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HomeMy WebLinkAboutFY 2024 (KPD Kauai Police Department) Budget Narrative KAUA‘I POLICE DEPARTMENT FY 2024 BUDGET AND OPERATIONS SYNOPSIS Todd G. Raybuck Chief of Police 2 1. FY 2023 to FY 2024 BUDGET COMPARISON Fund: GENERAL FUND Department: POLICE FY 2023 FY 2024 $ + / - % + / - Salary and Wages 19,400,351 21,387,069 1,986,718 10.2% Benefits 13,609,909 14,163,644 553,735 4.1% Utilities 5,140,533 5,152,692 12,159 0.2% Vehicle/Equip, Lease 405,872 1,952,107 1,546,235 381.0% Operations 3,148,643 3,716,252 567,609 18.0% 41,705,308 46,371,764 4,666,456 11.2% 51%40% 1% 1% 7% FY 2023 Operating Budget Salary and Wages Benefits Utilities Vehicle/Equip, Lease 50% 37% 1% 4% 8% FY 2024 Operating Budget Salary and Wages Benefits Utilities Vehicle/Equip, Lease 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 Salary and Wages Benefits Utilities Vehicle/Equip, Lease Operations FY 2023 and FY 2024 Comparison FY 2023 FY 2024 3 Fund: CRIMINAL ASSET FUND Department: POLICE FY 2023 FY 2024 $ +/- % +/- Salary and Wages - - - 0% Benefits - - - 0% Utilities - - - 0% Vehicle/Equip, Lease 2 2 - 0% Operations 100,006 100,006 - 0% Grand Total 100,008 100,008 - 0% 0%0% 0%0% 100% FY 2023 Operating Budget Salary and Wages Benefits Utilities Vehicle/Equip, Lease Operations 0%0%0%0% 100% FY 2024 Operating Budget Salary and Wages Benefits Utilities Vehicle/Equip, Lease Operations - 20,000 40,000 60,000 80,000 100,000 120,000 Salary and Wages Benefits Utilities Vehicle/Equip, Lease Operations FY 2023 and FY 2024 Comparison FY 2023 FY 2024 4 The Kaua`i Police Department (KPD) has three funding sources to operate day to day functions, to meet departmental goals, and continue to advance the department forward: the Operational General Fund, the Criminal Asset Fund, and Grant Funds. KPD’s General Fund proposed operating budget comparison to the prior year’s budget is charted above. KPD’s proposed operating budget is 87% Salaries, Overtime and Fringe Benefits, with the balance of 13% for all other expenditures, resulting in an overall net increase of 11.2% or $4,666,456. KPD’s second funding source is the Criminal Asset Fund which is obtained through the Department of Justice Asset Forfeiture Program. The program is a nationwide law enforcement initiative that removes tools of crime or recovers property that may be used to compensate victims or deter crime. The objective of the program is to foster cooperation among federal, state, and local law enforcement agencies. The Criminal Asset fund budget is primarily used for unforeseen training opportunities that come up during the fiscal year. It is common for unscheduled training opportunities to arise during the fiscal year due to courtesy invites from other law enforcement agencies. It is a common practice among Police Department’s in the State of Hawaii to offer seats to join training opportunities when hosting specialized trainers. KPD’s third source of supplemental funding is obtained through State, Federal grants and the Wireless E-911 board. KPD manages 13 grants, of which, 11 are recurring and awarded at approximately $1.9M each year. KPD’s efforts in maintaining supplemental funding offsets the department’s operational budget by 4%. KPD’s grants are primarily recurring and for specific purposes, for example, KPD’s Vice Section has approximately $200K in grants specifically for the purpose of drug enforcement, primarily used for narcotics related investigations, wherein the funds cannot be used for any other purpose. KPD receives and manages approximately $225K of grant funding from the Hawaii, Department of the Attorney General. The funds assist with the Sexual Assault Nurse (SANE) program funding and funding three Emergency Service Dispatchers in the KPD Emergency Dispatch Center which is responsible for dispatching Police, Fire and EMS calls. The State of Hawai‘i Department of Transportation award recurring grants in the amount of approximately $370K each year to supplement KPD’s budget to assist enforcement efforts on highways in areas such as Speed Control, Seat Belt Enforcement, Distracted Driver Enforcement, Roadblocks, and Youth Deterrence. KPD continues to receive approximately $1M from the Hawai`i Enhanced 911 Board to support the County of Kaua’i Public Safety Answering Point (PSAP) and ensure resources are available for the deployment of E911 services throughout the State. The deployment requires the development of new technologies, training, and upgrades to local 911 PSAPs, as well as coordination among public safety agencies, wireless carriers, technology vendors, equipment manufacturers and local wireline carriers such as Hawaiian Telecom. 5 2. MAJOR CHANGES AND/OR VARIANCES IN OPERATIONS BUDGET KPD’s approach to the FY 2024 Budget required evaluating operational needs under the current business environment. KPD continues to recover from the effects that the COVID pandemic had on the department. KPD’s plan for FY 2024 is to: 1) Re-implement our 5-year plan to replace necessary fleet vehicles to maintain functional, reliable, and safe vehicles to serve our community, 2) Focus on increasing our recruitment efforts with current available opportunities within the organization to fill necessary vacancies and re-introduce programs and, 3) Continue to re-schedule postponed trainings that were identified as being mission critical. All other adjustments to the budget are recurring items to sustain KPD’s daily operations. KPD FY 2024 Budget comparison reflects an overall increase of 11.2% from FY 2023. Salary and Wages increase $1,986,718, 10.2% $1,739,342 Approximate increases for (139) sworn at 5% $ 247,376 Approximate increases for (55) non-sworn from 2% to 3.72% Benefits increase $553,735, 4.1% $ 21,356 Social Security Contribution $ 150,353 Health Fund Contribution $ (49,999) Unemployment Compensation $ 432,025 Retirement Contribution, Increased contribution rate to ERS Utilities increase $12,159, 0.2% $ 6,318 Electricity $ (484) Water $ (141) Sewer $ 6,466 Telephone, Internet, Cable, & Data Vehicle/Equipment, Lease increase $1,546,235, 381.0% $1,500,000 New purchase (FY 2024) for 2nd set of (15) replacement fleet vehicles $ 90,000 5-year lease paid off in FY 2022 $ 35,000 Remove one-time equipment purchase in FY 2022 $ 317,273 Amount for 2nd payment on FY 2023 5-year purchase $ (196,641) Final payment on FY 2018 5-year purchase $ (200,000) 1st payment on FY 2023 5-year purchase Operations budget increase $567,609, 18.0% The Chief’s Office Operating Budget overall increase of $4,162,578 primarily includes: $1,986,718 Increases for (139) sworn at 5% and (55) non-sworn from 2% to 3.72% of employee’s salaries $ 553,735 Increases in benefits $1,500,000 Purchase (15) marked fleet vehicles $ 90,000 (1) Replacement Purchase of Crime Investigative Unit vehicle $ 35,000 1-year (short term) lease for (4) vehicles for Investigative Service Bureau investigations $ (2,875) Decrease on other operational costs 6 The Administrative & Technical Bureau Operating Budget increase of $ 459,357 includes: $ 215,000 Added for Apex radios $ 90,907 Fuel price escalation $ 55,000 Department physicals for police officers, scheduled every 2-years $ 42,199 Re-instatement of trainings dropped due to covid $ 17,724 Issued equipment as required by collective bargaining agreement, replacement vests for officers and price escalation for ammunition $ 38,527 Increase in other operational costs The Investigative Services Bureau decrease of $ 51,178 includes: $ 13,361 Increase of in-house training’s due to reduction of travel related training’s $ (45,280) Reduced in person attendance count and increased in-house training to supplement some training $ 7,600 Minor change to outside services being slightly reduced by autopsy’s (base on a calculation ratio of exams over the last 7-years to estimated population for 2024) and increasing body removals due to the lack of professional services available on island $ (49,000) Purchase replacement vests for the Special Response Team (SRT) $ 22,141 Increase in other operational costs The Patrol Services Bureau overall increase of $ 95,699 primarily includes: $ 100,000 Re-establishing Neighborhood Watch, Community Relations, Jr. Police Academy, and SRO/KPAL Programs, and equipment $ (4,301) All other operational costs remained in a level state year over year 3. OPERATIONAL CHALLENGES VEHICLE FLEET REPLACEMENTS As in FY2023, KPD is continuing efforts to recover from financial and supply chain issues caused by the COVID pandemic that severely impacted the department’s vehicle fleet replacement needs. Through the support of the Mayor’s Administration and Council, KPD received $200,000 in its General Fund in FY2023 to purchase replacement vehicles via a lease to own agreement. Utilizing these funds, the department currently has 10 new vehicles on order with an anticipated delivery date of summer 2023. Maintaining a functional, reliable, and safe fleet to serve the community is an ongoing challenge for KPD. The department’s previous vehicle replacement cycle initiated in 2018 was interrupted due to the COVID pandemic and a shortage of vehicle availability. As such, the department has been unable to purchase new vehicles resulting in maintaining vehicles past their normal serviceability life. As a result, the current age and condition of vehicles in the KPD fleet demands attention and requires the funds to implement and maintain a consistent vehicle replacement strategy into the future. Due to the high individual cost for a fully equipped police vehicle (estimated at $100,000 per unit), the outright purchase of multiple vehicles per year would require a significant annual investment. Utilizing a lease to purchase option allows for the purchase of multiple vehicles at once while spreading the total cost of the purchase over the term of the lease. 7 Implementing the multi-year vehicle replacement schedule in FY2024 will put KPD back on a regular vehicle replacement schedule and ensure the vehicle fleet remains operationally viable to provide the services our community requires. VACANCIES AND RECRUITMENT KPD continues our focus toward recruiting suitable and qualified candidates to fill vacancies in both sworn and non-sworn positions. Between CY2016 and CY2022, KPD hired 79 sworn officers, with the largest annual hires occurring in 2020 and 2021 during the COVID pandemic. Unfortunately, like many other law enforcement, businesses, and government organizations across the state and the nation, KPD has experienced a significant slow-down in qualified applicants resulting in a substantial reduction of sworn hires in 2022. Year Sworn Hires 2016 7 2017 11 2018 8 2019 11 2020 19 2021 17 2022 6 Total 79 Due to the lower hiring numbers in 2022, coupled with the regular rates of attrition (i.e., retirement, resignation, and failure to complete training/termination) KPD’s sworn vacancy rate increased from 8 police officers in July 2021 to 23 police officers in March 2023. The department continues to expand recruitment efforts to reach out to a broad pool of applicants through consistent attendance at local career fairs, networking efforts, building relationships with colleges within the State that offer Criminal Justice programs, advancements in web design, and increased social media presence. KPD is continuously recruiting for all positions including, sworn Police Officers, Emergency Services Dispatchers, Public Safety Workers, Evidence Custodians, Police Records Technicians, and Administrative Support Assistants. KPD is again partnering with the Council for Native Hawaiian Development (CNHA) and Kauai Community College (KCC) to provide police officer prospects from our community the opportunity to participate in a 10-week police prep exam course. The police prep exam course is expected to commence in summer of 2023 and includes test taking strategies, presentations, and 18-hours of Physical Readiness Standards Test (PRST) practical instruction efforts. The goal of this collaboration is to better prepare potential applicants on what to expect during the hiring process, and how to apply the knowledge learned to pass both written and agility exams. KPD Background and Recruitment Team members have shadowed County HR during the written examination process so KPD will be able to administer the practice written exams during the program in the exact same way. KPD will continue to work closely with the County Department of Human Resources and aims to maintain two (2) Police Recruit classes per year to keep up with normal attrition rates. Currently nine (9) applicants are being processed for the 99th Police Recruit Class to start in July 2023. The written and physical agility testing has been scheduled for March 23, April 25, May 25, and June 29 for applicants with an expected hire date of January 1, 2024. 8 EMPLOYEE DEVELOPMENT Employee development for technical and leadership skills is an essential need within the police department. Much of KPD’s training budget is allocated to obtaining employee certifications and re- certifications necessary to complete day to day duties. However, ensuring proper and necessary employee growth requires providing training opportunities beyond just maintaining the required certifications and re-certifications. To provide more training opportunities, the department is maximizing on-line training opportunities wherever possible to decrease travel-related expenses thereby increasing funds available for additional trainings. Furthermore, the department is exploring additional training options to increase leadership and supervisor development. Previously, two (2) training sergeants were responsible for conducting all instruction for two six- month recruit schools per year as well as re-certification training for all personnel (sworn and non- sworn) throughout the year. Although both sergeants performed exceptionally well with the demanding workload, the situation was not sustainable, nor did it allow for expansion of any additional training opportunities. To expand the KPD Training Cadre, KPD created two (2) additional PO9 Officer positions. The new training officer positions required several instructor certifications in areas such as Arrest & Control Tactics, Firearms, Intermediate Weapons (TASER, OC Spray, and Baton), De-escalation tactics, and Emergency Vehicle Operations which were all accomplished. The new fully trained PO9 Officer positions now assist the existing training sergeants with coordinating, facilitating, and completing training for new hires as well as annual recall training. 4. TOP 3 OPERATIONAL HIGHLIGHTS FROM FY 2023 KAUAI POLICE ACTIVITIES LEAGUE – KPAL After nearly three years of inactivity due to the COVID Pandemic, KPD reactivated KPAL in the later part of 2022. Continued support from Mayor Kawakami’s administration and the County Council has provided the needed funding streams to provide KPD the space and equipment necessary to conduct a successful KPAL program. KPD recently signed a 3-year lease with the Philippine Cultural Center in Lihue for 2800 square feet of dedicated KPAL space. The requested FY2024 budget funds will provide additional resources, including replacement equipment, and upgrades for the Hanapepe and Kapaʻa KPAL locations. The first KPAL activity for 2022 was accomplished through KPD partnering with Hoʻike Community Television resulting in eight students participating in a 5-week Youth Media Class. Currently, KPD is running KPAL Boxing programs in Hanapepe and Kapaʻa, 2-3 evenings a week, with approximately 120 youth participants. The KPAL Wrestling program in Kapaʻa is offered 2 times a week with approximately 50 youth participants. Recruitment and registration has begun for KPAL summer Flag Football for the season that runs from May through July. It is anticipated that 750 youth will participate in KPAL Flag Football this summer. More KPAL programming is in the planning stages. KPD’s commitment to supporting the KPAL Program and Kauai’s Youth is made increasingly evident by the creation of the new “Youth and Community Engagement Unit”. This unit will provide dedicated and motivated resources to direct and support: KPAL activities, the SRO unit, as well as organize community engagement activities. To establish this unit, the department reallocated a vacant lieutenant position from the Chief’s Office, into the new Youth and Community Engagement Lieutenant position. The new Youth and Community Engagement Lieutenant will be dedicated to leading and directing KPAL and community activities. KPD’s SRO Sergeant position has been expanded to include managing KPAL activities. Additionally, one (1) PO9 Officer position was created 9 to assume the primary duties for KPAL activities. The three existing School Resource Officers (SRO) provide support to the KPAL officer and KPAL programs. COMMUNITY ENGAGEMENT Improving and strengthening relationships within the community enhances the department’s image and increases community satisfaction with the police department while building stronger relationships between police officers and members of the community. With the lifting of COVID restrictions, KPD has been able to aggressively restart Community Engagement efforts. KPD employees, sworn and non-sworn, have participated in island wide career days, job fairs, active shooter trainings, establishing neighborhood watch groups, school evacuations drills, and law enforcement related presentations like Prevention from Scams for Kauai’s Seniors. The DARE Program is taught in all of Kauai’s public middle schools and several public and private elementary Schools, allowing KPD SRO’s the ability to reach nearly 1000 youth with messages of good decision making and having respect for themselves, each other, and the law. KPD created a weeklong Police Investigations and Forensic Science Youth Camp in the summer of 2022 and it will be offered again in the summer of 2023. Other successful events conducted includes: Shop with a Cop at Target; Touch-a-Truck at Kauai Police Department Headquarters; Cop on Top at Walmart and; assisting the three (3) main High Schools Graduation and Project Grad Ceremonies. Community Relations prove to have positive impacts with our community by providing education about law enforcement responsibilities through transparent and positive approaches which build relationships with the community as well as recruitment of prospective applicants. Community Outreach is critical to the development and maintenance of community trust in the police department. TRAFFIC SAFETY SECTION During the COVID pandemic, the substantial reduction of tourists visiting the island and reduced driving by island residents caused a dramatic decrease in automobile related crashes and injuries. The significant decline in crashes decreased the need for manpower within the Traffic Safety Section allowing the manpower to be utilized in other areas of the department. Unfortunately, the lifting of COVID travel restrictions also resulted in increased traffic crashes and related injuries. As a result, the department transferred a dedicated lieutenant into the Traffic Safety Section. Furthermore, the Patrol Bureau conducted a selection process for traffic investigators resulting in three officers transferring into the section. Increased staffing in the section has allowed the department to respond to the increased demands as well as increase resources dedicated to traffic enforcement efforts.