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Home My WebLink About2.231 CONTRACTS SPECIALIST 20230515PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.231 Class Specifications for the Class: CONTRACTS SPECIALIST SR-22, BU-13 Duties Summary: Directs, coordinates, and exercises functional authority for planning, organizing, and overseeing a variety of departmental and program contracts for professional services; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility for the coordination and technical review of departmental and program contracts. A position in this class ensures project progress from concept through completion. It plans, coordinates, implements, and evaluates program system designs for compliance with regulatory and policy requirements. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position).  Researches, studies, and plans project parameters, including government regulatory requirements to determine procedures for implementation;  Determines project scope of work and develops procurement methodology and evaluation criteria for various goods and services, professional services, and construction contracts;  Confers with design engineers as necessary and management to review concerns and provide technical advice;  Prepares specifications and contract documents for a major operating department, ensuring compliance with County codes, laws, ordinances, policies, and other governmental regulations;  Controls expenditures within limitations of prescribed project budget though review and recommendation of award releases;  Evaluates and recommends approval of change orders and related amendments to design details and specifications; PART I CONTRACTS SPECIALIST 2 2.231  Reviews and processes contractual commitments, specifications, and designs from concept through completion of project;  Coordinates activities of contractors with activities of County inspection personnel and government agencies involved;  May conduct field investigations;  Prepares status and final project reports ensuring project progress;  May develop grant proposals for division programs; may prepare and administer land and facility leases; and  Performs other related duties as required. Knowledge of: Principles and practices relating to the development of contracts; various provisions found in contracts; research methods and techniques, report writing; public relations. Ability to: Interpret, evaluate, and explain laws, ordinances, rules and regulations, policies; make sound decisions; deal tactfully and effectively with people; prepare clear and concise reports. This is a retitling to the specification for the class, CONTRACTS SPECIALIST, which was approved as DEPARTMENTAL CONTRACTS SPECIALISTS on December 21, 2000 and amended on September 26, 2007 and on May 4, 2021, and is to be substituted for that specification. Approved: May 15, 2023 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.231 Minimum Qualification Specifications for the Class: CONTRACTS SPECIALIST SR-22, BU-13 Training & Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree, and  three (3) years of professional work experience in contract development, contract processing and/or contract management. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to four (4) years of the Bachelor’s degree such as: A. Full-time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an Associate’s, Bachelor's, or Master’s degree. B. Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university (15 semester credits = 6 months of experience). A Master’s or PhD degree may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits specific to accounting, business or public administration, or a related field leading towards a Bachelor’s, Master’s, or PhD degree from an accredited college or university, may be substituted for up to one (1) year of the specialized work experience requirement (15 semester credits = 6 months). B. A Master’s degree in accounting, business or public administration, or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. C. A Doctorate’s degree accounting, business or public administration, or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. PART II CONTRACTS SPECIALIST 4 2.231 If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Test: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light PART II CONTRACTS SPECIALIST 5 2.231 This is a retitling to the specification for the class, CONTRACTS SPECIALIST, which was approved as DEPARTMENTAL CONTRACTS SPECIALISTS on December 21, 2000 and amended on September 26, 2007 and on May 4, 2021, and is to be substituted for that specification. Approved: May 15, 2023 (date) ANNETTE L. ANDERSON Director of Human Resources