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HomeMy WebLinkAbout1.109_1.110 LEGAL CLERK II_III 20230713PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.109 1.110 Class Specifications for the Class: LEGAL CLERK II & III SR-12, BU-03 SR-14, BU-03 Duties Summary: Performs a wide variety of legal clerical work in support of staff attorneys to include preparing, checking, and processing legal forms, documents, and related materials, locating and abstracting information from legal files and records, and gathering and organizing relevant material for use in legal proceedings; and performs other related duties as required. Distinguishing Characteristics: These classes are distinguished by their responsibility to independently perform a wide variety of legal clerical work in support of staff attorneys. Level II: is characterized by its responsibility to independently perform moderately difficult legal clerical work in a law office and to carry out the more difficult tasks under supervision and guidance on a progressively responsible basis. Level III: is characterized by its responsibility to independently perform the full range and variety of legal clerical work, including the more difficult assignments in support of legal activities of an assigned section. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position).  Prepares and processes standardized legal forms and documents such as subpoenas, motions, petitions, orders, complaints, affidavits, stipulations, and other court documents independently;  Types from rough draft such materials as letters, memoranda, reports, legal opinions, briefs, proposed legislation, complaints, contracts and other documents, and reviews same for correct form, accuracy, and timeliness;  Initiates and composes standardized legal forms routinely needed;  Establishes and maintains case files and records; PART I LEGAL CLERK II & III 2 1.109 1.110  Operates computer equipment to verify, input, update, correct and extract data from information systems;  Coordinates schedules with courts, maintains court calendars and reminds attorneys of court appearances and deadlines for submitting various actions or documents;  Compiles and readies all relevant materials for use by attorneys in court or arbitration proceedings;  Coordinates with court personnel in making corrections to records;  Researches files and references to obtain information needed by attorneys;  Responds to inquiries over the phone and/or in person concerning the status of cases or disposition of completed cases;  Prepares reports of assigned cases and their status;  Assists in providing training to other employees; and  Performs other related duties as assigned. Knowledge of: Legal terminology; form, content, and use of legal documents; legal processes and procedures; the various types of court actions and associated processes; filing methods and systems; grammar, spelling, and word usage; law office practices and procedures. Ability to: Prepare and process standard forms needed for specific legal actions; locate and abstract data from legal files and records; establish and maintain case files and systems of legal records; operate computer related software and equipment to input, verify, update and extract data from various information systems; provide information to defendants, witnesses, attorneys, court personnel, and the general public; explain legal processes, procedures and/or departmental policies; work within constant time constraints and deadlines; deal effectively with employees, attorneys, court personnel and the public. This is an amendment to the specification for the class LEGAL CLERK II & III, which was approved on December 9, 1991, amended on November 19, 1997, and on November 1, 2021, and is to be substituted for that specification. Approved: (date) ANNETTE L. ANDERSON Director of Human Resources Jul 13, 2023 PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.109 1.110 Minimum Qualification Specifications for the Class: LEGAL CLERK II & III SR-12, BU-03 SR-14, BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and for Level II: one (1) year of clerical work experience; and one and one half (1 ½) years of specialized work experience. Level III: one (1) year of clerical work experience; and two and one half (2 ½) years of specialized work experience. Qualifying Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office, and other technologies. Qualifying Specialized Work Experience: Legal clerical work experience which involved preparing, typing, processing, and filing legal documents which required knowledge of common legal terminology, procedures, practices, forms, and documents. Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). PART II LEGAL CLERK II & III 2 1.109 1.110 C. An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. The following may be substituted for experience: A. An Associate’s degree in Secretarial Science or Office, Administration, and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, business or technical school, college, or university may be substituted for up to four (4) years of the clerical work experience requirement (15 semester credits = 6 months). C. A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement. D. A Master’s or PhD degree in any field from an accredited college or university may be substituted for one (1) year of the clerical work experience requirement. E. Successful completion of semester credits leading towards a degree or diploma in legal secretary studies, paralegal studies, legal studies, law, or a related field from an accredited community college, trades school, may be substituted for up to four (4) years of the specialized work experience requirement (15 semester credits = 6 months). F. An Associate’s degree in legal secretary studies, paralegal studies, legal studies, law, or related field from an accredited community college, business, or technical school, may be substituted for two (2) years of the specialized work experience requirement. G. A Bachelor’s degree in legal secretary studies, paralegal studies, legal studies, law, or a related field from an accredited college or university may be substituted for up to four (4) years of the specialized work experience requirement. H. A Master’s or PhD degree in legal secretary studies, paralegal studies, legal studies, law, or a related field from an accredited college or university may be substituted for up to one (1) year of the specialized work experience requirement. I. A Juris Doctor degree from an accredited college or university may be substituted for up to four (4) years of work experience which involved preparing, typing, processing, and filing legal documents which required knowledge of common legal terminology, procedures, practices, forms, and documents. PART II LEGAL CLERK II & III 3 1.109 1.110 If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light PART II LEGAL CLERK II & III 4 1.109 1.110 This is an amendment to the specification for the class LEGAL CLERK II & III, which was approved on December 9, 1991, amended on November 19, 1997, and on November 1, 2021, and is to be substituted for that specification. Approved: (date) ANNETTE L. ANDERSON Director of Human Resources Jul 13, 2023