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HomeMy WebLinkAbout03/29/2022 CIP Budget - All Other Depts CIP Budget—Department of Public Works &All Other Departments Honorable Bernard P. Carvalho, Jr. Honorable Mason K. Chock Honorable Felicia Cowden Honorable Luke A. Evslin Honorable Bill DeCosta Honorable KipuKai Kuali`i Honorable Arryl Kaneshiro The Committee reconvened on March 29, 2022 at 9:00 a.m., and proceeded as follows: Committee Chair Kaneshiro: Good morning, I would like to call back to order the Committee of the Whole and the Fiscal Year 2022-2023 Departmental Budget Reviews. Let the record reflect that we do have a quorum. On the schedule for today, March 29, 2022, we have the Department of Public Works and their new CIP projects, along with the CIP Budget for all other departments. As we do each morning, we will take public testimony at the beginning on any of the departments/agencies we are reviewing for the day. There is no one in the public wishing to testify this morning. Is there anyone registered to provide testimony this morning? There being no objections, the rules were suspended to take public testimony. There being no one present to provide testimony, the meeting was called back to order, and proceeded as follows: Committee Chair Kaneshiro: Hearing none, we will proceed. For today's discussion I will ask any departmental representative to take us through the remaining portion of the CIP discussion. We will start off with the new CIP projects for the Department of Public Works, which is Auto Maintenance improvements that we went through yesterday and we are going to go down the line. The new projects have been added in here, you will see the status is blank because they are new projects. We will just go through department by department, and division by division. That is the plan for today. We already did Auto Maintenance, so the next division is the Engineering Roads. Engineering Roads has a few new projects. Actually, some of these projects include moneys to help with the older projects also. We will go through the list and if anyone wants a description of the new projects, we can ask the Administration for that. Councilmember Evslin. Councilmember Evslin: I have a question on the Kapahi Bridge repairs. For the Kapahi Bridge repair, was that bridge just replaced in 2016? MICHAEL MOULE, Chief of Engineering Division (via remote technology): Councilmembers, this is Michael Moule, Chief of Engineering. We talked about this briefly yesterday. The bridge was just recently replaced. What happened though, during the storms from the year or two (2) after it being finished we had the 2018 storm and the 2020 storm both did some significant erosion, what we call scour around the abutment of the bridge and that effectively weakened the areas around the abutment, so the idea is to come in here and strengthen that with riprap or some sort of grouted riprap to strengthen the area around the support of the bridge. The bridge itself is fine, there is no damage to the structure itself, but March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 2 there is weakened supporting soils and things around the structure. That is what this project is for, it came out of the Federal Emergency Management Agency (FEMA) funded project after the storm. Councilmember Evslin: Okay, that makes sense. In some future 2018 and 2020 type storms, will we have to do this work again? Mr. Moule: The idea is to strengthen it so it does not scour in the same way again. Certainly, you can do all the repairs needed after huge storms and have problems still, but what was there before was native soils that washed away, and unfortunately, we cannot put back this soil, so we have to come in with something more engineered to strengthen it, but that would strengthen it more than the native soils would have been. Councilmember Evslin: Okay. Thank you. Committee Chair Kaneshiro: Councilmember DeCosta. Councilmember DeCosta: Samee, rightBridge a below the Kapahi p gp repairs, I have Waimea to Kekaha shared-use path. Michael, is that the multi-use path that we are going to include the equestrian path with the walk and bike, or will the equestrian path be separate? Mr. Moule: That is a very good question. We have not actually gotten that far in the planning stages for this. We are just entering into the planning contract with the consultant. A crosssection of the path, the exact alignment has not yet been determined. I think we are including equestrian needs on this, obviously there would be public involvement with this planning and design effort. My recommendation would be to have equestrian needs to be a soft surface in addition to the paved path that might be used by folks that are jogging, who like soft surfaces sometimes and/or equestrians either directly adjacent to or possibly separated a bit from the paved path. That is a good point, something that we would like to come up during public involvement, but we have not gotten to that stage of the planning effort, right now. The State Planning and Research (SP&R) funds being discussed here is the effort right now in the planning piece, which is starting right now. The funds shown here in this CIP budget are the final design funds, once we have the planning effort completed, which is just starting at this time. Councilmember DeCosta: Thank you. Committe Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Councilmember DeCosta asked my main question. I am really excited about this path on the Westside here. Is this being funded on the Federal level, similar to what we did in Kapa`a? Is it the same type of grant structure? March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 3 Mr. Moule: Yes and no. The planning effort is SP&R funds, those are Federal funds, they are State Planning and Research grant funds with an 80/20 match on the planning effort that we are moving into right now. The design effort that is proposed, we plan to do the final design purely with County funds. The reason we are doing that is because we are doing that with all our phased projects going forward is that the procurement and approval processes for even changing a contract with the consultant takes at least twice as long with these Federal funds, and we only get so much Federal funds per year anyway, generally speaking. I will give you a caveat related to that in a minute, but we feel that in general, all our projects we are developing the designs with County funds so that we can get it done more quickly. That is our goal on this one as well. The construction, however, is planned to be Federal funds. It is listed on the Statewide Transportation Improvement Program (STIP) right now as part of our normal limitation on Federal funds that we get for Fiscal Year 2024, if I recall correctly. It is possible to apply for special kinds of grants, if and when those are available. There are the traditional alternative program funds that are not nearly as much of those funds as the funding programs that were used to build the path on the eastside, but we do anticipate that there is a good chance that we would apply for those funds in the future depending on how much is available and how that compares to the cost of the project when we get to it. The same way we have talked about yesterday, the Po`ipu Road project, allowing us any grant funds we received to plan the funds on the STIP, then we can distribute the funds to other projects—the same thing could happen here. Right now, those funds are limited, but there is still a chance that we would apply for them. Councilmember Cowden: Okay, thank you so much. Committee Chair Kaneshiro: Council Vice Chair Chock. Councilmember Chock: Thank you, Michael. I want to thank you for Kamalu Road improvements and the bridge along Kalama Stream—we have had too many tragedies there. The question is, I see that we are doing a two-lane bridge, will the bridge also be raised? I know that we have flooding issues in that area that might be some of the cause of the issues there. Mr. Moule: We have not gotten that far along on the design of this project. This one is a little further out. These funds are for the design—the funds that we are asking for at this time. A future funding would be needed on the STIP for Federal funds, the future County funding to match that would be needed when we get to construction. I think this one is funded in 2025 for construction. Again, these are for the design funds, we do not know yet,just how high the bridge will be, how the alignment of it, any of that, because we have not started the design process. I will also mention that this bridge is currently set at three and a half (3%) tons based on inspections from last year. We have plans on an interim basis, because this project will not be constructed for about four (4) years. On an interim basis, we plan to put a temporary bridge on top of that existing structure, so we can strengthen it, because it is an important road and detours for anything heavier than three and a half (3%) tons, basically anything bigger than a large Sport Utility Vehicle (SUV) or large pickup truck is a challenge. We do not know the elevation. Obviously, the work would March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 4 include the flood studies and it would be designed to withstand any flooding, it cannot cause any rise in the stream, we would be required to not cause any rise in the stream in this project. It is possible that it might be designed where when there is a large flood the bridge gets overtopped, or it is possible that we would design it so all the water would go underneath the structure, but it depends on the final design that we would get into when we get into the design process. Councilmember Chock: Thank you. Committee Chair Kaneshiro: Are there any follow-up questions on this one? Councilmember DeCosta, then Councilmember Cowden. Councilmember DeCosta: I found my answer. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I want to thank you about the `Anini Bridge replacement. I wondered when the timing is. When is that likely to start or finish? Mr. Moule: Again, the request that is shown here is for design funds. The design we anticipate starting within a year or so, the construction on this depends a lot on what happens with the old structure. You may remember that this is a bridge where we did add a temporary structure over the existing culvert, because the culvert was settling and weak, very similar to what is happening with the Yasutake Bridge. We want to get this project "shovel-ready" through these design funds, so that we can move quickly to build it once it is needed. Continue to do inspections of the temporary bridge and the old structure underneath it will determine when we actually want to build this project. It is kind of an odd situation that the old culvert underneath is not carrying any load at this time, but it is still settling into the mud in that stream, and the culvert is not effectively carrying the load, but it is retaining the soil on which the abutment of the temporary bridge sits right now. As we continue to inspect that bridge, if we get to the point where we think five (5) years from now, we expect that it will not be able to hold anymore, we will look to install this project, but this one that we want to get ready because we do not really know when we will need it, it depends a lot on the inspections of that old structure. Councilmember Cowden: Okay, thank you. Committee Chair Kaneshiro: Are there any further questions on this page? If not, we will move on. The next page are projects that we already saw from yesterday, so I am going to keep moving. Next up, I see CIP Finance, there are new projects for CIP Finance. Are there any questions? Councilmember Kuali`i: How many pages did we flip through? Committee Chair Kaneshiro: I just got through Engineering. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 5 Councilmember Kuali`i: Okay. Committee Chair Kaneshiro: Those are all the existing projects we saw yesterday. I have a question on the Department of Motor Vehicles (DMV) satellite office. Reiko, is this satellite office going to have any employees or is it just going to be a fully automated DMV site? REIKO MATSUYAMA, Director of Finance (via remote technology): Reiko Matsuyama, Department of Finance. For this initial phase, we do not have any designated employees yet, but we are trying to construct it such that there will be three (3) windows there that will eventually be filled by new personnel. We still have a lot to do though, operationally, to get there, those three (3)windows will need to be cross-trained, and you will hear more about our DMV integration project when I come up for my Operating Budget, but what we are trying to do is cross-train them here at Kapule Building first, so that they can do that down there. We cannot have, let us say, two (2) people that are doing driver's licensing transactions and one (1) person doing motor vehicle transactions, so all three (3) windows will have to be fully trained to do any DMV transaction. There is still a lot of work to do before we get real live people in there, but it is a project to get the building ready for us to occupy. Committee Chair Kaneshiro: We have not gone through your budgets yet, are we looking to add employees to staff that, or are we moving employees from our current building there? Ms. Matsuyama: I do not have any requests to add positions there for Fiscal Year 2020. Committee Chair Kaneshiro: Okay. Are there any further questions on this item? If not, are there any other questions on any other items on this page? Councilmember Cowden. Councilmember Cowden: On our computer servers in storage, are we going to be locating it in the same place? This is mostly a hardware change, is that correct? This is all hardware. Committee Chair Kaneshiro: It is probably a Del question. DEL SHERMAN, Information Technology Manager (via remote technology): Del Sherman, Information Technology (IT) Manager, County of Kaua`i. Yes, this is all physical. These would be located onsite to help offset this cost. We are also doing some cloud services with Microsoft Azure, we will be hosting some of these servers in the cloud, that cost is not represented in here, that is not a CIP project, all of this is onsite. Councilmember Cowden: Is it still, I want to call it the basement, is it still in the downstairs area below everything, is it in the same area, or do you need a bigger space? March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 6 Mr. Sherman: We do not need a bigger space. We just finished renovations in this area down here in the Kapule Building in consideration of supporting the servers that will be putting in the future, that renovation involves special air conditioning and power, so that we would be prepared and ready. Our expectation is that footprint-wise these replacement servers will consume less space than what we presently have in place, so no expansion needed. Councilmember Cowden: Thank you. Committee Chair Kaneshiro: Are there any other questions on this page for CIP Finance? If not, we will move to the next page. I have a question on the Finance and Accounting ERP, what is that? Mr. Sherman: "ERP" is Enterprise Resource Planning. Specifically in this case, what we are referring to is the software that we use for our Finance and Accounting system, so we are looking at a replacement of that. Many know of that system as the green screen or AS400 system, so this CIP item would put us on the road towards getting that system replaced with a modern much more user-friendly system. Committee Chair Kaneshiro: Is there a system we are on the State that we are following or are we still using the same ERP system that we have in an updated version of it? Mr. Sherman: What we would do is use these funds to draft and Request For Proposal (RFP), which we would post for a set period of time and entertain proposals from vendors across the board that deliver enterprise, financial, and accounting systems. Then, subsequent to that, we would take a look at all of the proposals and see which one is the best fit for us, but this is highly unlikely to just be an upgrade of the existing system. More likely it would be an entire replacement with something completely new. Committee Chair Kaneshiro: Is this $600 just to get us started? Is it not going to be the amount to actually replace that entire system, right? Mr. Sherman: That is correct. The overall project represents a significant expense and investment by the County. This would just be the opening shovel to get us going with that project. Committee Chair Kaneshiro: Okay. Are there any other questions on this item? Councilmember Cowden. Councilmember Cowden: I have a holistic question on the six (6) items for Finance. It looks like we are replacing a lot of both hardware and software, and we have been doing so for the past few years. When this is done, these particular items, how close are we to having to hit our goal for moving from manual or old technology to new? Are we getting close, or do we have a few more years of different systems to be adding into the update? March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 7 Mr. Sherman: I think we are getting close. As far as having identified the systems that are being targeted outside of what we looked at here with Finance and Accounting ERP and what you are aware of that is presently taking place with our Human Resources (HR) management. There really are not any major systems beyond that that would require a replacement. This pretty much addresses all of the critical systems and infrastructure that we have. As far as the length of time, once we get started with theses, these could be multiyear projects, so it is not like this is the last time we will see this. They are going to come up again, but not likely to ask for more funds with maybe just a few exceptions like Finance and Accounting ERP. Does that answer your question? Councilmember Cowden: I think so. The Land Information Management System (LIMS) system, will that come up in Finance when we are there? LIMS will probably come up in the regular Finance time. Mr. Sherman: The LIMS CIP is presently within Planning, and it is likely that we will want to expand that in the future, as well. We have enough funding there to keep us going for a period of time yet, but we do not want to let the momentum stall for LIMS, we have made some good progress with some of the services that we are offering the public and we want to keep that going, which will require probably an infusion of additional funds in the future. Councilmember Cowden: Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i, then Councilmember Carvalho. Councilmember Kuali`i: On the top item, the County video conferencing $214,000, it talks about the upgrade for these locations, the Planning Commission room the Boards & Commission, along with three (3) other smaller conference rooms, where are the locations of the three (3) other smaller conference rooms? Mr. Sherman: We have a conference room in the Office of the County Attorney, there is another one (1) in the Department of Finance, and then another in the Real Property section. Councilmember Kuali`i: Are you saying they will all be tied into the Kaua`i Emergency Management Agency (KEMA)? Mr. Sherman: Our objective is to allow any of our video enabled conference rooms to take a feed from KEMA, so that if we were to ever activate and we are in the middle of a major event and say for example, KEMA was doing a situational update, but there is no room for everyone to gather in the big meeting room at KEMA, we could feed that video over to all of these conference rooms, so that you could have attendees at multiple different locations all getting the same information at the same time. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 8 Councilmember Kuali`i: The thing about multiple different locations, would you not want to have it in locations that are far apart? It seems like a lot of these locations are all right there in the same basic area. I know you were talking about rooms that can fix"x" amount of people, but will there be people that are further out in the County that will need to be in on all of this activity that will then have to drive somewhere. Do you know what I mean? It would make sense to have a geographic coverage spread out to a certain degree. Mr. Sherman: I know exactly what you mean. The locations that we have currently configured to allow the gathering of larger groups are targeted specifically by this video conferencing CIP, but in addition, we will be able to extend coverage to remote locations via our Microsoft Teams applications, so that if we need to reach our groups at one end of the County or the other, we will be able to do that as well. Councilmember Kuali`i: Okay, thank you. Committee Chair Kaneshiro: Councilmember Carvalho. Councilmember Carvalho: I just wanted to go back to the County network of the structure. When we went to National Association of Counties (NACo) the big discussion was on broadband and how it gets out to the isolated parts of our island or the communities. How does this all tie into the broadband? Mr. Sherman: The broadband initiatives are a separate project. However, we have been able to utilize our County network infrastructure to deliver some broadband services, primarily to all of the neighborhood centers, then open those up to the public and to our community college for families to use if they did not have internet connectivity at their homes or some other means to connect. Although the network infrastructure project is not technically a part of any broadband initiative. It has allowed us to deliver broadband services to some of these groups that we were concerned about. Committee Chair Kaneshiro: Are there any other questions regarding CIP Finance? Councilmember DeCosta. Councilmember DeCosta: I have one on Fire. Committee Chair Kaneshiro: We are not there yet. Councilmember DeCosta: Okay, I will wait. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: When I hear about these Zoom rooms, is there any thought for the Council to have one, too? It would be nice if we had that. I know that is maybe not Finance, but it might be good if we had that capability as well, just putting that into the mix. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 9 MICHAEL A. DAHILIG, Managing Director (via remote technology): Mike Dahilig, Managing Director. As part of what Del has been mentioning, we are trying to also tackle some of the requirements that amend to Hawai`i Revised Statutes (HRS) 892 for in-person testifying and those types of things. Those additional areas are more than welcome partnerships with the Council on using those on Council hearing days. Typically, we do not schedule commission or board meetings on Wednesdays for that reason, so that multi-use of dual use of our County conferencing facilities could be used in that manner. Councilmember Cowden: Okay. Committee Chair Kaneshiro: Councilmember Kuali`i. (Councilmember DeCosta was noted as not present.) Councilmember Kuali`i: I think what she is asking, is this room capable of connecting on the day that we need to with KEMA, the Planning Commission, the Boards & Commission, and now the three (3) locations that Del told us about; Office of the County Attorney, Finance, and Real Property Tax, and if not, if it needs to have some kind of technical upgrade, would it not seem appropriate to do it here at the Chambers? Mr. Dahilig: I am understanding the question, Councilmember, that certainly is a good suggestion. I think at this point, as Del has mentioned, we still have to scope out the full extent of technology use for those facilities that were identified and we can come back as a supplemental and adjust it to include Council as an identified facility, if that is what the Council so wishes. Councilmember Kuali`i: Okay, thank you. Committee Chair Kaneshiro: Are there any other questions regarding CIP Finance? If not, we are going to move onto Fire. Councilmember DeCosta had a question, but he just stepped out. I have a question on the helicopter hangar, can you give me the status on it? Where is it going to be located? I know at one time we had over $1,000,000 or more for the hangar. I know we have a hangar at the airport right now, but I think the plan is to move it off the airport, so if anyone can give me an update on the helicopter hangar. STEVEN R. GOBLE, Fire Chief (via remote technology): Good morning. Fire Chief Steve Goble. Helicopter hangar, this has been a long time project for the Fire Department and we had initially sited this project for the airport site; however, through that process we identified a couple of things, one, we did not have sufficient funding to build the facility that we needed on the airport—that facility type, so we regrouped as that hangar shrunk in size and shrunk in addressing our needs, we regrouped and came up with plan "B," which was to erect the tension fabric structure that we obtained through a grant several years ago, and locate that off site at the Honsador site which is just south of the airport. We are looking to co-locate that with another project of ours, a modular training facility that can help us save a little bit of cost there. As you noted, the original cost had swollen to over $2,000,000 to put that metal structure on the airport side, and now through some effort on our part, we are March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 10 able to reduce that cost significantly. We cut it in about half and we feel like this will meet our future needs. Committee Chair Kaneshiro: Thank you. Are there any follow-up questions to that? Are there any new questions? Councilmember Cowden. Councilmember Cowden: I am looking at the Fire Station improvements. I am surprised that the numbers are as low as they are, but it is not for all the fire stations, is that correct? It is just for these two (2) that we are looking at, Waimea and Kalaheo. (Councilmember DeCosta was noted as present.) Mr. Goble: That is kind of an open project for us. We have been afforded funding in this project year-over-year, so we use this money to adapt to our pressing needs across the island with our fire Stations. That note in their addresses the Waimea and Kalaheo Stations flooring projects,which are ongoing right now. We just moved forward with a notice to proceed on both of those projects. This additional $250,000 for additional projects coming up in Fiscal Year 2023, primarily a reroof of the Koloa Station, and some improvements at Hanalei Station, and design and engineering project for apparatus bay extension. Councilmember Cowden: Okay, thank you. Committee Chair Kaneshiro: Councilmember DeCosta. Councilmember DeCosta: I was absent for the flooring. I am going to ask a question for the flooring. Can you get me the square footage on both those fire stations, and what are the labor and material costs embedded in the square footage? I was just looking at the price and I wanted to know what the price per square foot of labor and material would be to install. Mr. Goble: We will break down that cost for you. We do have a little over $70,000, almost $74,000, marked for these two (2) projects. A lot of this is driven by the labor cost and the current construction market is really driving this. With both of these jobs out for bid and did not get back any acceptable bids, so we had to go through an alternate method to get the procurement done. The prevailing wage piece of this is a significant chunk of that labor cost that is a part of this, but we will break down the cost and get those to you. Committee Chair Kaneshiro: Are there any other questions for Fire on their items? If not, we are going to move on. Thank you, Chief. Next up, is Housing. Do we have any questions for Housing? I have a question for Adam. Can you give us an update for Lima Ola? What is the status of it? I know a lot of the ground improvements have been completed and I want to know where we are going from here and when vertical is going to take place. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 11 ELISA LAGOC-CHANG, Assets Program Coordinator (via remote technology): Aloha, good morning. This is Lisa Chang, Housing. Adam is currently out of the office at Lima Ola as we speak, so I do not have any updated information to provide. Committee Chair Kaneshiro: Okay. Councilmember Cowden. Councilmember Cowden: This is a simple question. I did not realize Waimea Theater would be under Housing. Is it because it did not have a place to belong? What are we doing with the $125,000? It says just fixing it up, basically. Why is that in the Housing Agency? Ms. Lagoc-Chang: It has been historically with the Housing Agency. The request that we are doing is to address the ongoing flooding issues at the theater, especially with the torrential rains that we have been having in 2018 and 2020. Whenever we have those inclement weather, the theater always seems to flood, and Housing would be responsible for mitigating the issues at the theater. Councilmember Cowden: Thank you. I did not know that it had that problem. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: For the Pa'anau Phase I Energy Upgrades; two(2) questions on that. One, I see it says General Fund here, was there funds utilizing some of the revenue from the Contract For Difference (CFD) Kukui`ula Bond, or was that a different energy project? Mr. Dahilig: Councilmember, I can confirm that it is a blended fund scenario, so there were things that did come out of that funding source to support that as well. Councilmember Evslin: The other question is, it says here, converting to tankless hot water, was there some consideration for using solar hot water and how did that determination get made? Do you go with tankless? Mr. Dahilig: That is something I would probably have to ask the designers on, on why they made that call and why a waiver was given, but I would suspect given the size of the units and the individual demand on the matter of fact that scenarios for that multi-housing type of situation to having something that was more adept to right sizing with the tankless setup versus a solar and tank setup was a lot harder than tankless readily savings, but I can go ahead and confirm that for you. If I could also, just to reply back to the Chair's question, we have already awarded two (2) vertical construction lots out at Lima Ola. Those are expected to begin with vertical construction in October. We currently have an RFP out for an additional area to duplicate what we tried to do at Kealaula using American Rescue Plan (AMR) funds, so that permanent support of housing initiatives looking to be put on an March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 12 additional pad that has already been build out there in Phase I, so that is currently out for RFP at this time. Committee Chair Kaneshiro: Okay, thanks. Are there any other questions for Housing? If not, we will move on to HR. Are there any questions for HR? All of the expenses are for Human Resources Management Systems (HRMS), which he already had discussion on already in the HR Department. If not, we can move on. Next up, is Kaua`i Emergency Management Agency (KEMA). Are there any questions for KEMA on their single item? Councilmember Cowden. Councilmember Cowden: This looks like a significant project when it is replacing all five (5) of the communication buildings with current public safety grade harden prebuilt structures, specifically for radio communication. This means out on the towers, is that right? Where does this mean? Near the towers? ELTON S. USHIO, Emergency Management Administrator (uia remote technology): Councilmember Cowden, the 800 mhz radio system that KEMA manages and operates for the County includes a combination of various locations. The system core resides here, at the main Emergency Operating Center (EOC), Kaua`i Police Department (KPD), Prosecuting Attorney complex, but we also have multiple sites in the field. The five (5) sites included in this request are what we call our primary microwave site in our infrastructure that ensure transmission and connectivity, not only in the respective areas, but to each other and back to the system core here at the main complex. Councilmember Cowden: Okay. We talked about this together, but it seems like an important upgrade that has been needed for some time. Committee Chair Kaneshiro: Yes, and we would really appreciate support on this item, particularly as past and current Administrations, County Councils, even the State Legislature have supported our public safety radio system, and this is an additional step in our effort to harden it further, particularly given the age of those structures. Councilmember Cowden: So, this would be about $600,000 a piece, so that is cinder block walls, are you taking the entire building down and putting a new structure up for that? What is a harden building? Mr. Ushio: My understanding is that these are prefabricated structures. I do have our Telecom Administrator Officer available to provide more specifics. David, are you able to chime in here? DAVID MIYASAKI, Telecommunications Officer (uia remote technology): This is a specialized prefabricated building with total telecommunications support for special grounding electrical cable management fire suppression. Yes, these are specially designed for public safety operations. Councilmember Cowden: Okay, thank you. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 13 Committee Chair Kaneshiro: Are there any further questions on this item from the Members? If not, we will move on. Next up, CIP miscellaneous for Building. I have a question on Pi`ikoi renovations, what is our plan for the Pi`ikoi Building? Mr. Dahilig: Over the past couple of years, we had attempted to see if we could use the request for a proposal process to look at P3 types of opportunities to revitalize that space, and through the public solicitation that we did do and through conversations with developers it was apparent that the conditions, both economically business set up wise, as well as the fact that we were looking for will not necessarily attract that large amount of private investment into that former Big Save space. In the meantime, what we are concerned about is leaving that space empty is not an option, but we also need to do some things to put it in a useable condition rather than having it be in a position where it starts to slowly deteriorate. What we wanted to do with the funds is to at least do some minor upgrades to that area to make sure that it is weatherproof, make sure that the interior is at least shelled out as an open space, and then talk about future plans and specifications for additional development on it, because it still is an asset that can be used, but the idea of turning that into some type of P3 opportunity was not viable when we went out for solicitation over the past year. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: What is P3 mean? Mr. Dahilig: A public-private partnership. Councilmember Cowden: Okay. I am curious. That building has not been used for a long time as far as I know, is it molded or is it in reasonably good shape inside? Mr. Dahilig: It is essentially what you would expect a gutted supermarket to look like, uneven concrete, pretty much a shell. We have been using it on and off for storage of supplies between different departments, that is all it has been used for, so there is no electricity to that area, no water or any type of utility services. It is a shelled out building. Councilmember Cowden: Are we talking about the old Big Save not the old Gems. Gems is a storage area. Are we talking about Gems or Big Save? Committee Chair Kaneshiro: That is the area we are talking about—the Big Save area. Councilmember Cowden: Okay. Committee Chair Kaneshiro: Are there any other questions for the renovations of the Pi`ikoi Building? Councilmember DeCosta. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 14 Councilmember DeCosta: I have two (2) questions. The first is on the Waimea 400 drainage. Are we using consultants with that $400,000 or are we going to do those drainage and soil studies in-house? Mr. Dahilig: We are going to be using consultants for those. That is beyond...the scope and we look at specifically to implement some of the items related to the Community Plan that was presented to you, it is going to require some hydrological types of investigations which we do not have that capacity. Councilmember DeCosta: I can support that. The next one was about the electrical repairs. I noticed that it is kind of large sum of money to hire a consultant that we already in the description say that the system was old, temporary, and they were told funding to perform work will follow. Why do we have to spend $250,000 to tell us something that we already know, that the air conditioner was temporary, needs to be replaced, and we should replace it anyway? Mr. Dahilig: A lot of that comes as a consequence of the design of the building. We were quoted initially a very large sum to do these repairs. We did not believe that the amount was necessarily reflected of the amount of work that needed to be done. It is a lot more to try to create specific plans and specifications for those repairs rather than trying to go at it as a "fix what you see" type of scenario. That is kind of why we need to be a little more methodical rather than having these repairs done on the fly. It does require a consultant to do so. Councilmember DeCosta: I like that, Mike. Thank you very much. Committee Chair Kaneshiro: Are there any other questions on this page? If not, we will move on. CIP-Parks & Recreation. These are all items that we have not gone over yet. If there are questions on any of the items on this page...Councilmember Cowden. Councilmember Cowden: Regarding the Veterans Cemetery. This substantial completion...I know we put more columbariums in there. I thought we were going to open that building up. Maybe I missed it during the COVID-19 time. Did we open the building up, so it faces the back side of the park? It seemed like a pretty substantial repair. We have that beautiful ceramic piece there. Has that already been done, opening it up to face the back side where we are expanding the cemetery? Did I miss it? PATRICK T. PORTER, Director of Parks & Recreation (via remote technology): Yes, so the cemetery project is a State-run initiative of the State Department of Accounting and General Services (DAGS). It is near completion, yes. We are probably going to have a blessing at the ending of April. That is a State-run project and does not fall under our CIP. Councilmember Cowden: Am I hearing correcting that they opened up that building to face out both ways? March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 15 Mr. Porter: Yes. Councilmember Cowden: Wow, okay. I have to take a look. Committee Chair Kaneshiro: Are there any other questions on the Veterans Cemetery Improvements? If not, I have a question on the Parking Lot/Playcourt Resurfacing for Koloa basketball and tennis courts. It says that it is completed. Was that one actually completed, or is it going to be completed this fiscal year? WILLIAM TRUGILLO, Chief of Planning & Development (uia remote technology): No, that project is not completed. We have awarded the contract and are looking to see when we can get the contractor out there to start physically doing the project probably in the next couple of weeks. Committee Chair Kaneshiro: Okay. Councilmember DeCosta. Councilmember DeCosta: I have a question on the Hanapepe Stadium. I noticed that we have some moneys allocated towards the comfort station, food booth, and ticket booth. The community, especially the kupuna, has asked many times about the bathroom. Right now, we only have those porta potties out there on home-side of the Stadium. They have to walk very far to get to the other side to use the bathrooms. I was wondering if we were going to address those bathroom needs somewhere down the line out in Hanapepe? Mr. Trugillo: Yes. The intention for this project is to do a bathroom that is closer to the home-side, as well as a bathroom that can also service the outside fields. When the Stadium is closed, the little leagues, soccer, or flag football participants and families can use an accessible bathroom as well. Councilmember DeCosta: Thank you, William. Committee Chair Kaneshiro: Council Vice Chair Chock. Councilmember Chock: William, I was told that there may be another project for a bicycle track at the Kapa`a, Bryan J. Baptiste (BJB) Sports Complex. Is that true? I do not see it on here. I was wondering what the status of that is. Mr. Trugillo: There is a community group that has shown interest in establishing a pump track particularly in that area. They want it in that area. We have had discussions with them and have talked to them about where a possible site could be in the area of BJB Sports Complex. We have left it up to them to see what they want to do as the next steps. They were talking about bringing in funding, resources, and the like so we gave them a possible location and they were excited about the options. We are waiting for them to see what their next steps are at this point. Councilmember Chock: Okay, thank you for the update. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 16 Mr. Trugillo: Sure. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Just a follow-up to Committee Chair Kaneshiro's question for the Islandwide Playcourt Resurfacing. There is the Parking Lot/Playcourt Resurfacing which mentions K6loa Park, which is what I think he was asking about when you said that it was in contract. Lower down there is the Islandwide Playcourt Resurfacing which also mentions Koloa Park. It says that this funding will follow the resurfacing at Koloa Park. I was just wondering how those two (2) projects tie-in. Is there some overlap there regarding Koloa Park? Is the first one doing Koloa and the second one doing other parks? How does that work? Mr. Trugillo: Yes, there is overlap in terms of the pockets of funding available here. The intention has been to use both funding sources and project numbers for the same thing. In this case, we had enough for one (1)park to do the resurfacing of the tennis and basketball courts at Koloa. Moving forward, we intend to do others throughout the island. Councilmember Evslin: Great, that is good to see. Regarding the Koloa one, I know a lot of tennis courts have been restriped to allow pickleball also. Is that going to possibly occur at Koloa? I have heard that there is definitely a community push to have pickleball at the Koloa tennis court. Mr. Trugillo: Yes, so we have had both sides of the net for this. Of course, pickleballers have been asking and the tennis players have also been hesitant about it. Currently, the plans in Koloa are to establish what is called dedicated pickleball courts. This means that it is a pickleball court and the nets are there permanently. We will have a few there. We will also be having at least one (1) tennis court there. That will be the first dedicated pickleball courts for the County. Also, on all the tennis courts, we are going to do what is called"blended"or"ghost lines"where the lines for the pickleball court will also be available, yet it will be a "bring your own net" situation. They could also play pickleball on the tennis courts also. Councilmember Evslin: Awesome. Are there two(2)tennis courts at Koloa right now? One (1) would be pickleball and one (1) would be tennis? There will be no new additional paved area? Mr. Trugillo: Correct. Councilmember Evslin: Okay. Awesome, thank you, William. Committee Chair Kaneshiro: Councilmember Cowden. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 17 Councilmember Cowden: On the Waimea/Kekaha Americans with Disability Act (ADA) Improvements, it is two (2) parks. $1,600,000 seems like a generous amount of money. What exactly are they going to do to bring them up to ADA compliance? Mr. Trugillo: ADA improvements for both includes primarily walkways and the improvements at both parks. To be honest, the $1,600,000 will be enough, based on our primary construction estimates from the consultant, for pretty much one (1) park. Councilmember Cowden: Oh, okay. Mr. Trugillo: We are going to focus on Waimea Canyon for now. Like I said, that will be the walkways, bleachers, announcer's booths, renovating the bathroom to meet ADA-compliance, et cetera. That is what that one is for. Councilmember Cowden: Okay. On the Kilauea Gym, I know this is just a match for State funds. Did we already fix the roof? What are you going to do to the Kilauea Gym? Mr. Porter: Yes, that is a hardening project to bring it up to speed as a Category 3 hurricane shelter. The roof is a part of this job. There will be a brand-new roof. Councilmember Cowden: The overall cost must...if it is to harden up the Gym...probably the State or Feds...the State is putting in a significant amount of money? Mr. Porter: Yes, it is a big project. Councilmember Cowden: Yes, okay, that will be good. Is that is the only shelter on the entire North Shore? Mr. Porter: Hanalei Elementary School is used as a shelter. That is our primary shelter we use during disasters on the north side of the bridge, and this will be a shelter on the south side bridge. Councilmember Cowden: Yes, if it is not raining. With the Convention Hall—I appreciate the details in here. It looks like it is just trying to bring it to a little bit more modern speed, right? Is the building just getting old? Is it just bringing it up to date? Mr. Porter: Yes. Councilmember Cowden: Ceiling, electric... Mr. Porter: Yes. It is slowly deteriorating and so we are just chipping away at it and bring it up to speed. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 18 Councilmember Cowden: Thank you. Committee Chair Kaneshiro: Councilmember DeCosta. Councilmember DeCosta: I noticed we are putting lights in the tennis courts or replacing lights at the Waimea Canyon Middle School. I have been told that there is a basketball court by many of my constituents that they need some lights when they play at night and some of the lights need fixing. There were some concerns about the lights out at Waimea Canyon basketball court. The second question I had was, how are the lights out at our County park next to the Waimea High School? I noticed during football season and even the baseball season, it gets dark early. Those athletic programs struggle, so can you provide a status? William, do we have plans to place any bleachers at the Waimea County Park next to the new baseball field? Mr. Trugillo: The first question you mentioned was regarding the Waimea Canyon Park basketball court. Councilmember DeCosta: Yes. Mr. Trugillo: That there were concerns about the lighting? Councilmember DeCosta: Yes. Mr. Trugillo: That is the first time I am hearing about that, so I will put a work order in to check it out. I had not heard that before. In terms of the Captain Cook Park lighting, we can also look at it. The intention when we went through it was to do g basic...to be honest what the plan was in working with Waimea High School was that it was going to be a practice field. The word I got later was that it was so nice they wanted to play games there. The bleachers, the night lighting, and so forth was not considered on that first round of improvements, but like we said, if the intention is for them to play games there, then we can look at putting the other amenities that is required for games there. Councilmember DeCosta: Who decided that discussion with the field being just a "practice field?" Mr. Trugillo: The initial discussions were with Waimea High School.The initial intention was for it to be a practice field.A practice field for the high school and the youth and for other youth baseball to use it for perhaps as games, but the intention was for it to be more of a practice area. Councilmember DeCosta: Was the community involved in that discussion? Mr. Trugillo: At the very beginning, no, because it was just a renovation of that one practice area. It was the County and the high school. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 19 Councilmember DeCosta: How about the lights for the practice baseball/football field, would we be able to get that as an accommodation for those coaches out there that when it does get dark, it is not a safety issue, can we have the lights turned on or not? Mr. Trugillo: Yes, we can look at that. We can have it looked at in terms of having night lights out there for sure. Councilmember DeCosta: Thank you very much. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: For the skateboard park, it says $250,000 was incumbered in this last fiscal year. For the Bryan J. Baptiste skateboard park renovations, I thought that the moneys were Coronavirus Aid, Relief, and Economic Security (CARES) Act money or did it get transferred somehow and end up becoming CIP? Mr. Porter: The skateboard park was supposed to be funded with CARES Act moneys, but through the funding process, it was transferred over to a different fund and CARES was not used for that project. Councilmember Evslin: Okay. For the $150,000 left, my understanding originally with that $400,000 was that it was supposed to go towards Hanapepe Skatepark or a Westside skatepark somewhere. Is there still forward momentum there for a Westside skatepark? Mr. Trugillo: We did a quick build that we received grant money for at Hanapepe Town Park. The County is also working with the community group to do a quick build at the Waimea Canyon Park. The intention with this $150,000 now is to go and look at where else we can...or we want to do the long-term permanent park and try to get designs for those. Councilmember Evslin: Hopefully $150,000 for design in this next year and then in future CIP hopefully for construction? Mr. Trugillo: Yes. Councilmember Evslin: Thank you. Committee Chair Kaneshiro: Councilmember DeCosta. Councilmember DeCosta: I have a follow-up. There was a doubleheader high school game already played out there in Waimea, so they are playing games. How much would it cost the County to put bleachers on both sides of those dugouts? Can you provide me with a cost estimate in an E-mail later? March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 20 Mr. Trugillo: Yes, can do. Committee Chair Kaneshiro: Councilmember Carvalho. Councilmember Carvalho: For Kapa'a Stadium Improvements, I know we have talked about that in the past, but can you provide us with update? The big picture was to use that facility for a Kaua`i Interscholastic Federation (KIF) site. Mr. Trugillo: In the past year, what has been done relating to this project is the replacement of all the bleachers, the new announcer's booth, the new scoreboard, all of those were done, they had to do a lot of the electrical and water lines throughout construction. We redesigned it so that the field space itself was a little bit wider than it was. All the major pieces are completed...and we made it ADA accessible by having the routes put in. Hopefully the experiencing of viewing it is better with the fans being higher up. All the major parts are done and is being used by youth football leagues. In terms of what is left, there is a small punch list items that the contractor had to come back and finish up, but for the most part, it has been safe, and it is being used. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: For the Islandwide Playground Equipment and then I also see a separate one for Kalena Park Improvements, will either of those include funding for the slide at Kalena Park? The slide there has been unusable for a while now and that playground structure has been decaying. Would any of those include funding for playground equipment at Kalena Park? Mr. Trugillo: Yes, the Kalena Park line item is intended to help with the slide and overall aging equipment. The community group has taken it upon themselves and took the initiative and contacted the contractor, the vendor, and is in the process of replacing the slide. Amongst themselves, they decided to change the slide to climbing steps. That part is on order, and they are waiting for it to arrive. The lead time for these items has been six (6) to seven (7) months. That is the status. The community group wanted to look at how they can redo the entire playground and are throwing around ideas of doing a more "adult" or senior fitness things in the area. They are throwing around ideas amongst themselves right now. The $60,000 that is in the budget is to help support that. Councilmember Evslin: Okay, thank you. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: My question is broad with a lot of these different improvements at our parks. Are we thinking as we make some of these improvements to include shaded areas for our kupuna? A lot of our people create their own little watching area sometimes; they bring their chairs, pop-up tents, and maybe some of our kapuna think to bring an umbrella. Even when you create those smaller bleachers, can at least a portion March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 21 of it be, like maybe the ADA portion where a wheelchair can park or just some of it include shading? That is what I heard from some kupuna. Mr. Trugillo: We can look at shade aspects in terms of seating. That is a good point. Committee Chair Kaneshiro: Are there any further questions on this page of projects? If not, we will move to the next page. Councilmember Evslin. Councilmember Evslin: The Black Pot Comfort Station. Could you describe that a little bit and provide a status? Committee Chair Kaneshiro: That is one of the newest projects on the list. Mr. Porter: That is not meant for the comfort station. That will tie into the overall master plan process. Now that the master plan has gone through its course, the next step was to request money for the planning and design, so that money to start that process. Councilmember Evslin: Is that some element of that constructure of comfort station? I thought $500,000 seems...I guess what are the next steps there to implement the master plan? Mr. Porter: We just have to retitle that item. After the master plan was completed, our next step is to go through the planning design concepts for what was build out in the master plan. The $500,000 is to start that entire planning and design process. Councilmember Evslin: We left the master plan process talking about maybe more communication to try and figure out a canoe club location there. Has that been determined in some capacity whether there will be a spot for a canoe hale and will that be included in the next steps here for the master plan? Mr. Porter: We have not had too much discussion on the process with the Council, but that would definitely be a part of the discussion with the planning and design process. That will be a big part of the discussion, yes. Councilmember Evslin: Okay, thank you. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: Does that mean that you are going to put all that concrete in, all that harden surface on that grass there in that park area? Is that what this is? Putting in all that concrete? Does this mean that this is the design to lay out all that concrete on those acres in that back of that flood prone area? March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 22 Mr. Porter: There were a few sidewalks that I remember in that master plan, but that all goes back to the planning design. For example, what type of material we put on the ground will start out in the planning and design process. Nothing in that master plan is set in stone. It just shows a conceptual of the area, and not at all anything written in stone. That is what this next step is going to be a guide into and take a look and see what is appropriate for that area. Councilmember Cowden: Does that include diving into where we saw profound scouring over the new concrete that I sent all of those pictures of into the river, like where we put the concrete in, it scoured through basically the canoe club property, because that is the unhardened surface, now Namolokama Canoe Club area, because of the existing concrete. I hope that when we plan this that we look at that type of destruction, which happened after we had this conversation where the rest of the group approved the plan. It seems really evident that there is so much flooding in that area and we are seeing that manifest. Where will there be in this $500,000 effort some sort of community input, to keep more scouring from happening? Certainly, Namolokama Canoe Club where it does exist right now would be a greater threat for more scouring as we harden the surfaces on either side of that private one-acre piece. Committee Chair Kaneshiro: What was the question? Councilmember Cowden: Is there opportunity,where are we going to be able to make sure that is looked at, because it seems like it has been an obvious problem from before it was approved, yet it got approved. I worry that we are going to really have a lot more problems. Mr. Porter: Again, the drainage issues will be addressed in the planning and design process. That is what this money is for, and it will take into consideration all of these issues and we will design and plan it appropriately. Councilmember Cowden: Will it possibly correct the problems that have occurred from the improvements that we have made so far? Mr. Porter: Yes, and that is what the plan would be...any issue that is existing there, we would want to address in the design process moving forward. Councilmember Cowden: Thank you. Committee Chair Kaneshiro: Are there any further questions on this item? Councilmember DeCosta: I see where Councilmember Cowden is advocating for that canoe club and that acre, but I must advocate for our County that we are doing improvements on our park, but we do not own that acre, so we cannot improve that acre. We can only improve the land that is all the way around there and maybe we work as a partner with the landowner, and together come up with a plan. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 23 Councilmember Cowden: You missed my point, Councilmember DeCosta. My point is it does not really matter if it is private or not private. My point is that the improvements that we did scoured the adjacent piece of land, so when we are putting in more concrete...do not shake your head. Councilmember DeCosta: It was not our fault. Councilmember Cowden: I am trying to... Councilmember De Costa: It was the fault of the weather. Councilmember Cowden: Point of order. Councilmember DeCosta: Why are you blaming the County? Committee Chair Kaneshiro: You can finish what you were going to say and then we can move to new questions. Councilmember Cowden: The point I am making is when we put that harden surface in that floodplain, anything next to that hardened surface gives away next to it. So, when our plan that was approved, I believe 6:1—there is a lot more harden surface, so I want us to be really concise if we are going to erode the land next to more harden surfaces. We see evidence that the harden surfaces damage the land around it. That is what we are seeing. Regardless of who owns what land, it is important to look at the impact of the harden surfaces, that is my point. Committee Chair Kaneshiro: Councilmember Carvalho. Councilmember Carvalho: I want to follow-up on that. When talking to the Parks team and they have a plan in place, we went over all how to address each of the areas that is being discussed right now. The discussion on the table was to look at each area specifically, like you are saying Councilmember Cowden, and address it accordingly. It is not being put on the side. This funding is there to address it. I just want to make it clear as Committee Chair talking to our Parks teams. It will be addressed. Councilmember Cowden: Okay. Thank you. Committee Chair Kaneshiro: Councilmember DeCosta. Councilmember DeCosta: I think it is very important how we state things in front of the public that we do not mislead them to think something else, so that is why I correctly made that comment. I appreciate your corrective comment, Councilmember Carvalho. Committee Chair Kaneshiro: Are there any further questions on Black Pot? We are going to change the title. Mike, did you have something you wanted to add? March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 24 Mr. Dahilig: I did want to mention in response to any type of determination that improvements made after 2018 have exacerbated any type of property damage, we would very strongly deny those claims and if there is some evidence to that effect that it has been brought to us by a license professional, then we would probably want to investigate that. What we are suggesting is part of the overall Black Pot improvements and we will send over a supplemental adjustment to that title based on that erratum. What is important to us as Pat mentioned is that when we are looking at the material that is being used and not just the construction. As you are aware, a predominant amount of the new construction involves materials such as crushed coral or grassing, so those are strategies that we understand are preferable to the community out there. If and where those are balanced with durability and maintenance cost over the long run, they can be included in the overall strategy in development of construction plan or materials list. We are certainly open to that, but at this point we have not decided that at any subsequent improvements after the 2018 flood as part as some of the partial implementation of some of the parking needs that are out there have been contributing factors to, in other words, something that was catastrophic. Until we have a licensed professional making those determinations that we agree or disagree with that. Committee Chair Kaneshiro: Are there any further questions on this? Councilmember DeCosta. Councilmember DeCosta: On this page? Hanapepe Stadium Improvements, will that $700,000 bring our stadium, especially the baseball area back up to par? I noticed that we had some dugout areas that were badly damaged. Will that $700,000 bring us up to code and would we be able to have County or high school baseball games again in that area? Mr. Trugillo: This money does not include replacing the dugouts at Hanapepe Stadium. I understand that it is aging, and we had to do some safety measures, but this money does not include that at this point. There have been different talks to what we can do to address it and nothing has been settle yet. In terms of having games there, like I said it was...I believe, I do not know, but I believe it was the choice of KIF to play at Cook Field rather than at the Hanapepe Stadium. The Hanapepe Stadium is ready to play. I think other leagues are using it now, it is just KIF who is not. Councilmember DeCosta: Two (2) blocks down, it says, "Replacing and improve comfort stations at various sites," and I noticed you have Lucy Wright Park, Hanapepe Town Park, and Lihu`e County Park, but there is no comfort station at the county park at Cook Field in Waimea. The last time we had a high school game, we had to use state bathrooms. Is there a plan to put a county bathroom in that area? Mr. Trugillo: At this point, there is none. Like I mentioned, the idea was for it to be a practice field and we are shifting the intention to be game field, where the public is called to, especially since it is a KIF event, I think using their bathrooms for now is okay. But in the long-term plan, we can look at that. If this is going to be a place that people play games that restrooms be installed for sure. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 25 Councilmember DeCosta: I talked about comfort stations, lights, and bleachers all at that Cook Field. It was supposed to be just a practice field and now KIF decided to play games there. I am hoping there is a possibility, especially for our kupuna a place for them to sit and watch their grandchildren play a game, so the bleacher would be my priority for the Cook Field out in Waimea. Thank you. Mr. Trugillo: Thank you. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I would like to talk about the comfort stations at Lihu`e County Parks and just for clarity, that is right next to Elsie H. Wilcox Elementary School. There had been bathrooms in there that seemed like they were removed. Can you tell me about that? What is our plan to put bathrooms back in? I think the bushes are sometimes replacing that need for a comfort station. What is the situation with that there? Mr. Porter: That was taken down because of the condition of it and the septic system associated with it. We removed it because it was becoming a hazard. We are looking at the Portland Loo style bathrooms to replace the bathrooms at these three parks. For the Lihu`e Baseball Park, we still have not determined where the best location is. We are thinking it is not going in the same place that it was. We are thinking of another place, maybe closer to Convention Hall side, which is primarily so it can service the tennis courts and the baseball field, and the sewer tying is closer on that side. We are thinking somewhere along there. We have not finalized the spot yet. Councilmember Cowden: An example of a"Portland Loo" would be the ones next to our bus stops here between the two County facilities, correct? Mr. Porter: Correct. Councilmember Cowden: Would we just put one stall in or would there likely be a little bit larger system with more than one toilet? Mr. Porter: They are coming out with new models now and so we are looking at their new models. Councilmember Cowden: I know a problem that we certainly had at Lucy Wright Park and I think maybe at Lihu`e County Park can sometimes have misuse of the bathrooms at night and even people living in them. The idea of doing the Portland Loo is that it would really be pretty much limited to going to the bathroom. Is that the goal behind putting the Portland Loo style in? Mr. Porter: Correct, and the maintenance of Portland Loo is more user-friendly for the maintenance side. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 26 Councilmember Cowden: When we first put this one in next to the bus shelters, my memory tells me that at first, we had trouble with the flow going through this sewer line because there was not enough water flow or there were some problems. Did we resolve that effectively and do we know how to resolve that to put that elsewhere? Mr. Porter: That was purely a plumbing issue, and it took into the raise and the run of the actual plumbing itself underneath, so it had nothing to do with the Portland Loo itself. It was the outlet plumbing that was the issue on that one. That will be taken into consideration. Councilmember Cowden: Thank you. Committee Chair Kaneshiro: Councilmember Carvalho. Councilmember Carvalho: In regard to the basketball courts, there are numerous parents calling and asking about the possibility of having courts having the same size baskets for the younger youth age. There are many children islandwide involved in basketball and I remember the conversation being brought up by parents looking at the baskets being at that lower youth level. Is that something we can think about? Mr. Porter: At the Isenberg Park? Yes, we can talk about that and adding them to other courts around the island. Committee Chair Kaneshiro: Are there further questions on this page? If not, we will move on. We have CIP-Planning next. On the update East Kaua`i Community Plan, I know we have done a great job on all the other community plans, I just wanted to know what is the area for the East Kauai Community Plan? MARIE WILLIAMS, Program Manager (via remote technology):Hello, Council Chair, this is Marie Williams with the Planning Department. I can speak to the scope of the East Kaua`i Community Plan. That is what we call the East Kaua`i Planning District. The last update that was done back in the 1970s primarilydeveloped a town plan for the Wailua- Kapa'ap p area. This update will look at the entire region and not just the towns, but definitely looking at Wailua Homesteads, Wailua Houselots, and I believe it goes all the way up to Anahola and down to the Wailua Bridge. That is the geographic scope. Committee Chair Kaneshiro: Okay, good. I have seen the process you folks have gone through with all your other community plans and they all went really well. You answered all my questions on it. Council Vice Chair Chock. Councilmember Chock: Just along the lines of this plan, do you have a proposed timeframe to start this process? Ms. Williams: Yes,we are currently launching the public process for the Climate Adaptation Plan, and we anticipate the plan will be at Council in about a year. Upon that conclusion of our current project, we will go out and procure a consultant for March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 27 this project and then we will work with them to figure out the timeline for the East Kaua`i Community Plan. Committee Chair Kaneshiro: Councilmember DeCosta. Councilmember DeCosta: I know this is a State issue, but I am just wondering if the County will correspond with our State. I know the water is going to be displaced by the decommission of that reservoir up there for our local farmers, that really worries me. I know reservoirs and water is a state issue. I think it would be nice if our East Kaua`i Community Plan can have a sit down conversation with our State officials and see if we can save that reservoir. Especially not only for farming, but a lot of our community members use it as a recreational fishing area and again, I know it is a state reservoir, but with all of our children not getting enough outdoor activities, it would be nice to keep one of our fishing areas available. Do you have any vision for those two (2) things I mentioned? Water for our farmers coming out of that reservoir and the decommission of that reservoir from the state. Ms. Williams: Right now, we have not identified the specific community concerns that would be addresses, although I would image that you are right— those are major concerns that we would identify through our community process. We also meet with the other, not only County Departments and Agencies, but our Federal and State partners, I think that is the beauty of a planning process like this—we all work to identify these issues and see how we can support what the community goals are. I would image the gas product would be some how touched upon and addressed in the upcoming plan. Councilmember DeCosta: Thank you. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I want to follow-up and support what Councilmember DeCosta just asked about, not just that reservoir, but just like what you did with the Waimea 400 area that we put a lot of concentration into the water flow and how the drainage works, and at one point the Kapa'a area was lo`i, it was actually wetland like what we saw with Waimea and Kekaha. I imagine that you would be working a lot with looking at where wetlands were, do we have templates for looking at how we deal with this flooding situation, because Waimea and Kekaha have those ponds near Polihale, but we do not have that in Kapa`a, so we have to think how we are going to adapt with that. Is that integrated in what you are planning to do? Ms. Williams: Yes, I think that the existing Climate Adaptation Plan will be a really great...will come up with actions such as what you just discussed regarding how we can use our natural infrastructure such as traditional wetland areas, and use that to solve or at least provide a buffer for some of the drainage issues that we currently have or are projected to increase as a result of climate change and sea level rise. I think that the fact that so much of our built area in east Kauai area is low-lying and prone to drainage issues that will have to be identified and addressed. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 28 Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: I have a different question and that is about the LIMS system, and I know that Del Sherman answered many of them and this is an area in process, but how much of the Land Information Management System is currently working and where are we going? Ms. Williams: I believe that the LIMS project description, I am so sorry to throw it back to IT, but I believe that IT is best suited to answer that. Mr. Sherman: I can tackle the LIMS question. Specifically, you had asked if any of it is in production at present, and the answer is "yes" it is. We have a public facing portion of LIMS that anyone can visit, the website is connect.kauai.gov, if you were to browse through that website you will see various means of public interacting with the County from fireworks permits to driveway approach permits, and a handful of other functions in between. On a bigger scope, LIMS is a multi-faceted thing, which is really intended to connect actors and stakeholders to various things from materials and resources to environmental to geographical types of data, so this is a work in progress, and our work with LIMS continues, but I think we have made some good headway there. Hopefully visiting that site will give you good information about where we are at today. Does that address your question? Councilmember Cowden: I will visit it. I know how important it is in terms of planning, building, and permitting. $255,000 that is for this year, does it have another two (2) or three (3)years in front of it to where it is fully functioning, or is another year all it needs? Mr. Sherman: I think we can safely say that LIMS will continue to evolve forever. The capabilities of the software that we chose to support our LIMS environment are significant, almost to the point where if we could imagine it, we can build it. We will never stop growing LIMS. The moneys that we are seeing here in this CIP are the funds that remain from our original CIP allocations several years ago. No new funds have been added since that time, which I think is a remarkable accomplishment. We got a lot done with the money that we were given. As I have mentioned before, likely sometime in the future, we will need to supplement those funds to continue the program, but behind the scenes I think we are making good progress as well, and implementing changes and new ideas to bring the momentum of the project up a little bit, so we a excited about it, it is still a front burner thing, it has our full attention and we plan to keep that going for the foreseeable future. Councilmember Cowden: Thank you. You answered my question. I was wondering if we had spent all the money. That is still part of what we did. I still think about two (2) if not three (3) years ago and thank you for working diligently on this very important project. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 29 Mr. Sherman: Thank you. Committee Chair Kaneshiro: Del, I had a question on LIMS project have anything to do with Geographic Information System (GIS) and GIS mapping for Planning? I thought we were going to try to have an integrated system where Planning, Roads, and everyone had a GIS system they were working off, so everyone knew where everything was as far as infrastructure-wise, where certain zoning lines were. Mr. Sherman: We are on track. That is exactly what one of the functions of LIMS was to be in. Yes, there is a very heavy GIS integration with LIMS, much more so than we can cover in just a short amount of time we have here. I think to address that in a suitable way, it might be appropriate to arrange a briefing at some other point to get into that and into detail, so you have good information on that. Just a high level to answer your question, LIMS is an integral part of our approach to GIS and will remain so for the near future. Committee Chair Kaneshiro: Okay, thank you. Are there any other questions on any of the items for CIP Planning? If not, we will move on to CIP Police, one (1) item, Kapa'a Police Substation. Council Vice Chair Chock. Councilmember Chock: I have one question Chief; I do not know if you are there. I have been attending the Mahelona Community Master Plan meetings and the substation has come up, it actually been a source of contention in terms of testimony, and I am curious, I see that you folks have gone through some of the process here in the community outreach, how is that being embedded, and have we come to a resolution agreement on its location where you folks are stating it for? TODD G. RAYBUCK, Chief of Police (uia remote technology): Good morning, Council. Thank you for the question, Councilmember Chock. Yes, as you are aware, and you pointed out there is some opposition from the residents that are immediately adjacent to the proposed site. That opposition is approximately twelve (12) to fifteen (15) individuals, there may be a little bit more than that, but on average the standard that I have discussed with and identified is about twelve (12) to fifteen (15) very vocal persons that are in opposition of the current planned location, not that they are in opposition of a police station at the Mahelona site, but simply with the current location. Just as the background, this program, as many of you are aware, started back in 2014 when this site location was initially selected, and it has been designed and in development since 2014 in a slow slog to where we are today with the draft final Environmental Assessment (EA). We have met with the new group that is looking at a review of the site Master Plan, and I am hopeful that we will still be able to locate, in fact, I am confident that we will still be able to locate the substation on the Mahelona property. It may not be in the specific site where it is developed right now, but I think it is important to mention as well, although there has been consistent vocal opposition to the location, a very significant amount of support for the substation on Mahelona, as well. There has been collective support from the Kaua`i Association of Contractors, as far as many members of the community over one hundred fifty (150) Kapa`a/Kawaihau residents have signed in favor of building that site up there. So, we will continue to work with Mahelona, March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 30 the site developers, and the community to try to find a path forward to build this very needed substation in the area. Thank you for the question. Councilmember Chock: Thank you. Committee Chair Kaneshiro: Are there any further questions on this item? Councilmember DeCosta. Councilmember DeCosta: Chief, I would advise you to also work with those fifteen (15) very loud vocal community members that you mentioned, because they are just as important as the other one hundred fifty (150) that signed your petition. Everyone is important in our community, so maybe if they are nervous about the station being too close to their homes, apparently a home is someone's biggest investment, so we need to sympathize with them also, but maybe there is ways that we can bridge the gap and work together for everyone to have a win-win. Mr. Raybuck: Councilmember DeCosta. Yes, thank you very much, you are right, every member in that community is equally important. I have walked that community on a couple of occasions to discuss with the specific homeowners what their concerns are and done my best to explain a way some of the concerns that I think are without merit, but nonetheless, we will continue to work with the community in placing this substation. One of the things that we did in response to the resistance from some of those community members is to pause the publication of our final EA, so that we can continue to work with this site, as well as the community to find a win-win situation for all of us. Councilmember DeCosta: Thank you. Committee Chair Kaneshiro: Are there any other questions on this item? Councilmember Kuali`i. Councilmember Kuali`i: My question is kind of basic. All three (3) of these dollar items are everything describing it is exactly the same, is there something that differentiates how each amount of funding is being spent? Mr. Raybuck: Councilmember Kuali`i, thank you for that question. Actually, these funds are set aside for the next phase of development, which is the development stage, so each one of the different line items corresponds to a specific portion of that budget where it may be earmarked for the architect design phase, or it may be the consultant and landscape design phase, so it is broken out and structured in a manner of how that spending would be utilized during the construction planning phase. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Are there any other questions? Did we finalize the type of building—how big it was? I remember we went through a few budget cycles and each budget cycle, I think the price of the building went up and the size of the building went up. I March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 31 think the price went up a few million every year until it got to...I think it started at $7,000,000 and ended at $15,000,000 or something. Did we ever finalize what that building is going to look like? Hopefully not have it explode to $15,000,000, it might be $20,000,000 now if we have not heard about it in a couple of years. Mr. Raybuck: Thank you for that question, Chair. The building has been in fluctuation, both in size and in cost. We have finalized the concept design for that plan, it is roughly eight thousand (8,000) square foot facility and the current cost for the build is approximately $8,000,000. I think it is still fair to understand that building costs have gone up dramatically since this project was initially slated in 2014, some of these costs also include improving the type of construction that is used to meet the increase standards for hurricane resistance—things like that that have also increased the cost of design and build of this substation. Committee Chair Kaneshiro: Okay, thank you. Are there any other questions from the Members? Thank you, Chief. If not, we will move on to CIP Solid Waste, there are a few new items on it. Are there any questions on those new items? Councilmember Cowden. Councilmember Cowden: I am happy to see that there is needed money budgeted for our siting of a Solid Waste solution. All of these looks very important. Can you tell us a little bit about our landfill siting? ALLISON FRALEY, Solid Waste Program Development Coordinator (via remote technology): As we presented back in January, we have a lot of issues to look at when it comes to our long-term disposal options, specifically with landfill siting. There are very little areas where we are able to site and we did reevaluate all the previous sites that have been studied over the last twenty (20) years and found very limited options, so we will be working to see if there are lands that do not have restrictions that we can do preliminary engineering on to be able to site a landfill, as well as expanding vertically at Kekaha and looking into the mining of landfill. This CIP budget here also hits other solutions, which is investigating the feasibility of a Materials Recovery Facility (MRF), as well as the curbside recycling. So, we are going to use that budget to look at a lot of different options. Councilmember Cowden: Thank you. Committee Chair Kaneshiro: Councilmember DeCosta. Councilmember DeCosta: I think important agricultural lands are one of the stumbling blocks that makes a lot of the areas not useable, so I am going to ask, how can we address our Senators from our State Legislature that somehow we need to talk with them and have some kinds of accommodation made for the County of Kaua`i, because we are in a must situation here, and we have been working on the landfill site for a very long time under the Administration of Mayor Bernard P. Carvalho, Jr., we have a list, but that list is smaller because of the categorizing of important agricultural land. Somehow, I would like to help March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 32 with our Senators, whether it is a resolution or what, but somehow, we need to get that redesignated, so our County has a better chance of siting a landfill. Ms. Fraley: Yes, thank you, Councilmember. There is a house bill that is moving right now, it is House Bill 1712, we have our eyes on it, we have submitted testimony. This is about the important agricultural lands and formally preventing any building on those lands, so we are looking at testifying, as well as submitting writing testimony when that comes up. But thank you for your offer to help, I am not sure if Mike has any suggestions on that. Committee Chair Kaneshiro: Councilmember Evslin. Councilmember Evslin: Thank you, Allison. We talked about a little bit yesterday, regarding the landfill siting Solid Waste solutions, and I am sorry that I have not seen it in here, our version does not have it. Two (2) questions as follow-up from yesterday, as Councilmember Cowden was asking about what the study is going to look like for the new landfill siting, from my memory, and I might be wrong, but from the integrated Solid Waste Management Plan, it lays out this huge landfill siting process, including establishing ethical committee, and it seems like a long drawn out process, which I believe the County went through the first time around. So, from what I am reading here, that whole big process does not need to occur again, right? It is just a simpler study relooking at those previously identified locations. Ms. Fraley: Correct. Councilmember Evslin: Is there a time period by law that we would need to reconvene the initial process, or are we okay just with this smaller scope study for the foreseeable future? We are not going to be timed out if we do not find one of these sites being suitable, if there is not a likelihood of us having to reconvene this extensive process is there? Ms. Fraley: I would say, "no." What is outlined in the plan is the normal process for siting a landfill—a very intensive process, which like you have said, we have already gone through. If we find sites that we have already looked at that are still feasible, there may be one (1) or two (2), or new sites, we could do a shortened process. It really has to do with preliminary engineering, working with the host community, and making sure it is not in any restricted areas, otherwise it would not even be considered. I believe that we could expedite the process, we will not have to go through the lengthy process that is normal that we have already conducted. Councilmember Evslin: Okay. A follow-up from the other part of my questions from yesterday about the MRF and the curbside recycling component of that. Ms. Fraley: Yes. Councilmember Evslin: Just to be clear, it does not mention curbside recycling in this write-up, you have the Integrated Solid Waste Management Plan does March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 33 clearly say, a study to determine feasibility of curbside recycling, so that curbside recycling component will be included in these other solutions for diversion study, right? Ms. Fraley: That is the plan, because we have to know what the costs are. That is a really big thing, as was discussed earlier today like the construction costs are skyrocketing, so we cannot go off of our former figures, we need to know the real costs, so we would want to do that through a study to be able to make a decision. Councilmember Evslin: Okay, thank you. Last question, just because it also does not say in the description, will part of that study include siting for MRF? Ms. Fraley: Yes, some of that we can do internally. We want to be as cost-effective as we can, so internally we will be looking at sites and not just throw it off to a consultant. We are going to save funds where we can. Councilmember Evslin: Great, thank you. Committee Chair Kaneshiro: Are there any follow-up questions? Councilmember Cowden. Councilmember Cowden: I am a little bit encouraged here, because when we had the excellent presentation from the Solid Waste Division, and we looked at all the sites we had in the past, and none of them are okay now. I came away with a false impression that there was no place that was available, but you are saying there are places available. Ms. Fraley: Potentially Kekaha mauka. Councilmember Cowden: Okay. Ms. Fraley: Potentially, we are still looking into it. Councilmember Cowden: That is the Agribusiness Development Corportation (ADC) land. Ms. Fraley: Yes. Councilmember Cowden: I am sure I did support HB 1712. Ms. Fraley: Yes. Councilmember Cowden: I will look at it again. I think I wrote a letter on that one. As Councilmember DeCosta said, will a resolution from our Council help you? Is that something that we need? It seems like we are in a desperate situation. Ms. Fraley: We are in a desperate situation. I am not sure what would help. I do not know if my superiors here have any more insight than I do. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 34 Councilmember Cowden: Mike Dahilig, is there value in a resolution from our Council, or is it out of our hands? If it is the State that is telling us there is no place that is available. Mr. Dahilig: Councilmember Cowden, just in response, City and County of Honolulu is also in the same predicament, so this is something of, I would say, consequence for majority of the States population. Like anything, as discussed with the Council back in the previous conversation about the landfill and our next steps, we are keeping as many doors as possible open, and throwing as many lines in the water as possible, is the strategy we want to continuously keep pressure on and anything that would aide in keeping those doors open, so that options are on the table is much appreciated. If that is something that the Council would like to initiate in its support of best strategy, that would be most welcomed. Councilmember Cowden: Okay, perhaps, you could give us some guidance, what you think is the shortest path to solving it, because it is important that we ask for the right thing. Mr. Dahilig: Thank you. Committee Chair Kaneshiro: Are there any other questions regarding this landfill siting and Solid Waste solutions item? Councilmember Carvalho. Councilmember Carvalho: Mike and Allison, I wanted to follow-up. The current Ma`alo site, I know we have gone back and forth and there has been some issues regarding the State. I know we went through a lengthy process to relocate it there and the positives of it moving there having gone through discussions with the Kekaha community, and the very aggressive discussion we have had, and taking on the steps of my question, I am going to ask again, one more time, I know there is some kind of issue with ADC, but is there still a possibility to work it? We went through a lengthy process with Ma`alo. The location was centrally located, it made sense to relocate there away from the westside. Before we move away from that is there anything we can do to continue these discussions there to hopefully come to some kind of understanding, because a lot has been done already. The resource recovery part, all of it tied in, and I know there has been changes, but I am asking the question, because by the tine the Kekaha landfill expires, are we in the timeline area? I want people to understand the timeline and if there is a possibility in reaching out again, I want to know as a Councilmember, what we can do to help the process—that is all I am saying, because we have gone through a lot of different things in the past, but I am hoping that we can continue or open dialogue, or something—that is where I am at. Mr. Dahilig: Just in response, Councilmember Carvalho, it was certainly our preference out of the gates to investigate and move forward on Ma`alo as the site, and like anything in any process to build something, the next step after the environmental disclosures that were done previously was to get right to the property to be able to then move to getting the entitlements, which is the Land Use Commission approvals, March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 35 zoning approvals, Department of Health, et cetera. Many of those processes are contested case hearings, which right now, if you wanted to use as an example, the Waimanalo Gulch landfill expansion proposals by City and County of Honolulu have been in decades long litigation through the courts which has led to no progress of them also being able to find landfill there. The one difference between the City and County and ourselves is that the City and County has H-Power to mitigate their timeline, whereas at this point, we do not have that opportunity to do so. As you have mentioned in the rearing of your statement, what drives the conversation, or the decisions to go on the low, largely are the air space available to us at the landfill. In discussions as we presented to the Council, that is where we start our calculus or determination, and when we moved out of the gates to try to get and secure landowner approvals, it was clear to us that the Agribusiness Development Corporation was renascent to give us rights to the property since they hold current Executive Order without consent of the States Airport Division due to the proximity of that landfill potential site being close to the Lihu`e Airport, in conversations with Deputy Director of Transportation, including many presentations between the Solid Waste staff and the Engineering staff at the Airport Division, we could not reach an agreement that would have them either oppose a potential permit or in fact go before any of the entitlement processes and essentially go before Planning Commission and say we do not want this site here. Understanding that the timeline becomes very unpredictable when you have that degree of opposition, both from a State agency as well as another State agency that is renascent to relinquished property due to the opposition of a sister agency. We had to make that calculation whether or not we would be able to withstand Solid Waste continuity on-island without being able to site the landfill within that period of time, and it became more apparent that the headwinds and Ma`alo were becoming too out of range for us to be able to say, we have a solution at the end of the life of the current Kekaha landfill. When Allison uses the phrase"crisis," it is in an essentially that phrase where we had to start from square one, and take a look at all the sites again, look at all our opportunities, and that is why the proposal before you for landfill siting and Solid Waste solutions is meant to also be aggressive along with throwing other lines in the water, that look at diversion and other types of means to be able to reduce the intake flow at Kekaha as much as possible. That is what we are trying to build more years for a buffer to do so, however, even with the additional airspace that we are looking at that has been approved by the Council at the last Fiscal Year budget for vertical expansion, it is still unapparent that we have agreements from the State, both from the Airport Division, as well as Agribusiness Development Corporation, to not create headwinds for us going through the entitlement process. We have not been in a position to have a willing landowner at this juncture and while I would like to continue discussions, we need some tangible for a progress on other potential options for us to be able to take care of this Solid Waste issue, because time is not stopping, and as much as I would like to stop time, we do not have that luxury as trash continues to go into the Kekaha landfill. So that is why we are being aggressive in this proposal by looking at both landfill siting, looking at some of the work that has been done in the past, and trying to build on that just trying to get some forward progress on that, but also taking really serious things like construction, construction and demolition (C&D) types of materials taking into consideration, what options we have for low-cost MRFing and those types of things, so that we can build in additional use to that timeline to be able to create that buffer, so that when Kekaha is absolutely full, we can seamlessly move to disposal without having to essentially a Solid Waste mess on our hands. That is why we had to look March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 36 at Ma'alo in that context. It was not our preferred route, but at the end of the day, we do not hold the rights of that land, and at the same time also, we do not have the right of condemnation for that property either. So as a County agency, we cannot condemn a site that is on State land, that is just not one of the options that we have, so we have no control over this to be able to make forward progress at the clip that we would like to be able to meet the timeline dictated by the Kekaha filling. Councilmember Carvalho: All I know is that it was a lengthy process, and I was hoping that we could still continue to look at it and willing to do whatever I can at that particular location, only because of the timing and the connections and all of that stuff. I wanted to hear again one more time, because at that time, Kekaha was very against having it remain there. We did not come up with it, the plan was done, we followed the plan, and this was one of the locations. It started at Kalaheo in the coffee fields, but that did not work, so then it moved here, and it continued, you folks know that. Anyway, I just wanted to bring that to the table, and I am willing to do what I can as a Councilmember with my fellow Councilmembers with me, but I think we need to keep moving, and if these discussions or connecting...this is an important thing for our island, and just the layout of that whole are, and I understand. Thank you. Committee Chair Kaneshiro: We are at caption break. We will stay on this subject. We will take our 10-minute caption break and come back. There being no objections, the meeting recessed at 11:07 a.m. The meeting reconvened at 11:17 a.m., and proceeded as follows: Committee Chair Kaneshiro: Welcome back. We are still on the Landfill Siting and Solid Waste Solutions line item in the CIP. Councilmember DeCosta, did you have a question? Councilmember DeCosta: I have a question for Mike, and I hope our County Attorney Matthew M. Bracken is listening. Mike, can you check if Matt is online? Mr. Dahilig: Matt is signed in. Councilmember DeCosta: Could I have a list of choices, the fastest route possible on how we can site a landfill? If Ma'alo is a preferable site... Committee Chair Kaneshiro: It is Ma'alo. Councilmember DeCosta: Sorry, we get the logistics of it. Thank you, Councilmembers. Is it now to a point where we are going after some other sites that we were originally going after? Are we looking at condemnation? Are we looking at those Important Agricultural Lands (IAL) that have to be recalibrated into the category that they fall into? I would list of what would be the fastest way of getting a landfill site. I notice that we use the word"crisis" and in my definition of"crisis" that means something drastic is going to happen. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 37 I believe we are in a crisis-situation. I have spoken about this in another meeting on the word condemnation. We have done it for the betterment of public workforce housing in certain areas of Kauai. Why would this not be a feasible choice for a landfill on Kaua`i? I want to ask the County Attorney a question now. If he is not there, I will address Mike, and perhaps Mike can follow up on that. With condemnation, can we get started right away on the project even though it has not gone through the court system yet? MATTHEW M. BRACKEN, County Attorney (via remote technology): All that is required to get the condemnation process started would be a resolution from the Council. Once the Council authorizes the resolution, we could start the condemnation process. To get control of the property, we would have to put down a deposit with the Court for the assessed value of the property. We would also have to do an assessment of the property to get an estimate of the value and we would have to deposit that with the Court. Once that has occurred, then we have control of the property. That is the condemnation process, generally. This would also require a few other moving pieces of course, which can be difficult to speed up. I could have a memorandum prepared for you on all the various steps it would take. Siting a landfill will not be a fast process. It will take time. Councilmember DeCosta: We have seven (7) years left. Would it be finished before the seven (7) years? Mr. Bracken: I really could not opine on that. I could figure out the process for you and how long each step will take. As far as construction, that is not something that I could...I do not know the specifics of that. I could put together a process for you. The Department of Public Works could probably piece together a construction schedule and how long each phase might take. I really could not make an estimated guess at this point. Councilmember DeCosta: What I heard during the last discussions about our landfill and landfill siting is that we are in a crisis-situation, and it seems like we do not have an answer. Unless we come up with an answer, I have come up with my own conclusion. Thank you. Committee Chair Kaneshiro: Councilmember Kuali`i. Councilmember Kuali`i: Allison,you had told us about HB 1712. Mike,you chimed in a little bit. When I looked at it online...basically, Allison, the testimony that you would support or be providing...if you could send us a copy of that. Is the testimony actually in opposition to the Bill or in supporting an amendment to the Bill so that there might be a little carve out of a small percentage of IAL that could be used by government for the solid waste disposal purpose? Is that how you are doing it? Ms. Fraley: We are in opposition because of the situation that we are in and we are in the same boat, as Mike said, as the City and County of Honolulu. If you look at their testimony, they are opposing this measure as well. We have to have a landfill and we have limited sites. That is what our testimony would be. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 38 Councilmember Kuali`i: Do we have a lobbyist helping us or working with us? Does the Administration have one? I am curious if we are just opposing it or if we are trying to make it a bill that considers us. From what I see of the Bill so far, it is just sailing through. It is getting unanimous votes of passage in each of the committees so far. If it passes and all we are doing is opposing, but not trying to make it a Bill that at least considers us...do you know what I am saying? Obviously, that is left to smarter people than me, including a lobbyist or whoever. Do share what you are doing and how we might be able to help. Ms. Fraley: Sure. I will work with our political analyst on that. Councilmember Kuali`i: Thank you. Committee Chair Kaneshiro: Are there any other questions on this page or for the Solid Waste Division before we move on? If not, we will move on to CIP-Transportation. Council Vice Chair Chock. Councilmember Chock: I have to ask on behalf of my friend Alice Parker about a Pahe`e Street bus stop. She could not make it today. Do we have any plans for Pahe`e Street? LEONARD T. PETERS, Assistant Executive on Transportation (uia remote technology): I am responding for Celia M. Mahikoa. We allowed her to take some time off. Yes, Councilmember Chock, there are plans for Pahee Street. We are in the process of working out the details. We have been out there to the site where we are proposing near the Dynasty Court to have a stop there. The issue is having enough room for an accessible pad in that area. Councilmember Chock: Thank you so much. Committee Chair Kaneshiro: Are there any other questions? I have one (1). It is regarding the expansion of the bus transit facility. Is that at the site where you are at or is that a different facility you are looking to expand? I know room for you has always been an issue. You are bursting at the seams. Mr. Peters: It would be at the existing facility. Committee Chair Kaneshiro: It is not getting more land, correct? It is just modifying the facility to fit more things there. Mr. Peters: Correct. It would be expanding in the footprint that we are in now. For example, we have added five (5) office spaces in the form of a portable building on the same property. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 39 Committee Chair Kaneshiro: Okay, thank you. Councilmember Cowden. Councilmember Cowden: Building on that, is the main thing that you need office space? It seems like you need garage space, too. Is office space the concern here? Mr. Peters: We are in the process of design and engineering for additional bays to our repair shop. We are looking to add three (3) additional bays north of the existing repair shop. It would be deeper, but the same width so that our buses, our current and planned fleet, can be better facilitated in the base. Councilmember Cowden: Is the money for that work in the bays in the CIP yet? Mr. Peters: It is not there yet. Committee Chair Kaneshiro: Are there any additional questions for Leonard? If not, thank you, Leonard. We will move on to CIP-Wastewater. This is our last Division. Council Vice Chair Chock. Councilmember Chock: One of the items describes increasing capacity in the Lihu`e District. I am just curious if there was a specific target or outcome in terms of how much service we would be able to provide given this increase. DONN KAKUDA, Civil Engineer (via remote technology): The Lihu`e plant is currently rated for two million five hundred thousand (2,500,000) gallons. We just did a fix to one of the clarifiers. We were basically at half, because we had to fix that one clarifier. One is brand-new and we have to go back and fix the other one. That would bring us back to two million five hundred thousand(2,500,000)gallons a day. I guess to answer your question, it just depends. There is quite a bit of plans that come in, so if we approved all of them, we would be getting close to about 75% of our capacity. We are not there yet. It just depends on what gets built. Councilmember Chock: Okay. Thank you very much. Committee Chair Kaneshiro: Councilmember Cowden. Councilmember Cowden: On the Coco Palms and Kaua`i Sands piece, does SPS mean Sewer Pump Station? Mr. Kakuda: Sewer Pump Station, that is correct. Councilmember Cowden: What does MCC mean? Mr. Kakuda: Motor control center. That is basically the electrical to run the generators. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 40 Councilmember Cowden: Okay. I cannot help but notice that the Wailua Pump Station area smells like sewage a lot. Will this help that at all? Or not really? Mr. Kakuda: It will not. The reason that it smells a lot is because the lines are oversized in the Wailua area. Since the lines are oversized, the sewage does not move as fast. By the time it gets to the Coco Palms area, it starts to get old and that is what causes the smell. Councilmember Cowden: Okay. There is not enough... Committee Chair Kaneshiro: Not enough flushing. Councilmember Cowden: Not enough flushing...okay. Committee Chair Kaneshiro: Are there any other questions on this page from the Members? If not, there is one (1) more new project on the next page. Sewage Pump Station Upgrades. Are there any questions on these items? Councilmember Cowden. Councilmember Cowden: It looks like all of them we are getting four (4) and they are all worth...some are worth a lot more than others. Do they have similar parts and pieces? Will these be somewhat interchangeable and easier to manage? Have we put thought into that? Are they each unique? Mr. Kakuda: The pump stations that we are looking at are mostly in the Wailua area. The ones in the Wailua area are pretty bad. The idea is that...they are called "can systems". Basically, it is like a metal can and then inside the can there are pumps. The idea is to switch them into submersibles. We will pull those out and put in submersible pumps. That will make them easier to maintain. If you had to pull the pump, we would not have to go inside the can, we could just pull them up, fix them, and then put them back in. That is the idea with this project. It is to do the design of one (1) pump station. Councilmember Cowden: Okay, thank you. Committee Chair Kaneshiro: Are there any other questions on this page? If not, we can move on to the next page. We have the Wailua Headworks Improvements. Councilmember Cowden. Councilmember Cowden: Can you help us understand the headwork improvements? I have been over there. It is old, right? What are we doing? Mr. Kakuda: This might be a longer explanation. Right now, we are doing an EA to fix the Wailua plant. That will probably be done a year from now. As part of that plan, we want to rehabilitate the entire Wailua plant. Right now, the first half of the Wailua fix is in design. We are at 90% right now. Basically, this headworks is the March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works &All Other Departments) Page 41 second half or second phase of the Wailua project. This $1,000,000 is to handle basically the top half of the Wailua plant and this is for design. Councilmember Cowden: Okay, thank you. Committee Chair Kaneshiro: Are there any other questions on this page? If not, we will move on to the next page. Are there any questions on this page? If not, we are on our final page. All of these pages either deal with Wailua or Waimea facilities. Councilmember Evslin. Councilmember Evslin: Donn, you might have alreadyanswered this, but g it looks like the two (2) Wailua Wastewater Treatment Plant Headworks Improvements are identical, both for $1,000,000. Is that two (2) separate components of the project or is that an accident? Mr. Kakuda: I think that is an accident. I think that got listed twice by accident. Councilmember Evslin: Okay. Committee Chair Kaneshiro: The Wailua Facility Plant Update was also doubled. Mr. Kakuda: Yes. Councilmember Evslin: Except that one has different prices. Councilmember Cowden: One (1) is for Waimea. Councilmember Evslin: You are right, sorry. Committee Chair Kaneshiro: Are there any further questions for Wastewater under CIP projects. Council Vice Chair Chock. Councilmember Chock: I am trying to understand...I thought you mentioned 90% at capacity. Is that correct? Mr. Kakuda: No, I said 90% of the design is done for the first phase of the Wailua plant. Councilmember Chock: Okay, thank you. Mr. Kakuda: For your information, at Wailua, we are at 60% capacity right now. Councilmember Chock: 60%. Alright, thank you very much. March 29, 2022 Fiscal Year 2022-2023 Departmental Budget Reviews CIP Budget (Department of Public Works & All Other Departments) Page 42 Committee Chair Kaneshiro: Are there any final questions? If not, I would just like to say thank you to everyone on the Administration's side for being available and answering questions. At this time, I would like to recess the Departmental Budget Reviews. We will reconvene at 9:00 a.m. on Thursday, March 31, 2022, where we will hear from the Department of Parks &Recreation, Office of the County Attorney, and Department of Liquor Control. There being no objections, the meeting recessed at 11:34 a.m.