HomeMy WebLinkAbout1.111 LEGAL CLERK IV 20230713PART I DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.111
Class Specifications for the Class:
LEGAL CLERK IV
SR-16, BU-03
Duties Summary:
Oversees and has immediate responsibility for the legal clerical and office services
functions of a legal section or specialty area and typically performs the most difficult
assignments pertinent thereto; supervises the work of subordinates as assigned; and
performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibility for overseeing and has immediate
responsibility for the legal clerical and office services functions of a legal section or specialty
area and typically performs the most difficult assignments pertinent thereto and supervises
the work of subordinates as assigned.
Examples of Duties: (The following are examples of duties and are not necessarily
descriptive of any one position in this class. The omission of specific duties statements does
not preclude management from assigning such duties if such duties are a logical
assignment for the position).
Supervises and participates in providing a variety of legal clerical work, including
rights arbitration cases, in support of staff attorneys;
Supervises the maintenance of case files and systems of legal records;
Coordinates work of assigned section with court personnel, other sections, and with
other organizations;
Determines work priorities and reassigns work to meet schedules, deadlines or
changing work requirements;
Researches files and references to locate or abstract information needed for use in
court by staff attorneys;
Supervises and participates in inputting, updating, and retrieving information from
case files, records, and computer-based information systems;
Assists in establishing standard operating procedures and develops new forms as
required;
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Participates in drafting manuals and references on work methods and procedures;
Provides orientation and training to subordinates and to new staff members;
Assists in recommending personnel actions;
Handles grievances and complaints referred by subordinates;
Compiles and prepares periodic workload and status reports; and
Performs other related duties as assigned.
Knowledge of:
Principles and practices of supervision; legal terminology; form, content, and use of
legal documents; legal processes, procedures, and precedents; the various types of court
actions and associated processes; filing systems of legal records; computer-based
information systems; grammar, spelling, and word usage; law office practices and
procedures.
Ability to:
Supervise the work of subordinates engaged in legal clerical activities; locate and
abstract data from legal files and records; establish systems of legal records; train
subordinates; use of computer related software and equipment; work within constant time
constraints and deadlines; prepare reports; deal effectively with employees, attorneys, court
personnel and the public.
This is an amendment to the specification for the class LEGAL CLERK IV, which was
approved as LEGAL STENOGRAPHER II, on April 10, 1987, which was retitled on December
9, 1991, amended on November 1, 2021, and is to be substituted for that specification.
Approved:
(date) ANNETTE L. ANDERSON
Director of Human Resources
Jul 13, 2023
PART II DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.111
Minimum Qualification Specifications
for the Class:
LEGAL CLERK IV
SR-16, BU-03
Training and Experience:
A combination of education and experience substantially equivalent to graduation from
high school; and
three and one half (3 ½) years of specialized work experience.
Qualifying Specialized Work Experience:
Legal clerical work experience which involved preparing, typing, processing, and filing
legal documents which required knowledge of common legal terminology, procedures,
practices, forms, and documents.
Substitutions Allowed:
The following may be substituted for education:
A. Four (4) years of full-time general work experience may be substituted for a high
school diploma.
B. Successful completion of semester credits leading towards a degree or diploma from
an accredited community college, college or university, trades school, etc., may be
substituted for up to four (4) years of the education requirement (15 semester
credits = 6 months).
C. An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community
college, college or university, trades school, etc., may be substituted for the
education requirement.
The following may be substituted for experience:
A. Successful completion of semester credits leading towards a degree or diploma in
legal secretary studies, paralegal studies, legal studies, law, or a related field from an
accredited community college, trades school, may be substituted for up to four (4)
years of the specialized work experience requirement (15 semester credits = 6
months).
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B. An Associate’s degree in legal secretary studies, paralegal studies, legal studies, law,
or related field from an accredited community college, business, or technical school,
may be substituted for two (2) years of the specialized work experience requirement.
C. A Bachelor’s degree in legal secretary studies, paralegal studies, legal studies, law, or
a related field from an accredited college or university may be substituted for up to
four (4) years of the specialized work experience requirement.
D. A Master’s or PhD degree in legal secretary studies, paralegal studies, legal studies,
law, or a related field from an accredited college or university may be substituted for
up to one (1) year of the specialized work experience requirement.
E. A Juris Doctor degree from an accredited college or university may be substituted for
up to four (4) years of work experience which involved preparing, typing, processing,
and filing legal documents which required knowledge of common legal terminology,
procedures, practices, forms, and documents.
If a degree is used to substitute for the education requirement, it may not be used
again towards the experience requirement. If work experience is used to substitute for
education, it may not be used again to meet the experience requirement. If the applicant
holds more than one degree, transcripts must be provided, and a thorough review will be
conducted by the DHR staff in order for more than one degree to be credited towards the
minimum qualification requirements. Additional degrees can be considered if obtained
independently through mutually exclusive classes from another degree being considered.
Substitutions will be used to the advantage of the applicant.
Quality of Experience:
Possession of the required number of years of experience will not in itself be
accepted as proof of qualification for a position. The applicant's overall experience must
have been of such scope and level of responsibility as to conclusively demonstrate that
he/she has the ability to perform the duties of the position for which he/she is being
considered.
License Requirement:
Possession of the appropriate licenses or certificates as required of the position.
Selective Certification:
Specialized knowledge, skills and abilities may be required to perform the duties of
some positions. For such positions, Selective Certification Requirements may be
established, and certification may be restricted to eligibles who possess the pertinent
experience and/or training required to perform the duties of the position.
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Agencies requesting Selective Certification must show the connection between the
kind of training and/or experience on which they wish to base selective certification and the
duties of the position to be filled.
Tests:
Applicants may be required to qualify on an appropriate examination.
Health and Physical Condition Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
This is an amendment to the specification for the class LEGAL CLERK IV, which was
approved as LEGAL STENOGRAPHER II on April 10, 1987, which was retitled on December 9,
1991, amended on November 1, 2021, and is to be substituted for that specification.
Approved:
(date) ANNETTE L. ANDERSON
Director of Human Resources
Jul 13, 2023