HomeMy WebLinkAboutResolution No. 2022-17, Draft 1COUNTY COUNCIL
COUNTY OF KAUA’I
~R £fOlUttOfl No.2022-17,Draft 1
RESOLUTION APPROVING THE PROPOSED
FISCAL YEAR 2022-2023 OPERATING BUDGET FOR THE
HAWAI’I STATE ASSOCIATION OF COUNTIES
WHEREAS,the Hawai’i State Association of Counties (HSAC)is a nonprofit
corporation comprised of members of the four county councils of the State of Hawai’i;
and
WHEREAS,at its meeting on April 21,2022,the HSAC Executive Committee
approved the proposed HSAC Fiscal Year 2021-2022 Operating Budget,which is
attached hereto as Exhibit “A”;and
WHEREAS,Section 21 of the HSAC Bylaws require that each council shall
approve the HSAC operating budget for the upcoming fiscal year prior to the HSAC
annual meeting;now,therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF KAUA’I,STATE
OF HAWAI’I,that the proposed HSAC Operating Budget for Fiscal Year 2022-2023,
as provided in Exhibit “A,”is approved.
BE IT FINALLY RESOLVED,that a certified copy of this Resolution shall be
transmitted to the President of the HSAC Executive Committee.
Introduced by:Is/MASON K.CHOCK
(By Request)
V:\RESOLUTIONS\2020-2022 TERM\Amended FY23 budget,Draft 1.docx
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EXHIBIT “A”
Hawafl State Association of Counties
Fiscal Year (FY)2023 Proposed Operating Budget
FY 2021 FY2022 FY 2022 Budget FY 2023
Budget (Jul’Budget (Jul’Projections (as Proposed
1 20-Ju’21)21.~Jufl’22)of May4,2022)Budget
2 REVENUES
3 Membership Fees $43,680.00 $43,68000 $43 680 00 $60,000.00
Honolulu Membership Fee -Capacity ..
3aBuilding $40,000.00 :...$0.00 $4000000 $0.00
4 NACo Dues
4a Hawai’i County $0.00 so:oo $000 $3,452.00
4b City and County of Honolulu $0.00 :.$0.00 $000 $19,064.00
4cKaua’iCounty $0.00 ..$0.00 $000 $1,342.00
4d Maui County $0.00 :$0.00 $000 $2,893.00
5 Conference Income $0.00 $10,000.00 $000 $60,000.00
6 nterest Income $35.00:.$35.00 $3500 $35.00
7 Miscellaneous $0.00 $0.00 $000 $0.00
8 NACo Prescription Drug Marketing Fee $500.00 $500.00 $50000 $500.00
9 Fund Balance $130,671.67.:.:$96,998.61 $9699861 $107,209.63
9a TOTAL REVENUE $214,886.67 •.$151,213.61 $181 21361 $254,495.63
10 EXPENSES
11 Executive Committee (EC)
12 EC Travel $28,600.00 $28,600.00 $5 187 78 $19,750.00
13 EC Auditing/Professional Services $6,000.00 $6,000.00 $1 984 37 $6,000.00
14 EC Meetin9 Supplies $1,730.00 .$1,730.00 $000 $200.00
15 EC Subscriptions &Software $900.00:..$900.00 $894 00 $1,400.00
16 Special Committees
17 Special Committee Travel $500.00 $500.I..$000 $500.00
18 Special Committee Miscellaneous $100.00.$100.00 $000 $100.00
19 NACo
20 NACo Board Travel $14,000.00 $24,000.00 526 70 $24,000.00
21 NACo Steering Committee Travel $8,000.00 $8,000.00 $0 00 $4,000.00
22 NACo Events &Outreach $7,676.00 ~$7,676.00 $000 $7,500.00
23 NACo Dues $27,268.00 $27,268.00 $27 268 00 $26,751.00
24W1R
25 WIR Travel $12,000.00 $12,000.00 $1,347 69 $12,000.00
26 WIR Events&Outreach $1,000.00 $1,000.00 $000 $1,000.00
27 WIR Dues $3,804 00 $3;804:00 $000 $3,804.00
28 Other
29 HSAC Promotion and Outreach deleted .$14,855.00 $464 50 $14,855.00
30 HSAC Consulting Fund (Lobbyist)$27,894.00 $30,000.00 $20 765 50 $25,000.00
31 HSAC Executive Assistant (EA)$0.00 $40,000.00 $12 565 44 $48,000.00
32 HSAC Executive Assistant Travel $0.00.~$0.00 $000 $5,000.00
33 TOTAL EXPENSES $139,472.00 .$206,433.00 $74,003.98 $199,860.00
34 Total Revenue $214,886.67 .$151,213~61 $181,213.61 $254,495.63
35 Total Expenses $139,472.00 $206,433.00 $74,003.98 $199,860.00
36 Net $75,414.67 -$55,219.39 $107,209.63 $54,635.63
HSAC BudgetJustffications
FY 2023
1.Membership Fees to increase from $10,920 to $15,000 for each county.
The increase is to support the new roles that have been created to help strengthen and
bring stability to the association.
2.conference income:$60,000,divided by 4 $15,000 from each county.
o The host county is primarily responsible for generating conference revenue.
Other counties are encouraged to support via sponsorship,the golf tournament,
and registration.
3.Interest Income will remain the same.
4.The NAco Prescription Drug Marketing Fee revenue will stay the same at $500.
5.Ec Travel is decreasing from $28,600 to $19,750.The number of in person meetings has
decreased from 12 to 3 per year and the amount per trip has increased to accommodate
for one overnight per year for EC members to attend state legislative meetings during
session.
o Travel includes:Air,Ground,Lodging.Registration
o Neighbor island travel to HNL estimated at $3,750.
•Two days of travel including one overnight stay $650 which includes
two day car rental ($200),hotel ($300),and a round trip flight ($150).
•One day travel $300 which includes car rental ($100)and round trip
flight ($150).
•3 members will be traveling,as 1 member remains on island
•Proposed budget includes 2 in person day trip meetings per year for
HSAC EC and 1 overnight visit for state legislative meetings.Total of 3
visits per year,for 3 members.
•(3 x $650)+(6 x $300)$3 .750.
o EC travel for all 4 members to mainland conferences estimated at $16,00
•$2000 per member according to the by laws.
•2 conferences annually on the mainland out of the 2 NACo and 1 WIR.
•2 x $2000 $4000 annual allowance per member
•4 members x $4000 $1 6.000
o Total for EC Travel $16,000 +$3,750 $19,750
6.EC Auditing/Professional Services will remain the same.
7.EC Meeting Supplies will decrease from $1730 (in the past this included the website
fee which is being moved to a new line item “subscriptions”)to $200.
o $100 per meeting x 2 meetings per year in State $200
o Meeting supplies include but are not limited to items such as coffee,tea,water,
and snacks.
8.EC Subscriptions &Software includes but is not limited to squarespace website fee,
domain purchase,zoom account,google drive storage.
o Including the $900 annual fee for Quickbooks.
9.EC Quickbooks Fee of $900 will remain the same.This line item is being deleted and
rolled up into “Subscriptions &Software.”
$75x12 $900.
1 0.Executive Committee Miscellaneous line item has been deleted.
11 .Special Committee Travel &Miscellaneous remains the same.
12.NACo Travel remains the same.
o Travel includes:Air,Ground,Lodging,Registration
o $2000 for each of the 4 board members,3 meetings per year.
o 3($2000x4)$24,000
1 3.NACo Steering Committee Travel,budget of $8000 decreased to $4000.$4000 has been
reallocated to support the Executive Assistant travel,see below.Currently there are no
steering committee members but the budget line remains to accommodate if those
positions are filled.
o Travel includes:Air,Ground,Lodging,Registration
o $2000 per steering committee member x 2 $4000
1 4.NACo Events (prior name “NACo Promotional”)will decrease to $7500 from $7,676.
o Includes but is not limited to AV or room rental for hosting events at the
conferences,as well as food and refreshments for these meetings.
o 3 events annually,estimated at $2500 per event $7,500.
15.NACo dues included as revenue;each county to remit assessed amounts to HSAC for
payment to NAC0.HSAC is now collecting additional funds pro rated for each county
based on population for the NACo dues.Previously NACo dues were paid from HSAC
revenue which meant that each county split the total cost evenly.The new approach is
to allow for each county to pay according to their population size.
The table below shows the total request being made for each county including their
NAC0 dues along with the HSAC membership fee of $15,000.
COUNTY 2022 DUES HSAC DUES TOTAL REQUEST
AMOUNT FROM EACH
COUNTY
Hawai’i County $3,452 $15,000 $18,452
City and County of $19,064 $15,000 $34,064
Honolulu
Kaua’i County $1,342 $15,000 $16,342
Maui County $2,893 $15,000 $17,893
TOTAL $26,751.00 $60,000 $86,751
1 6.NAC0 and WIR Miscellaneous.These items are being deleted as they have not been
used for consecutive years.
1 7.WIR Travel.Remains the same.
o Travel includes:Air,Ground,Lodging,Registration
o Budget for $12,000 ($2,000 x 2 Board members x 3 meetings).
1 8.WIR Events &Outreach.Previously used to be “WIR Promotional.”This line item
renia ins the same.
o Includes but is not limited to AV or room rental for hosting events at the
conferences,as well as food and refreshments for these meetings.
1 9.HSAC Promotion and Outreach.Remains the same.
These funds are to help cover c sts related to communicating HSAC activities
and reports to its members,other government officials,and the public.
20.HSAC Consulting Fund.Decrease to $25,000.
21 .HSAC Executive Assistant.Increase of $8000 for the Executive Assistant role to include
greater scope of duties including strategy and planning in line with the HSAC mission.
$5000 allocated for reimbursement of travel expenses to attend NAC0 &HSAC
events.
•Cost of the flight not to exceed the amount to travel from Honolulu to
the conference venue.
•Travel includes:Air,Ground,Lodging,Registration