HomeMy WebLinkAbout1.007 SENIOR CLERK 20230717PART I DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.007
Class Specifications for the Class:
SENIOR CLERK
SR-10, BU-03
Duties Summary:
Performs a variety of difficult clerical or routine administrative work in preparing,
checking, reviewing, evaluating, and refining forms, records, and similar materials; prepares
reports and maintains continuing records; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibility for performing routine administrative
tasks and is primarily concerned with the assignment of typing and clerical assistance to
departments and/or agencies desiring assistance.
Examples of Duties: (The following are examples of duties and are not necessarily
descriptive of any one position in this class. The omission of specific duties statements does
not preclude management from assigning such duties if such duties are a logical
assignment for the position).
Prepares, checks, and reviews forms, records, reports, applications and other documents for
accuracy, adequacy, and conformance to established departmental and/or legal
requirements;
Evaluates documents and processes same according to individual circumstances
where the correct course of action is not clearly defined;
Follows up to secure or clarify required information;
Determines eligibility for and issues licenses and permits;
Posts data to and maintains various types of operational and control records;
Makes extensive searches through a variety of files and records, extracts, refines and
organizes necessary information and prepares reports;
Summarizes and briefs materials and prepares special reports involving
interpretation and analysis of data and judgment as to format and details of
presentation;
Composes routine correspondence and letters of acknowledgment from general
instructions;
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Sets up and maintains files and revises system as necessary;
Codes and indexes records;
Gives information and resolves complaints or telephone involving interpretation and
explanation of rules, regulations, policies and procedures, and knowledge of the
departments and/or agency’s purposes and functions;
Answers telephone and takes or relays messages and calls; makes appointments for
the staff;
Greets callers and directs them to proper persons or offices;
May accept cash payments for standard fees and write out receipts;
Operates general office machines and computer related software and equipment;
May supervise and review the work of others; and
Performs other related duties as needed.
Knowledge of:
Office practices and procedures; filing methods and systems; grammar, spelling, and
word usage; the purpose and uses of standard office machines.
Ability to:
Make arithmetic computations; compare names and numbers accurately; set up and
maintain records, summarize and analyze materials and prepare reports; operate computer
related software and equipment, such as, personal computer, keyboard, monitor, printer,
scanner, and other peripheral device; operate general office equipment, such as, telephone,
calculator, facsimile machine, and copier; understand, interpret and explain laws,
ordinances, rules, regulations and policies pertinent to the department; give and follow oral
and written instructions; deal tactfully and effectively with public and resolve complaints;
work harmoniously with others.
This is an amendment to the specification for the class, SENIOR CLERK, which was
approved November 18, 1974, amended on April 24, 2020, and on July 21, 2021, and is to
be substituted for that specification.
Approved: July 17, 2023
(date) ANNETTE L. ANDERSON
Director of Human Resources
PART II DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.007
Minimum Qualification Specifications
for the Class:
SENIOR CLERK
SR-10, BU-03
Training & Experience:
A combination of education and experience substantially equivalent to graduation
from high school, and
one (1) year of clerical work experience.
Qualifying Clerical Work Experience:
Work experience which involved the performance of a variety of clerical tasks and
demonstrated knowledge of office practices and procedures, and the ability to carry out
procedures in clerical work systems, and operate various kinds of office equipment including
computers, Microsoft Office, and other technologies.
Substitutions Allowed:
The following may be substituted for education:
A. Four (4) years of full-time general work experience may be substituted for a high
school diploma.
B. Successful completion of semester credits leading towards a degree or diploma from
an accredited community college, college or university, trades school, etc., may be
substituted for up to four (4) years of the education requirement (15 semester
credits = 6 months).
C. An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community
college, college or university, trades school, etc., may be substituted for the
education requirement.
The following may be substituted for experience:
A. An Associate’s degree in Secretarial Science or Office, Administration, and
Technology (OAT) from an accredited business school or community college may be
substituted for up to two (2) years of the clerical work experience requirement.
B. Successful completion of semester credits leading towards a degree or diploma from
an accredited community college, business or technical school, college, or university
may be substituted for up to four (4) years of the clerical work experience
requirement (15 semester credits = 6 months).
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C. A Bachelor’s degree in any field from an accredited college or university may be
substituted for up to four (4) years of the clerical work experience requirement.
D. A Master’s or PhD degree in any field from an accredited college or university may be
substituted for one (1) year of the clerical work experience requirement.
If a degree is used to substitute for the education requirement, it may not be used
again towards the experience requirement. If work experience is used to substitute for
education, it may not be used again to meet the experience requirement. If the applicant
holds more than one degree, transcripts must be provided, and a thorough review will be
conducted by the DHR staff in order for more than one degree to be credited towards the
minimum qualification requirements. Additional degrees can be considered if obtained
independently through mutually exclusive classes from another degree being considered.
Substitutions will be used to the advantage of the applicant.
Quality of Experience:
Possession of the required number of years of experience will not in itself be
accepted as proof of qualification for a position. The applicant's overall experience must
have been of such scope and level of responsibility as to conclusively demonstrate that
he/she has the ability to perform the duties of the position for which he/she is being
considered.
License Requirement:
Possession of the appropriate licenses or certificates as required of the position.
Firearms Requirements:
As applicable to the position, must be qualified to carry and/or possess firearms or
ammunition in accordance with State and Federal law, e.g., no misdemeanor or felony
domestic violence conviction.
Selective Certification:
Specialized knowledge, skills and abilities may be required to perform the duties of
some positions. For such positions, Selective Certification Requirements may be
established, and certification may be restricted to eligibles who possess the pertinent
experience and/or training required to perform the duties of the position.
Agencies requesting Selective Certification must show the connection between the
kind of training and/or experience on which they wish to base selective certification and the
duties of the position to be filled.
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Tests:
Applicants may be required to qualify on an appropriate examination.
Health and Physical Condition Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
This is an amendment to the specification for the class, SENIOR CLERK, which was
approved November 18, 1974, amended on April 24, 2020, and on July 21, 2021, and is to
be substituted for that specification.
Approved: July 17, 2023
(date) ANNETTE L. ANDERSON
Director of Human Resources