HomeMy WebLinkAbout1.258 HUMAN RESOURCES CLERK I 20220518PART I DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.258
Class Specifications for the Class:
HUMAN RESOURCES CLERK I
SR-11, BU-03
Duties Summary:
Performs moderately difficult clerical assignments consisting of a variety of
transactions relating to one or more of the major functional areas of human resources
management; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibility to perform moderately difficult clerical
assignments in one or more of the major functional areas of human resources management
in the central human resources department.
Examples of Duties: (The following are examples of duties and are not necessarily
descriptive of any one position in this class. The omission of specific duties statements does
not preclude management from assigning such duties if such duties are a logical
assignment for the position).
Prepares personnel action forms, such as appointments, changes in status,
separations and other transactions are required;
Checks forms for completeness of information and reviews supporting documents to
determine that data is consistent with established personnel procedures and
departmental practices;
Compiles and keeps personnel records;
Records data for each employee, files employment records;
Searches employee files and furnishes information to authorized persons;
Prepares notices to report for written examinations and assists in monitoring
examinations;
Prepares and maintains various County-wide reports;
Types reports and other documents;
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PART II DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.258
Minimum Qualification Specifications
for the Class:
HUMAN RESOURCES CLERK I
SR-11; BU-03
Training and Experience:
A combination of education and experience substantially equivalent to graduation
from high school; and
one (1) year of clerical experience, and
one (1) year of specialized work experience.
Qualifying Clerical Experience:
Work experience which involved the performance of a variety of clerical tasks and
demonstrated knowledge of office practices and procedures, and the ability to carry out
procedures in clerical work systems, and operate various kinds of office equipment including
computers, Microsoft Office, and other technologies.
Qualifying Specialized Work Experience:
Work experience which required the knowledge and application of pertinent human
resources rules, regulations, procedures and program requirements.
Substitutions Allowed:
The following may be substituted for education:
A. Four (4) years of full-time general work experience may be substituted for a high
school diploma.
B. Successful completion of semester credits leading towards a degree or diploma from
an accredited community college, college or university, trades school, etc., may be
substituted up to four (4) years of the education requirement (15 semester credits =
6 months).
C. An Associate’s, Bachelor’s, Master’s or PhD degree from an accredited community
college, college or university, trades school, etc., may be substituted for the
education requirement.
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The following may be substituted for experience:
A. An Associate’s degree in Secretarial Science or Office, Administration and Technology
(OAT) from an accredited business school or community college may be substituted
for up to two (2) years of the clerical work experience requirement.
B. Successful completion of semester credits leading to a degree or diploma at an
accredited community college, business or technical school, college, or university
which included courses in English, clerical/office procedures, and mathematics may
be substituted up to two (2) years of the clerical work experience requirement (15
semester credits = 6 months).
C. A Bachelor’s degree in any field from an accredited college or university may be
substituted for up to four (4) years of the clerical work experience requirement.
D. A Master’s or PhD degree in any field from an accredited college or university may be
substituted for one (1) year of the clerical work experience requirement.
E. Successful completion of semester credits leading towards a degree or diploma in
human resources management, public administration, business administration,
political science, psychology or a related field from an accredited community college,
trades school, may be substituted up to four (4) years of the specialized work
experience requirement (15 semester credits = 6 months).
F. An Associate’s degree in human resources management, public administration,
business administration, political science, psychology or related field from an
accredited community college, business, or technical school, may be substituted for
two (2) years of the specialized work experience requirement.
G. A Bachelor’s degree in human resources management, public administration,
business administration, political science, psychology or a related field from an
accredited college or university may be substituted for up four (4) years of the
specialized work experience requirement.
H. A Master’s or PhD degree in human resources management, public administration,
business administration, political science, psychology or a related field from an
accredited college or university may be substituted for up to one (1) year of the
specialized work experience requirement.
If a degree is used to substitute for the education requirement, it may not be used
again towards the experience requirement. If work experience is used to substitute for
education, it may not be used again to meet the experience requirement. If the applicant
holds more than one degree, transcripts must be provided, and a thorough review will be
conducted by the DHR staff in order for more than one degree to be credited towards the
minimum qualification requirements. Additional degrees can be considered if obtained
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independently through mutually exclusive classes from another degree being considered.
Substitutions will be used to the advantage of the applicant.
Quality of Experience:
Possession of the required number of years of experience will not in itself be
accepted as proof of qualification for a position. The applicant's overall experience must
have been of such scope and level of responsibility as to conclusively demonstrate that
he/she has the ability to perform the duties of the position for which he/she is being
considered.
License Requirement:
Possession of the appropriate licenses or certificates as required of the position.
Selective Certification:
Specialized knowledge, skills and abilities may be required to perform the duties of
some positions. For such positions, Selective Certification Requirements may be
established, and certification may be restricted to eligibles who possess the pertinent
experience and/or training required to perform the duties of the position.
Agencies requesting Selective Certification must show the connection between the
kind of training and/or experience on which they wish to base selective certification and the
duties of the position to be filled.
Tests:
Applicants may be required to qualify on an appropriate examination.
Health and Physical Condition Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
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