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COUNTY OF KAUAI
Minutes of Meeting
OPEN SESSION
Board/Commission: CIVIL SERVICE COMMISSION Meeting Date: August 2, 2022
Location Boards and Commissions Conference Room and Teleconference
via Microsoft Teams
Start of Meeting: 3:00 p.m. End of Meeting: 3:24 p.m.
Present Vice Chair Beverly Gotelli. Commissioners: Francis Kaawa, Lauren O’Leary, and Vonnell Ramos.
Deputy County Attorney Mark Ishmael (Microsoft Teams). Director Human Resources Annette Anderson (Left at 3:15pm). Office of
Boards and Commissions Staff: Administrator Ellen Ching and Administrative Specialist Anela Segreti.
Excused Chair Jeffrey Iida, Commissioner V. Pamai Cano and Commission Support Clerk Sandra Muragin
Absent
SUBJECT DISCUSSION ACTION
Call To Order/
Roll Call
Vice Chair Gotelli called the Open Session meeting to order at 3:00 p.m. and requested a roll
call.
Administrative Specialist Anela Segreti conducted the roll call;
Commissioner Cano was excused.
Commissioner Kaawa replied present.
Commissioner O’Leary replied present
Commissioner Ramos replied present.
Vice Chair Gotelli replied present.
Chair Iida was excused.
Administrator Ellen Ching announced the following support staff present
for the meeting; Deputy County Attorney Ishmael (Microsoft Teams)
Director Human Resources Anderson
Quorum was established with
four commissioners present.
Approval of
Agenda
Ms. Ching noted that there were no members of the public in attendance and that the
Commission would not be asking for testimony on each item.
Mr. Kaawa moved to approve
the agenda, as circulated. Mr.
Ramos seconded the motion.
Motion carried 4:0.
Public
Comments and
Testimony
Ms. Ching reported she did not receive any written testimony or request to testify for this
meeting.
Civil Service Commission
Open Session
August 2, 2022
Page 2
SUBJECT DISCUSSION ACTION
Approval of
Meeting Minutes
a. Open Session Minutes of May 3, 2022
Vice Chair Gotelli noted a typo on page 4 of the agenda, 4th paragraph “fille” should be
“filled”.
b. Open Session Minutes of June 7, 2022
Mr. Kaawa moved to accept the
Open Session minutes of May
3, 2022, as amended. Mr.
Ramos seconded the motion.
Motion carried 4:0.
Mr. Kaawa moved to accept the
Open Session minutes of June
7, 2022. Mr. Ramos seconded
the motion. Motion carried 4:0.
Director of
Human Resources
Report
CSC 2022-21 June period, July 5, 2022, meeting.
a) Collective Bargaining
b) The Great Resignation – No Significant Impact to County of Kaua’i
c) Grievances and Grievance Arbitration Hearings
d) HRMS Project
e) HR Trainings
f) Monthly Report from HR Divisions/Sections
a. Administrative Services and Benefits
b. Employee Development and Health Services
c. Other
d. HR Manager, Classification and Pay and Labor Relations
e. Recruitment and Exam
f. Payroll
g. EEO/ADA
Director of Human Resources Annette Anderson reviewed the June period, July 5, 2022,
meeting report. (Report on file)
Ms. Anderson reported the following updates;
• HGEA bargaining units 1, 2, 3, 4 and 13 have all been approved and in process of
implementation.
• Police and Ocean Safety has been received.
Director of Human Resources
Report
Civil Service Commission
Open Session
August 2, 2022
Page 3
SUBJECT DISCUSSION ACTION
Ms. Anderson said HRMS project will be starting the training process of 1300 employees
this week and by end of year employees will start using the system prior to live date on
January 1, 2023.
Ms. Anderson reported that the County is not experiencing greater numbers of voluntary
resignations or retirements than in years past, therefore “The Great Resignation” is not
having a significant impact on the County of Kaua’i.
Ms. Anderson reported that all Grievances and Grievance Arbitration Hearings have
concluded and awaiting decisions from arbitrator. They are not seeing any trends in the
grievances to indicate any action.
Mr. Kaawa asked if the County has ever done an employee survey to gage anything
leading up to grievances.
Ms. Anderson answered that they have done a climate survey to see how things are
working when they have felt there’s a need, but not County wide. They stay away from
grievances because there are unions, and they are the exclusive representative, and they
don’t want to be interfering. They have done mediation type services.
With no further questions from the commission Ms. Anderson left the meeting and Vice
Chair Gotelli moved on to the next agenda item.
Business CSC 2022-22 Director of Human Resources Goals and Objectives for period February 16,
2021 to June 30, 2022 (on-going)
a) Review updated report
b) Discussion and possible decision-making on other related matters
Mr. Kaawa moved to defer CSC
2022-22. Ms. O’Leary
seconded the motion. Motion
carried 4:0.
CSC 2022-23 Discussion on the process and tools used to evaluate the Director of Human
Resources for period February 16, 2021 to June 30, 2022.
c) Review Overview DHR Evaluation Process
d) Review Evaluation Timeline
e) Review Evaluation Form
Ms. Ching reminded the Commission that the tool distributed is the one that was adopted
in January to use for evaluation of Director. She noted that Ms. O’Leary is new and
No action.
Civil Service Commission
Open Session
August 2, 2022
Page 4
SUBJECT DISCUSSION ACTION
should take a look at it and if comfortable may complete. She went on to state that the
tool will be distributed by email for their comments with a due date. It will then be
collated and then drafted into a consolidation report. The evaluation period has been
extended to June 30, 2022.
CSC 2022-24 Discussion and decision-making on possible changes to the format and/or
contents contained in the Director of Human Resources Monthly Report. [Deferred 6/7/22]
Vice Chair Gotelli recalled that there were several that made comments on what they
would like and what may not be needed in the reports.
Ms. Ching stated that the Chair and she worked on an initial draft, but unfortunately
Chair is not here.
Mr. Kaawa moved to defer CSC
2022-22. Mr. Ramos seconded
the motion. Motion carried 4:0.
Announcements Next Scheduled Meeting: Tuesday, September 6, 2022 – 3:00 p.m., in the Boards and
Commissions Conference Room, Piikoi Building, 4444 Rice Street, Suite 300, Līhu‘e, HI
96766
Ms. Ching announced that Ms. Muragin will be on an extended leave and that she will be
assigning another staff to cover the meetings.
Vice Chair Gotelli stated that the hearing will be a closed meeting to those that attended the
initial hearing. She wished Ms. Muragin the best.
Adjournment Hearing no objections Vice Chair Gotelli adjourned the meeting. Vice Chair Gotelli adjourned the
meeting at 3:24 p.m.
Civil Service Commission
Open Session
August 2, 2022
Page 5
Submitted by: Reviewed and Approved by:
Anela Segreti, Administrative Specialist Beverly Gotelli, Vice Chair
( ) Approved as circulated.
(X) Approved with amendments. 09/06/22