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Home My WebLink AboutCRC_2023_0227_Notice_Agenda Packeta.pdfBRONSON BAUTISTA, CHAIR COTY TRUGILLO, VICE CHAIR REID KAWANE, COMMISSIONER LORI KOGA, COMMISSIONER MARISSA SANDBLOM, COMMISSIONER JAN TENBRUGGENCATE, COMMISSIONER CHARTER REVIEW COMMISSION Meetings of the Charter Review Commission will be conducted as follows until further notice: •Meetings will be publicly noticed pursuant to HRS Chapter 92. •Minutes of meetings will be completed pursuant to HRS Chapter 92 and posted to the Commission’s website upon completion and approval. Public Comments and Testimony: •Written testimony will be accepted for any agenda item herein. o Written testimony indicating your 1) name, and if applicable, you position/title and organization you are representing, 2) the agenda item that you are providing comment on, and 3) contact information (telephone number and email address), may be submitted to asegreti@kauai.gov or mailed to the Charter Review Commission, c/o Office of Boards and Commission, 4444 Rice Street, Suite 300, Lihue, Hawaii 96766. o Written testimony received by the Charter Review Commission at least 24 hours prior to the meeting will be distributed to all Charter Review Commissioners prior to the meeting. o Any testimony received after this time and up to the start of the meeting will be summarized by the Clerk of the Commission during the meeting and added to the record thereafter. o Any late testimony received will be distributed to the to the members after the meeting is concluded. o •Oral testimony will be taken during the public testimony portion of the meeting. o It is recommended that anyone interested in providing oral testimony register at least 24 hours prior to the meeting by emailing asegreti@kauai.gov or calling (808) 241-4917. Any request to register shall include your 1) name, and if applicable, your position/title and organization you are representing, and 2) the agenda item that you are providing comment on, and 3) contact information (telephone number and email address). o Per the Charter Review Commission’s and Chairs practice, there is three-minute time limit per testifier per agenda item. o Individuals who have not registered to provide testimony will be given an opportunity to speak on an agenda item following the registered speakers. SPECIAL ASSISTANCE IF YOU NEED AN AUXILIARY AID/SERVICE, OTHER ACCOMMODATION DUE TO A DISABILITY, OR AN INTERPRETER FOR NON-ENGLISH SPEAKING PERSONS PLEASE CONTACT THE OFFICE OF BOARDS AND COMMISSIONS AT (808) 241-4917 OR ASEGRETI@KAUAI.GOV AS SOON AS POSSIBLE. REQUESTS MADE AS EARLY AS POSSIBLE WILL ALLOW ADEQUATE TIME TO FULFILL YOUR REQUEST. UPON REQUEST, THIS NOTICE IS AVAILABLE IN ALTERNATIVE FORMATS SUCH AS LARGE PRINT, BRAILLE, OR ELECTRONIC COPY. BRONSON BAUTISTA, CHAIR COTY TRUGILLO, VICE CHAIR CHARTER REVIEW COMMISSION REID KAWANE, COMMISSIONER LORI KOGA, COMMISSIONER MARISSA SANDBLOM, COMMISSIONER JAN TENBRUGGENCATE, COMMISSIONER REGULAR MONTHLY TELECONFERENCE MEETING NOTICE AND AGENDA Monday, February 27, 2023 3:00 p.m. or shortly thereafter Boards & Commissions Office Conference Room Pi`ikoi Building, Suite 300 4444 Rice Street, Līhu`e, HI 96766 Microsoft Teams Conferencing Information Click on the link below or enter the url in your network browser to join on your computer or mobile app by VIDEO: https://bit.ly/3lPhsuU Or Dial phone number and enter conference ID to call in and join by AUDIO: Phone: +1 469-848-0234 United States, Dallas Phone Conference ID: 234 491 23# This meeting will be held in-person and via Microsoft Teams conferencing only. Members of the public are invited to join this meeting by attending the meeting in-person at the address above or using the link above or calling the number above with the conference ID information. You may testify in-person or by video conference during the meeting or submit written testimony in advance of the meeting via e-mail or mail. To avoid excessive noise/feedback, please mute your microphone except to testify. A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. MINUTES of the meeting of the Open Session 1. November 28, 2022 E. PUBLIC TESTIMONY PAGE 2 CHARTER REVIEW COMMISSION – February 27, 2023 F. COMMUNICATION CRC 2023-01 Memorandum from Michael Dahilig, Managing Director dated December 27, 2022, regarding meeting format (in- person, virtual or hybrid). CRC 2023-02 Letter from Jade Fountain-Tanigawa, County Clerk dated January 18, 2023, regarding certificate of results, 2022 Charter Amendments, County of Kaua`i. Discussion and possible action regarding meeting format for Charter Review Commission meetings. G.BUSINESS CRC 2023-01 H.ANNOUNCEMENTS Next Meeting: March 20, 2023 I.ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes §92-7(a), the Board may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to HRS §92-4 and shall be limited to those items described in HRS §92-5(a). Discussions held in Executive Session are closed to the public. cc: Teresa Tumbaga, Deputy County Attorney COUNTY OF KAUAI Minutes of Meeting OPEN MEETING SESSION Board/Commission: CHARTER REVIEW COMMISSION Meeting Date NOVEMBER 28, 2022 Location Microsoft Teams, Boards & Commissions Conference Room, Lihue Civic Center Start of Meeting: 3:03 p.m. End of Meeting: 4:19 p.m. Present Vice Chair Jan TenBruggencate. Commissioners: Bronson Bautista, Reid Kawane, Marissa Sandblom (via Microsoft Teams joined at 3:39 p.m.), Coty Trugillo (via Microsoft Teams). Also: Teresa Tumbaga, Deputy County Attorney. Boards & Commissions Office Staff: Administrator Ellen Ching, Administrative Specialist Anela Segreti. Excused Chair Lori Koga Absent SUBJECT DISCUSSION ACTION A. Call To Order Vice Chair Jan TenBruggencate, called the meeting to order at 3:03 p.m. B. Roll Call Roll Call: Commissioner Bautista-present Commissioner Kawane – present Commissioner Sandblom- tardy Commissioner Trugillo-present Vice Chair TenBruggencate-present Chair Koga- excused Quorum: 4 commissioners present C. Approval of Agenda Vice Chair TenBruggencate asked if there were any changes to the agenda. Hearing no changes to the minutes it stood approved. D. Minutes Open Session Minutes of September 26, 2022 Vice Chair TenBruggencate entertained a motion to approve the minutes of September 26, 2022. Commissioner Kawane moved to approve the minutes of September 26, 2022 Commissioner Bautista seconded. Motion carried 4:0 Charter Review Commission Open Session November 28, 2022 Page 2 SUBJECT DISCUSSION ACTION E. Public Testimony None Administrator Ching noted for the record that no one was present in the audience. F. Communication None G. Business CRC 2022-20 Report/Presentation by Strategies 360, discussion, and possible action on public education digital campaign. John White, Senior Vice President, Strategies 360 went over the presented report on the public education digital campaign (on file) completed for the commission. The Commissioners engaged in discussion with Mr. White asking questions on what can be improved on and recommendations. They discussed using other forms of media, including print media that could have a QR code that people could scan. He emphasized that you have 5-7 seconds to get the attention of people and that you want ads to be fresh, quick, easily accessible. They discussed that many voters were probably using their phones to look at the digital media and how voters may have sat down and discussed ballot items with others while voting. They thought that people may have seen an ad on social media and went back to it to get more information and clarity once the ballot arrived. They pointed out that voter turnout for Kaua’i was best in the State, but less than the previous election year in the County. Commissioner Kawane moved to receive CRC 2022-20. Commissioner Bautista seconded. Motion carried 5:0 CRC 2022-21 Discussion on 2022 General Election Ballot Questions. Commissioner Kawane moved to receive the 2022 General Election summary report. Commissioner Bautista seconded. Motion carried 5:0 Charter Review Commission Open Session November 28, 2022 Page 3 SUBJECT DISCUSSION ACTION CRC 2022-22 Discussion and possible action on retaining a consultant to provide a report on districting and defining the scope of the report. Commissioner Kawane moved to have staff procure a proposal from a consultant to do a full study on pros and cons of districting and cost of districting. Commissioner Bautista seconded. Motion carried 5:0 CRC 2022-23 Discussion and possible action on sending letters to Commissions, Boards, Committees, Mayor, and Departments regarding Charter Amendment proposals to the Charter Review Commission. Administrator Ching asked for leeway to send out letters regarding recommendation for charter amendments to be more efficient. Vice Chair Tenbruggencate entertained a motion. Commissioner Kawane moved to authorize staff to seek recommendations by letter from commissions, boards, committees, the mayor and his departments and agencies on proposed Charter amendments. Commissioner Bautista seconded. Motion carried 5:0 CRC 2022-24 Election of Chair and Vice Chair for 2023 Calendar year. Commissioner Kawane moved to elect Commissioner Bautista as Chair, Commissioner Trujillo as Vice Chair. Commissioner Sandbloom seconded. Motion carried 5:0 CRC 2022-25 Discussion and possible approval of the 2023 meeting calendar. Meetings will continue the fourth Monday of each month, unless there is a holiday in which case it will be held the third Monday. Commissioner Kawane moved to approve the 2023 meeting calendar. Commissioner Bautista seconded. Motion carried 5:0 Charter Review Commission Open Session November 28, 2022 Page 4 Submitted by: __________________________________ Reviewed and Approved by: _________________________________________ Anela Segreti, Administrative Specialist Jan TenBruggencate, Vice Chair ( ) Approved as circulated. ( ) Approved with amendments. See minutes of SUBJECT DISCUSSION ACTION H. Announcements Next Meeting: January 23, 2023 I. Adjournment Hearing no objections Vice Chair TenBruggencate adjourned the meeting at 4:19 p.m. 4444 Rice Street, Suite 235 • Līhu‘e, Hawai‘i 96766 • (808) 241-4900 (b) • (808) 241-6877 (f) An Equal Opportunity Employer OFFICE OF THE MAYOR DEREK S.K. KAWAKAMI, MAYOR MICHAEL A. DAHILIG, MANAGING DIRECTOR 000000 MEMORANDUM TO: All Board, Commission, and Committee Chairs FR: Michael A. Dahilig Managing Director DATE: December 27, 2022 RE: Meeting format (in-person, virtual or hybrid) ______________________________________________________________________________ In the early months of 2020 and at the start of COVID-19, County functions pivoted in variety of ways to maintain County operations and to safeguard public health and safety. As we learned more about how to mitigate the impacts of COVID-19 and the Governor ended the last emergency proclamation related to COVID-19 in March 2022, we started a return to our normal operations. Since then, the County’s Boards, Commissions, and Committees have conducted in-person meetings, virtual meetings, or a hybrid of both – and both types of meeting formats are allowed under a newly revised Chapter 92, Hawaii Revised Statutes. We understand each Board, Commission, Committee, and its members are unique and have unique needs. Thus, rather than issue a blanket directive fr om our office on how meetings should be conducted, it is prudent to leave that decision to each individual Board, Commission and Committee to determine what works best for your members as a body to be able to conduct business accordingly whether it be hybrid, all digital, or only in-person. If you have any questions, please do not hesitate to contact myself or Ellen. Happy New Year and Mahalo for your service! COUNTY COT]NCIL Mel Rapozo. Chair KipuKai Kuali'i, Vice Chair Addison Bulosan Bemard P. Carvalho- Jr- Felicia Cowden Bill DeCosta Luke A. Evslin Council Services Division 4396 Rice Stfeer. Suire 209 Li}u'e. Kaua'i. Hawai'i 96766 OFFICE OF THE COUNTY CLERK Jade K. Fountain-Tanigawa, County Clerk Lyndon M. Yoshioka, Deputy County Clerk Telephone: (808)241-4188 Facsimile: (808)241-6349 Email: cokcouncil@kauai.gov BECEII/EO iAN 2 3 2023 BOAROS & CoilMlsstorG Januarr' 1.8. 2023 The Honorable Lori Koga and Members of the Charter Review Commission c/o County of Kaua'i, Offrce of Boards and Commissions 4444 Rice Street, Suite 150 Lihu'e, Hawai'i 96766 Dear Chair Koga and Members of the Charter Review Commission: RE: CERTIFICATE OF RESULTS,2022 CHARTER AMENDMENTS, COUNTY OF KAUA'I Enclosed is the certificate of Results for the 2022 county of Kaua,i charter Amendments that were duly voted upon at the General Election held on Tuesday, November 8,2022, in the County of Kaua'i. should you have any questions, please feel free to contact the office of the countyclerk, Elections Division at (808) 241-4}oo. Thank you for your attention to thismatter. Sincerely, J . FOUNTAIN-TANIGAWA County Clerk, County of Kaua'i CC Office of the County Clerk, Elections Division Ellen Ching, Boards and Commissions Administrator AN EQUAI OPPORTUNITY EMPLOYER CERTIFICATE OF RESUI-TS 2022 CHARTER AMENDMENTS COUNTY OF KAUA'I I, Jade K. Fountain-Tanigawa, County Clerk of the County of Kaua'i, do hereby certifu that the following Charter Amendments were duly adopted by a majority of the votes cast on the questions at the General Election held on Tuesday, November 8, 2022, in the County of Kaua'i: RELATING TO PROSECUTOR VACANCY,,Shall the county charter be amended to require that future elections for Prosecuting Attorney occur at the same time as the County's regularly scheduled elections?" YES 19,551 NO 2,099 ****************r(********************************!a***********************:k**:a* RELATING TO ELECTRIC POWER AUTHORITY.,shall the charter be amended to remove Article 30 which allows the county Council to create an electric power corporation?" YES 10,785NO 9,211 ********,r.****** r<**** **r.**r(******r<*******r(r(r(******r.*****************r.****!Li.:kikJ.* RELATING TO SALARY COMMISSION,,Shall the charter be amended to give the salary commission the authority to establish the maximum salary for elected and appointed officials?" YES 12,520 NO 8,011 *** *****r(:t*******r(*:trr*rt*tt***************** ***** **********************rk****rt*** The aforementioned duly adopted Charter Amendments are published in summary form. Pursuant to Article XXrV of The charter of the county of Kaua'i, the enti-re text of duly adopted Charter Amendments can be viewed online at www.kauai.gov/elections or by contacting the of6ce of the county clerk, Elections Division at (808) 241-48OO. In witness whereof, I have hereunto set my hand and caused the seal ofthe county of Kaua'i, State of Hawai'i, to be affixed on this 10th day of January 2023. /s/ JADE K. FOUNTAIN-TANIGAWA County Clerk, County of Kaua'i (One publication - The Garden Island - January 19,2023)