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HomeMy WebLinkAbout1.470 POLICE RECORDS CLERK 20230703PART I 1.470 DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI Class Specifications for the Class: POLICE RECORDS CLERK SR-11, BU-03 Duties Summary: Performs a variety of difficult clerical work in processing and recording of police reports and records such as warrants, subpoenas, and other documents; maintains continuing control records and prepares periodic reports; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility to properly perform specialized clerical duties pertaining to police reports and records, and other legal documents with minimum supervision. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). Reviews police forms and investigative reports for adequacy, accuracy, and conformance to established departmental and/or legal requirements; Records and processes police reports and records relating to civil and criminal litigation, formal complaints, and investigations; Prepares and sends notices to request explanation, clarification and /or additional line follow-up by operations personnel; Maintains and controls the criminal and miscellaneous reports file by classifying and filing reports by types and degrees of crimes; Posts or deletes data relative to police cases and files same in a cross-reference file or log; Assists insurance companies, attorneys, the courts, police personnel and individuals in locating and reproducing police reports; Processes and maintains log of subpoenas, outstanding bench warrants, and other legal documents received from the courts and other agencies; PART I POLICE RECORDS CLERK 2 1.470 Performs a variety of difficult clerical or routine administrative work and answers questions and resolves complaints of the general public; Operates a personal computer and peripherals and other office equipment; and Performs other related duties as assigned. Knowledge of: Police records filing methods and systems; office practices and procedures; grammar, spelling and word usage; the purposes and uses of standard office machines and equipment, including personal computers and peripherals, calculators, and copiers. Ability to: Learn departmental rules and regulations and applicable policies and procedures; learn pertinent rules and regulations of the State and County of Kauai and crime classification and coding; compare names and numbers accurately; set up and maintain records; deal and communicate effectively with police personnel and others; operate standard office machines and equipment; give and follow oral and written instructions; work harmoniously with others. This is an amendment to the specification for the class POLICE RECORDS CLERK, which was approved on May 25, 1977, amended on July 12, 1977, December 2, 2013, and on October 12, 2004, effective October 8, 2004, amended on April 12, 2022, and is to be substituted for that specification. Approved:July 3, 2023 (date)ANNETTE L. ANDERSON Director of Human Resources PART II 1.470 DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI Minimum Qualification Specifications for the Class: POLICE RECORDS CLERK SR-11; BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and one (1) year of clerical experience, and one (1) year of specialized work experience. Qualifying Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office, and other technologies. Qualifying Specialized Experience: Work experience which involved performing responsible processing and maintaining records, including data entry in an automated database, processing and releasing records; review requests for reports and make determination regarding the release of information. Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). C. college, college or university, trades school, etc., may be substituted for the education requirement. PART II POLICE RECORDS CLERK 2 1.470 The following may be substituted for experience: A. Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement. B.Successful completion of semester credits leading towards a degree or diploma from an accredited community college, business or technical school, college, or university may be substituted for up to four (4) years of the clerical work experience requirement (15 semester credits = 6 months). C. substituted for up to four (4) years of the clerical work experience requirement. D. college or university may be substituted for one (1) year of the clerical work experience requirement. E.Successful completion of semester credits leading towards a degree or diploma in records management, business administration, library science, or a related field from an accredited community college, trades school, may be substituted for up to four (4) years of the specialized work experience requirement (15 semester credits = 6 months). F. n, library science, or related field from an accredited community college, business, or technical school, may be substituted for two (2) years of the specialized work experience requirement. G. on, library science, or a related field from an accredited college or university may be substituted for up to four (4) years of the specialized work experience requirement. H. science, or a related field from an accredited college or university may be substituted for up to one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. PART II POLICE RECORDS CLERK 3 1.470 Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Firearms Requirements: As applicable to the position, must be qualified to carry and/or possess firearms or ammunition in accordance with State and Federal law, e.g., no misdemeanor or felony domestic violence conviction. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light PART II POLICE RECORDS CLERK 4 1.470 This is an amendment to the specification for the class POLICE RECORDS CLERK, which was approved on May 25, 1977, amended on July 12, 1977, December 2, 2013, and on October 12, 2004, effective October 8, 2004, amended on April 12, 2022, and is to be substituted for that specification. Approved:July 3, 2023 (date)ANNETTE L. ANDERSON Director of Human Resources