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COUNTY OF KAUAI
Minutes of Meeting
OPEN SESSION
Board/Commission: CIVIL SERVICE COMMISSION Meeting Date: May 3, 2022
Location Boards and Commissions Conference Room and Teleconference
via Microsoft Teams
Start of Meeting: 3:00 p.m. End of Meeting: 3:45 p.m.
Present Chair Jeffrey Iida. Vice Chair Beverly Gotelli. Commissioners: Francis Kaawa and Vonnell Ramos.
Deputy County Attorney Mark Ishmael (Microsoft Teams). Director Human Resources Annette Anderson. Office of Boards and
Commissions Staff: Administrator Ellen Ching (Microsoft Teams) and Commission Support Clerk Sandra Muragin (Microsoft
Teams).
Excused Commissioner V. Pamai Cano
Absent
SUBJECT DISCUSSION ACTION
Call To Order/
Roll Call
Chair Iida called the Open Session meeting to order at 3:00 p.m. and requested a roll call.
Commission Support Clerk Sandra Muragin verified attendance and requested a verbal
response of present or here;
Commissioner Cano was excused.
Commissioner Kaawa replied present.
Commissioner Ramos replied present.
Vice Chair Gotelli replied present.
Chair Iida replied present.
Deputy County Attorney Ishmael replied present and alone.
Director Human Resources Annette Anderson replied present.
Administrator Ching replied present and alone.
Support Clerk Muragin replied present and alone.
Quorum was established with
four commissioners present.
Approval of
Agenda
Vice Chair Gotelli moved to
approve the agenda, as
circulated. Mr. Ramos
seconded the motion. Motion
carried 4:0.
Public
Comments and
Ms. Muragin reported she did not receive any written testimony or request to testify for this
meeting.
Civil Service Commission
Open Session
May 3, 2022 Page 2
SUBJECT DISCUSSION ACTION
Testimony
Approval of
Meeting Minutes
a. Open Session Minutes of April 5, 2022
Vice Chair Gotelli moved to
approve the Open Session
minutes of April 5, 2022, as
circulated. Mr. Ramos
seconded the motion. Motion
carried 4:0.
Director of
Human
Resources
Report
CSC 2022-14 March/April period, May 3, 2022, meeting.
a) Collective Bargaining
b) HRMS Project
c) HR Trainings
d) Update on Review and Revisions to Internal Policies and/or Procedures
e) Discussion on Format of the Human Resources Director’s Monthly Reports for 2022
f) Monthly Report from HR Divisions/Sections
a. New Hires
b. Administrative Services and Benefits
c. Employee Development and Health Services
d. Other
e. HR Manager, Classification and Pay and Labor Relations
f. Recruitment and Exam
g. Payroll
h. EEO/ADA
Director of Human Resources Annette Anderson reviewed the March/April period, May 3,
2022, meeting report. (Report on file)
Ms. Anderson reported the following updates;
• Ratification from membership on HGEA bargaining units 3,4 and 14.
• Arbitration award issued to Fire.
• Police bargaining unit 11 will enter arbitration on May 23 on O‘ahu
• Ocean safety bargaining unit 15 awaiting arbitration award.
Civil Service Commission
Open Session
May 3, 2022 Page 3
SUBJECT DISCUSSION ACTION
Implementation of HRMS has been postponed until January 1, 2023. Ms. Anderson was
assigned to oversee the HRMS which would take up a significant portion of her time to oversee
and attend 4-6 meetings a day.
Ms. Anderson said some of the unions are pursuing grievances instead of complaints and she
took the time to analysis if it was impacting a particular department, if there was a pattern or if
training needed. She did not identify a trend.
Chair Iida asked if the January 2023 rollout of HRMS was realistic. Ms. Anderson replied yes.
Mr. Ramos asked how the county was dealing with resignation, work shortages, retirements
and are they ramping up recruitment. Ms. Anderson said the County was not impacted. She
said vacancies are 13% but it includes positions that are not being filled due to departments
reorganizing. Ms. Anderson said there will always be the hard to fill vacancies, but it was
being addressed with hiring bonuses.
Business CSC 2022-15 Director of Human Resources Goals and Objectives for evaluation period
February 16, 2021 to June 30, 2022 (on-going)
a) Review updated report
b) Discussion and possible decision-making on other related matters
Mr. Kaawa moved to defer CSC
2022-15 to the next meeting.
Vice Chair Gotelli seconded the
motion. Motion carried 4:0.
CSC 2022-16 Discussion and decision-making on possible changes to the format and/or
contents contained in the Director of Human Resources Monthly Report.
a) Review updated timeline.
b) Discussion and possible decision-making on other related matters
Chair Iida asked if any information contained in the monthly report were on a regular basis.
Ms. Anderson replied it was done on a monthly basis.
Chair Gotelli said information contained in page 4-6 were not important.
Mr. Kaawa asked what the purpose of HR Manager, Classification and Pay and Labor
Civil Service Commission
Open Session
May 3, 2022 Page 4
SUBJECT DISCUSSION ACTION
Relations. Ms. Anderson explained the positions were reallocated and positions under class
amendments were being changed.
Ms. Ching proposed to work with Chair Iida and present a draft next month; she has worked
with other commissions on changing their reports.
Chair Iida said they do not need all the information but wanted to keep administrative reviews.
Mr. Kaawa asked that they list positions that were filled and felt that HR, Manager,
Classification and Pay and Labor Relations and Class amendments were not needed.
Mr. Kaawa moved to approve
Administrator Ellen Ching work
with Chair Jeffrey Iida on a
draft format and present to the
commission at its next meeting.
Vice Chair Gotelli seconded the
motion. Motion carried 4:0.
CSC 2022-17 Discussion and selection of a date to continue the Appeal Hearing meeting for
RFA 2021-02.
Vice Chair Gotelli moved to
tentatively select Tuesday,
August 2, 2022, to continue the
Appeal Hearing for RFA 2021-
02. Mr. Ramos seconded the
motion. Motion carried 4:0.
Announcements Next Meeting: Tuesday, June 7, 2022 – 3:00 p.m., in the Boards and Commissions Conference
Room, Piikoi Building, 4444 Rice Street, Suite 300, Līhu‘e, HI 96766
Adjournment Chair Iida asked for a motion to adjourn.
Mr. Kaawa moved to adjourn
the meeting. Vice Chair Gotelli
seconded the motion. Motion
carried 4:0.
Chair Iida adjourned the
meeting at 3:45 p.m.
Civil Service Commission
Open Session
May 3, 2022 Page 5
Submitted by: ________________________________________ Reviewed and Approved by: _________________________________________
Sandra Muragin, Commission Support Clerk Jeffrey Iida, Chair
( ) Approved as circulated.
( X ) Approved with amendments. 08/02/22