years of the
specialized work experience requirement (15 semester credits = 6 months).
F.An Associate’s degree in business, finance, or supply management, or related field
from an accredited community college, business, or technical school, may be
substituted for two (2) years of the specialized work experience requirement.
G.A Bachelor’s degree in business, finance, or supply management, or a related field
from an accredited college or university may be substituted for up to four (4) years of
the specialized work experience requirement.
H.A Master’s or PhD degree in business, finance, or supply management, or a related
field from an accredited college or university may be substituted for up to one (1)
year of the specialized work experience requirement.
If a degree is used to substitute for the education requirement, it may not be used
again towards the experience requirement. If work experience is used to substitute for
education, it may not be used again to meet the experience requirement. If the applicant
holds more than one degree, transcripts must be provided, and a thorough review will be
conducted by the human resources staff in order for more than one degree to be credited
towards the minimum qualification requirements. Additional degrees can be considered if
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obtained independently through mutually exclusive classes from another degree being
considered. Substitutions will be used to the advantage of the applicant.
Quality of Experience:
Possession of the required number of years of experience will not in itself be
accepted as proof of qualification for a position. The applicant's overall experience must
have been of such scope and level of responsibility as to conclusively demonstrate that he/
she has the ability to perform the duties of the position for which he/she is being
considered.
License Requirement:
Possession of the appropriate licenses or certificates as required of the position.
Selective Certification:
Specialized knowledge, skills and abilities may be required to perform the duties of
some positions. For such positions, Selective Certification Requirements may be
established, and certification may be restricted to eligibles who possess the pertinent
experience and/or training required to perform the duties of the position.
Agencies requesting Selective Certification must show the connection between the
kind of training and/or experience on which they wish to base selective certification and the
duties of the position to be filled.
Tests:
Applicants may be required to qualify on an appropriate examination.
Health and Physical Condition Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
This is an amendment to the specification for the class PROCUREMENT CLERK I,
which was approved on November 28, 2007, and for the class PROCUREMENT CLERK II,
which was approved on August 8, 2006, as a PROCUREMENT CLERK, amended and retitled
on November 28, 2007, and is to be substituted for those specifications.
Approved: April 13, 2022
(date)ANNETTE L. ANDERSON