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Home My WebLink About1.108 LEGAL CLERK I 20230713PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.108 Class Specifications for the Class: LEGAL CLERK I SR-10, BU-03 Duties Summary: Performs routine, standardized legal clerical work in preparing, typing, maintaining, and processing legal forms, documents, and related materials; assists with the more difficult tasks under closer supervision for the purpose of training; and performs other related duties as required. Distinguishing Characteristics: This is the entry level class in the Legal Clerk series. This class is distinguished by its responsibility to perform routine, standardized legal clerical work in preparing, typing, maintaining, and processing legal forms, documents, and related materials and, in addition, assists with the more difficult tasks under closer supervision for the purpose of training. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position).  Participates in preparing and processing a variety of legal forms, documents and related materials following established procedures;  Sorts, matches, compiles and processes court and law enforcement forms and documents;  Operates a computer to type or prepare such materials as letters, memoranda, reports, briefs, legal opinions, resolutions, ordinances, petitions, affidavits, motions, summonses, subpoenas, and other legal forms and documents following specific instructions, precedents and case and subject matter files in accordance with established office practices and procedures;  Operates computer equipment to verify, input, locate and/or abstract case and other data;  Searches files to obtain particular information or materials when requested;  Provides routine information over the phone or in person; PART I LEGAL CLERK I 2 1.108  Refers callers or visitors to appropriated staff members, sections, or offices;  Assists in performing the more difficult tasks under closer supervision;  May take and transcribe dictation as required; and  Performs other related duties as assigned. Knowledge of: Common legal terminology, procedures, practices, forms, and documents; filing methods and systems; grammar, spelling, and word usage; office practices and procedures. Ability to: Maintain legal records; use computer related software and equipment; learn the various types of court actions and associated processes; work within constant time constraints and deadlines; deal effectively with other employees, attorneys, and the public. This is an amendment to the specification for the class LEGAL CLERK I, which was approved on December 9, 1991, amended on November 1, 2021, and is to be substituted for that specification. Approved: (date) ANNETTE L. ANDERSON Director of Human Resources Jul 13, 2023 PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.108 Minimum Qualification Specifications for the Class: LEGAL CLERK I SR-10, BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and  one (1) year of clerical experience. Qualifying Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office, and other technologies. Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). C. An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. The following may be substituted for experience: A. An Associate’s degree in Secretarial Science or Office, Administration, and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, business or technical school, college, or university PART II LEGAL CLERK I 2 1.108 may be substituted for up to four (4) years of the clerical work experience requirement (15 semester credits = 6 months). C. A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement. D. A Master’s or PhD degree in any field from an accredited college or university may be substituted for one (1) year of the clerical work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. PART II LEGAL CLERK I 3 1.108 Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class LEGAL CLERK I, which was approved on December 9, 1991, amended on November 1, 2021, and is to be substituted for that specification. Approved: (date) ANNETTE L. ANDERSON Director of Human Resources Jul 13, 2023