HomeMy WebLinkAbout1.010 FIELD OPERATIONS CLERK 20231120PART I DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.010
Class Specifications for the Class:
FIELD OPERATIONS CLERK
SR-10, BU-03
Duties Summary:
Performs the clerical, filing, recordkeeping, report preparation and other office
services required of a field office; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished from other clerical classes by its responsibility for the
performance of the office and custodial services required in the operation of a field office.
Examples of Duties: (The following are examples of duties and are not necessarily
descriptive of any one position in this class. The omission of specific duties statements does
not preclude management from assigning such duties if such duties are a logical
assignment for the position).
• Maintains records of the operation of a field office, including records relating to
services rendered, expenditures, stock and material used and on hand, personnel
inventories, and such;
• Sets up and maintains office files of correspondence and reports;
• Checks forms and reports for correctness of entries made;
• Prepares progress reports indicating amount of services rendered and status of
projects from data submitted by foremen;
• Prepares personnel forms and processes payroll transmittals;
• Makes reports of accidents, time worked and leave taken by employees;
• Prepares reports of material and equipment usage;
• Receives and follows up on complaints from the work authorizations;
• Gives out information regarding the rules, regulations, procedures, and services of
the department;
• Issues requisitions for materials and supplies;
• Maintains records of the use of time and equipment;
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• Issues and checks in fuel and oil;
• May recruit help during emergencies;
• May supervise work of employees at field office;
• May compose routine letters;
• Answers telephone calls and relays messages;
• May prepare forms, reports, and letters;
• Prepares inventories;
• May operate a vehicle to pick up supplies and other items; and
• Performs other related duties as assigned.
Knowledge of:
Office practices and procedures; filing methods and systems; grammar, spelling, and
word usage; use of standard office machines.
Ability to:
Make arithmetic computations; compare names and numbers accurately,
understand and interpret laws, ordinances, rules and regulations and policies pertinent to
the department; follow oral and written instructions; deal effectively and tactfully with the
public; work harmoniously with others; operate a personal computer and related software.
This is an amendment to the specification for the class, ROAD DISTRICT CLERK,
which was approved on September 20, 1957, amended on August 28, 1974, amended and
retitled to FIELD OPERATIONS CLERK on April 9, 1999, amended on July 21, 2021, and is to
be substituted for that specification.
Approved: November 20, 2023
(date) ANNETTE L. ANDERSON
Director of Human Resources
PART II DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.010
Minimum Qualification Specifications
for the Class:
FIELD OPERATIONS CLERK
SR-10, BU-03
Training & Experience:
A combination of education and experience substantially equivalent to graduation
from high school, and
• one (1) year of clerical work experience.
Qualifying Clerical Work Experience:
Work experience which involved the performance of a variety of clerical tasks and
demonstrated knowledge of office practices and procedures, and the ability to carry out
procedures in clerical work systems, and operate various kinds of office equipment including
computers, Microsoft Office and other technologies.
Substitutions Allowed:
The following may be substituted for education:
A. Four (4) years of full time general work experience may be substituted for a high
school diploma.
B. Successful completion of semester credits leading towards a degree or diploma from
an accredited community college, college or university, trades school, etc., may be
substituted for up to four (4) years of the education requirement (15 semester
credits = 6 months).
C. An Associate’s, Bachelor’s or Master’s degree from an accredited community college,
college or university, trades school, etc., may be substituted for the education
requirement.
The following may be substituted for experience:
A. An Associate’s degree in Secretarial Science or Office, Administration and Technology
(OAT) from an accredited business school or community college may be substituted
for up to two (2) years of the clerical work experience requirement.
B. Successful completion of semester credits leading towards a degree or diploma from
an accredited community college, business or technical school, college, or university
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may be substituted for up to four (4) years of the clerical work experience
requirement (15 semester credits = 6 months).
C. A Bachelor’s degree in any field from an accredited college or university may be
substituted for up to four (4) years of the clerical work experience requirement.
D. A Master’s or PhD degree in any field from an accredited college or university may be
substituted for one (1) year of the clerical work experience requirement.
If a degree is used to substitute for the education requirement, it may not be used
again towards the experience requirement. If work experience is used to substitute for
education, it may not be used again to meet the experience requirement. If the applicant
holds more than one degrees, transcripts must be provided and a thorough review will be
conducted by the human resources staff in order for more than one degree to be credited
towards the minimum qualification requirements. Additional degrees can be considered if
obtained independently through mutually exclusive classes from another degree being
considered. Substitutions will be used to the advantage of the applicant.
Quality of Experience:
Possession of the required number of years of experience will not in itself be
accepted as proof of qualification for a position. The applicant's overall experience must
have been of such scope and level of responsibility as to conclusively demonstrate that they
have the ability to perform the duties of the position for which they are being considered.
License Requirement:
Possession of the appropriate licenses or certificates as required of the position.
Selective Certification:
Specialized knowledge, skills and abilities may be required to perform the duties of
some positions. For such positions, Selective Certification Requirements may be established
and certification may be restricted to eligibles who possess the pertinent experience and/or
training required to perform the duties of the position.
Departments/Agencies requesting Selective Certification must show the connection
between the kind of training and/or experience on which they wish to base selective
certification and the duties of the position to be filled.
Tests:
Applicants may be required to qualify on an appropriate examination.
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Health and Physical Condition Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
This is an amendment to the specification for the class, ROAD DISTRICT CLERK,
which was approved on September 20, 1957, amended on August 28, 1974, amended and
retitled to FIELD OPERATIONS CLERK on April 9, 1999, amended on July 21, 2021, and is to
be substituted for that specification.
Approved: November 20, 2023
(date) ANNETTE L. ANDERSON
Director of Human Resources