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Home My WebLink About15A2010 FISCAL OFFICER II 20220606PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 15A2010 Class Specifications for the Class: FISCAL OFFICER II EM-03, BU-13X Duties Summary: Administers the fiscal and accounting programs for an operating department or agency of the County; provides staff assistance to departmental management on fiscal matters; assists the department head in the preparation and presentation of the departmental budget; and performs other related duties as required. Distinguishing Characteristics: Classes in the Fiscal Officer series have responsibility for administering the total fiscal program for an operating department and act as staff consultants to management on fiscal problems. This class is distinguished by its responsibility for the administration of a fiscal program which involves substantial need for financial management and afford substantial opportunity for a financial management program to function as a major participant or major tool of overall management as the programs involve the expenditure of significant proportions of the program budget for purposes other than employee salaries and administrative support. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Plans, directs, and coordinates the work of accounting and clerical personnel engaged in posting, recording, tabulating, and processing data in connection with a department's or agency's fiscal and accounting program; • Develops, maintains, and revises the accounting system to meet the needs of the department or agency serviced and to meet the requirements set up by the Finance Department of the County, State or Federal governments; • Prepares, presents, and executes the Capital Improvement and Operating Budgets for the department head in accordance with his request; • Conducts internal reviews to ensure that accounting systems and procedures are effective, efficient, and properly implemented; PART I FISCAL OFFICER II 2 15A2010 • Develops and directs the maintenance of budgetary control; • Analyzes and interprets directives, laws, rules, and regulations applicable to the department's fiscal program; • Reviews all claims of payment for services, materials supplies, fixed charges, contracts, and personal services based upon obligations incurred in accordance with applicable laws; • Supervises the preparation of financial statements, reports, budgetary estimates, payrolls, and other statistical reports; • Analyzes and interprets statements and reports to establish expenditure trends and anticipates possible reprogramming needs; • Establishes procedures and controls for the execution of the budget to ensure that expenses or appropriations remain within program and budgetary limits; • Develops and refines cost accounting procedures, inventory, and property records; • Advises management on fiscal policies and financial matters, participates in staff meetings and conferences with officials of other governmental agencies; • Appears and testifies before the Council, Legislature or other committees on matters pertaining to the budget; • Directs the purchases of materials, supplies and equipment and arranges or is responsible for fleet insurance coverage for all county-owned vehicles and equipment; and • May conduct organizational studies and report findings to the department head along with recommendations; and • Performs other related duties as required. Knowledge of: Principles and practices of commercial and governmental accounting; principles and practices of public fiscal administration including budgeting and financial reporting; cost accounting methods and systems; functions and procedures of the department for which the assigned accounting service is rendered; public relations; principles and practices of supervision. PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 15A2010 Minimum Qualification Specifications for the Class: FISCAL OFFICER II EM-03, BU-13X Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in accounting, business or public administration or a related field; and • four (4) years of professional accounting work experience, and • one (1) year of supervisory work experience. Qualifying Supervisory Work Experience: Professional work experience which includes planning, directing, assigning, and reviewing the work of others; advising subordinates on difficult program areas; timing and scheduling subordinate work; and training and developing new employees. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to two (2) years of the bachelor’s degree such as: A. Full time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an associate’s, bachelor’s, or master’s degree. B. Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university (15 semester credits = 6 months). Specialized professional work experience in accounting, business administration or a related field or education credits in accounting, business administration or a related field can be substituted for up to four (4) years of the bachelor’s degree such as: A. Full time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an associate’s, bachelor’s, or master’s degree. B. Successful completion of semester credits specific to accounting, business administration or a related field leading to a degree or diploma from an accredited PART II FISCAL OFFICER II 2 15A2010 community college, trades school, college, or university (15 semester credits = 6 months). A master’s degree or PhD in accounting, business administration or a related field may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits specific in accounting, business administration or a related field leading towards a Bachelor’s/Master’s/PhD degree from an accredited college or university, may be substituted for up to one (1) year of professional accounting work experience (15 semester credits = 6 months). B. A Master’s degree in accounting, business administration or a related field from an accredited college or university may be substituted for up to one (1) year of professional accounting work experience. C. A Doctorate’s degree in accounting, business administration or a related field from an accredited college or university may be substituted for up to one (1) year of professional accounting work experience. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be