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HomeMy WebLinkAbout2.230 CONTRACTS OFFICER 20230515PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.230 Class Specifications for the Class: CONTRACTS OFFICER SR-24, BU-13 Duties Summary: Plans, conducts, oversees, and participates in the preparation, review, processing, and procurement of a variety of departmental program contracts for professional services in a large operating department; performs responsible staff work in the management of contracts and coordinates assigned activities and projects; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility to plan, coordinate, oversee, and participate in various goods and services, construction, and/or professional services contract procurement activities and monitors contracts to ensure satisfactory progress, assures compliance with the terms and conditions of the contract, and identifies problems that may threaten performance. A position in this classification may supervise and advise technical staff on project work, and may themselves be assigned multiple large, ongoing projects made up of multiple discrete components. Work assignments are performed with general and limited technical instruction and require considerable independence in the selection of courses of action and resolution of complex or unique problems within the framework of State or local legislation and department policies and procedures. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position).  Plans, coordinates, and participates in the research, study, and planning of departmental project parameters, including government regulatory requirements to determine procedures for implementation;  Determines project scope of work and develop procurement methodology and evaluation criteria for various goods and services, professional services, and/or construction contracts;  Confers with design engineers as necessary and management to review concerns and provide technical advice; PART I CONTRACTS OFFICER 2 2.230  Prepares specifications and contract documents for a major operating department, ensuring compliance with County codes, laws, ordinances, policies, and other governmental regulations;  Controls expenditures within limitations of prescribed project budget through review and recommendation of award releases;  Evaluates and recommends to design details and specifications;  Reviews and processes contractual commitments, specifications, and designs from concept through completion of project;  Conducts post award conferences, determines allow-ability of costs, and approves or disapproves contractor's request for payments;  Participates and oversees administrative staff in the monitoring of contracts to ensure satisfactory progress, to assure compliance with the terms and conditions of the contract, and to identify problems that may threaten performance;  Performs cost or price analysis on proposals that involve contract changes;  Coordinates activities of contractors with activities of County inspection personnel and government agencies involved;  Serves as a resource person for purchase request procedures, contract administration, commercial activities, acquisitions, reviews performance work statements/specifications, procurement ethics, etc.;  May conduct field investigations;  Prepares status and final project reports;  May develop grant proposals for division programs;  May prepare and administer land and facility leases; and  Performs other related duties as required. Knowledge of: Applicable Federal, State, and/or County laws, rules and regulations regarding the public contracts; pre-award and post-award contracting policies and procedures to conduct reviews of full contracts, contracting plans and contract changes for propriety of acquisition method, contract type and documentation; principles and practices relating to the development of contracts; commercial business and industrial practices, (i.e., commercial subcontracting, procurement of raw material and costing techniques) related to the items PART I CONTRACTS OFFICER 3 2.230 procured sufficiently to analyze cost breakdowns and contract proposals; principles and practices relating to contract administration; various provisions found in contracts; research methods and techniques; evaluative techniques; problem solving methods and techniques; report writing; public relations; principles and practices of supervision. Ability to: Understand, interpret, evaluate, and explain laws, ordinances, rules and regulations, policies; monitor and evaluate the performance/activities of contracted parties to ensure compliance with the terms and conditions of the contracts; analyze and evaluate complex information, identify problems, and develop alternative solutions; make sound decisions; deal tactfully with people; communicate effectively orally and in writing; prepare clear and concise reports and correspondence. This is a retitling to the specification for the class, CONTRACTS OFFICER, which was approved as DEPARTMENTAL CONTRACTS OFFICER, on April 19, 2011, effective March 1, 2010, amended on May 24, 2017, March 22, 2018, and on May 4, 2021, and is to be substituted for that specification. Approved: May 15, 2023 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.230 Minimum Qualification Specifications for the Class: CONTRACTS OFFICER SR-24, BU-13 Training & Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in finance, public administration, business administration, or a related field; and  four (4) years of professional work experience in contract development, contract processing and/or contract management. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to four (4) years of the Bachelor’s degree such as: A. Full-time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an Associate’s, Bachelor's, or Master’s degree. B. Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university (15 semester credits = 6 months of experience). A Master’s or PhD degree may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits specific to accounting, business or public administration, or a related field leading towards a Bachelor’s, Master’s, or PhD degree from an accredited college or university, may be substituted for up to one (1) year of the specialized work experience requirement (15 semester credits = 6 months). B. A Master’s degree in accounting, business or public administration, or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. PART II CONTRACTS OFFICER 5 2.230 C. A Doctorate’s degree accounting, business or public administration, or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Test: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light PART II CONTRACTS OFFICER 6 2.230 This is a retitling to the specification for the class, CONTRACTS OFFICER, which was approved as DEPARTMENTAL CONTRACTS OFFICER, on April 19, 2011, effective March 1, 2010, amended on May 24, 2017, March 22, 2018, and on May 4, 2021, and is to be substituted for that specification. Approved: May 15, 2023 (date) ANNETTE L. ANDERSON Director of Human Resources